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executive administrative assistant

Inspire Management Training Center

We are looking for a highly organized and professional Executive Administrative Assistant (Female) to provide direct support to the General Manager of a prestigious luxury hotel. This position plays a key role in ensuring the seamless operation of the Executive Office, including managing schedules, handling administrative tasks, coordinating interdepartmental communication, and maintaining confidentiality. The ideal candidate will have strong organizational and interpersonal skills, along with experience in luxury hospitality settings.Key Responsibilities:Operational Support:<ul><li>Oversee the General Manager&rsquo;s calendar, meetings, and priorities.</li><li>Coordinate communication between the Executive Office and department heads.</li><li>Assist in creating reports, presentations, and business planning documents.</li><li>Follow up on pending documentation or tasks as directed by the GM.</li><li>Support implementation of updates following guest audits or internal reviews.</li><li>Utilize technology to enhance workflow and productivity.</li></ul>Administrative Duties:<ul><li>Provide full administrative support to the General Manager.</li><li>Maintain confidential files, correspondence, and reports.</li><li>Draft correspondence, prepare meeting materials, take minutes, and track action items.</li><li>Organize and maintain both digital and physical filing systems.</li><li>Manage incoming and outgoing communication (calls, emails, mail).</li><li>Handle office requisitions and support travel approvals.</li><li>Ensure the Executive Office environment is professional and well-maintained.</li></ul>Customer Service &amp; Communication:<ul><li>Maintain professional interactions with guests, colleagues, and visitors.</li><li>Address inquiries professionally and with discretion.</li><li>Build and sustain strong working relationships across departments.</li></ul>Additional Responsibilities:<ul><li>Attend meetings and training sessions as required.</li><li>Maintain professional appearance and conduct at all times.</li><li>Adapt to evolving administrative needs and perform additional duties as assigned.</li></ul>Qualifications, Experience, and Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field.</li><li>5-6 years of experience supporting a General Manager in a luxury hotel setting.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>High attention to detail and ability to maintain confidentiality.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office and other relevant administrative software.</li><li>Ability to work under pressure and prioritize multiple tasks.</li><li>Professional demeanor and appearance.</li></ul>&bull; Female candidates with valid visa and QID preferred.Benefits:<ul><li>Competitive salary package</li><li>Accommodation, meals, and transportation provided</li></ul>Job Types: Full-time, PermanentPay: QAR7,000.00 - QAR7,500.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Executive Assistant To GM (Luxury Hotels): 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Administrative Assistant To GM (Luxury Hotel Sector)

Ulster University Qatar

The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the leadership of Artan Consultancy and Educational Services (ACES). This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.Executive Support<ul><li>Manage executive calendars, coordinate meetings, and oversee appointments for leadership of both University and School.</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li></ul>Communication &amp; Liaison<ul><li>Act as a central communication link between ACES leadership, staff, parents, students, and external stakeholders.</li><li>Liaise with ministries, educational authorities, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li></ul>Administrative &amp; Operational Management<ul><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul>Project &amp; Task Coordination<ul><li>Support and track progress of strategic initiatives and special projects led by the University and School.</li><li>Consolidate reports, updates, and data for leadership review.</li><li>Monitor deadlines and ensure deliverables are achieved in line with ACES</li></ul>Skills<ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Requires flexibility in working hours to meet the demands of University and School leadership schedules.</li><li>Travel between within and outside Qatar may be required.</li></ul>Specialized Training / Knowledge Required <ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English; Arabic knowledge is an advantage.</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, Education Administration, or related field.</li></ul>Experience<ul><li>2&ndash;3 years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant.</li><li>Prior experience in education, creative industries, or large organizations preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you ever worked in the educational sector before?</li></ul>Experience:<ul><li>Relevant : 3 years (Required)</li></ul>

Executive Assistant

Boston Consulting Group (BCG)

<div>
 Who We Are
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 What You'll Do
 
 
 As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director &amp; Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG&rsquo;s value statement.
 
 
 While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.
 
 
 YOU'RE GOOD AT
 
 
 <ul>
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 Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings &amp; amendments of flights, hotels, cars etc), conference calls, meetings etc.
 </li>
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 Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
 </li>
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 Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
 </li>
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 Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
 </li>
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 Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
 </li>
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 Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
 </li>
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 Providing vacation cover to other Executive Assistants
 </li>
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 Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
 </li>
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 Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
 </li>
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 Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
 </li>
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 Organizing and maintaining online systems for PA
 </li>
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 Managing client contacts for CRM/Contact Management
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 Organizing and maintaining electronic filing system
 </li>
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 Preparing weekly timesheets and expense reports
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 Maintain highest level of internal and external confidentiality
 
 
 </li>
 </ul>
 What You'll Bring
 
 
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 Strong service orientation:
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 <ul>
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 Maturity and flexibility to work both independently and in cooperation with others
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 High level of self-motivation and initiative
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 Willingness to exercise good judgment and make decisions based on logic and common sense
 </li>
 </ul>
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 Excellent organizational skills
 </li>
 <ul>
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 Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
 </li>
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 Superior attention to detail and accuracy
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 Follow through/ownership of tasks to completion
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 Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)
 </li>
 </ul>
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 Ability to multi-task and complete a variety of projects in a fast-paced environment
 </li>
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 Ability and willingness to work overtime on projects and tasks as required
 </li>
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 Knowledge and experience of the Middle East and local practices
 </li>
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 Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
 </li>
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 Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment
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 Service oriented, flexible, attentive to detail team player
 </li>
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 Ability to respect all BCG information as personal and confidential
 </li>
 <li>
 A minimum of 4-5 years&rsquo; experience in a fast-paced environment supporting senior executives is strongly preferred.
 
 </li>
 </ul>
 Who You'll Work With
 
 
 You'll be working within a closely-knit EA team made up on Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director &amp; Partner(s), and Partner (s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as your grow your career at BCG.
 
 
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
</div>

Confidential

<div>
 
 🔍
 
 We're Hiring: Executive Personal Assistant to the Chief Finance Officer
 
 
 
 We are looking for a
 
 highly mature and accountable Executive Personal Assistant
 
 to support our Chief Founder. This is a dynamic and demanding role that requires someone with exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities.
 
 
 
 Key Qualities We&rsquo;re Seeking:
 
 
 <ul>
 <li>
 Proven experience supporting C-level executives
 </li>
 <li>
 Strong proficiency in
 
 Excel
 
 , scheduling, and coordination
 </li>
 <li>
 Ability to consolidate information and manage multiple tasks seamlessly
 </li>
 <li>
 High sense of
 
 ownership
 
 ,
 
 commitment
 
 , and
 
 professional maturity
 
 </li>
 <li>
 Willingness to go the extra mile and adapt to evolving needs
 </li>
 </ul>
 
 🗓️
 
 Working Days
 
 : 5 days a week
 
 
 💰
 
 Salary
 
 : QAR 6,500 full package
 
 
 This role is ideal for someone who thrives in a fast-paced environment and is passionate about making a meaningful impact through executive support.
 
 
 📩 If you or someone you know fits this profile, please reach out or apply directly. We&rsquo;d love to connect!
 
</div>

Executive Personal Assistant

Al Majed Group

Location: Doha, Qatar Reports To: Vice ChairmanPosition Overview <ul><li>We are seeking a highly capable, discreet, and business-savvy Executive Business Coordinator to support our Vice Chairman, in managing his office and overseeing operations of our premium luxury brands portfolios.This role goes beyond traditional secretarial duties &ndash; the selected candidate will function as a right hand to the Vice Chairman, ensuring that his office operates seamlessly while proactively supporting brand relationships, business decisions, and high-level communications.</li></ul>Key Responsibilities<ul><li>Office &amp; Business Coordination</li><li>Manage the Vice Chairman&rsquo;s daily schedule, meetings, and priorities with utmost efficiency.</li><li>Act as the primary liaison with brand principals, business partners, and internal teams.</li><li>Track, follow up, and report on key business actions and commitments.</li><li>Luxury Brand &amp; Business Support</li><li>Prepare correspondence, presentations, and business updates for luxury watch/jewelry brands.</li><li>Coordinate private client events, product launches, and VIP experiences.</li><li>Maintain a high level of product and brand awareness to support informed decision-making.</li><li>Confidential &amp; Strategic Support</li><li>Handle sensitive information with discretion and professionalism.</li><li>Draft and review confidential communications, agreements, and reports.</li><li>Support strategic projects and ensure timely execution of critical tasks.</li></ul>Candidate Profile<ul><li>Experience: Minimum 5&ndash;8 years as an Executive Assistant/Office Manager supporting C-Suite executives, preferably in luxury retail, or high-net-worth client environments.</li><li>Skills &amp; Competencies:</li><li>Exceptional organizational and multitasking skills.</li><li>Strong written and verbal communication ,English essential.</li><li>Business acumen with the ability to anticipate needs and make sound judgments.</li><li>High-level proficiency in MS Office Suite and business communication tools.</li><li>Personality &amp; Attributes:</li><li>Impeccable discretion, diplomacy, and professionalism.</li><li>Confident, proactive, and able to operate independently.</li><li>Culturally aware and polished, comfortable engaging with global luxury brands and VIP clients.</li></ul>Job Type: Full-time

Executive Business Coordinator / Secretary

Candidzone

Hiring Now :- Executive SecretaryQualifications &amp; Skills<ul><li>Bachelor&rsquo;s Degree (Mandatory).</li><li>Minimum 15 years of experience as an Executive Secretary in EPC / Oil &amp; Gas / Construction sectors.</li><li>Strong proficiency in SAP for document management and approvals.</li><li>Demonstrated ability to handle confidential and sensitive information with discretion.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to multitask, prioritize, and perform efficiently under pressure.</li></ul>Apply Now :- Email id c.caren@candidzone.netWhatsapp Caren +97430662111Job Types: Full-time, Permanent

Hiring Now :-Executive Secretary

ROTA Intl

We are seeking a highly organized and proactive Executive Assistant to support one of our clients' Group Chief Executive Officer (GCEO). The ideal candidate will be a professional and discreet individual who thrives in a fast-paced, high-level corporate environment.Key Responsibilities:<ul><li>Manage and prioritize the GCEO&rsquo;s calendar, meetings, and travel arrangements.</li><li>Handle correspondence, reports, and presentations with accuracy and confidentiality.</li><li>Coordinate high-level meetings and events, including Board and Executive Committee sessions.</li><li>Act as the primary contact for internal and external stakeholders, ensuring smooth communication.</li><li>Maintain organized filing systems and follow up on key projects and action items.</li></ul>Qualifications:<ul><li>Minimum of 5 years in an Executive Assistant or senior administrative role, supporting C-level executives.</li><li>Strong background in corporate or financial institutions is highly preferred.</li><li>Proven ability to handle sensitive information with discretion and professionalism.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); strong document drafting and presentation skills.</li><li>Exceptional organizational and time-management skills with the ability to multitask and meet tight deadlines.</li><li>Excellent communication skills in both verbal and written Arabic and English.</li><li>With a valid Qatar Driving License and own vehicle.</li></ul>Job Type: Full-time

Executive Assistant to GCEO

Explore 397+ Executive administrative assistant in Doha this September. Find roles across top companies and apply now to boost your career.

397 executive administrative assistant jobs IN Doha

Executive Administrative Assistant To GM (Luxury Hotel Sector)

Executive Assistant

Executive Assistant

Executive Personal Assistant

Executive Business Coordinator / Secretary

Hiring Now :-Executive Secretary

Executive Assistant to GCEO