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Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

Asgard Real Estate

<div>
 
 Executive Administrative Assistant (Arabic Speaking) &ndash; Real Estate | Dubai
 
 
 We&rsquo;re looking for a proactive and detail-oriented
 
 Arabic-speaking Executive Administrative Assistant
 
 to join our team in Dubai!
 
 
 The ideal candidate will have a
 
 strong background in the Dubai real estate market
 
 and at least
 
 1 year of relevant experience
 
 . You&rsquo;ll play a key role in supporting senior management, managing daily operations, and ensuring smooth communication across all levels of the organization.
 
 
 What You&rsquo;ll Do
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate travel for executives
 </li>
 <li>
 Prepare meeting materials, presentations, and reports
 </li>
 <li>
 Handle emails and correspondence on behalf of executives in both
 
 Arabic and English
 
 </li>
 <li>
 Assist with real estate documentation, contracts, and listings
 </li>
 <li>
 Draft and review documents with strong attention to detail
 </li>
 <li>
 Maintain confidentiality while managing sensitive information
 </li>
 <li>
 Provide general administrative and operational support as needed
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 <ul>
 <li>
 
 Fluency in Arabic and English
 
 (spoken and written) &mdash;
 
 a must
 
 </li>
 <li>
 Minimum
 
 1 year of experience in Dubai&rsquo;s real estate sector
 
 </li>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 Proficiency in
 
 Microsoft Office Suite
 
 (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organisation, multitasking, and follow-up skills
 </li>
 <li>
 Strong communication and interpersonal abilities
 </li>
 </ul>
 
 If you&rsquo;re an organised, resourceful professional who thrives in a fast-paced environment and loves the real estate industry, we&rsquo;d love to hear from you!
 
</div>

Executive Administrative Assistant (Arabic Speaking) – Real Estate

Align Staffing Solutions

At Align, we are looking for a highly organized and proactive Executive Assistant to provide direct support our Co-founder &amp; CEOResponsibilities:<ul><li>Manage calendars and schedule meetings and coordinate appointments.</li><li>Handle incoming &amp; outgoing emails, organize travel arrangements and itineraries.</li><li>Prepare reports, documents, and presentations.</li><li>Assist with administrative tasks and special projects as needed.</li></ul>Requirements:<ul><li>1-2 years of experience as an executive assistant or similar role.</li><li>Valid UAE driving license mandatory.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication.</li><li>Proficient with MS Office Suite and other computer applications.</li><li>Ability to handle confidential information and work independently.</li></ul>Benefits: Employment Visa, Medical &amp; Life Insurance, Air ticket allowanceApply Now: hiring@alignmanpower.com Subject- &ldquo;Executive Assistant&rdquo; or Directly WhatsApp at 0582030330Job Types: Full-time, PermanentLicense/Certification:<ul><li>UAE driving license (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Executive Assistant Female

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Executive Assistant

TALENTMATE

<div>
 
 Job Description
 
 
 
 An Executive Assistant is a pivotal role within any organization, responsible for providing high-level administrative support to the executives, often including the CEO or other senior management personnel. This role is crucial for the smooth functioning of daily operations, as the Executive Assistant acts as a gatekeeper and strategic partner to these leaders. As an Executive Assistant, you will be tasked with managing executive schedules, handling communication on behalf of senior executives, organizing meetings, and often involved in decision-making processes. The role requires excellent organizational skills, discretion, and professionalism at all times, as well as the ability to anticipate the needs of the executives and proactivity in addressing them. This is an ideal position for a detail-oriented, tech-savvy professional with outstanding communication capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain executive schedules, including scheduling meetings and travel arrangements.
 </li>
 <li>
 Handle all correspondence and communications on behalf of the senior executives.
 </li>
 <li>
 Coordinate meetings by preparing agendas, taking minutes, and distributing them subsequently.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and other necessary documents.
 </li>
 <li>
 Maintain confidential records and files, ensuring sensitive information is kept secure.
 </li>
 <li>
 Conduct research and compile data to support executive decisions, as required.
 </li>
 <li>
 Collaborate with other departments to ensure cohesive and smooth interdepartmental operations.
 </li>
 <li>
 Manage and prioritize multiple tasks and projects simultaneously under tight deadlines.
 </li>
 <li>
 Serve as a liaison between senior executives and other staff members and clients.
 </li>
 <li>
 Plan, coordinate, and execute company events, business luncheons, and social functions.
 </li>
 <li>
 Oversee project management on behalf of the executives to ensure objectives are met.
 </li>
 <li>
 Monitor and manage the executive&rsquo;s budget and expenses to optimize resources.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field preferred.
 </li>
 <li>
 Minimum of 5 years experience in an administrative or executive assistant role.
 </li>
 <li>
 Exceptional organizational and time management skills are crucial for this role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office productivity tools required.
 </li>
 <li>
 Excellent verbal and written communication skills are essential for effective interaction.
 </li>
 <li>
 Strong discretion and confidentiality in handling sensitive information is mandatory.
 </li>
 <li>
 Ability to multitask and prioritize daily workload effectively under pressure.
 </li>
 <li>
 Experience in handling projects and events from inception to completion is necessary.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Executive Assistant 09N25

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to support our executive team and ensure the smooth execution of daily operations. If you have a passion for luxury, fashion, and administrative excellence, this is your opportunity to thrive in a glamorous and fast-paced environment.Key Responsibilities* Provide high-level administrative support to senior management, including calendar management, meeting coordination, and travel arrangements.* Prepare presentations, reports, meeting agendas, and professional correspondence.* Communicate effectively with clients, suppliers, and internal departments on behalf of executives.* Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.* Maintain accurate inventory records and ensure the smooth day-to-day management of the office.* Support marketing initiatives, assist with social media content, and contribute to customer service excellence.* Handle confidential information with discretion and maintain a high level of professionalism at all times.* Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.* Manage import and export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.* Create visually appealing materials for marketing and communications using tools such as Canva.Qualifications* Minimum 7 years of proven experience as an Executive Assistant within the luxury brand, or high-end retail industry.* Strong organizational and multitasking skills with exceptional attention to detail.* Excellent verbal and written communication skills; ability to interact with high-end clientele.* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.* Knowledge of UAE government portals, including DWC (Dubai World Central), and experience with related administrative procedures.* Solid understanding of import/export documentation and processes, including customs and shipping logistics.* Experience with email marketing platforms and Canva for content creation.* Ability to adapt quickly to a fast-paced and dynamic environment.* Bachelor&rsquo;s degree in Business Administration, Communications, or a related field is preferred.* Strong candidate who is available to join immediately.Benefits* Competitive salary.* Opportunity to work closely with industry leaders and luxury clientele.* Professional growth opportunities within the company.* Exposure to high-profile events and international trade activities.* 5-day work week, Monday to Friday, 10:00 AM &ndash; 6:00 PM.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>executive assistant : 5 years (Required)</li></ul>

The Arts Club Dubai

<div><div>ABOUT US<div></div><div> 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div> 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support<ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul>Operational Coordination<ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul>Project and Communication Management
<ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div>Additional Responsibilities</div><div></div><div> 
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li> 
</ul><div></div> 
<div>WHAT WE ARE LOOKING FOR</div></div></div><div></div><div> 
The successful candidate will have the following experience and skills:</div><div></div><div> 
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li> 
</ul></div><div></div> 
<div>THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package. 
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

Explore 2915+ Executive administrative assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

2915 executive administrative assistant jobs IN Dubai United Arab Emirates

Executive Administrative Assistant

Executive Administrative Assistant (Arabic Speaking) – Real Estate

Executive Assistant Female

Executive Assistant

Executive Assistant 09N25

Executive Assistant

Executive Assistant to C-Suite Executives