executive administrative assistant

Hawk MarTech

<div>
 
 
 
 COMPANY DESCRIPTION:
 
 
 
 
 Hawk MarTech is a global innovation and marketing powerhouse, dedicated to helping brands move faster and scale smarter in a connected world. Our technology division handles end-to-end product development, transforming concepts into market-ready solutions with design, engineering, and agile execution. Our marketing division drives brand growth by combining creativity, strategy, and data to craft engaging campaigns that deliver measurable results. Headquartered in Dubai, with hubs worldwide, we partner with leading brands across various industries, working to engineer world-class products, design unforgettable campaigns, and achieve lasting business outcomes.
 
 
 
 
 
 
 
 POSITION GOALS &amp; OBJECTIVES:
 
 
 
 
 We are seeking a proactive, highly organized, and professional Executive Assistant to provide comprehensive administrative support to the Co-founder. The ideal candidate will be an excellent problem solver who anticipates needs, manages the day-to-day workflow, and ensures the smooth operation of the executive office.
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
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 Calendar and schedule management:
 
 Coordinate and manage a complex and extensive calendar, including prioritizing inquiries and scheduling appointments and meetings. Act as a gatekeeper to protect the executive's time for high-priority tasks.
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 Communication:
 
 Serve as the primary point of contact and liaison between the executive, internal staff, external partners, and clients. Manage correspondence, including screening phone calls and drafting and proofreading emails, memos, and reports.
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 Travel and logistics:
 
 Plan and coordinate comprehensive travel itineraries, including booking f lights, accommodation, and transportation.
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 Meetings and events:
 
 Prepare and distribute meeting agendas, reports, and presentations. Record and distribute meeting minutes and follow up on action items to ensure deadlines are met. Assist with planning and executing corporate events and meetings.
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 Information management:
 
 Create and maintain an organized filing system for all electronic and physical documents. Handle confidential information with the utmost discretion and integrity.
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 Administrative tasks:
 
 Complete expense reports, prepare reports and presentations, and handle other general administrative duties.
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 Special projects:
 
 Assist with special projects and initiatives by conducting research, compiling data, and collaborating with different departments as needed.
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 REQUIRED QUALIFICATIONS AND SKILLS:
 
 
 
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 Bachelor&rsquo;s degree in business administration, Management, or a related field.
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 3 - 5 years of experience as an Executive Assistant reporting to MD/Director/CEO.
 
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with calendar management software and other productivity tools.
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 Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple projects simultaneously.
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 Outstanding written and verbal communication skills, with a professional demeanour.
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 High level of discretion and the ability to handle confidential information with integrity.
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 A proactive and adaptable approach to problem-solving.
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</div>

Executive Assistant

WAFRA GULF F X CURRENCIES BROKERS L.L.C

Personal Assistant &amp; Client Services Executive to support the CEO in a fast-paced, high-level professional environment. This role combines executive-level personal assistance with premium client service responsibilitiesKey ResponsibilitiesExecutive &amp; Personal Assistance<ul><li>Provide full administrative and personal support to the CEO.</li><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Handle confidential documents, correspondence, and communications with discretion.</li><li>Coordinate meetings with senior clients, partners, banks, and regulators.</li><li>Act as a key liaison between the CEO and internal/external stakeholders.</li><li>Prepare reports, presentations, and briefing notes as required.</li><li>Assist with personal scheduling, lifestyle coordination, and ad-hoc requests.</li><li>Must Have experience as a FOREX broker in the UAE, experience of at least 3 years in the forex industry, handle all operation procedures.</li><li>Responsible for FX products across the spot markets.</li><li>Responsible for commodity and indices products across the CFDs markets.</li><li>Monitoring competitors trading terms, policies and pricing quality and reconciling client&rsquo;s deposits and withdrawals.</li><li>Identify and communicate urgent issues that may have associated P/L</li><li>Investigate and resolve client issues related to trade execution, confirmation and STP</li><li>Resolve technical issues in conjunction with application support, and development teams</li><li>Provide clients with training and guidance on system functionality and workflow.</li><li>Serve as a primary point of contact for VIP and high-net-worth clients.</li><li>Ensure an exceptional client experience aligned with luxury and financial industry standards.</li><li>Assist clients with onboarding, documentation, and follow-ups.</li><li>Coordinate with internal departments to resolve client inquiries efficiently.</li><li>Maintain long-term relationships with key clients and partners.</li><li>Support the CEO during client meetings, events, and business trips.</li><li>We are seeking a highly polished, discreet, and proactive Personal Assistant &amp; Client Services Executive to support the CEO in a fast-paced, high-level professional environment. This role combines executive-level personal assistance with premium client service responsibilities, requiring exceptional communication skills, cultural awareness, and absolute professionalism.</li><li>The ideal candidate will be confident, articulate, well-presented, and capable of managing sensitive information while representing the company and the CEO at the highest standards</li></ul>Requirements &amp; QualificationsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in business administration, Finance, Hospitality, or a related field preferred.</li><li>Minimum 2&ndash;5 years of experience as a Personal Assistant, Executive Assistant, Client Services Executive, or similar role.</li><li>Experience in forex brokerage, banking, financial services, or luxury brands is highly preferred.</li></ul>Language Skills (Mandatory)<ul><li>Fluent English (spoken and written).</li><li>Fluency in Arabic OR Russian OR Chinese is mandatory.</li><li>Additional languages are a strong advantage.</li></ul>Professional Skills<ul><li>Exceptional organizational and time-management skills.</li><li>Strong interpersonal, communication, and presentation abilities.</li><li>Ability to multitask and perform under pressure.</li><li>High attention to detail and problem-solving mindset.</li><li>Absolute discretion, integrity, and professionalism.</li><li>Strong knowledge of MS Office, CRM systems, and communication tools.</li></ul>Personal Attributes<ul><li>Female candidate preferred.</li><li>Elegant, well-groomed, and professional appearance.</li><li>Culturally aware and emotionally intelligent.</li><li>Calm, confident, and service-oriented personality.</li><li>Loyal, trustworthy, and highly committed.</li></ul>Job Type: Full-time

Personal Assistant & Client Services Executive to support the CEO

Reportage Real Estate

The HR Executive cum Admin Assistant plays an integral role in supporting HR and administrative functions across all departments within the real estate business. The role ensures that departmental requirements are aligned with organizational priorities, policies, and manpower planning frameworks. It contributes to both HR operations and administrative excellence by facilitating smooth processes, maintaining accurate documentation, and enabling efficient communication between teams and leadership. Responsibilities & Duties:Office Administration & Operations:<ul><li>Manage all day-to-day administrative tasks for the Dubai office, ensuring a professional and efficient work environment.</li><li>Act as the primary point of contact for office management, including supplies, maintenance, and vendor relationships.</li><li>Provide comprehensive support to the Finance, IT, PR, Marketing, and Sales departments by addressing their operational issues and facilitating their requirements.</li></ul>Human Resources Management:<ul><li>Oversee all HR functions for the Dubai office, including but not limited to employee records, onboarding, and offboarding.</li><li>Serve as the first point of contact for employee queries and support line managers with HR processes.</li><li>Assist in the implementation of company policies and ensure local compliance.</li></ul>Customer Service & Client Relations<ul><li>Act as a key liaison for clients, resolving queries promptly and effectively to ensure high levels of client satisfaction.</li><li>Coordinate with CRM representatives to maintain accurate client records and follow up on service issues.</li></ul>Collections & Financial Coordination:<ul><li>Support the collections process by assisting clients with payment inquiries and procedures (cash or checks).</li><li>Work closely with the collection officer to confirm payment details and ensure accurate financial records.</li></ul>Reporting & Performance Monitoring<ul><li>Prepare consolidated HR and admin reports for management review.</li><li>Maintain HR trackers, dashboards, and manpower planning records using reporting tools and software.</li><li>Provide timely insights and recommendations on HR operational efficiency.</li></ul>

HR Executive cum Admin Assistant

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, celebrated for crafting timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to provide high-level support to our executive team and ensure seamless daily operations. This is your opportunity to be able progress in your life journey.Key Responsibilities<ul><li>Provide executive-level support to senior management, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare presentations, reports, meeting agendas, and professional correspondence.</li><li>Communicate effectively with clients, suppliers, and internal teams on behalf of executives.</li><li>Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.</li><li>Support marketing initiatives, assist with social media content, and contribute to exceptional customer service.</li><li>Handle confidential information with discretion and maintain the highest level of professionalism.</li><li>Create visually appealing marketing and communication materials using tools such as Canva and Shopify</li><li>Provide personal support for the executive, including Ejari registration, property maintenance, and other ad hoc personal tasks.</li></ul>Qualifications<ul><li>Minimum 7 years of proven experience as an Executive Assistant in the luxury brand or high-end retail industry.</li><li>Exceptional organizational and multitasking skills with strong attention to detail.</li><li>Excellent verbal and written communication skills; ability to interact with high-end clientele.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.</li><li>Experience with email marketing platforms and Canva for content creation.</li><li>Detail-oriented with a high level of accuracy.</li><li>Can work under pressure</li><li>Ability to thrive in a fast-paced, dynamic environment.</li><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field preferred.</li><li>Immediate availability preferred.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Opportunity to work closely with industry leaders and luxury clientele.</li><li>Exposure to high-profile events and international trade activities.</li><li>Professional growth opportunities within the company.</li><li>Duty timings: Monday to Friday, 9:30 AM &ndash; 6:30 PM.</li><li>Saturday: half-day work (work form home) 10:00 AM &ndash; 1:00 PM.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,500.00 per monthExperience:<ul><li>Executive Assistant : 7 years (Required)</li></ul>Work Location: In person

CHANEL

<div>
 
 Your role @ Chanel
 
 
 
 We are looking for an experienced executive assistant to provide broad and comprehensive support working alongside the Managing Director Middle-East.
 
 
 You will be at the heart of Chanel&rsquo;s operations in a vibrant and multicultural region. You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism. You will enable the Managing Director to focus on strategic priorities, ensuring that every interaction and engagement reflects the values and excellence of the House of Chanel.
 
 
 
 The Impact You Can Create at Chanel
 
 
 
 Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.
 
 
 
 Calendar &amp; Priorities Management
 
 
 
 
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 Full ownership of the MD&rsquo;s Outlook calendar (internal, external, regional &amp; global)
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 Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
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 Ensure proactive time optimization and clear communication flow
 
 
 
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 Travel &amp; Logistics (T&amp;E)
 
 
 
 
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 Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.
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 Coordinate itineraries for internal visitors and ensure smooth execution
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 Track budgets and negotiate with vendors for travel, gifts, and internal events
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 Encourage sustainable travel practices where relevant
 
 
 
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 Administrative &amp; Confidential Support
 
 
 
 
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 Draft and edit emails, presentations, and internal/external communications
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 Handle confidential documents and sensitive information with the utmost discretion
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 Maintain and update internal databases and reporting tools
 
 
 
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 Stakeholder &amp; Office Coordination
 
 
 
 
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 Act as the central liaison between the MD and all departments (HR, Finance, etc.)
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 Coordinate external meetings and follow-ups with clients and partners
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 Oversee the selection and distribution of corporate gifts and thank-you items
 
 
 
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 VIP Visits &amp; Event Management
 
 
 
 
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 Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs
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 Organize internal events and seminars, liaising with venues, suppliers, and guests
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 Ensure alignment with CHANEL&rsquo;s sustainability commitments (local vendors, low-impact practices, waste reduction)
 
 
 
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 Expense Management
 
 
 
 
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 Manage Concur claims and related expense processes with accuracy and timeliness
 
 
 
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 Anticipation &amp; Agility
 
 
 
 
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 Anticipate needs, flag issues early, and bring solutions before problems arise
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 Maintain calm and composure in high-pressure situations and act as a stabilizing force
 
 
 
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 You Are Energized By
 
 
 
 Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.
 
 
 Building strong relationships across diverse teams and cultures, acting as a trusted partner and stabilizing force.
 
 
 The opportunity to represent the House in every interaction, embodying Chanel&rsquo;s values of discretion, care, and excellence.
 
 
 Navigating new challenges and ensuring that every event and visit is executed flawlessly.
 
 
 Working with autonomy while being part of a collaborative team.
 
 
 Completing a high volume of tasks and projects
 
 
 Using your judgement and getting the job done
 
 
 
 What You Will Bring
 
 
 
 Minimum 6 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or hospitality sector
 
 
 Strong sense of discretion, ethics, and professionalism
 
 
 Fluent in English and French (spoken and written); Arabic is a plus
 
 
 Mastery of Microsoft Office, Outlook, SharePoint, and Concur
 
 
 Excellent interpersonal and communication skills, with a collaborative mindset
 
 
 High level of organisation, proactivity, and attention to detail
 
 
 Strong adaptability, resilience, and composed under pressure
 
 
 Emotionally intelligent and culturally aware, with a strong team spirit
 
 
 
 What Chanel Can Offer You
 
 
 
 
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 Satisfy your authentic interest in all people-related matters
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 Give you exposure to various business context
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 Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors
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 Learn continuously
 
 
 
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 At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.
 
</div>

skipperseil

<div><h2 class="jobSectionHeader">Job Title: Admin Executive</h2><div>
Location: Dubai, UAE</div><div>
Department: Administration &amp; Operations</div><h3 class="jobSectionHeader">
Position Overview</h3><div>
We are looking for a proactive Admin Executive to manage daily administrative operations for our Dubai office. The role requires knowledge in UAE administrative procedures, government liaison, and office coordination to ensure smooth business operations and compliance.</div><h3 class="jobSectionHeader">
Key Responsibilities</h3><h3 class="jobSectionHeader">
Administration &amp; Office Operations</h3><ul><li>
Handle day-to-day office administration and ensure smooth functioning of the office.</li><li>
Coordinate with vendors for office supplies, maintenance, housekeeping, and service providers.</li><li>
Maintain administrative records, files, contracts, and office documentation.</li><li>
Support internal teams with administrative coordination and logistics.</li></ul><h3 class="jobSectionHeader">
PRO &amp; Government Coordination</h3><ul><li>
Coordinate all PRO-related activities including employment visas, Emirates ID, medicals, labor cards, and immigration processes.</li><li>
Liaise with Freezone authorities, MOHRE, Immigration, and other government departments.</li><li>
Track visa renewals, cancellations, license renewals, and compliance deadlines.</li><li>
Maintain accurate records of employee visas and company statutory documents.</li></ul><h3 class="jobSectionHeader">
Reporting &amp; Coordination</h3><ul><li>
Prepare basic administrative MIS reports related to visas, licenses, and office operations.</li><li>
Coordinate with internal and external stakeholders for administrative requirements.</li><li>
Support management with operational and administrative tasks as assigned.</li></ul><h3 class="jobSectionHeader">
Ideal Candidate Profile</h3><ul><li>
0-5 years of experience in Administration</li><li>
Good knowledge of UAE labor law and administrative compliance (non-financial).</li><li>
Strong organizational and multitasking skills.</li><li>
Good communication skills with a presentable and professional attitude.</li><li>
Ability to work independently and manage routine admin tasks efficiently.</li></ul></div>

Dubai - Corporate - Admin - Admin Executive

Alrais Holding

SALARY: AED 7,000PREFERRABLY TAGALOG SPEAKERSJob Purpose: The job purpose is to provide a comprehensive administrative and organizational support to BOD, managing their day-to-day activities and responsibilities, and ensuring the smooth and efficient operations of the executive office. This role serves as a trusted liaison between the Executives and internal and external stakeholders, managing communications, information flow, schedules, and projects with professionalism and maintaining a highest level of discretion and confidentiality.Calendar Management:- Manage and maintain the executive's calendar, including scheduling appointments, meetings, and conferences.- Coordinate travel arrangements, accommodation, and transportation for business trips and personal travel.- Coordinate and prioritize conflicting commitments, ensuring the executive's time is optimized.Communication Management:- Serve as the primary point of contact for the Executive.- Answer and screen phone calls, emails, and other forms of communication, filtering them appropriately and managing the flow of information to the Executive.- Draft and respond to emails and correspondence on behalf of the Executive, maintaining a professional and consistent tone.- Handle inquiries and requests from internal and external stakeholders, providing timely and accurate responses.Administrative Support:- Provide comprehensive administrative support, including organizing files, maintaining records, and managing documentation.- Prepare agendas, minutes, and materials for meetings, ensuring timely distribution and follow-up on action items.- Prepare expense reports, invoices, and other financial paperwork.- Assist with personal tasks and errands, as needed.- Perform such duties as may be assigned from time to time by the Management.Office Management:- Manage the Executive's office space, including maintaining supplies, equipment, and facilities.- Liaise with building management, vendors, and service providers for office maintenance and repairs.- Ensure the office environment is clean, organized, and conducive to productivity.Calendar Management Accuracy:- Effectively managing the executive's calendar by tracking the accuracy of scheduling, minimizing conflicts, and ensuring that meetings and appointments are properly prioritized.Communication Management:- Response time to emails and phone calls, accuracy of information provided, professionalism in communication, percentage of messages delivered to the right recipient.- Clear and professional verbal and written communication with internal and external stakeholders.- Ability to relay messages accurately and promptly between the executive and others.Organizational Skills:- Efficiently maintenance of organized filing systems and document management.- Efficiency in arranging and coordinating meetings, events, and logistics.- Proactiveness in identification of areas where support is needed and taking initiative to provide assistance without being asked.Office Management:- Efficiency of office operations, and maintenance of a professional work environment.Attention to Detail:- Accuracy in preparing reports, presentations, and correspondence.- Thoroughness in proofreading and editing documents.- Consistency in maintaining accurate records and documentation.Job Type: Full-timePay: AED7,000.00 per month

Executive Assistant (Tagalog Speaker)

Explore 1481+ Executive administrative assistant in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

1481 executive administrative assistant jobs IN Dubai United Arab Emirates

Executive Assistant

Personal Assistant & Client Services Executive to support the CEO

HR Executive cum Admin Assistant

Executive Assistant

Executive Assistant

Dubai - Corporate - Admin - Admin Executive

Executive Assistant (Tagalog Speaker)