administrative/personal assistant Jobs in Los Angeles United States

administrative/personal assistant

hr administrative coordinator Jobs in Los Angeles United States

hr administrative coordinator

legal administrative assistant Jobs in Los Angeles United States

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project executive Jobs in Los Angeles United States

project executive

executive administrator

TEKsystems

<div>
 Urgently Hiring for an EA with a non profit organization in the Film Industry!
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   Hybrid: M-Th onsite, Friday remote
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   Contract to Hire! (Long term)
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 Description
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 Office Administration, Relationship Management, and Reporting
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   Managing schedules and calendars for the executive team - CEO and COO
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   Preparing for meetings and taking minutes
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   Preparing and Managing correspondence
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   Preparing invoices for accounting department weekly
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   Preparing expense and revenue documents for accounting department weekly
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   Preparing management-related reports
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   Overseeing studio inquiries on website, PeerSpace &amp; Giggster platforms
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 Executive Administrator
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 On-site/Hybrid &ndash; Van Nuys, CA
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 Reporting to: COO and CEO
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 Contract-to-Hire | $30&ndash;$35/hr | 36 hours/week (Remote Fridays 9am&ndash;1pm)
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 Role Overview
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 We&rsquo;re seeking an experienced Executive Administrator to support our CEO and COO, manage office operations, and help drive our mission forward. This is a hands-on role for someone who thrives in a dynamic, purpose-driven nonprofit environment.
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 Key Responsibilities
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   Manage complex calendars and schedules for the executive team
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   Prepare for meetings, take minutes, and handle executive correspondence
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   Oversee studio inquiries (website, PeerSpace, Giggster) and coordinate bookings
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   Prepare and process invoices, expenses, and revenue documents for accounting
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   Generate management reports and maintain filing systems
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   Order office supplies and manage vendor relationships
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   Answer phones and emails, ensuring timely and professional communication
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   Oversee budgets and invoicing for studio bookings
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   Attend training sessions as required by grant funders and KITS administrators
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 Qualifications
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  Must-Have:
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   3+ years supporting executive-level staff
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   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
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   Strong organizational and communication skills
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 Nice-to-Have
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   Experience in nonprofit or entrepreneurial settings
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   Bachelor&rsquo;s degree in business administration, office/logistics management, or communications
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   Bilingual Spanish/English
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 Work Environment &amp; Schedule
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   Studio-based in Van Nuys, with remote work on Fridays (9am&ndash;1pm)
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   Occasional evening and weekend availability required
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 Compensation &amp; Benefits
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   Pay: $30&ndash;$35/hour (contract-to-hire, 6 months)
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   Eligible for medical, dental, vision, 401(k), life and disability insurance, HSA, transportation benefits, and paid time off (eligibility and terms apply)
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 Job Type &amp; Location
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 This is a Contract to Hire position based out of Los Angeles, CA.
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 Pay And Benefits
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 The pay range for this position is $30.00 - $35.00/hr.
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 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
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   Medical, dental &amp; vision
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   Critical Illness, Accident, and Hospital
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   401(k) Retirement Plan &ndash; Pre-tax and Roth post-tax contributions available
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   Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents)
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   Short and long-term disability
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   Health Spending Account (HSA)
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   Transportation benefits
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   Employee Assistance Program
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   Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Los Angeles,CA. Application Deadline This position is anticipated to close on Dec 12, 2025. h4&gt;About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
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 The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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 About TEKsystems And TEKsystems Global Services
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 We&rsquo;re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We&rsquo;re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We&rsquo;re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We&rsquo;re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
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 The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
</div>


Executive Administrator

PBK Architects

<div>The Construction Administrator will serve as a liaison between the client and contractors, ensuring that assigned projects stay on schedule and the contractors on task. The Construction Administrator will serve as an on-site representative of a large A/E firm to represent owner&rsquo;s interests in projects and contractors&rsquo; adherence to quality standards and schedules. The Construction Administrator will also interact with contractors and owners&rsquo; representatives on a daily basis.<div></div><div><br>
Your Impact:</div><ul><li><div>
Ensure projects stay on schedule and the contractors on task, this position will serve as a liaison between the client and contractors.</div></li><li><div>
Conduct on-site observations, prepare and distribute reports.</div></li><li><div>
Coordinate with the architecture/engineering team to ensure project completion complies with contract documents and applicable codes and regulations.</div></li><li><div>
Attend project meetings; prepare and distribute meeting minutes as required by contract.</div></li><li><div>
Review contractor&rsquo;s project drawings, warranties and other post-construction submittals.</div></li><li><div>
Coordinate all architectural and sub-consultant activities related to construction contract administration, including process sketches and permit revisions, field observations, reports, change orders and pay requests.</div></li><li><div>
Review project submittals and review, coordinate and respond to RFIs.</div></li><li><div>
Other related activities include assist with the development and improvement of the contract administration process with emphasis on efficiency, quality assurance, quality compliance, and project closeout.</div></li></ul><div><br>
Here&rsquo;s What You&rsquo;ll Need:</div><ul><li><div>
A minimum of 5 years construction experience.</div></li><li><div>
Strong customer service skills.</div></li><li><div>
Ability to read blue prints.</div></li><li><div>
Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines.</div></li><li><div>
Strong communication skills.</div></li><li><div>
Ability to interact with senior management, external client organizations and vendors.</div></li><li><div>
Must be quality minded and self motivated.</div></li></ul><div></div><div><i>
The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job-related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. </i><i>The salary range for this position is below.</i></div><div></div>
$74,357.00 - $111,535.00<div></div><div><i>
PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by </i><i>law. Additionally, it</i><i> is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.</i></div></div>

Construction Administrator

Hunton Andrews Kurth LLP

<div>
 Hunton Andrews Kurth LLP, an international law firm, is actively recruiting an HR Administrative Coordinator in either the Los Angeles or San Francisco office. This position performs service-oriented administrative work of a highly confidential and complex nature with a high degree of proficiency; works closely with all levels of Firm administration on various administrative and human resources initiatives. Provides direct administrative support to the Office Administrator. Provides staff leadership in supporting firm, office and team initiatives in support of management directives.
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 **RESPONSIBILITIES AND ACCOUNTABILITIES**
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   Provides administrative support for the Office Administrator. Provides first-point-of contact support regarding local office administrative issues, protocol and policy for the Los Angeles and San Francisco offices.
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   Assists with the application and interview process for professional staff positions, which may include resume distribution, scheduling, travel arrangements, application details and paperwork and additional correspondence as directed.
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   Assists with staff temporary requests which includes but is not limited to the creation and submission of requisitions; assisting with orientation and training schedule; and working with vendors upon completion of assignments.
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   Coordinates new hire process for staff positions including preparation of orientation materials, welcome packages for staff new hires and maintains sufficient supply of forms. Coordinates and assists with conducting orientation.
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   Prepares exit packages for staff and associates and sends termination notices; forwards necessary information to appropriate firm contacts.
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 **QUALIFICATIONS**
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   Education: High school diploma or equivalent required. College degree preferred.
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   Experience: Minimum three years administrative experience in a professional services organization or law firm. Advanced level Word, Excel and PowerPoint skills. Knowledge of various graphic programs helpful.
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   Other Qualifications: Ability to generate a large volume of work and be capable of making sound decisions in the absence of clear instructions. Exceptional written and verbal communication and listening skills. Accurate typing, word processing skills and ability to pay strict attention to detail. Spelling, punctuation and use of grammar must be of high quality. Must have strong organizational skills. Ability to work well under pressure, patience, diplomacy, high stress tolerance, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.
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 The expected salary range for Los Angeles and San Francisco is $68,500 to $95,700, though salaries for employees based outside of the Los Angeles and San Francisco may differ. Beyond an employment candidates physical location, salary offers may be based on a number of factors, including but not limited to, education, training, and/or experience.
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 In addition to providing competitive compensation in the form of salaries and bonuses, Hunton Andrews Kurth LLP offers a range of benefits and wellness options based on experience, performance, an location that compare favorably to market standards in every region and across the legal industry.
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 EEO/drug-free workplace/E-Verify participant/Veteran/Disability.
</div>


HR Administrative Coordinator

After-School All-Stars

<div>Description:
<p><b>
ORGANIZATION BACKGROUND:</b></p><p>
Founded in 1992, After-School All-Stars provides free, daily afterschool programs to school-aged youth in school sites all across the U.S. Our vision is for our All-Stars to be safe and healthy, to graduate high school and go on to college, to find a career they love, and to give back to their communities.</p><p><b>
A UNIQUE OPPORTUNITY:</b></p><p>
After-School All-Stars is currently seeking to hire an HR Paylocity Administrator. The HR Paylocity &amp; Payroll Administrator partners with the HR team, Finance team, and Development to integrate three systems Paylocity, Financial Edge and Raisers Edge. This role is part of the National After-School All-Stars team.</p><p><b>
DUTIES AND RESPONSIBILITIES:</b></p><ul><li>
Serve as main lead for Paylocity HRIS platform for the organization.</li><li>
Maintain Paylocity and utilize the system to its highest capacity on a daily basis</li><li>
Lead the implementation and schedule of module rollout of Paylocity &ndash; Data Insights, Learning, Recruiting, Surveys, Workflows and Documents, etc.</li><li>
Solve issues as they arise and reduce roadblocks team has faced in the first year of implementation.</li><li>
HR lead for Year-End and Contract Audits</li><li>
Builds project plans, and ensures adherence to project schedules</li><li>
Maintains a systems orientation and can work effectively with peers to set technology priorities and conduct long-term planning.</li><li>
Develop and host effective and digestible training to ensure team members across network are trained including new hires and semi-annual refresher courses.</li><li>
Develop user procedures, guidelines, best practices and documentation.</li><li>
Coordinate backend configuration for Paylocity to integrate with our other systems (Financial Edge and Raisers Edge) to utilize efficiency. Document process and results.</li><li>
Provides production support, including researching and resolving HRIS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements.</li><li>
Maintains awareness of current trends in HRIS with a focus on product and service development, delivery and support, and applying key technologies. Examines trends in information systems training, materials, and techniques. Through classes, reading, CBTs or other mechanisms, continuously increases both HR knowledge and HRIS application/tools knowledge.</li><li>
Participates in user group meetings/conferences.</li><li>
Performs other related duties as assigned.</li></ul><p><b>
Additional Duties:</b></p><ul><li>
Manage biweekly payroll processing. Includes documenting payroll updates, updating/confirming deductions, reviewing timecard data, and processing/submitting in Paylocity. Manage garnishment setup &amp; follow-up.</li><li>
Manage Performance Review process in Paylocity (goals, mid-year and end-of-year reviews, and merit increase letters).</li><li>
HR lead/support for Finance audit, 403(b) audit, Workers Comp audit.</li><li>
Conduct regular audits of the system.</li><li>
Ensure Paylocity is set up in compliance with local, state, and federal law (time off policies, onboarding notices, tax setup).</li><li>
Oversee labor allocation process in Paylocity.</li><li>
Generate reports as needed for grant reporting, benefits reconciliation and billing (such as NY PFL/DBL policy, LTC policy, and Pet Insurance policy), federal/state reporting (EEOC, CA Pay Data), board meetings, and more.</li><li>
Monitor and audit employee tax setup. Maintain knowledge of payroll taxes in multiple states. Maintain state employer tax accounts and work with Paylocity to resolve any outstanding issues.</li><li>
Support HR Director with tracking, paying, and reconciling monthly health insurance benefits and other payments.</li><li>
Support HR Director and work across departments to create and/or streamline HR processes and policies, with a systems focus.</li></ul>
Requirements:
<p><b>
APPLICANT REQUIREMENTS:</b></p><ul><li>
4-6 years HRIS experience preferred</li><li>
Multi-state payroll experience preferred</li><li>
Significant Paylocity experience preferred</li><li>
Bachelor&rsquo;s Degree HR or related field and experience</li><li>
Intermediate level of proficiency in Excel.</li><li>
Solid understanding of nonprofit human resources and HRIS/System implementations.</li><li>
Superior organizational, time management, and multi-tasking skills.</li><li>
Pride in self, work, and organization with tasks performed at a high level of accuracy</li><li>
Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment and across various time zones</li><li>
Proven ability to handle confidential information with discretion</li><li>
Flexible and able to adapt to changing position demands</li><li>
Knowledge of Microsoft Office 365 is required</li></ul><p><b>
COMPETENCIES:</b></p><ul><li>
Solid understanding of implementation of HRIS (specifically Paylocity)</li><li>
Attention to detail</li><li>
Deadline oriented</li><li>
Customer Service focus</li></ul><p><b>
SALARY AND BENEFITS:</b></p><p>
The salary for this position is $80,000 - $95,000, commensurate with the qualifications and experience of the individual candidate. ASAS promotes a healthy work/life blend and offers a competitive benefits package, including medical, dental, vision, a 403(b) match, 18 days of paid time off, and 25 paid organizational holidays (including one week at Thanksgiving and two weeks at each calendar year-end).</p><p><b>
HOW TO APPLY:</b></p><p>
Please submit a cover letter and resume via the Paylocity portal online. Your cover letter should be in PDF format and indicate how your experience is in direct alignment with the mission and vision of After-School All-Stars.</p><p><i>
ASAS is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable law.</i></p></div>

HR Paylocity & Payroll Administrator

Hybrid Personal Training, MMA & Fitness

<p><b>About Us:</b></p><p>We are a premier personal training facility dedicated to providing exceptional fitness experiences and results-driven coaching in a luxury environment. Our clientele expects professionalism, top-tier service, and attention to detail &mdash; and we're looking for someone who can deliver just that.</p><p><b>Job Summary:</b></p><p>We are seeking a reliable, personable, and highly organized <b>Front Desk Administrator</b> to be the face of our gym. This full-time role is ideal for someone who thrives in a fast-paced environment, enjoys customer interaction, and has a strong administrative background. You&rsquo;ll play a key role in ensuring smooth day-to-day operations, supporting our trainers, and creating an outstanding experience for every client who walks through our doors. <b>This role requires availability from Monday - Thursday 12PM-8PM, along with Friday, Saturday as needed for a total of 40 hours per week.</b></p><p><b>Key Responsibilities:</b></p><ul><li>Greet and check in clients with professionalism and warmth</li><li>Manage phone calls, email inquiries, and social media messages promptly and professionally</li><li>Handle front desk administration including booking and scheduling appointments</li><li>Maintain accurate records and client data using MindBody Business, Google Workspace and spreadsheets</li><li>Assist in sales of training packages, memberships, and merchandise</li><li>Keep the reception area and gym organized, clean, and welcoming</li><li>Support marketing initiatives and social media content creation (optional but valued)</li><li>Provide administrative support to trainers and management as needed</li></ul><p><b>Requirements:</b></p><ul><li>Previous front desk, reception, or administrative experience (fitness or hospitality a plus)</li><li>Strong organizational and multitasking skills</li><li>Proficient in <b>Google Workspace</b> (Docs, Sheets, Calendar, Gmail, Drive)</li><li>Excellent communication skills, both verbal and written</li><li>Confident and comfortable in a client-facing role</li><li>Ability to handle a variety of tasks in a calm, efficient manner</li><li>Sales experience or confidence in speaking about services and pricing</li><li>Marketing and social media skills are an advantage but not essential</li><li>Experience with MINDBODY Business a plus.</li></ul><p><b>What We Offer:</b></p><ul><li>A supportive and dynamic team environment</li><li>The opportunity to be part of a respected, high-end fitness brand</li><li>On-site training and development opportunities</li><li>Potential for growth within the business</li><li>Access to gym facilities</li></ul><p><b>Ready to be the face of a thriving fitness community?</b><br/>Apply today with your resume and a brief cover letter outlining your relevant experience and why you're a great fit for this role.</p><p>Job Type: Full-time</p><p>Pay: From $17.87 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Gym membership</li><li>Opportunities for advancement</li></ul><p>Work Location: In person</p>

Front Desk Administrator – High-End Personal Training Gym

Open Bank

<div></div><div><div>At Open Bank, we pride ourselves on being different and OPEN to new ideas and opportunities for our clients and employees.</div><div><br>
 We celebrate innovation, diversity, teamwork, excellence and integrity. We are an equal opportunity employer and offer competitive compensation and benefits package to recruit, retain and reward top talent. We would like to be your partner in success and happiness!</div><div><br>
Join our TEAM - <b>T</b>ogether <b>E</b>veryone <b>A</b>chieves <b>M</b>ore</div><div><br>
<br>
<b>Job Title: Credit Admin Analyst</b></div><div><b>
Department: Credit Admin</b><b> (HQ Office)</b></div><div></div><div><br>
We are looking for a <b>Credit Admin Analyst </b>to join our Credit Admin team. The Credit Admin Analyst will be responsible for assisting the day-to-day administration in credit and special assets function, as well as assisting and supporting the Credit Administrator and the Chief Credit Officer.</div><div></div><div><br>
Key Responsibilities:</div><ul><li>
Assist in preparing Monthly/Quarterly Credit Admin Reports.</li><li>
Assist in researching and collecting data for various loan-related reports and projects.</li><li>
Analyze financial documents, credit reports, and borrower&rsquo;s information to evaluate the status and credit risks associated with non-performing loans.</li><li>
Assist in ordering appraisal reports and documenting the qualifications of appraisers and environmental assessors.</li><li>
Participate in discussions with borrowers regarding business and financial status, repayment plans, loan collections, restructuring, and following up with tickler items.</li><li>
Site visitation to new and existing borrowers.</li><li>
Underwrite commercial loan products and memos following the bank&rsquo;s loan policy and procedures, and general prudent lending practices.</li><li>
Interact with lending units to discuss the borrower&rsquo;s financial status to develop effective resolution strategies.</li><li>
Collaborate with legal teams, collection agencies, and external partners to enforce loan recovery efforts.</li><li>
Maintain accurate records of activities related to troubled loans and assist in the preparation of special assets reports.</li><li>
Adhere to bank policies and procedures related to the SAD portfolio.
</li></ul><div>Requirements/Qualifications:</div><ul><li>
Bachelor&rsquo;s degree in business administration or related field or equivalent work experience required.</li><li>
Preferably 2-3 years of experience in commercial/business banking underwriting, lending, credit administration, or special assets area.</li><li>
Excellent verbal and written communication skills.</li><li>
Good written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person, and over the phone.</li><li>
Ability to respond effectively to the most sensitive inquiries or client complaints.</li><li>
Present a professional image in dealing with customers, interdepartmental, and external representatives.</li><li>
Accurate typing/keyboarding skills; basic computer skills, including the use of word processing, spreadsheet software applications, core banking process systems, e-mail and on-line banking programs.</li><li>
Good analytical skills including the ability to define problems, collect data, establish facts, and draw conclusions.
</li><li>Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.</li><li>
Ability to retain broad knowledge of lending tasks.</li><li>
Strong analytical skills with a thorough understanding of lending operations and client needs.</li></ul><p></p><div>
Employee Benefits &amp; Perks</div><ul><li><b>
Medical, Dental, &amp; Vision</b>: Open Bank offers medical, dental, and vision insurance for all full-time employees and their immediate family members. Employees become eligible for insurance benefits on the first of the month following their hire date.</li><li><b>
Life, Accidental Death &amp; Dismemberment, &amp; Long-Term Disability</b>: Open Bank pays 100% of the cost.</li><li><b>
Flexible Spending Account (FSA)</b>: Tax-advantaged financial accounts are offered for employees to pay for eligible out-of-pocket expenses (health, dependent care, transit, and parking) with pre-tax dollars.</li><li><b>
401(k) Retirement Savings Plan</b>: Open Bank matches 100% of the first 6% of employees' contributions. Employees are eligible to participate on the first of the month following 90 days of employment.</li><li><b>
Paid Time Off (PTO)</b>: Employees begin to accrue PTO hours at the time of hire to use for vacation, illness, or other personal reasons.</li><li><b>
Employee Assistance Program (EAP)</b>: The EAP offers counseling sessions, online tools and resources, and legal and financial guidance for employees and their family.</li><li><b>
Company Paid Lunch:</b> Open Bank provides company paid lunch twice a week.</li></ul><div></div><div><br>
To view current job openings, please visit <b>Open Bank Careers Page</b>: https://myopenbank.com/about/#</div></div>

Credit Admin Analyst

DLA Piper

<div><p>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
</p><p></p><p><b>Summary
</b></p><p>The Legal Administrative Assistant (LAA) working in collaboration with and in support of the firm&rsquo;s strategic initiatives , provides a wide range of administrative and clerical support to attorneys and legal teams. This role is essential in ensuring the smooth operation of the firm&rsquo;s administrative functions and requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. This position will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasks and assignments, ensuring work is properly allocated and completed on time. The LAA role requires a high level of flexibility and willingness to work in a fast-paced environment where multiple projects may have to be prioritized for the firm&rsquo;s attorneys. Projects will often require high-level technical skills with Microsoft Office programs or various types of legal software commonly seen in law firms.
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<b>Location
</b></p><p>This position is located in our Los Angeles office and offers a hybrid work schedule.
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<br>
<b>Responsibilities
</b></p><ul><li><p>Provides practice-specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions and can prioritize work accordingly.
</p></li><li><p>Drafts, edits, and proofread legal documents, communications, files, or presentations to ensure accuracy.
</p></li><li><p>Oversee the maintenance and organization of electronic and paper filing systems within the firm&rsquo;s DMS/repositories. Ensure all work products are easily accessible and up to date.
</p></li><li><p>Collaborate with other LAAs or LEAs to complete more complex projects or provide administrative support for any assigned attorneys. Provides mentorship, guidance, and delegation to LSAs who assist with projects as appropriate. Provides key status updates on projects to any assigned attorneys, offering or delegating direct-action support in the event of escalation.
</p></li><li><p>Organizes and monitors assignments within the firm&rsquo;s workflow tool, ensuring that administrative tasks are properly allocated and completed on time. These projects can include but are not limited to time entry and expense reimbursements.
</p></li><li><p>Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney&rsquo;s request.
</p></li><li><p>Serves as a trusted advisor for associates, partners, or other attorneys. LAAs will be expected to handle confidential or sensitive matters using discretion and to promote professionalism and exceptional service in all interactions with attorneys, clients, and other DLA Piper business professionals.
</p></li></ul><p></p><p><b>Desired Skills
</b></p><p>The below job competencies and skills are required for the Legal Administrative Assistant position in order to perform the job successfully.<br>
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</p><p>The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Prior experience working with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc. Must have the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Must have ability to demonstrate flexibility and willingness to learn new skills and adapt to evolving needs of the attorney&rsquo;s practice. Must have the ability to be flexible within a fast-paced environment and ensure that all deliverables and work products adhere to firm best practices, and a willingness to receive constructive feedback from attorneys and managers. Open to collaborating with and supporting Legal Support Assistants (LSAs) as appropriate. Works well under pressure and able to stay positive and productive.<br>
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</p><p>Must have a general familiarity with legal terminology, documentation, and best practices for law firms or similar settings. Exhibits strong attention to detail and excellent problem-solving skills that enable them to make quick decisions. Possesses prior experience in workflow-management related roles. Demonstrates proficiency in virtual firm collaboration tools such as Zoom and Microsoft Teams to communicate with internal and external resources on behalf of the attorney&rsquo;s practice.
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<b>Minimum Education
</b></p><ul><li><p>High School or GED.<br>
<br>
</p></li></ul><p><b>Preferred Education
</b></p><ul><li><p>Bachelor's Degree in legal studies, business administration, or a related field.<br>
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</p></li></ul><p><b>Minimum Years of Experience
</b></p><ul><li><p>2 years&rsquo; experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role.<br>
</p></li></ul><p><br>
<b>Essential Job Expectations
</b></p><p>While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:<br>
<br>
</p><ul><li><p>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
</p></li><li><p>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
</p></li><li><p>Provide timely, accurate, and quality work product.
</p></li><li><p>Successfully meet deadlines, expectations, and perform work duties as required.
</p></li><li><p>Foster positive work relationships.
</p></li><li><p>Comply with all firm policies and practices.
</p></li><li><p>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
</p></li><li><p>Ability to work under pressure and manage competing demands in a fast-paced environment.
</p></li><li><p>Perform all other duties, tasks or projects as assigned.<br>
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</p></li></ul><p>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
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<b>Physical Demands
</b></p><p>Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<br>
</p><p><br>
<b>Work Environment
</b></p><p>The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.
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<b>Disclaimer
</b></p><p>The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment.<br>
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</p><p><b>Application Process
</b></p><p>Applicants must apply directly online instead of sending application materials via email.<br>
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</p><p><b>Accommodation
</b></p><p>Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com .<br>
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</p><p>Agency applications will not be considered.<br>
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</p><p>No immigration sponsorship is available for this position.
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The firm&rsquo;s expected hiring range for this position is $36.76 - $47.79 per hour depending on the candidate&rsquo;s geographic market location.<br>
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</p><p>The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).<br>
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</p><p>#LI-KS1
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#LI-Hybrid
</p><p></p><p><i>DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. </i>Job applicant poster viewing center <i>.</i></p></div>

Legal Administrative Assistant

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