administrative/hr assistant Jobs in Los Angeles United States

administrative/hr assistant

associate attorney Jobs in Los Angeles United States

associate attorney

legal administrative assistant - litigation Jobs in Los Angeles United States

legal administrative assistant - litigation

legal administrative coordinator - litigation Jobs in Los Angeles United States

legal administrative coordinator - litigation

legal office office clerk Jobs in Los Angeles United States

legal office office clerk

legal administrative assistant

Sempra

<div>About Us

At SoCalGas, we believe that every Californian deserves a resilient energy future. We are working to achieve that future by empowering California to reach its sustainability goals through innovation, collaboration, and decarbonization. As our state&rsquo;s energy needs change, we will be there providing reliable energy that is clean, safe, and affordable to our 22 million customers. 


In addition to helping shape the future of hydrogen technology and clean energy, as an employee of SoCalGas you&rsquo;ll also enjoy an aggressive total compensation plan, multiple upward mobility opportunities and the ability to find a true work life balance. We also strive to reflect the communities we serve by attracting top talent and maintaining a diverse workforce. To discover more about how rewarding it is to work here, we invite you to visit these pages on our website: Our Mission; Diversity, Equity and Inclusion, Sustainability, In the Community, and Employee Benefits. Join SoCalGas today to share in our mission to build the cleanest, safest, and most innovative energy company in America!

Primary Purpose 
Under general supervision, provides technical and administrative support to attorneys on simple to moderately complex, confidential legal matters, which if not resolved in a timely and satisfactory manner may result in fines, adverse public relations, or lost business opportunities. Complex matters may require additional review by Senior Legal Admin Associate or management level staff. 
 
Duties and Responsibilities
<ul>
<li>Maintains timely and accurate calendars and dockets.</li>
<li>Develops and maintains files for large matters of moderate complexity.</li>
<li>Compiles and coordinates work from external sources to produce legal documents under time constraints. Products may be for signature of senior officers and are often submitted to courts, regulatory and other state and federal agencies.</li>
<li>Arranges and monitors meetings; makes travel arrangements; processes complex travel reimbursement requests.</li>
<li>Serves as Department point of contact with senior Company executives, internal clients, outside counsel, officers of the court, and the public in general.</li>
<li>Reviews vendor invoices for accuracy and completeness; prepares voucher requests for payment of invoices.</li>
<li>Performs other duties as assigned (no more than 5% of duties).</li></ul> 
Education
<ul>
<li>H.S. Diploma/GED Required</li>
</ul>
Experience
<ul>
<li>3 years Recent applicable legal secretary experience or other relevant experience Required</li>
</ul>
Knowledge, Skills and Abilities
<ul>
<li>Ability to type at least 60 wpm Preferred</li>
<li>Knowledge of networked word processing systems, including templates. Intermediate Required</li>
<li>Willingness and ability to learn document management, legal case management, spreadsheet, and graphics applications. Intermediate Required</li>
<li>Ability to determine current federal, superior, and municipal court administrative procedures applicable to practice of supported attorneys. Intermediate Required</li>
<li>Ability to determine current administrative procedures of state and federal regulatory bodies applicable to practice of supported attorneys. Intermediate Required</li>
<li>Basic knowledge of legal terminology and prior exposure to laws and regulations pertaining to the practice area of supported attorneys. Beginner Required</li>
<li>Ability to think clearly and deal professionally and calmly with others under stressful conditions. Intermediate Required</li>
<li>Proficiency in spelling and grammar, verbal and written use of the English language, prior exposure to proof reading and editing skills. Intermediate Required</li>
<li>Basic understanding of Sempra business objectives and strategic initiatives. Beginner Required</li></ul> 
 
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled</div>

Legal Administrative Assistant

SoCalGas

<div>About Us

At SoCalGas, we believe that every Californian deserves a resilient energy future. We are working to achieve that future by empowering California to reach its sustainability goals through innovation, collaboration, and decarbonization. As our state's energy needs change, we will be there providing reliable energy that is clean, safe, and affordable to our 22 million customers.
In addition to helping shape the future of hydrogen technology and clean energy, as an employee of SoCalGas you'll also enjoy an aggressive total compensation plan, multiple upward mobility opportunities and the ability to find a true work life balance. We also strive to reflect the communities we serve by attracting top talent and maintaining a diverse workforce. To discover more about how rewarding it is to work here, we invite you to visit these pages on our website: Our Mission; Diversity, Equity and Inclusion, Sustainability, In the Community, and Employee Benefits. Join SoCalGas today to share in our mission to build the cleanest, safest, and most innovative energy company in America!
Primary Purpose 
Under general supervision, provides technical and administrative support to attorneys on simple to moderately complex, confidential legal matters, which if not resolved in a timely and satisfactory manner may result in fines, adverse public relations, or lost business opportunities. Complex matters may require additional review by Senior Legal Admin Associate or management level staff. 
 
Duties and Responsibilities
<ul>
<li>Maintains timely and accurate calendars and dockets.</li>
<li>Develops and maintains files for large matters of moderate complexity.</li>
<li>Compiles and coordinates work from external sources to produce legal documents under time constraints. Products may be for signature of senior officers and are often submitted to courts, regulatory and other state and federal agencies.</li>
<li>Arranges and monitors meetings; makes travel arrangements; processes complex travel reimbursement requests.</li>
<li>Serves as Department point of contact with senior Company executives, internal clients, outside counsel, officers of the court, and the public in general.</li>
<li>Reviews vendor invoices for accuracy and completeness; prepares voucher requests for payment of invoices.</li>
<li>Performs other duties as assigned (no more than 5% of duties).</li>
</ul>Requirements:
Education
<ul>
<li>H.S. Diploma/GED Required</li>
</ul>
Experience
<ul>
<li>3 years Recent applicable legal secretary experience or other relevant experience Required</li>
</ul>
Knowledge, Skills and Abilities
<ul>
<li>Ability to type at least 60 wpm Preferred</li>
<li>Knowledge of networked word processing systems, including templates. Intermediate Required</li>
<li>Willingness and ability to learn document management, legal case management, spreadsheet, and graphics applications. Intermediate Required</li>
<li>Ability to determine current federal, superior, and municipal court administrative procedures applicable to practice of supported attorneys. Intermediate Required</li>
<li>Ability to determine current administrative procedures of state and federal regulatory bodies applicable to practice of supported attorneys. Intermediate Required</li>
<li>Basic knowledge of legal terminology and prior exposure to laws and regulations pertaining to the practice area of supported attorneys. Beginner Required</li>
<li>Ability to think clearly and deal professionally and calmly with others under stressful conditions. Intermediate Required</li>
<li>Proficiency in spelling and grammar, verbal and written use of the English language, prior exposure to proof reading and editing skills. Intermediate Required</li>
<li>Basic understanding of Sempra business objectives and strategic initiatives. Beginner Required</li>
</ul>Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to &quot;Pay Transparency Law&quot;; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.</div>

Carlton Fields

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.
 
Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.
 
Carlton Fields is seeking a Legal Administrative Assistant for its Los Angeles office.
 
Candidate will have a minimum of five to seven years of litigation experience focusing on Complex Civil Litigation, Commercial Litigation, National Class Action, Multi-District Litigation, Mass Torts, Business Litigation and Trial Support. Qualified candidates must demonstrate professionalism, strong organizational and client service skills. This position will support Shareholders, Of Counsel and Associates in a busy office.
 
Duties of the position include, but are not limited to: 
<ul>
<li>E-Filing and E-Service with Federal and State Courts</li>
<li>Proficiency with local court rules</li>
<li>Mastery of Microsoft Word, including styles, numbering and schemes, Excel, Adobe, redlining (Litera Compare), and Best Authority</li>
<li>Assisting attorneys in preparing, proofreading, and revising documents</li>
<li>Preparing briefing binders</li>
<li>Calendaring using Vision Compulaw</li>
<li>Maintaining files and records using document management system experience is preferred (firm uses iManage)</li>
<li>Submitting new business intake, conflict check requests, preparing engagement letters</li>
<li>Coordinating and tracking of client billing</li>
<li>Processing vendor invoices</li>
<li>Preparing expense reimbursement, budget and check requests</li>
<li>Coordination and handling of client audit requests</li>
<li>Scheduling travel, appointments and maintaining of calendars, reminders</li>
<li>Strong verbal and written communication</li>
<li>Strong attention to detail and follow up</li>
<li>Working independently and as part of a coordinated team</li>
<li>Availability to work overtime</li>
<li>Cross-desk support for LA Office Legal Administrative Assistants during absences or other office workflow needs</li>
</ul>
The salary range for this role in California is $90,000 - $100,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.
 
Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.
 
Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing careers@carltonfields.com. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.

Legal Administrative Assistant - Litigation

VB Law Group

Job Summary Join our dynamic team as an Office Worker, where you will play a vital role in supporting the smooth operation of our legal office. Your contributions will be essential in performing administrative tasks, facilitating communication, and ensuring that our legal processes run seamlessly. This is an exciting opportunity to engage with various aspects of law while honing your skills in a fast-paced environment.What you&rsquo;ll do<ul><li>Provide administrative support to attorneys and staff, ensuring efficient office operations.</li><li>Assist in case preparation.</li><li>Draft legal document for attorney's review.</li><li>Coordinating schedules, meetings, and deadlines for various cases.</li><li>Handle data entry, filing, and document management systems to keep records organized and accessible.</li><li>Engage in interviewing clients and witnesses to gather essential information for cases.</li><li>Demonstrate strong writing skills by drafting legal documents and proofreading materials for clarity and accuracy.</li><li>Maintain effective phone etiquette while communicating with clients, vendors, and colleagues when the attorney is not in the office.</li></ul>Basic qualifications<ul><li>Bilingual/Spanish is a must. Proven clerical experience with a focus on administrative tasks in a legal setting.</li></ul>Preferred qualifications<ul><li>Strong organizational skills to manage multiple priorities effectively.</li><li>Be a team player, but perform under minimum supervision after training.</li></ul>Why you&rsquo;ll love it here We are dedicated to fostering a supportive work environment where you can thrive both professionally and personally. Our commitment extends beyond just the workplace; we provide resources that enhance your overall well-being during key moments in your life.Our benefits include:<ul><li>A collaborative team atmosphere that values your input</li><li>Opportunities for professional development and growth</li><li>Supportive resources for your physical and mental well-being</li><li>A culture that celebrates diversity and inclusion</li></ul>About us As part of our esteemed legal team, you&rsquo;ll contribute to our mission of delivering exceptional service to our clients. We pride ourselves on creating an engaging workplace where every employee is valued for their unique contributions. Join us in making a difference!Job Type: Part-timePay: From $17.87 per hourExpected hours: 20 per weekAbility to Commute:<ul><li>Los Angeles, CA 90015 (Required)</li></ul>Ability to Relocate:<ul><li>Los Angeles, CA 90015: Relocate before starting work (Required)</li></ul>Work Location: In person

Law office entry level position

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation Practice Group. Reporting to the Office Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.
Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
PRIMARY FUNCTIONS AND RESPONSIBILITIES
<ul><li>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</li><li>Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
</li><li>Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
</li><li>Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
</li><li>Assists with time entry.
</li><li>Processes new business intake, related forms, and correspondence.
</li><li>Processes expense reports and invoices; arranges check requests; monitors through completion.
</li><li>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</li><li>Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
</li><li>Provides legal research, case support and project assistance.
</li><li>Other administrative duties as assigned.
</li></ul>EDUCATION AND EXPERIENCE
<ul><li>At least two (2) years of administrative support experience required.
</li><li>Bachelor&rsquo;s degree a plus.
</li><li>Previous law firm experience required.
</li><li>Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures.
</li><li>Demonstrates proficiency in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software.
</li><li>Flexibility to work overtime required.
</li></ul>Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting &ldquo;Careers.&rdquo;
#LI-Hybrid
For positions in Los Angeles, CA, the salary range for this job posting is: $ 69,817.50 - $90,677.00.
The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an &quot;at-will position&quot; and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</div>

Legal Administrative Coordinator - Litigation

D3 Search

<div>
 
 D3 Search seeks a
 
 Snr. Legal Assistant (Corporate &amp; Entertainment Transactions)
 
 for an elite AMLAW ranked global law practice with a growing office located in
 
 West Los Angeles, CA (90067)
 
 
 
 
 
 
 
 Position Title:
 
 
 
 
 Snr. Corporate &amp; Entertainment Transactions Legal Assistant
 
 
 <ul>
 <li>
 
 Note: 5+ years previous high level executive assistant (EA) experience required. Firm would prefer a candidate with corporate transactions and entertainment transactional legal secretarial experience within the professional services industry.
 
 </li>
 </ul>
 
 
 
 
 
 Location/Map:
 
 
 
 Los Angeles, CA (90067)
 
 
 
 
 
 
 Employer Work Model:
 
 
 
 Hybrid 4/1 work model (4 onsite &amp; 1 remote).
 
 
 
 
 
 
 Position Summary:
 
 
 
 This
 
 Snr. Corporate &amp; Entertainment Transactions Legal Assistant
 
 position will provide the firm's attorneys (two (2) senior equity partners) and clients with a superior level of technical and administrative support. Position will
 
 work within the law firm's corporate transactions, media, sport and entertainment transactions division/department.
 
 
 
 
 
 
 Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction, etc.
 
 
 
 
 
 
 Primary Responsibilities and/or Essential Functions:
 
 
 <ul>
 <li>
 Coordinate complex, senior-level internal/external meetings and conference calls.
 </li>
 <li>
 Handle a high volume of phone calls.
 </li>
 <li>
 Respond and follow up on client requests.
 </li>
 <li>
 Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
 </li>
 <li>
 Coordinate a high volume of domestic and international travel arrangements and process business requests.
 </li>
 <li>
 Proofread and make revisions to documents as requested.
 </li>
 <li>
 Enter attorney&rsquo;s time via 3E.
 </li>
 <li>
 Create, revise and format legal documents, spreadsheets and presentations.
 </li>
 <li>
 Conduct internet research as directed by attorneys.
 </li>
 <li>
 Establish and maintain paper and electronic files.
 </li>
 <li>
 Interface and establish ongoing positive business relationships with clients.
 </li>
 </ul>
 
 
 
 
 
 General Knowledge, Skills &amp; Abilities:
 
 
 <ul>
 <li>
 
 5+ years of legal assistant experience in a support capacity within a similar AMLAW ranked law firm is preferred.
 
 </li>
 <li>
 
 Experience working in the entertainment industry preferred.
 
 </li>
 <li>
 Ability to maintain confidentiality.
 </li>
 <li>
 Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
 </li>
 <li>
 Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
 </li>
 <li>
 Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
 </li>
 <li>
 Excellent written and oral presentation skills; strong attention to detail.
 </li>
 <li>
 Team player; work well under pressure.
 </li>
 <li>
 Knowledge of Big Law or legal highly preferred.
 </li>
 <li>
 Demonstrate proficiency in all basic, advanced and legal specific applications.
 </li>
 <li>
 Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
 </li>
 <li>
 Self-starter who can manage competing priorities.
 </li>
 <li>
 No JDs will be considered!
 </li>
 </ul>
 
 
 
 
 
 Salary/Compensation:
 
 
 
 Annual salary/comp. is
 
 120K (DOE/DOQ) plus a comprehensive and industry-leading benefits package.
 
 
 
 
 
 
 If interested in this full-time/direct hire
 
 Snr. Corporate/Entertainment Transactional Legal Assistant
 
 role with this elite AMLAW-ranked global law practice in
 
 Los Angeles, CA (90067),
 
 and you meet the above qualifications/requirements, please contact the following D3 rep.:
 
 
 
 
 
 Don Moser | D3 Search
 
 
 📬don@d3search.com
 
 
 📌 www.d3search.com
 
 
 
 
 
 
 D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
 
 
</div>

Senior Legal Secretary

ABC Legal Services

<div>About ABC:

ABC Legal Service is proud to be the national leader in service of process. We are growing and are looking for talented new team members to support our growth and solve exciting challenges! We are a team of 700 with offices in Los Angeles, Phoenix, Oklahoma City, Brooklyn, Chicago, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 40 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer.

Job Overview:

The Fulfillment Specialist works to process work going to and from courts, including resolving any issues that arise internally or externally. This role coordinates with process servers in the LA city area. This is a great opportunity if you have an interest in the legal field, are building a career in administration and love to work independently. Ideal candidate will have some experience in office administration.

Key Responsibilities:
<ul>
<li>Prepare, review and print documents going to and from court</li>
<li>Prepare, revise and print documents returning from process servers</li>
<li>Store and pull warrants to go to court</li>
<li>Confirm documents are scanned and filed</li>
<li>Prepare documents for court filing</li>
<li>Process incoming mail</li>
<li>Resolve issues with filings</li>
<li>Perform other job-related duties as assigned</li>
</ul>
Qualifications:
<ul>
<li>High School Diploma or GED or minimum 1 year relevant experience required</li>
<li>Ability to produce high-volume results and meet daily goals</li>
<li>Excellent interpersonal skills with ability to effectively communicate with peers</li>
<li>Ability to work independently and manage own schedule</li>
<li>Openness to learning new things and responding positively to feedback</li>
<li>Basic computer skills, including experience with Microsoft Office a plus</li>
<li>Experience in a related field (office administration, paralegal) preferred</li>
</ul>
We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today!
<ul>
<li>Comprehensive Medical, Dental, and Vision coverage</li>
<li>401(k) retirement plan with 5% matching</li>
<li>11 paid holidays per year</li>
<li>Paid Time Off</li>
<li>Flexible Spending Account</li>
<li>Long-term disability</li>
</ul>
Pay: $20.86 per hour

Job Type: Full-time, Monday-Friday, 8am-5pm PST

Work Location: In office- Los Angeles, CA</div>

File Clerk

Explore 99+ Legal administrative assistant in Los Angeles United States this November. Find roles across top companies and apply now to boost your career.

99 legal administrative assistant jobs IN Los Angeles United States

Legal Administrative Assistant

Legal Administrative Assistant

Legal Administrative Assistant - Litigation

Law office entry level position

Legal Administrative Coordinator - Litigation

Senior Legal Secretary

File Clerk