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administrative assistant ii Jobs in Los Angeles United States

administrative assistant ii

executive assistant

The Initiative Group

Description: The Initiative Group is seeking a highly organized, proactive Executive Assistant to support our fast-paced public relations team. This role is ideal for someone who thrives in the entertainment and media space, can anticipate needs before they arise, and is comfortable managing multiple priorities at once.This is a hybrid position based in Los Angeles or Southern California, with required in-person client coverage and event support as needed.The Executive Assistant will provide high-level administrative and operational support to partners and senior publicists while assisting with day-to-day client management. This role requires discretion, exceptional organizational skills, strong written communication, and the ability to work both independently and collaboratively in a deadline-driven environment.Responsibilities:<ul><li>Manage complex calendars, scheduling, and high-volume email and phone correspondence</li><li>Coordinate client logistics for press events, media interviews, photoshoots, and appearances</li><li>Create and maintain client schedules</li><li>Provide day-to-day support for clients and colleagues</li><li>Maintain digital files and press kits</li><li>Monitor media coverage and service clients with digital press breaks</li><li>Draft and edit memos and press materials (client bios, press kits, etc.) for approval by senior team members</li><li>Daily administrative tasks (updating client files, press lists, etc.)</li><li>Liaise with counterparts in both New York and Los Angeles</li><li>Provide in-person client support at events and appearances</li><li>Support ad hoc projects and special initiatives as needed</li></ul>Desired Skills/Abilities:<ul><li>Strong organizational and time management skills with the ability to juggle multiple priorities</li><li>Exceptional written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently while contributing to a collaborative team environment</li><li>Strong understanding of social media platforms and current digital trends</li><li>Professional, solutions-oriented mindset with a positive attitude</li><li>Flexibility to work evenings and weekends as needed</li><li>General knowledge of the entertainment industry and media landscape</li><li>Passion for pop culture, entertainment, and public relations</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree preferred</li><li>1&ndash;3 years of experience in Public Relations, Communications, Marketing, or a related field (internship experience considered)</li><li>Equivalent combinations of education and experience will be considered</li></ul>Job Type: Full-timePay: $22.00 - $24.00 per hourWork Location: Hybrid remote in Los Angeles, CA 90048

Executive Assistant

SKIMS

<div>
 
 
 Department:
 
 People and Culture
 
 
 
 Location:
 
 Los Angeles HQ
 
 
 
 Compensation:
 
 $115,000 - $125,000 / year
 
 
 
 
 Description
 
 
 
 SKIMS is a solutions-oriented brand creating the next generation of underwear, loungewear, shapewear, and essentials. We are setting new standards by delivering technically innovative, comfort-driven products with elevated design for everybody.
 
 
 At the intersection of culture, innovation, and commerce, SKIMS is a global brand redefining modern apparel. Our teams are built on creativity, collaboration, and operational excellence, and we are committed to fostering an inclusive, high-performance environment where ambitious, curious, and values-driven individuals can do the best work of their careers.
 
 
 As we continue to scale globally, our HQ teams play a critical role in shaping strategy, building world-class infrastructure, and driving sustainable growth across markets.
 
 
 
 About the Role
 
 
 
 
 SKIMS is looking for a highly skilled and dynamic Executive Assistant to provide proactive, seamless support to three senior leaders. This role goes beyond traditional administrative tasks&mdash;requiring a manager-level professional who can anticipate needs, manage complex priorities, and serve as a trusted partner. The ideal candidate is operationally excellent, agile under pressure, and deeply collaborative, embodying our SKIMS values and core competencies.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support &amp; Prioritization
 
 
 
 
 &middot; Manage complex and dynamic calendars, ensuring seamless scheduling across multiple leaders with competing priorities.
 
 &middot; Anticipate needs and proactively resolve scheduling conflicts, flagging critical deadlines and opportunities.
 
 &middot; Coordinate international and domestic travel logistics, agendas, and itineraries.
 
 
 
 Project &amp; Operational Management
 
 
 
 
 &middot; Act as a liaison across departments to ensure senior leaders are prepared for meetings, presentations, and external engagements.
 
 &middot; Lead follow-up on action items, ensuring accountability and execution across teams.
 
 &middot; Draft, edit, and manage executive communications, presentations, and briefing materials.
 
 
 
 Relationship Management
 
 
 
 
 &middot; Build and maintain trusted relationships with internal stakeholders, external partners, and high-profile contacts.
 
 &middot; Represent leaders with professionalism, discretion, and a customer-first mindset.
 
 
 
 
 Process Excellence
 
 
 
 
 &middot; Streamline administrative processes, identifying innovative solutions to improve efficiency.
 
 &middot; Handle confidential information with the highest level of integrity and judgment.
 
 
 
 Core Competencies in Action
 
 
 
 
 &middot;
 
 Deliver Results
 
 : Demonstrates accountability and operational excellence by managing multiple leaders with precision and ensuring follow-through on critical initiatives.
 
 &middot;
 
 Foster Collaboration
 
 : Creates strong cross-functional relationships, promotes inclusivity, and builds trust to keep leaders connected and aligned.
 
 
 
 Shape the Future
 
 : Anticipates challenges, adapts quickly, and provides innovative solutions to support the evolving needs of a fast-paced, global brand
 
 
 
 Skills, Knowledge and Expertise
 
 
 
 &middot; 7+ years of experience as an Executive Assistant, with at least 3 years supporting multiple senior executives simultaneously.
 
 &middot; Proven ability to manage competing priorities with discretion, judgment, and agility.
 
 &middot; Strong written and verbal communication skills; adept at preparing executive-level communications and presentations.
 
 &middot; Highly organized with a forward-thinking approach to anticipating needs.
 
 &middot; Experience in fashion, consumer, or high-growth industries strongly preferred.
 
 &middot; Bachelor&rsquo;s degree or equivalent professional experience.
 
 
 
 What We Value
 
 
 &middot; Agility &amp; Resilience: Thrives in a fast-paced, evolving environment.
 
 &middot; Customer Focus: Brings a service-minded, professional approach to all interactions.
 
 &middot; Execution-Focused: Ensures follow-through with a strong attention to detail.
 
 &middot; Team Player Mindset: Works collaboratively while supporting leaders in driving performance.
 
 
 
 Benefits, Culture and Perks
 
 
 
 
 Benefits and Culture
 
 <ul>
 <li>
 Up to 100% Company Paid Healthcare (medical, dental, vision)
 </li>
 <li>
 Kind Body Fertility Benefits
 </li>
 <li>
 401(k) savings plan with up to 4% match
 </li>
 <li>
 Unlimited PTO
 </li>
 <li>
 Full Access to LinkedIn learning
 </li>
 <li>
 Employee Discounts
 </li>
 </ul>
 
 Perks (HQ Location)
 
 <ul>
 <li>
 Free weekly catered lunch at HQ &ndash; M/T/W/Th
 </li>
 <li>
 Dog-Friendly office on a Thursday and Friday
 </li>
 <li>
 Free Swag Giveaways
 </li>
 <li>
 Annual Holiday Party
 </li>
 <li>
 Annual Summer Party
 </li>
 <li>
 Invitations to pop-ups and other company events
 </li>
 <li>
 Complimentary daily office snacks and beverages
 </li>
 </ul>
</div>

ECO-SHELL, LP

Overview*** Applicants must reside in the State of California and have a valid ID ***We are seeking a dynamic and highly organized Executive Assistant to provide exceptional administrative support to senior leadership. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across teams. The ideal candidate will demonstrate proactive problem-solving skills, maintain confidentiality, and excel in a fast-paced environment. Join us to contribute to a vibrant workplace where your organizational talents will make a meaningful impact every day!Executive Assistant1) Telephone Communications:a) Screen and record all calls. E-mail call log at the end of each day.b) Monitor any communications requiring follow-up and make sure the necessary steps are taken in a reasonable amount of time.2) Maintain meeting calendar while working with other departments to coordinate meetings. Communicate every workday morning of schedule/itinerary for the day.3) Organize and maintain filing system and make suggestions for improvement.4) Prepare meeting documents and presentation material. This may require updating or development of power point presentations and or excel graphs.5) Attend meetings as needed to take notes, transcribe, make action plans, distribute to meeting participants as necessary and file.6) Assist in the flow of paperwork out of office and distribute to the appropriate person or department.Customer ServiceThe Executive Assistant will be the support person for customer service in the GA.1) Field inquiries in relation to all concerns regarding deliveries, timing of payments, and general information.2) Manage a comprehensive database with current email addresses, acreage planted, varieties, plant dates, locations, delivery timing and yield history. Work with the Field Representatives in compiling data keeping both electronic and physical files current.3) Schedule plant tours with the necessary plant personnel as requested.4) Work with web-site designer and/or sales department to insure information is current and accurate.5) Manage and oversee the compilation of information from all sources (WMB, NASS, and USDA) for graphs, handouts and new information packets.Event Planning and Marketing1) Coordinate promotional items for select groups, all growers, holiday gifts, trade shows and various meetings in the months of April/May/June so as not to interfere with harvest and grower payments.a) Coordinate advertising with trade publications within the annual budget for this purpose.b) Plan and coordinate Christmas gift and/or Holiday Cards organized and ready to mail 1st week of December to Level 1 &amp; 2 growers.c) Monitor ordering of all promotional items, Hats, Jackets, etc. for upcoming Harvest and Trade Shows by June of each year.d) Assist in scheduling and organizing grower meetings in July and August. It may be necessary to attend meetings and assist Owner and GA Manager with presentations.Trade ShowsThe GA Services Department will participate in two trade shows per year; The Colusa Farm Show and The World Ag Expo both in the month of February.1) Assist with creating and monitoring the display and promotional materials used in the trade show. This may include investigating other trade shows and booths to insure CWS is presenting the most current and progressive image for growers.2) Monitor and support Field Representatives with their communications with growers and follow up with emails, letters, etc. to potential growers.3) If necessary, the Grower Services Administrative Coordinator will attend the show making sure the booth is well staffed, and growers are receiving the necessary attention.4) Make suggestions for improvement for future trade shows.Field Representative Oversight &amp;SupportLend support to All Field Representatives as indicated:1) Develop accountability criteria for All Field Buyers2) Tonnage and Acreage Reports to All Field Buyers3) Establish projections and goals for Raw Product Acquisition growth by Field Buyer and monitor progression of goal achievement4) Contracting Support which includes preparing contracts with all known information prior to presenting to grower and making sure contracts are complete.5) Presentation Planning, creation and execution6) Trip scheduling and support.7) Plan and schedule special meetings and tours for groups of potential growersSpecial Projects and Additional SupportSpecial Projects and Support for Owner, the Grower Accounting Manager, the CFO and other Department Managers as needed.Pay: $50,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

St. John's Community Health

<div>The Executive Assistant is responsible for administrative duties &amp; project support for the Chief Operating Officer. Manages COO schedule, schedules appointments, and coordinates meeting material for all meetings as needed. Handles correspondence maintains files. Handles details of a confidential and critical nature. Conducts her/himself with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment. May have some project administration responsibilities.
BENEFITS<ul><li>
Free Medical, Dental &amp; Vision</li><li>
13 Paid Holidays + PTO</li><li>
403 (B) retirement match</li><li>
Life Insurance, EAP</li><li>
Tuition Reimbursement</li><li>
Flexible Spending Account</li><li>
Continued workforce development &amp; training</li><li>
Succession plans &amp; growth within</li></ul>
Qualifications/Licensure:<ul><li>
AA or BA/BS degree is preferred with a minimum of (5) eight years executive level support experience, preferably in the health care field.</li></ul>
Experience:<ul><li>
Ability to adapt in a fast past environment and be able to work responsively under pressure.</li><li>
Have a great attitude and be team player.</li><li>
Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.</li><li>
Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.</li><li>
Initiative, resourcefulness and attention to detail.</li><li>
Excellent problem-solving skills, analytical thinking, and visionary skills</li><li>
Recent experience working with C level executives.</li><li>
Professional verbal and written communication skills and the ability to type 50 wpm.</li><li>
Bi-lingual Spanish preferred.</li><li>
Knowledge of Microsoft Office and telephone protocol.</li></ul>
Responsibilities:<ul><li>
Manages COO complex calendars:</li><li>
Schedules internal meetings with executives also with complex schedules and staff as requested.</li><li>
Schedules external meetings with executives at partnering agencies, County and Federal agencies.</li><li>
Has the capacity to change meeting schedule in a moment&rsquo;s notice and rearrange schedule as requested.</li><li>
Registers executives to attend conferences.</li><li>
Arranges travel accommodation including transportation, airfare and lodging.</li><li>
Coordinates weekly Strategic Planning meetings including:<ul><li>
Preparing material for meeting including: agenda, minutes, executive reports.</li><li>
Scheduling.</li></ul></li><li>
Provides day to day administrative and project support to the COO and manages special projects as assigned.</li><li>
Assures that specific tasks assigned to executives and staff from COO is followed through and submitted as directed and keeps the COO updated on progress.</li><li>
Interacts with senior executives from several agencies including: federal, state, county, legal counsel, foundations, and patients with a high degree of professionalism.</li><li>
Takes minutes at management meetings as requested.</li><li>
Processes credit card expense reports for COO.</li><li>
Produces purchase order requests for expenses.</li><li>
Efficiently manages contracts/agreements that require the COO signature, files, scans document and distributes contracts to appropriate departments.</li><li>
Composes and types routine correspondence.</li><li>
Organizes and maintains file system and files correspondence and other records.</li><li>
Greets scheduled visitors and directs them to appropriate area or person.</li><li>
Assists with federal, county and foundation audits as requested.</li><li>
Assists with coordinating any St. John&rsquo;s events hosted by St. John&rsquo;s including conferences, annual gala and grand openings.</li><li>
Coordinates mail out of invitations/announcements to a large database of contacts as requested.</li><li>
Develops agency policies and signing sheets.</li><li>
Follows-up on applications pending process: DHS, CLIA, Pharmacy, LA Care, etc.</li><li>
Orders and maintains supplies and arranges for equipment maintenance as necessary.</li><li>
Facilitates the renewal of license(s) as necessary.</li><li>
Reviews and approves timecards and time off requests of Clinic Mangers.</li><li>
Assists Director of Clinic Operations with interviewing candidates, new hire onboarding, and trainings of incoming employees on products and services.</li></ul>
 St. John&rsquo;s Community Health is an Equal Employment Opportunity employer.</div>

City National Bank

<div><div><div>EXECUTIVE ASSISTANT SENIOR</div><div></div><div> 
WHAT IS THE OPPORTUNITY?</div><div>
This position is responsible for providing administrative support to the Executive including managing the Executive's schedule, calendar and details associated with various community and personal events, coordinating projects, managing confidential assignments, as well as travel arrangements, meetings and conference calls. Acts as a gate-keeper such that the Executive can prioritize and maintain productivity. The Senior Executive Assistant will be relied upon to utilize exceptional communication skills in composing and preparing confidential correspondence, reports and other complex documents. Functions as a liaison to the Executive through regular interaction with all VIPs, including clients, bank executives, and colleagues.</div><div></div><div> 
WHAT WILL YOU DO?</div><div><ul><li>
Handle administrative details and routine issues independently and take responsibility for completing these on time to a high quality.</li><li>
Prepare written materials (e.g., emails, reports, presentations, correspondence, etc.)</li><li>
Coordinate and organize a wide variety of activities and events (e.g., calls, meetings, conferences, etc.).</li><li>
Answer the phone, retrieve voicemails, and take messages, primarily for the Executive.</li><li>
Keep Executive informed of schedule, events, calls, and priorities.</li><li>
Provide back-up administrative support for Chairman Emeritus and other executives as needed.</li><li>
Work overtime as necessary.</li><li>
Comply fully with all Bank Operational and Credit policies and procedures as well as all regulatory requirements (e.g. Bank Secrecy Act, Know Your Client, Community Reinvestment Act, Fair Lending Practices, Code of Conduct, etc.). Complete all required training.</li></ul></div><div></div><div> 
WHAT DO YOU NEED TO SUCCEED?</div><div>
Required Qualifications*<ul><li>
H.S. Diploma</li><li>
7 years administrative experience supporting a top executive.</li><li>
7 years experience with Microsoft Office, including Word, Excel, PowerPoint and Outlook required.</li></ul><div>
</div><div><div>
Additional Qualifications</div><ul><li>
Advanced Microsoft office skills, including Word, Excel, PowerPoint and Outlook</li><li>
Must be a self-starter with the ability to take-charge and work well under pressure.</li><li>
Ability to multi-task and prioritize and manage projects.</li><li>
Strong written/verbal communication skills particularly as it relates to business correspondence.</li><li>
Strong organization skills and attention to detail and the ability to work independently without direct daily supervision.</li><li>
Demonstration of the highest level of discretion and integrity when handling confidential matters.</li><li>
Develop and maintain effective relationships with colleague at all levels in the organization.</li><li>
Self-motivated to learn and acquire new professional and personal skills as needed with a willingness and enthusiasm for self-discovery as it relates to personal success and accountability in the professional area.</li><li>
Must be a team player.</li><li>
Must be able to re-prioritize and re-focus energies.</li><li>
Dynamic, resourceful, energetic, self-directed, reliable, flexible and dedicated.</li></ul></div></div></div><div></div><div> 
WHAT'S IN IT FOR YOU?</div><div>
Compensation<div>
Starting base salary: $34.55 - $55.19 per hour. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions.</div></div><div> 
Benefits and Perks</div><div>
At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including:<ul><li>
Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date</li><li>
Generous 401(k) company matching contribution</li><li>
Career Development through Tuition Reimbursement and other internal upskilling and training resources</li><li>
Valued Time Away benefits including vacation, sick and volunteer time</li><li>
Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs</li><li>
Career Mobility support from a dedicated recruitment team</li><li>
Colleague Resource Groups to support networking and community engagement</li></ul><div>
</div><div>
Get a more detailed look at our Benefits and Perks.</div></div><div> 
ABOUT US</div><div>
Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America&rsquo;s leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at About Us.</div><div> 
INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT</div><div>
City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law. 
 
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 
 
<ul><li>Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled.</li></ul> 
Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.</div></div>

Executive Assistant Senior

Flourish Research

<div>Flourish Research is looking for motivated, talented, creative individual who want to learn and grow in their career while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. 
 
We are actively hiring a Medical Executive Assistant at our site in Century City (LA), CA! 
 
We are seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to a clinical research doctor in both professional and personal capacities. The ideal candidate will demonstrate exceptional time management, communication skills, and the ability to handle a variety of tasks with discretion and professionalism. This role is essential for helping the doctor maintain a balanced and efficient schedule while ensuring personal and professional commitments are met. 
 
Shift: Monday-Friday, 8:30 AM - 5 PM (Other hours occasionally as needed) 
Location: 2080 Century Pk E Suite 803, Los Angeles, CA 90067 
Compensation: $38.00 - $50.00 
Benefits: Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays.
RESPONSIBILITIES<ul><li>
Coordinate and manage the doctor&rsquo;s personal and professional calendar, including scheduling appointments, family commitments, and social engagements.</li><li>
Arrange travel itineraries, including transportation and accommodation, for both work and personal trips.</li><li>
Handle correspondence, phone calls, and emails, prioritizing messages and responding on behalf of the doctor when appropriate.</li><li>
Organize personal errands, such as managing household staff, coordinating with service providers, and overseeing family activities.</li><li>
Assist in planning personal events, such as family gatherings, celebrations, and social functions.</li><li>
Help organize community outreach or philanthropic activities aligned with the doctor&rsquo;s interests.</li><li>
Support in managing household tasks, including budgeting, scheduling maintenance, and organizing family logistics.</li><li>
Liaise with vendors and service providers to ensure smooth operations at home.</li><li>
Maintain the highest level of confidentiality regarding personal and professional matters.</li><li>
Exercise discretion in all interactions and decision-making processes.</li></ul><div>
QUALIFICATIONS</div><ul><li>
Bachelor&rsquo;s degree or equivalent experience in a related field (administration, management, personal assistance).</li><li>
Proven experience as a personal assistant or in a similar role, ideally in a healthcare, clinical research, or in C-suite environment.</li><li>
Strong organizational skills with the ability to manage multiple priorities seamlessly.</li><li>
Excellent written and verbal communication skills.</li><li>
High level of discretion, confidentiality, and professionalism.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with personal management tools.</li></ul>
Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others! 
 
Flourish Research is where clinical trials thrive. 
 
Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines. 
 
At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality. 
 
Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect. 
 
Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU! 
 
Flourish Research is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, sex, (including pregnancy and gender identity), citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, genetic information, marital status, veteran status, political affiliation, or any other factor protected by law. Flourish Research complies with the law regarding reasonable accommodation for handicapped and disabled employees. 

eXdkLuOJa5</div>

Medical Executive Assistant

AEG Worldwide

<div>For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Position Summary: The Executive Assistant provides high-level support to executives by managing operational duties and travel arrangements, conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions. Administrative functions include but are not limited to, preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, scheduling meetings and heavy calendaring. This individual will also work on various projects of a confidential nature as assigned by the executive.

Essential Functions:
<ul>
<li>Manage daily operational duties related to the executive in a personal and professional capacity. Ensures that all documents are seen and signed in timely manner.
</li><li>Execute various projects assigned by the executive in a timely, accurate and confidential manner.</li>
<li>Prepare, manage, and schedule travel arrangements for the executive and occasionally other team members.</li>
<li>Extremely heavy calendar management for both personal and professional management; coordinating and scheduling internal and external meetings.</li>
<li>Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence.</li>
<li>Prepare and submit the executive's expense reports including reconciling travel.</li>
<li>Work onsite at concert and festival events on an as needed basis as an industry liaison and coordinator. Coordinate credentials for executive's guest. Intercept issues and resolve before they reach executive.
</li><li>May be responsible for assisting the executive with the preparation of proposals and reporting information related to artist deals, venue development and internal operation reports. Make decisions on behalf of executive.
</li></ul>Required Qualifications:
<ul>
<li>BA/BS Degree (4-year) - in a related field</li>
<li>4-6 years - of related work experience</li>
<li>4-6 years - Executive level support experience</li>
<li>4-6 years - Experience processing travel and expense reports in Concur or a similar software.</li>
<li>Strong attention to detail, ability to work effectively under pressure and time constraints</li>
<li>Significant time management, organization, multi-tasking and prioritization skills</li>
<li>Strong attention to detail, ability to work effectively under pressure and time constraints</li>
<li>Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)</li>
<li>Ability to act with discretion and handle confidential information</li>
<li>Ability to interact with all levels of management</li>
<li>Ability to act in a professional manner in person, phone, and through email communications</li>
<li>Ability to work flexible schedule, including nights, weekends and some holidays</li>
<li>Passion for music preferred</li>
<li>Desire to attend music events outside of office requirements preferred</li>
</ul>
Payscale:$71,203.60 - $85,000

If not applicable: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

AEG's policy is to hire the most qualified applicants. We are an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, sex, sexual orientation, national origin, or any other legally protected status recognized by federal, state or local law.

Employer does not offer work visa sponsorship for this position.</div>

Executive Assistant - Global Touring

Explore 131+ Executive assistant in Los Angeles United States this March. Find roles across top companies and apply now to boost your career.

131 executive assistant jobs In Los Angeles United States

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant Senior

Medical Executive Assistant

Executive Assistant - Global Touring