administrative assistant (meritain health)

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administrative assistant & receptionist Jobs in Los Angeles United States

administrative assistant & receptionist

administrative assistant (meritain health) Jobs in Los Angeles United States

administrative assistant, business development & licensing Jobs in Los Angeles United States

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office assistant

Coalition Technologies

<div><h3 class="jobSectionHeader">WHY YOU SHOULD APPLY:</h3>

Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:
<ul>
<li>The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month.</li>
<li>A highly competitive Paid Time Off plan, promoting quality work-life balance.</li>
<li>Subsidized gym memberships to help team members feel their best.</li>
<li>Medical, dental, vision, and life insurance packages for all US-based team members.</li>
<li>International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.</li>
<li>Device upgrade and learning reimbursement programs.</li>
<li>Motivating career development plans with clearly defined goals and rewards.</li>
<li>Additional job-specific incentives and bonuses.</li>
<li>Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we&rsquo;ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!</li>
</ul><h3 class="jobSectionHeader">YOUR DUTIES AND TASKS:</h3>
<ul><li>Answering phones and emails.</li>
<li>Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.</li>
<li>Resolving billing issues with clients and internal team members.</li>
<li>Providing account access, usage reports, data analysis, and other ad hoc requests for team members.</li>
<li>Supporting quality assurance checks of various internal and client facing reporting.</li>
<li>Organizing new client contracts, create invoices, and process client payments.</li>
<li>Contributing to internal database maintenance, upkeep and data entry.</li>
<li>Researching, ordering, &amp; distributing company-wide gifts (2-3 times per year).</li>
<li>Organizing company events, competitions, and special projects throughout the year.</li>
<li>Facilitating company holiday, time off, and schedule variation calendars.</li>
</ul><h4 class="jobSectionHeader">DUTIES AND TASKS IF BASED IN LA:</h4>
<ul><li>Handling mail pickup at Downtown LA office twice per week</li>
<li>Scanning and organize mail digitally</li>
<li>Recording &amp; deposit client payments</li>
<li>Collecting and re-distribute company office equipment from staff in region as needed (A valid driver&rsquo;s license and reliable transportation in Los Angeles is required)</li>
</ul><h3 class="jobSectionHeader">YOU SHOULD HAVE:</h3>
<ul><li>Willingness to learn, grow, and collaborate with the team and company as a whole.</li>
<li>Excellent verbal and written communication skills.</li>
<li>A high level of discretion, ethics, and trustworthiness.</li>
<li>Intermediate spreadsheet skills (preferred)</li>
<li>Innovative thinking and a willingness to challenge existing methods where improvement is possible.</li>
<li>Experience in bookkeeping / financial record keeping (preferred).</li>
<li>Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).</li>
<li>The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.</li>
<li>A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.</li>
</ul>
This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.

We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren't met.

California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.</div>

OFFICE ASSISTANT

MONEY MAKING

<div><div><div>Benefits:</div>
<ul><li>Bonus based on performance</li>
<li>Employee discounts</li>
<li>Training &amp; development</li>
</ul></div><div><div>Job Title: Office Assistant 
</div><div>Location: Los Angeles 
Job Type: Full time 
</div><div>Job Description: 
We are seeking a dependable Office Assistant to help with general office tasks and filing. This position is ideal for someone organized and comfortable working in an office environment. 
</div><div>Responsibilities: 
</div>File and organize documents 
<ul><li>
</li>Maintain office records and paperwork 
<li>
</li>Assist with general office duties 
<li>
</li>Answer phones and take messages (if needed) 
<li>
</li>Help keep the office organized 
<li>
</li></ul><div>Requirements: 
</div>Good organizational skills 
<ul><li>
</li>Basic computer skills preferred 
<li>
</li>Reliable and punctual 
<li>
</li>Ability to work independently 
<li>
</li></ul><div>Compensation: 
Pay based on experience.</div></div></div>

Office Assistant (Filing & General Office Help)

Capstone Partners Financial and Insurance Services

<div>
 
 Capstone Partners is seeking an organized and service-oriented Administrative Assistant &amp; Front Desk Coordinator to join our Playa District office. As the first point of contact for clients, visitors, and team members, this role is essential in creating a welcoming, professional, and highly efficient office environment. This position goes beyond traditional front desk responsibilities, playing a key role in office operations, administrative support, and cross-departmental coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as the first point of contact, greeting clients and visitors with a warm, professional presence
 </li>
 <li>
 Answer, screen, and route incoming calls efficiently
 </li>
 <li>
 Manage visitor flow, including identifying needs and directing or escorting guests appropriately
 </li>
 <li>
 Maintain a clean, organized, and polished reception and common areas
 </li>
 <li>
 Coordinate meetings, conference rooms, and Zoom sessions across teams
 </li>
 <li>
 Support internal scheduling needs and ensure seamless meeting execution
 </li>
 <li>
 Troubleshoot basic meeting and Zoom technology as needed
 </li>
 <li>
 Manage incoming and outgoing mail, packages, and deliveries
 </li>
 <li>
 Oversee day-to-day front-of-house operations to ensure smooth office functionality
 </li>
 <li>
 Support general office management needs and logistics
 </li>
 <li>
 Provide administrative support including data entry, document preparation, filing, etc.
 </li>
 <li>
 Assist with special projects and cross-functional initiatives
 </li>
 <li>
 Support various departments as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience
 </li>
 <li>
 1&ndash;3+ years of experience in an administrative, receptionist, or office support role preferred
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 Advanced Excel skills preferred
 </li>
 <li>
 Experience with Salesforce or similar CRM platforms preferred
 </li>
 <li>
 Data management experience strongly preferred
 </li>
 <li>
 Exceptional organizational and time-management skills with the ability to multitask
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Friendly, polished, and client-service-oriented demeanor
 </li>
 <li>
 Self-starter with a strong willingness to learn and grow
 </li>
 <li>
 Ability to pass a background check
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of sitting at a desk and working on a computer.
 </li>
 <li>
 Ability to lift up to 30 pounds as needed.
 </li>
 </ul>
 
 
 
 
 
 Salary &amp; Benefits
 
 
 <ul>
 <li>
 Annual salary: $50,000 &ndash; $60,000, commensurate with experience
 </li>
 </ul>
 
 Comprehensive benefits package, including:
 
 <ul>
 <li>
 Medical, dental, vision, and life insurance
 </li>
 <li>
 Company-paid short-term and long-term disability
 </li>
 <li>
 401(k) with 5% company match
 </li>
 </ul>
</div>

Administrative Assistant & Receptionist

Elite OrthoSport Physical Therapy

Elite OrthoSport Physical Therapy is looking for an organized, detail oriented candidate to join the team as an Operations Assistant. This position requires someone who has excellent interpersonal skills, is very organized, tech-savvy, a problem solver, and has a great attention to detail.Duties may include:<ul><li>Assist in identifying opportunities for process improvements to enhance operational efficiency and participant satisfaction.</li><li>Contribute to the development and implementation of standard operating procedures</li><li>Day to Day Administrative Tasks</li><li>Inventory &amp; Ordering</li><li>Monitoring and handling Equipment Maintenance requests</li><li>Communicating without Outside Vendors</li><li>Assist in the preparation of reports and other documents for internal use.</li></ul>Qualifications<ul><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Ability to work independently and as part of a team.</li></ul>We are a dynamic growing team with an outstanding reputation. Looking for those that have strong work ethic, a positive attitude, and the ability to multi-task in a detail oriented environment.Applicants must be motivated, personable, have excellent communication skills and phone etiquette.Shifts are Monday &ndash; Friday. Please email resume and cover letter in response to this posting. Please no phone calls or visitors!Job Type: Full-timePay: $23.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Schedule:<ul><li>8 hour shift</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li><li>Computer skills: 1 year (Preferred)</li></ul>Work Location: In person

Operations Assistant

CVS Health

<div>We&rsquo;re building a world of health around every individual &mdash; shaping a more connected, convenient and compassionate health experience. At CVS Health&reg;, you&rsquo;ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger &ndash; helping to simplify health care one person, one family and one community at a time.
Requisition Job Description
This is an exciting opportunity to provide administrative support to high-level senior leaders.
The Administrative Assistant (AA) will directly support three members of the Meritain Health sales leadership team. Meritain Health is a subsidiary of Aetna, a large-scale national payor and the healthcare business unit within CVS Health, one of the largest health service companies in the United States.
Responsibilities:<ul><li>
Proactively manage/coordinate daily schedule/calendar, contacts, travel arrangements, and meetings (internal and external).</li><li>
Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.</li><li>
Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.</li><li>
Arrange travel and all accommodations, including comprehensive and detailed itineraries.</li><li>
Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.</li><li>
Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior management staff.</li><li>
Responsible for excellence in complex meeting/event preparation (room scheduling, telepresence events, etc.), including preparing presentations/agendas/materials, documenting notes, coordinating follow-up items to completion, and arranging for food/drink.</li><li>
Manage general administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, etc.</li><li>
Edit presentations, agendas, spreadsheets, and communications.</li><li>
Prioritize and track deliverables, manage project timelines, deadlines and requests.</li><li>
Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.</li><li>
Participate in special projects as designated and assist other department members as necessary.</li><li>
Works appropriately with confidential information; always acts with discretion.</li></ul>
Required Qualifications:<ul><li>
3-5 years of administrative experience supporting senior leadership.</li><li>
Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint.</li><li>
Demonstrated experience coordinating executive phone coverage, calendars, and detailed work and travel itineraries.</li></ul>
Preferred Qualifications:<ul><li>
Ability to successfully toggle multiple projects and tasks, organizing and managing time appropriately.</li><li>
Excellent interpersonal skills, with the ability to represent the organization professionally in both telephone and face-to-face interactions.</li><li>
Ability to work with and maintain confidential information.</li><li>
Demonstrated experience taking thorough notes and translating discussions into actionable next steps.</li><li>
Strong judgment in understanding priorities and modifying meeting schedules and content as needed.</li><li>
Proven ability to work autonomously while also collaborating effectively with others.</li></ul>
Education:<ul><li>
Bachelor's degree or equivalent work experience (4+ years of relevant experience + high school diploma or GED).</li></ul>
Anticipated Weekly Hours
40
Time Type
Full time
Pay Range
The typical pay range for this role is:
$21.10 - $49.08
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. 
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in our comprehensive and competitive mix of pay and benefits &ndash; investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:<ul><li>
Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan.</li><li>
No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.</li><li>
Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.</li></ul>
For more information, visit https://jobs.cvshealth.com/us/en/benefits
We anticipate the application window for this opening will close on: 04/09/2026
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.</div>

Administrative Assistant (Meritain Health)

construxx

Job Description:We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our team, supporting a Los Angeles /Venice based General Contractor. This role will be integral to keeping the business operations running smoothly, with a focus on customer communication, financial tracking, and general administrative tasks. The ideal candidate will be proficient in Quickbooks, able to work independently, manage their own schedule, and communicate effectively with clients, vendors, and the company owner.Key Responsibilities:<ul><li>Create and Issue Proposals: Prepare and send accurate and timely Proposals to potential customers.</li><li>Customer Communication: Serve as a point of contact for customer inquiries, handling emails and phone calls with professionalism and excellent customer service.</li><li>Invoice Management: Create and distribute invoices, ensuring proper documentation of all transactions.</li><li>Licensing, Insurance and Payments: Stay up to date with licensing and insurance renewals and ensure timely payments for necessary business operations.</li><li>Document Organization: Maintain and organize all business paperwork, both digital and physical, ensuring everything is up to date and easily accessible.</li><li>Bookkeeping: General financial tracking of expenses and income. Must be proficient in Quickbooks for invoicing, financial tracking and reporting.</li></ul>Required Qualifications:- Strong organizational skills and attention to detail.- Excellent customer service and communication skills, both written and verbal.- Ability to work independently and manage a flexible schedule.- Proficiency with QuickBooks .Work Environment:- Flexible schedule- Work closely with company owner ito discuss project details and business needs.This is an excellent opportunity for someone who enjoys working independently, has a strong background in administration, and is eager to contribute to the growth of a local construction business. If you are an organized, customer-focused individual with a passion for supporting small businesses, we encourage you to apply!Job Type: Part-timePay: $25.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90034 (Required)</li></ul>Ability to Relocate:<ul><li>Los Angeles, CA 90034: Relocate before starting work (Preferred)</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90034

Part-Time Administrative Assistant for General Contractor

Bloom Talent

<div>
 
 A high-profile founder is looking for a Personal Assistant to support his family. This is an exciting opportunity to support a leader who values long-term partnerships. In this role, you will partner with the Executive Assistant to seamlessly integrate calendars, coordinate travel planning and logistics, and oversee multiple properties, including an international residence. You will also maintain organizational systems, oversee bill pay and vendor relationships, and serve as the primary liaison with household staff. Someone proactive, solutions-oriented, and demonstrates exceptional discretion when handling confidential information. This is a hybrid role, about 4 days/week, based in Los Angeles with travel between the office and the Executive's residences across West LA. 130-160K+ DOE + benefits, 401k, bonus eligible, and flexible PTO.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage the Executive's personal calendar and coordinate with the Executive Assistant to ensure seamless integration with professional commitments. Maintain a master family calendar, integrating personal activities with professional obligations.
 </li>
 <li>
 Plan and execute domestic and international travel arrangements for the Principal and family. Collaborate with travel agents and concierge services for vacation planning and coordination.
 </li>
 <li>
 Develop and maintain organizational systems, including packing lists, household inventory tracking, and travel logistics. Manage documentation renewals (passports, driver's licenses) for family members.
 </li>
 <li>
 Handle all personal communications, including calls, emails, and correspondence.
 </li>
 <li>
 Oversee financial administration, including bill payments, subscription management, and household expense organization.
 </li>
 <li>
 Schedule car maintenance and services.
 </li>
 <li>
 Research and evaluate local and international service providers, including healthcare professionals, tutoring services, restaurants, and activities.
 </li>
 <li>
 Organize and coordinate social engagements and family events.
 </li>
 <li>
 Serve as primary liaison with household staff, including chef and housekeeper.
 </li>
 <li>
 Manage relationships with external vendors and contractors across multiple properties. Oversee comprehensive home maintenance operations, including remote management of international residences.
 </li>
 <li>
 Manage secure protocols for login credentials, passwords, and account access for principal and immediate family members.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Previous experience as a Personal Assistant, ideally with a long-term mindset and a commitment to relationship-building.
 </li>
 <li>
 Ability to thrive in high-demand environments with strong organizational skills and exceptional attention to detail.
 </li>
 <li>
 Professional communication style paired with the speed and flexibility of a startup mentality.
 </li>
 <li>
 Proven ability to implement systems, manage projects, and coordinate with vendors and household service providers.
 </li>
 <li>
 Intuitive, proactive, and solutions-oriented with a high level of emotional intelligence and discretion.
 </li>
 <li>
 Comfortable using organizational tools such as Google Sheets and task tracking systems to manage logistics and communication.
 </li>
 <li>
 Calm and steady under pressure, able to adapt quickly to shifting priorities and fast-paced demands.
 </li>
 <li>
 Bonus: Spanish language skills are a plus, though not required.
 </li>
 </ul>
 
 
</div>

Personal Assistant to High-profile Founder

Explore 74+ Office assistant in Los Angeles United States this April. Find roles across top companies and apply now to boost your career.