administrative assistant Jobs in New York

administrative assistant

associate - finance - latin america practice Jobs in New York

associate - finance - latin america practice

associate director, regulatory legal, americas Jobs in New York

associate director, regulatory legal, americas

associate director, website, corporate assets & digital reputation Jobs in New York

associate director, website, corporate assets & digital reputation

associate, global marketing & digital wealth digital marketing team, amrs seo/geo lead Jobs in New York

associate, global marketing & digital wealth digital marketing team, amrs seo/geo lead

executive assistant americas ceo

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 Executive Assistant - Americas CEO
 
 
 
 Corporate Title
 
 NCT
 
 
 
 Location
 
 New York
 
 
 
 Overview
 
 
 
 Regional Management supports the Regional Chief Executive Officer (CEO) and Regional Chief Operating Officer (COO) in managing the matrix operations in the Region with a focus on ensuring the Business divisions and infrastructure functions maintain an effective control environment. This includes ensuring that proper governance is in place and adhered to, regional input for Global processes and initiatives is considered and regional strategic plans are delivered. To that end, you will provide administrative support to the Chief Executive Officer of the Americas. You will have exposure to senior stakeholders across all Business Divisions and Infrastructure functions. You will also work with Management Board members and Supervisory Board members.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Own end to end calendar and time management for the CEO; scheduling meetings and resolving conflicts; coordinating and prioritizing internal and external meetings
 </li>
 <li>
 Work with the Conference &amp; Events team to arrange and oversee key regional or client events hosted by the CEO, ensuring seamless delivery
 </li>
 <li>
 Management of staff milestone Anniversary letters from the CEO
 </li>
 <li>
 Travel booking, expense reimbursement, processing purchase orders, invoices, Donations, Memberships and Sponsorships (DMS)
 </li>
 <li>
 Approving floor access and coordination of executive suite space with concierge team
 </li>
 <li>
 Coordinate across Regional Administrative Assistants to ensure proper administrative support of visiting Management Board members and cover other visiting Management Board and Supervisory Board members as needed
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Relevant experience as an Administrative Assistant supporting senior executives
 </li>
 <li>
 Experience in organizing executive meetings and events
 </li>
 <li>
 Good understanding of Deutsche Bank&rsquo;s policies, systems and tools for booking travel, processing invoices and expenses, processing Document Management System (DMS) requests
 </li>
 <li>
 Excellent verbal and written communication skills and interpersonal abilities
 </li>
 <li>
 Proficient in Microsoft Office suite
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Highest degree of personal integrity and discretion and confidentiality in handling sensitive information
 </li>
 <li>
 Demonstrated team player with excellent organizational skills and ability to anticipate needs
 </li>
 <li>
 Ability to handle ad hoc tasks and address spontaneous issues promptly
 </li>
 <li>
 Pro-active problem solving
 </li>
 <li>
 Attention to detail
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $65,000 to $94,250. Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 
 
</div>

Executive Assistant - Americas CEO

Bottega Veneta

<div>
 
 
 
 Summary
 
 
 
 Inspiring individuality with innovative craft since 1966, creativity lies at the heart of Bottega Veneta. Born in Vicenza, the house is rooted in Italian culture yet maintains a global outlook. An inclusive brand with exclusive products, Bottega Veneta is as much a feeling as it is an aesthetic.
 
 
 
 Job Description
 
 
 
 
 We are currently seeking an Executive Assistant who will support our CEO of Americas, as part of our dynamic team in our New York Office.
 
 
 
 
 How you will contribute:
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s daily schedule/calendar
 </li>
 <li>
 Coordinate all domestic and international travel arrangements, including transportation, hotel and airline, for the CEO and other executives, as needed
 </li>
 <li>
 Compile expense reports for CEO and other executives as needed
 </li>
 <li>
 Request, collect and review weekly business recaps from each department head for final submission to CEO
 </li>
 <li>
 Approve and submit office invoices to Accounts Payable for payment
 </li>
 <li>
 Support CEO and other Executives with various projects, as needed
 </li>
 <li>
 Provide confidential administrative support while anticipating and being proactive about the needs of the CEO
 </li>
 <li>
 Liaise with various departments including HR, Retail and Worldwide Communications to transmit company information such as directives and initiatives in a timely manner
 </li>
 <li>
 Perform general administrative duties including mail distribution, filing, answering phone calls, updating internal contact lists
 </li>
 <li>
 Oversee day-to-day office management needs, including maintaining clean and organized workspaces, replenishing office supplies, and ensuring refreshments and amenities are consistently available.
 </li>
 <li>
 Partner with the IT team to ensure all office technology and tools are functioning properly, coordinating support when employees require technical assistance.
 
 
 </li>
 </ul>
 
 Who you are:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree required
 </li>
 <li>
 2 years of previous administrative work experience; preferably within the fashion industry
 </li>
 <li>
 Exemplary verbal and written communication skills
 </li>
 <li>
 Ability to communicate effectively to all levels of the organization
 </li>
 <li>
 Detail and solution oriented, with an eye for quality
 </li>
 <li>
 Self-motivated with a strong sense of personal accountability
 </li>
 <li>
 Highly organized with strong follow up skills
 </li>
 <li>
 Proficient computer skills including Microsoft Office and Outlook
 </li>
 <li>
 Language skills are a plus
 
 
 </li>
 </ul>
 
 New York Salary Range:
 
 
 
 Salary range of $30.00-35.00/hr (plus overtime eligibility and discretionary bonus)
 
 
 
 
 Why work with us?
 
 
 
 
 This is a fabulous opportunity to join the Kering adventure and to actively contribute to the development of the business by becoming part of a global Luxury Group that offers endless possibilities to learn and grow. Talent development is a managerial principle at Kering and we are committed to fostering internal mobility. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.
 
 
 
 Kering is committed to building a diverse workforce. We believe diversity in all its forms &ndash; gender, age, nationality, culture, religious beliefs and sexual orientation &ndash; enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.&nbsp;
 
 
 
 EOE M/D/F/V
 
 
 
 Job Type
 
 
 
 Regular
 
 
 
 Start Date
 
 
 
 2026-01-26
 
 
 
 Schedule
 
 
 
 Full time
 
 
 
 Organization
 
 
 
 Bottega Veneta Inc.
</div>

BOTTEGA VENETA, Executive Assistant (to the CEO)

ESW Beauty

<div>
 
 
 Company Description
 
 
 
 ESW Beauty is a clean skincare brand inspired by a love for healthy living and wellness. Best known for our Raw Juice Sheet Masks and Smoothie Lip Treatments, our products blend clean, effective ingredients with a fun and functional experience. You can find ESW Beauty at leading national retailers including Whole Foods Market, Target, Walgreens, Sprouts, and more.
 
 
 
 
 
 
 Location: NYC (remote-first, in-person work required weekly)
 
 
 
 
 
 
 
 About the Role:
 
 
 
 We are seeking a highly organized, creative, and proactive Executive Assistant &amp; Social Media Planner to support the Founder &amp; CEO of ESW Beauty. This hybrid role blends executive support, personal assistance, social media planning for the Founder&rsquo;s channels, and creative coordination across content, events, launches, and daily operations. This position is ideal for someone who is passionate about beauty, understands social media culture, and thrives in a fast-paced entrepreneurial environment.
 
 
 
 
 
 As the Executive Assistant &amp; Social Media Planner, you will manage the Founder&rsquo;s calendar, inbox, meetings, travel, and weekly priorities; oversee personal tasks and errands; plan and help produce content for the Founder&rsquo;s social channels; assist with influencer and creator coordination; and support both personal and brand-related initiatives.
 
 
 
 
 
 Due to the dynamic nature of the role&mdash;especially around events, shoots, and content capture&mdash;this position requires flexibility and is
 
 not a traditional 9&ndash;5 job
 
 . You must be available for weeknight and weekend work as needed for content filming, events, brand moments, or urgent tasks. This role is perfect for someone with 2&ndash;4 years of experience in executive support, social media, content coordination, or operations, who wants to grow within the beauty industry and work directly with a founder.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Manage the Founder&rsquo;s calendar, meetings, scheduling, appointments, and weekly priorities
 </li>
 <li>
 Assist with inbox organization, follow-ups, reminders, and communication drafting
 </li>
 <li>
 Coordinate travel, reservations, itineraries, and logistics for business and personal trips
 </li>
 <li>
 Prepare meeting notes, presentations, recaps, and action items
 </li>
 <li>
 Act as the point of contact between the Founder and internal teams
 </li>
 <li>
 Support day-to-day workflow to ensure operations run smoothly
 </li>
 <li>
 Assist with HR tasks, including conducting initial screening calls with candidates during hiring cycles.
 </li>
 </ul>
 
 
 
 
 Founder Social Media Planning &amp; Content Support
 
 <ul>
 <li>
 Develop weekly content calendars for the Founder&rsquo;s personal channels (TikTok, Instagram, Reels, Stories)
 </li>
 <li>
 Capture, film, and help edit short-form videos showcasing lifestyle, behind-the-scenes, beauty content, and Founder storytelling
 </li>
 <li>
 Maintain consistency between the Founder&rsquo;s personal brand and ESW Beauty&rsquo;s overall vision and tone
 </li>
 <li>
 Track trends, hooks, and formats relevant to beauty, lifestyle, and founder-led content
 </li>
 <li>
 Organize content files, track approvals, and manage posting schedules
 </li>
 </ul>
 
 
 
 
 Personal Assistance &amp; Lifestyle Support
 
 <ul>
 <li>
 Handle errands such as package returns, item exchanges, and purchasing for
 
 content, events, etc
 
 </li>
 <li>
 Assist with travel prep, packing lists, and in-person support during trips if requested
 </li>
 <li>
 Schedule personal appointments and manage home-related tasks, including deliveries and cleaning or organization projects.
 </li>
 <li>
 Support the founder with event planning, gifting, and special occasion coordination.
 </li>
 </ul>
 
 
 
 
 Events, Shoots &amp; Real-Time Support
 
 <ul>
 <li>
 Attend events, photoshoots, retail visits, and brand activations with the Founder
 </li>
 <li>
 Capture real-time content and behind-the-scenes moments
 </li>
 <li>
 Support last-minute needs, logistics, or time-sensitive tasks related to launches and campaigns
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Communications, Marketing, Business, or related field
 </li>
 <li>
 2&ndash;4 years of experience in executive support, social media, content creation, or operations
 </li>
 <li>
 Strong organizational and project management skills
 </li>
 <li>
 Experience filming and editing short-form content (CapCut preferred)
 </li>
 <li>
 Passion for beauty, lifestyle, wellness, and founder-led storytelling
 </li>
 <li>
 Ability to maintain confidentiality and work with discretion
 </li>
 <li>
 Strong communication skills and a proactive, problem-solving mindset
 </li>
 <li>
 Comfortable running errands and completing in-person tasks regularly
 </li>
 <li>
 Must be based in the NJ/NYC area and able to commute to the NJ office or accompany the Founder as needed on weekdays, weeknights, or weekends
 </li>
 <li>
 Flexible, adaptable, and comfortable in a non-traditional schedule
 </li>
 </ul>
 
 
 
 
 Job Information
 
 <ul>
 <li>
 Full-Time Role
 </li>
 <li>
 Compensation: $50K&ndash;$60K based on experience
 </li>
 <li>
 Location: Hybrid &mdash; must be based in the NJ/NYC area with weekly in-person work required
 </li>
 </ul>
 
 
 
 
 Benefits
 
 <ul>
 <li>
 Competitive medical, dental, and vision insurance
 </li>
 <li>
 401(k) with 4% employer match
 </li>
 <li>
 80 hours of PTO + Volunteer Time Off
 </li>
 <li>
 11 Paid Holidays
 </li>
 <li>
 Employee discount
 </li>
 <li>
 Opportunities to attend events, brand activations, shoots, and industry experiences
 </li>
 </ul>
 
 
 
</div>

Executive & Social Media Assistant

Mizuho

<div>
 
 About The Team
 
 
 
 Procurement works with the business to meet their supplier and purchasing needs through the full lifecycle of the relationship with the goal of maximizing commercial value, selecting suppliers aligned with Mizuho standards, ensuring service and product quality, and optimizing expense management. The function is part of the Corporate Strategy and Administration division and provides Sourcing, Purchasing and Contingent Workforce Management services supporting the Americas region.
 
 
 
 Job Summary
 
 
 
 We are seeking a dynamic and analytical individual to join our Team in a Procurement Data Analytics AVP role at a leading corporate and investment bank. The successful candidate will be responsible for developing and executing on delivering analytics and transparency on the firm's commercial effectiveness through divisional level reporting, improvements in Procurement efficiency and improvements in spend analysis. This role requires a deep understanding of the sourcing market, exceptional analytical skills, and the ability to foster strong relationships with internal stakeholders and external suppliers.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Management Reporting: Develop and deliver comprehensive Divisional-level reports that provide visibility into the firm's commercial effectiveness. Ensure accurate and timely dissemination of data to support strategic decision-making.
 </li>
 <li>
 Procurement Efficiency Improvements: Identify opportunities for enhancing procurement processes and implement strategies that optimize efficiency and reduce costs. Collaborate with cross-functional teams to drive continuous improvement initiatives.
 </li>
 <li>
 Spend Analysis: Conduct in-depth analysis of spending patterns to uncover insights and trends. Provide detailed spend analytics to support budgeting, forecasting, and strategic planning.
 </li>
 <li>
 Data Management: Ensure data integrity and accuracy in all reporting and analytical activities. Develop and maintain databases and systems for effective data management.
 </li>
 <li>
 Stakeholder Collaboration: Work closely with procurement teams, finance, and other stakeholders to align analytical efforts with business goals. Foster strong relationships and drive collaboration across the organization.
 </li>
 <li>
 Performance Metrics: Establish key performance indicators (KPIs) to measure the effectiveness of procurement activities. Monitor and report on these metrics to drive accountability and continuous improvement.
 
 
 </li>
 </ul>
 
 Qualifications And Skills
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree in Business, Supply Chain Management, Finance, Economics or a related field. A Master&rsquo;s degree is preferred.
 </li>
 <li>
 Experience: Minimum of 5 years of experience in strategic sourcing, procurement, or supply chain management with proven experience in procurement analytics, data analysis, and reporting, preferably in a corporate or investment banking environment.
 </li>
 <li>
 Proficiency in data analysis tools and software, such as Excel
 </li>
 <li>
 Excellent analytical and problem-solving abilities.
 </li>
 <li>
 Exceptional communication and interpersonal skills.
 </li>
 <li>
 Ability to work collaboratively in a cross-functional team environment.
 </li>
 <li>
 Certification in sourcing, procurement, or supply chain management is a plus.
 
 
 </li>
 </ul>
 
 The expected base salary ranges from $97,000 - $150,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, including but not limited to Medical, Dental and 401k that begin on day one of employment, successful candidates are also eligible to receive a discretionary bonus.
 
 
 
 
 
 
 Other Requirements
 
 
 
 Mizuho has in place a hybrid working program, with varying opportunities for remote work depending on the nature of the role, needs of your department, as well as local laws and regulatory obligations. Roles in some of our departments have greater in-office requirements that will be communicated to you as part of the recruitment process
 
 .
 
 
 
 
 Company Overview
 
 
 
 Mizuho Financial Group, Inc. is the 15th largest bank in the world as measured by total assets of ~$2 trillion. Mizuho's 60,000 employees worldwide offer comprehensive financial services to clients in 35 countries and 800 offices throughout the Americas, EMEA and Asia. Mizuho Americas is a leading provider of corporate and investment banking services to clients in the US, Canada, and Latin America. Through its acquisition of Greenhill , Mizuho provides M&amp;A, restructuring and private capital advisory capabilities across Americas, Europe and Asia. Mizuho Americas employs approximately 3,500 professionals, and its capabilities span corporate and investment banking, capital markets, equity and fixed income sales &amp; trading, derivatives, FX, custody and research. Visit www.mizuhoamericas.com.
 
 
 Mizuho Americas offers a competitive total rewards package.
 
 
 We are an EEO/AA Employer - M/F/Disability/Veteran.
 
 
 We participate in the E-Verify program.
 
 
 We maintain a drug-free workplace and reserve the right to require pre- and post-hire drug testing as permitted by applicable law.
 
 
</div>

Procurement Performance and Reporting Lead

MCR Hotels

<div>The High Line Hotel NYC 


The Operations Manager is accountable for assisting the hotel achieve and exceed results in financial metrics, guest-satisfaction, and team-member engagement. This person will provide support to the hotel and will be involved with varying operational roles in the hotel and assist where needed.

Responsibilities:
<ul>
<li>Support all aspects of the hotel as requested by the General Manager</li>
<li>Lead hotel team in the development and implementation of individual hotel performance strategies</li>
<li>Ensure implementation of service and standard initiatives with the objective of meeting or exceeding guest expectations</li>
<li>Strive to continually improve our guest and team members satisfaction and maximize financial performance for the hotel</li>
<li>Achieve budgeted revenues, market share performance growth, monitor and control food, beverage, and labor costs, and maximize profitability within all areas of the hotel</li>
<li>Interview, hire, train, and onboard new hires in the hotel and develop specific processes to ensure overall success</li>
<li>Other duties as assigned by the General Manager</li>
</ul>
Requirements:
<ul>
<li>2+ years of experience as a department manager, or Assistant General Manager in select service hotels</li>
<li>Excellent time management, organizational and problem-solving skills</li>
<li>Strong communication skills and customer service experience</li>
<li>An aptitude for self-motivation</li>
<li>Brand experience is preferred</li>
<li>A can-do attitude and a hands-on approach</li>
<li>Strong computer skills</li>
</ul><div>
Our Company</div>
<ul>
<li>MCR is the 3rd-largest hotel owner-operator in the United States.</li>
<li>Founded in 2006, our company has offices in New York City, Dallas, Chicago, and Richmond, Virginia.</li>
<li>MCR has a $5.0 billion portfolio of 148 premium-branded hotels containing more than 22,000 guestrooms across 37 states and 106 cities.</li>
<li>MCR has more than 7,000 team members across the country and operates hotels under 9 Marriott brands, 8 Hilton brands and a number of unflagged independent hotels.</li>
<li>MCR was named one of Fast Company&rsquo;s 10 Most Innovative Travel Companies of 2020.</li>
<li>MCR is a three-time recipient of the Marriott Partnership Circle Award, the highest honor Marriott presents to its owner and franchise partners, and a recipient of the Hilton Legacy Award for Top Performer.</li>
<li>For the TWA Hotel at New York&rsquo;s JFK Airport, MCR won the Development of the Year (Full Service) Award at The Americas Lodging Investment Summit (ALIS), the Urban Land Institute New York Excellence in Hotel Development Award and the American Institute of Architects national Architecture Award, the highest honor given by the AIA</li>
</ul>
<div>What we offer/What&rsquo;s in it for you?
</div><ul><li>Hotel Discounts
</li><li>Weekly Pay
</li><li>Paid Time Off
</li><li>Retirement Options
</li><li>Referral bonuses
</li><li>Career advancement &amp; upward mobility
</li><li>Health, Dental, Vision Insurance- available after 30 days of employment for full-time team members</li></ul></div>

Operations Manager, Front Desk

Scotiabank

<div>Requisition ID: 244341
Salary Range: 61,200.00 - 101,800.00
Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate&rsquo;s relevant knowledge, skills, and experience. 
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. 
Executive Assistant, Equity Capital Markets - New York, NY 
Overview/Purpose:
Contributes to the overall success of Global Banking &amp; Markets (GBM) in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team&rsquo;s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. 
What You&rsquo;ll Do:<div> 
</div><ul><li>
Responsible for prioritizing workload to ensure the group&rsquo;s objectives and deadlines are met. Acts as a culture carrier, monitoring adherence to policies and escalating as required.</li><li>
Comprehends and adheres to policies implemented by the Global team for their respective departments.</li><li>
Arranges and coordinates extensive travel including international travel, schedules and follows up on reservations and itineraries. Assists with procuring Travel Visas through preferred third-party service.</li><li>
Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items.</li><li>
Assists with maintenance of client-related databases (using both Excel and Salesforce).</li><li>
Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates (AGMs, quarterly IR calls, etc) and ensure team is assigned to attend / call-in, etc.</li><li>
Calendar management, coordinates desk heads schedules and makes appointments as requested. Coordinates meetings, including room bookings and requesting technical, audio-visual and catering support as required.</li><li>
Point of contact for staff visiting New York. Pre-registers all guests, including employees from other locations. Assumes local support including assigning office passes, desk space, room bookings, etc.</li><li>
Responsible for drafting and/or reviewing communications for distribution to executive level management.</li><li>
Ensures proper onboarding and offboarding of new/terminated employees, including coordination with HR, Technology and Facilities.</li><li>
Organizes, copies and maintains administrative files, correspondence and other records/materials as required. Assists with pitch book binding if required, using in-house binding system.</li><li>
Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors.</li><li>
Acts as an alternate resource/backup for the other Administrative Assistants/ Receptionist during lunch hours, breaks, end of day, illness and other absences, and shares in Admin Team responsibilities to support the team and department as a whole.</li><li>
Establishes sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.</li><li>
Champions a high performance environment and contributes to an inclusive work environment.</li></ul> 
What You&rsquo;ll Bring:<ul><li>
Minimum High School Diploma (Grade 12) level high school completion</li><li>
Minimum 7 years in a related administrative role requiring significant multi-tasking &ndash; preferably in Financial Services Industry</li><li>
Experience supporting executive level management preferred</li><li>
Strong technical skills and knowledge of MS Office 2010(e.g. Word, Excel and PowerPoint)</li><li>
Excellent coordination, organizational, time-management and work prioritization skills</li><li>
Attention to detail, resourceful, and diligence in follow-up</li><li>
Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization.</li><li>
Flexibility, high tolerance for change and an ability to learn quickly</li><li>
Ability to handle sensitive materials under the pressure of last minute deadlines</li><li>
Desire to be proactive and create a positive experience for others</li></ul> 
Interested?
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That&rsquo;s why we work to grow and diversify talent and engage employees in a performance-oriented culture. 
What's in it for you?
Scotiabank wants you to be able to bring your best self to work &ndash; and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.
Location(s): United States : New York : New York City || United States : California : San Francisco || United States : Florida : Miami || United States : Florida : Tampa || United States : Georgia : Atlanta || United States : Illinois : Chicago || United States : Louisiana : New Orleans || United States : Massachusetts : Boston || United States : Texas : Austin || United States : Texas : Dallas || United States : Texas : Houston
Scotiabank is a leading bank in the Americas. Guided by our purpose: &quot;for every future&quot;, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted. 
 
Scotiabank is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.</div>

Executive Assistant, Equity Capital Markets

Sumitomo Group

<div>SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG&rsquo;s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges. 
In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization&rsquo;s extensive global network. The Group&rsquo;s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd. 
The anticipated salary range for this role is between $244,000.00 and $285,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.<div><div><div><h2 class="jobSectionHeader">
Role Description</h2></div><div>
SMBC Group is seeking a seasoned inhouse attorney to provide comprehensive legal coverage and oversight for its affiliated U.S. investment adviser. This is a leadership position requiring sound judgment and a deep sense of organizational stewardship. The position presents an opportunity to help build a business from the ground up, design and implement a robust legal and regulatory compliance framework in partnership with Compliance colleagues, and educate the internal client base (ranging from junior staff to senior management) on the US regulatory requirements for investment advisers.</div></div><div><div><h2 class="jobSectionHeader">
Role Objectives</h2></div><div><ul><li>
Provide legal, regulatory, and strategic advice on proposed business activities of a newly launched investment adviser, initially focusing on loan and credit assets, with the potential to expand to other asset classes.</li><li>
Advise on a broad range of issues under U.S. investment management laws and regulations. Support business objectives while managing legal, regulatory, and franchise risks. Assess and respond to regulatory changes impacting the investment management business. Collaborate closely with legal and compliance colleagues across SMBC Group.</li><li>
Draft, review, and negotiate transaction documents for the investment management business, including advisory agreements and fund documents.</li><li>
Manage outside counsel and apply legal risk management standards and practices consistently with SMBC Group&rsquo;s Americas Division Legal Department requirements</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Qualifications and Skills</h2></div><div><ul><li>
Active membership in good standing with the New York State Bar, or eligible to waive in. Juris Doctor degree from an accredited U.S. law school.</li><li>
At least 15 years of experience inhouse and/or at a leading law firm advising SEC-registered investment advisers, with a focus on institutional asset management.</li><li>
Deep expertise in SEC compliance, fiduciary standards, Investment Advisers Act, and other asset management regulations. Experience working at a bank-affiliated investment adviser preferred.</li><li>
Ability to provide adaptive, proactive legal coverage for a nascent investment adviser. Self-motivated, independent, and able to multi-task and prioritize effectively in a fast-paced environment.</li><li>
Strong organizational and written/oral communication skills. Ability to identify and diagnose legal and business issues, and explain decision points clearly and succinctly. Excellent critical thinking skills.
</li><li>Ability to work collaboratively with clients and colleagues across a broad range of seniority and experience levels in a large, complex global organization.</li><li>
Detail-oriented and thoughtful.</li></ul></div></div></div>
SMBC&rsquo;s employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required. 
SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.</div>

Executive Director, Assistant General Counsel - Asset Management

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