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executive assistant

Siemens Energy

<div><p><b>Executive Assistant to the CFO (KSA)
</b></p><p><b>
How You&rsquo;ll Make an Impact
</b></p><p>
As Executive Assistant, you will play a vital role in ensuring the smooth and efficient operation of the CFO&rsquo;s office in KSA. You will act as a trusted partner, managing priorities, communications, and key interactions across internal and external stakeholders.
</p><p></p><ul><li>
Provide comprehensive and confidential executive support to the CFO (KSA), ensuring seamless coordination across meetings, engagements, and strategic priorities.
</li><li>Serve as the central point of contact for the CFO&rsquo;s office, liaising effectively with senior executives, government entities, business partners, and internal teams.
</li><li>Manage complex calendars and schedules, exercising sound judgment to prioritize commitments, resolve conflicts, and ensure timely preparation of required materials.
</li><li>Organize and coordinate domestic and international travel, including approvals, itineraries, logistics, visas, and expense reporting.
</li><li>Prepare and review presentations, reports, and briefing documents to support executive communications and decision-making.
</li><li>Oversee correspondence and ensure high-quality standards in all communications issued from the CFO&rsquo;s office.
</li><li>Coordinate high-level meetings and events, ensuring agendas, minutes, and follow-ups are managed with precision and confidentiality.
</li><li>Collaborate closely with other executive assistants, corporate functions, and business units to ensure alignment across the organization.
</li><li>Provide administrative support, including managing office supplies, data entry, filing, and maintaining organized records.
</li><li>Assist in onboarding new team members, ensuring a smooth transition and integration into the team.
</li><li>Uphold the highest standards of professionalism, discretion, and cultural awareness in all interactions.
</li></ul><p><b>
What You Bring
</b></p><p></p><ul><li>
Bachelor&rsquo;s degree or equivalent qualification from a reputable institution.
</li><li>Minimum of 7 years&rsquo; experience supporting senior executives within an international or corporate environment.
</li><li>Demonstrated ability to handle multiple priorities with accuracy, discretion, and a proactive mindset.
</li><li>Excellent interpersonal and communication skills, with the ability to engage confidently across diverse stakeholders.
</li><li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams); experience with SAP is an advantage.
</li><li>Strong organizational, time-management, and problem-solving skills, with the ability to deliver results under pressure.
</li><li>Fluent in English; knowledge of Arabic and/or German is an asset.
</li></ul><p><b>
About the Team
</b></p><p>
Our Corporate Functions are essential in driving the company&rsquo;s strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.
</p><p><b>
Who is Siemens Energy?
</b></p><p><b>
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world&rsquo;s electricity generation.
</b></p><p><b>
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
</b></p><p><b>
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
</b></p><p><b>
Our Commitment to Diversity
</b></p><p><b>
Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion, and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</b></p><p><b>
Rewards/Benefits
</b></p><p><b>
Opportunities to work with a global team
</b></p><p><b>
Opportunities to work on and lead a variety of innovative projects
</b></p><p><b>
Continual learning through the Learn@Siemens-Energy platform
</b></p><p><b>
https://jobs.siemens-energy.com/jobs</b></p><p></p><p><br>
#LI-AF1</p></div><p></p>

Executive Assistant - Siemens Energy, Dammam KSA

KAFAAT Recruitment

<div>
 <p>
  <strong>
   Position Summary
  </strong>
 </p>
 <p>
  The Executive Secretary provides high-level administrative support to senior executives, ensuring smooth operation of daily activities, effective communication, and efficient management of executive schedules and priorities. This role requires excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  &bull; Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
 </p>
 <p>
  &bull; Prepare, review, and edit correspondence, reports, presentations, and other confidential documents.
 </p>
 <p>
  &bull; Serve as the primary point of contact between the executive and internal/external stakeholders.
 </p>
 <p>
  &bull; Organize and coordinate meetings, conferences, and events, including preparing agendas, minutes, and follow-up actions.
 </p>
 <p>
  &bull; Handle incoming calls, emails, and inquiries, prioritizing communications and responding on behalf of the executive when appropriate.
 </p>
 <p>
  &bull; Maintain organized filing systems (digital and physical) for easy retrieval of documents.
 </p>
 <p>
  &bull; Conduct research and compile data to support executive decision-making.
 </p>
 <p>
  &bull; Track deadlines, projects, and pending tasks to ensure timely completion.
 </p>
 <p>
  &bull; Support financial tasks such as expense reports, invoice processing, and budget tracking.
 </p>
 <p>
  &bull; Uphold confidentiality and professional integrity in all interactions and document handling.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications and Skills
  </strong>
 </p>
 <p>
  &bull; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field (preferred).
 </p>
 <p>
  &bull; Proven experience +7 Years as an Executive Secretary, Executive Assistant, or similar role
 </p>
 <p>
  &bull; Strong written and verbal communication skills.
 </p>
 <p>
  &bull; Excellent organizational, time-management, and multitasking abilities.
 </p>
 <p>
  &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
 </p>
 <p>
  &bull; Ability to work independently and handle pressure in a fast-paced environment.
 </p>
 <p>
  &bull; High level of professionalism, discretion, and confidentiality.
 </p>
 <p>
  &bull; Strong interpersonal skills and ability to interact with stakeholders at all levels.
 </p>
</div>


Executive Secretary

International Schools Group (ISG)

<p></p><div><div><h1 class="jobSectionHeader"><b>Executive Secretary</b></h1>
<div><div><div><b>British School Dhahran</b></div>
(BSD)
</div><div>Nov 4, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>British School Dhahran</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <li></li>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <li></li>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As soon as possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div>
<p>
Richard Charlesworth, Principal</p></div><br>
<div><div><b>REQUISITION NUMBER</b></div>
<p>
02-2526-099</p>
</div><br>
</div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
ISG seeks an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive&rsquo;s schedule and assist them by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficiently. The Executive Secretary specializes in creating a friendly office environment.</p>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p></p>
<p>The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative and finance support to the assistant principal /executive as required, to meet the schools&rsquo; needs.</li>
<li>Organize and maintain the headteacher&rsquo;s / assistant principal / executive&rsquo;s calendar and arrange appointments as and when convenient.</li>
<li>Prepare documents, reports, lists, meeting note, etc as required.</li>
<li>Attend meetings and keep minutes.</li>
<li>Make travel arrangements for the assistant principal / executive.</li>
<li>Handle confidential documents ensuring they remain secure.</li>
<li>Take initiative in prioritizing tasks to ensure deadlines are met.</li>
<li>Provide support for students and parents in relation to your role:</li>
<li>Prepare and print student ID&rsquo;s as needed.</li>
<li>Prepare and print student certificates as required.</li>
<li>Maintain student email distribution group lists.</li>
<li>Provide relevant information required for student references.</li>
<li>Maintain updated staff and student lists.</li>
<li>Track and produce a weekly summary report of students&rsquo; attendance and discipline analysis.</li>
<li>Arrange testing or exams, and receive results, as required.</li>
<li>Assist and coordinate with duties relating to student trips.</li>
<li>Validate, collate and email Parent Teacher Conference appointment timings to parents.</li>
<li>Answer parent queries (emails/ phone calls).</li>
<li>Provide school support by:</li>
<li>Provide customer service , meet informational needs of the schools / ISG stakeholders (staff, students, parents and ISG personnel).</li>
<li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, reports etc.).</li>
<li>Draft all communication if requested and proofreading; emails, forms, surveys, etc.</li>
<li>Receive and screen phone calls and redirect as appropriate.</li>
<li>Prepare invoices, financial statements, reports, requisitions, petty cash etc with regards to bookkeeping.</li>
<li>Maintain office supplies and order goods.</li>
<li>Maintain electronic and paper records ensuring information is organized and easily accessible.</li>
<li>Conduct research and prepare presentations or reports as assigned.</li>
<li>Maintain assessment portals - if applicable.</li>
<li>Coordinate and provide support in relation to IT matters - if applicable.</li>
<li>Record staff absences - if applicable.</li>
<li>Create and maintain events calendar.</li>
<li>Assist with event preparation.</li>
<li>Support the ISG finance office requests.</li>
<li>Assist new staff with ID and Transportation arrangements.</li>
<li>Provide the needed support for substitute teacher, as required by the school (recruitment, scheduling, recording absence etc) - if applicable.</li>
<li>Perform other duties assigned by your supervisor, assistant principal and or principal.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>QUALIFICATIONS AND KNOWLEDGE
</b></h2><p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>In-depth knowledge of office management and basic accounting procedures.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>EXPERIENCE AND SKILLS
</b></h2><p>The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul><li>
Proven experience as an executive secretary or similar administrative role.</li></ul>
<p><b>
Skills</b></p>
<ul>
<li>Proficient in MS Office and Google Suite.</li>
<li>Expert in English (both written and verbal)</li>
<li>Familiarity with basic research methods and reporting techniques.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Outstanding communication and negotiation abilities.</li>
<li>Integrity and confidentiality.</li></ul></div><p></p>

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader"><b>Job Purpose</b></h3><p>
The Executive Secretary provides high-level administrative and executive support to senior management to ensure efficient office operations and effective decision-making. The role handles confidential information, manages executive schedules, coordinates communication, prepares reports, and supports daily business activities to enhance the overall productivity of the executive office</p><p></p><h3 class="jobSectionHeader"><b>
Key Accountabilities</b></h3><h3 class="jobSectionHeader"><b>
1. Executive Support</b></h3><ul>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.
</li><li>Prepare meeting agendas, minutes, presentations, and follow-up action items.
</li><li>Handle confidential information with professionalism and discretion.
</li></ul><h3 class="jobSectionHeader"><b>2. Office &amp; Administrative Management</b></h3><ul>
<li>Organize and maintain electronic and physical filing systems.
</li><li>Draft, review, and manage correspondence, memos, and reports.
</li><li>Monitor office supplies and coordinate with procurement when needed.
</li></ul><h3 class="jobSectionHeader"><b>3. Communication &amp; Coordination</b></h3><ul>
<li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Maintain effective communication channels and ensure timely responses.
</li><li>Coordinate cross-departmental communication and follow-ups on pending tasks.
</li></ul><h3 class="jobSectionHeader"><b>4. Documentation &amp; Reporting</b></h3><ul>
<li>Prepare and format documents, presentations, and executive reports.
</li><li>Ensure accuracy, completeness, and compliance with company standards.
</li><li>Collect data and compile status updates for management review.
</li></ul><h3 class="jobSectionHeader"><b>5. Meeting &amp; Event Coordination</b></h3><ul>
<li>Arrange logistics for internal and external meetings and events.
</li><li>Coordinate venue bookings, travel, refreshments, and required materials.
</li><li>Ensure proper follow-up on decisions and meeting outcomes.
</li></ul><h3 class="jobSectionHeader"><b>6. Executive Office Support</b></h3><ul>
<li>Support in policy, procedure, and workflow documentation.
</li><li>Assist in special assignments and projects as delegated by the executive.
</li><li>Maintain professionalism and confidentiality at all times.</li>
</ul><p><b>
Requirements</b></p><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.
</li><li>Diploma in Office Administration or Secretarial Studies is an advantage.
</li></ul><h3 class="jobSectionHeader"><b>Experience</b></h3><ul>
<li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or Administrative professional.
</li><li>Experience supporting senior management or C-level executives preferred.
</li></ul><h3 class="jobSectionHeader"><b>Skills &amp; Competencies</b></h3><ul>
<li>Excellent verbal and written communication skills.
</li><li>Strong organizational and time management abilities.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Professional demeanor and strong interpersonal skills.
</li><li>Ability to work under pressure and meet deadlines.
</li><li>High level of confidentiality and integrity.</li></ul></div>

Paris United Group

<p><b>Job Vacancy: HR &amp; Admin Executive</b></p><p><b>Location: KSA</b><br/><b>Driving License : Saudi driving license (preferred) </b></p><p><b>Immediate Joiners Required</b></p><p><b>Salary: SAR 3,500 + Company Accommodation + Transportation</b></p><p>We are seeking a detail-oriented and proactive Admin Executive to manage HR &amp; Administrative operations and ensure compliance with Saudi regulations. The ideal candidate must have strong knowledge of Saudi Labor Law, basic legal procedures, and excellent organizational skills. A valid Saudi driving license is mandatory for this role.</p><p>Key Responsibilities: Administrative Management:</p><ul><li>Oversee day-to-day administrative functions and office operations and onboarding.</li><li>Manage documentation, filing systems, correspondence, and office supplies.</li><li>Coordinate with departments to ensure smooth workflow and timely support.</li><li>Prepare and manage employee documents (contracts, renewals, transfers, etc.).</li><li>Ensure compliance with Saudi Labor Law and company HR policies.</li><li>Handle GOSI, Muqeem, Qiwa, and other HR-related portals.</li><li>Support employee onboarding, offboarding, and personnel administration.</li></ul><p>Qualifications &amp; Requirements:</p><ul><li>Bachelor&rsquo;s degree in HR, Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration within Saudi Arabia.</li><li>Strong knowledge of <b>Saudi Labor Law and HR practices</b>.</li><li>Basic understanding of legal documentation and government portals.</li><li>Valid <b>Saudi driving license</b> is added advantage.</li><li>Strong communication skills in English; Arabic is an added advantage.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Preferably candidates currently in Saudi Arabia.</li></ul><p>Key Skills:</p><p>Administrative management</p><p>Knowledge of Saudi Labor Law</p><p>Legal documentation handling</p><p>Government portals (Qiwa, GOSI, Muqeem, Absher, etc.)</p><p>Time management &amp; organizational skills</p><p>Problem-solving and multitasking</p><p>Professional communication</p><p>How to Apply:</p><p>Interested candidates may send their CV to careers@parisunitedgroup.com with the subject line: &ldquo;HR &amp; Admin Executive &ndash; Saudi&rdquo;.</p><p>WhatsApp : +974-70034122</p><p>Job Type: Full-time</p><p>Pay: &#65020;3,000.00 - &#65020;3,500.00 per month</p>

HR & Admin Executive (Prefer India Male Candidate)

Air Products

<div><p>At Air Products, our purpose is to bring people together to reimagine what&rsquo;s possible, collaborate and innovate solutions to the world&rsquo;s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.</p><p></p><p><b>
Reimagine What&rsquo;s Possible</b></p><p></p><p><b>
Principal Accountabilities:</b></p><ul><li>
Ensure the safety aspects for the position are executed by utilizing the APQ Basic Safety Practice program, which includes office safety audits, safety work permits, management of change, etc.</li><li>
Comply with APQ and local safety, health, and environment standards, to fulfil the mandatory safety requirement and activities for the front office.</li><li>
Manage the Site Leadership&rsquo;s calendars and their direct reports as required, schedule meetings, and take meeting minutes when required.</li><li>
Assist with daily, weekly, monthly, and yearly reports as required.</li><li>
Develop Excel, Power Point, and Word Documents for meetings and correspondence.</li><li>
Use SAP (or equivalent platform) for travel management, purchase requisitions, and timesheet management.</li><li>
Utilize Project Management skills to perform the tasks for the role.</li><li>
Prepare and control support of monthly expenses.</li><li>
Organize team events.</li><li>
Assist with booking reservations for new arrivals and visitors to the office and sites.</li><li>
Manage the contracts for support services, including reviewing the monthly invoices.</li><li>
Arrange and plan transportation for new employees and visitors.</li><li>
Supervise all company cars needs and activities:</li><li>
Car Needs: Fuelling, cleaning, maintenance &amp; contracts.</li><li>
Process gate passes per the individual site&rsquo;s work processes for the Operations and Maintenance Organization, visitors, and contractors.</li><li>
Coordinate with the Government Relations Office to insure site employee government documents are current.</li><li>
Managing and tracking of site consumable items.</li><li>
Managing and oversee the buildings for keeping buildings properly maintained, clean, and safe work environment. Ensure that a building's services meet the needs of the staffs it houses.</li></ul><p></p><p><b>
Minimum Requirements and Qualifications</b></p><ul><li>
A 2-year diploma or higher in Business Administration or in a Technical Field.</li><li>
A minimum of 5 years&rsquo; working knowledge in an Administration Assistant function or equivalent in a manufacturing facility.</li><li>
Awareness of Quality, Occupational Health &amp; Safety and Environment Management system principles.</li><li>
Demonstration in Project and Time Management skills for the function.</li><li>
Self-starter who is achievement orientated, customer service focused, while paying attention to the details.</li><li>
Demonstrated practical problem-solving skills with a good business sense in the planning and scheduling.</li><li>
Demonstrated leadership, interpersonal and teamwork skills, and decision-making skills with the ability to communicate clearly and effectively.</li><li>
Strong oral and written skills with the ability to communicate front end office issues to the ASU management team daily.</li><li>
Knowledge of computer-based applications (Microsoft Office, SAP a plus) and a working knowledge of Scheduling and Planning tools.</li><li>
Proficiency in English speaking and writing.</li><li>
Knowledge and understanding of local environmental and health and safety requirements.</li></ul><p></p><p>
We are the world&rsquo;s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.</p><p></p><p>
At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.</p></div>

Admin Assistant

Grand Hyatt Al Khobar Hotel And Residences

<div>
 <p>
  <strong>
   Summary
  </strong>
 </p>
 <p>
  You will be responsible to assist with the efficient running of the department in line with Hyatt International's corporate strategies and brand standards, whilst meeting employee, guest and owner expectations. The team leader - reservations is responsible to assist the assistant reservation manager in managing the reservations department and work closely with marketing and sales and other relevant rooms departments to maximize room yield through inventory control while delivering exceptional customer service in line with the Hyatt's brand standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  Ideally with a university degree or diploma in hospitality or tourism management. Minimum 2 years' work experience as assistant manager in either reservation or front office, or as team leader in larger operation. Good problem solving, administrative and interpersonal skills are a must.
 </p>
</div>


Team Leader - Reservations (Saudi Nationality)

Explore 46+ Executive assistant in Al Khobar this December. Find roles across top companies and apply now to boost your career.

46 executive assistant jobs IN Al Khobar

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