executive secretary

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administrative assistant ii Jobs in Al Khobar

administrative assistant ii

team assistant

executive assistant

CareerDubai

<div><p>My client a well funded Saudi scaleup deeptech company is currently looking for an <b>Executive Assistant</b> to join their team in <b>Khobar.</b> Reporting to CEO (who is US educated Saudi), you will provide comprehensive administrative, operational,and organizational support to the executive team. Below more details:</p>
<h2 class="jobSectionHeader"><b>Meeting &amp; Calendar Management</b></h2>
<ul><li>Schedule, organize, and coordinate internal and external meetings.<ul><li>
Prepare agendas, circulate meeting materials,and manage follow-up action items.</li><li>
Coordinate across time zones and ensure timely reminders for executives.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Logistics &amp; Travel Coordination</b></h2>
<ul><li>Arrange travel itineraries, flights, hotelbookings, and onsite logistics.<ul><li>
Coordinate visits to Strataphy sites, partners, clients, and exhibitions.</li><li>
Manage vehicle bookings, airport pickups, and event registrations.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>HR Administrative Support</b></h2>
<ul><li>Assist with job postings, interview scheduling, and candidate coordination.<ul><li>
Collect and organize employee documents including contracts, IDs, and onboarding forms.</li><li>
Maintain updated HR records and support internal HR processes.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Digital File &amp; Workspace Organization</b></h2>
<ul><li>Organize and structure company&rsquo;s Google Drive folders for all departments.<ul><li>
Ensure file naming consistency, correct permissions, and clean archival systems.</li><li>
Coordinate shared folders between teams, contractors, and external partners.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Process Documentation in Notion</b></h2>
<ul><li>Build and maintain company operating workflows in Notion.<ul><li>
Create structured pages for SOPs, project processes, templates, checklists, and knowledge bases.</li><li>
Ensure information is updated, accessible, and version-controlled.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Accounting Data Entry (Preliminary)</b></h2>
<ul><li>Enter invoices, receipts, and expense reports into accounting sheets or systems.<ul><li>
Maintain monthly expense folders and ensure accuracy of submissions.</li><li>
Prepare basic summaries for the finance team.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Administrative &amp; Office Support</b></h2>
<ul><li>Prepare documents, letters, reports, and presentations when required.<ul><li>
Manage office supplies, vendor communication, and procurement tasks.</li><li>
Support internal events, workshops, and team activities.</li><li>
Perform general administrative tasks as needed.</li></ul></li></ul>
<p><b>Requirements:</b></p>
<ul><li>Minimum is 3 years, and ideal is 5 years of experience in a similar role.</li><li>
High level of organization and attention to detail.</li><li>
Confidential handling of sensitive information.</li><li>
Strong communication skills in English; Arabic preferred.</li><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>
Proactive problem-solving and ownership of assigned tasks.</li><li>
Ideally someone who already lives in Khobar.</li></ul></div>

Executive Assistant

Worley

<div><p><b>Building on our past. Ready for the future
</b></p><p>Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
</p><p><b>Responsibilities
</b></p><ul><li><p>Manage the executive&rsquo;s calendar, meetings, and daily schedule with full accuracy and follow-through.
</p></li><li><p>Handle emails, correspondence, and communication on behalf of the executive.
</p></li><li><p>Prepare reports, presentations, and briefing materials.
</p></li><li><p>Coordinate travel arrangements, expenses, and logistical requirements.
</p></li><li><p>Track action items, deadlines, and follow-ups across projects.
</p></li><li><p>Maintain confidentiality and handle sensitive information with discretion.
</p></li><li><p>Liaise with internal teams and external stakeholders to support smooth decision-making.
</p></li><li><p>Organize events, workshops, and executive-level meetings as needed.<br>
</p></li></ul><p></p><p><b>Qualifications
</b></p><ul><li><p>Bachelor&rsquo;s degree in business, administration, or related field preferred.
</p></li><li><p>Proven experience supporting senior leaders or executives.
</p></li><li><p>Strong organizational and time-management skills with the ability to prioritize under pressure.
</p></li><li><p>Excellent communication skills (written and verbal).
</p></li><li><p>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and general digital tools.
</p></li><li><p>High level of professionalism, discretion, and attention to detail.
</p></li><li><p>Problem-solver with a proactive, reliable, get-things-done attitude.
</p></li></ul><p><b>Moving forward together
</b></p><p>We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
</p><p>We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
</p><p>And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
</p><p>Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</p></div>
<br><ul><li>Bachelor's degree in business, administration, or related field preferred.</li><li>
And there's no barrier to your potential career success.</li><li>
Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</li><li>
We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.</li><li>
And we're not just talking about it; we're doing it.</li></ul>

Wood PLC

<div><ul><li>Provides general coordination and administration support for example, minute taking, diary
</li></ul>management, travel arrangements, stationery and equipment for the department etc.
<br>
<ul><li>Acts as a focal point for cross-functional queries such as finance and invoicing, procurement, IT and Real
</li></ul>Estate
<br>
<ul><li>Manages events coordination and booking for internal and external functional events
</li><li>Coordinates reports, briefing papers and presentations
</li><li>Maintains documents and databases
</li></ul><ul><li>Providing administrative and general support to project teams and to corporate managers when required
</li></ul><p>WORKING RELATIONSHIPS
</p><p>Internal: P&amp;O LT, wider P&amp;O team, Finance, Supply Chain, IT, RES
<br>
External: Vendors and visitors</p></div>
<br><div><div>Knowledge, skills and experience:
<br>
<ul><li>Significant previous administration experience, ideally in a senior level environment
</li><li>Excellent communication skills
</li><li>Advanced experience of Microsoft office
</li><li>Attention to detail
</li><li>Ability to work on own initiative and to tight deadlines, prioritizing in a demanding
</li></ul>environment</div></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Wood

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader"><b>Job Purpose</b></h3><p>
The Executive Secretary provides high-level administrative and executive support to senior management to ensure efficient office operations and effective decision-making. The role handles confidential information, manages executive schedules, coordinates communication, prepares reports, and supports daily business activities to enhance the overall productivity of the executive office</p><p></p><h3 class="jobSectionHeader"><b>
Key Accountabilities</b></h3><h3 class="jobSectionHeader"><b>
1. Executive Support</b></h3><ul>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.
</li><li>Prepare meeting agendas, minutes, presentations, and follow-up action items.
</li><li>Handle confidential information with professionalism and discretion.
</li></ul><h3 class="jobSectionHeader"><b>2. Office &amp; Administrative Management</b></h3><ul>
<li>Organize and maintain electronic and physical filing systems.
</li><li>Draft, review, and manage correspondence, memos, and reports.
</li><li>Monitor office supplies and coordinate with procurement when needed.
</li></ul><h3 class="jobSectionHeader"><b>3. Communication &amp; Coordination</b></h3><ul>
<li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Maintain effective communication channels and ensure timely responses.
</li><li>Coordinate cross-departmental communication and follow-ups on pending tasks.
</li></ul><h3 class="jobSectionHeader"><b>4. Documentation &amp; Reporting</b></h3><ul>
<li>Prepare and format documents, presentations, and executive reports.
</li><li>Ensure accuracy, completeness, and compliance with company standards.
</li><li>Collect data and compile status updates for management review.
</li></ul><h3 class="jobSectionHeader"><b>5. Meeting &amp; Event Coordination</b></h3><ul>
<li>Arrange logistics for internal and external meetings and events.
</li><li>Coordinate venue bookings, travel, refreshments, and required materials.
</li><li>Ensure proper follow-up on decisions and meeting outcomes.
</li></ul><h3 class="jobSectionHeader"><b>6. Executive Office Support</b></h3><ul>
<li>Support in policy, procedure, and workflow documentation.
</li><li>Assist in special assignments and projects as delegated by the executive.
</li><li>Maintain professionalism and confidentiality at all times.</li>
</ul><p><b>
Requirements</b></p><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.
</li><li>Diploma in Office Administration or Secretarial Studies is an advantage.
</li></ul><h3 class="jobSectionHeader"><b>Experience</b></h3><ul>
<li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or Administrative professional.
</li><li>Experience supporting senior management or C-level executives preferred.
</li></ul><h3 class="jobSectionHeader"><b>Skills &amp; Competencies</b></h3><ul>
<li>Excellent verbal and written communication skills.
</li><li>Strong organizational and time management abilities.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Professional demeanor and strong interpersonal skills.
</li><li>Ability to work under pressure and meet deadlines.
</li><li>High level of confidentiality and integrity.</li></ul></div>

Executive Secretary

Siemens Energy

<div><p><b>A Snapshot of Your Day</b></p><p>
As a Team Assistant, you will be at the heart of our dynamic team, targeting candidates with a strong administrative background and excellent organizational skills. You will engage in meaningful projects such as organizing strategic workshops and managing executive calendars, directly impacting the efficiency and success of our team and partners. Your work will support Siemens Energy&rsquo;s mission by ensuring seamless operations and fostering a collaborative team culture that values innovation and precision.</p><p><b>
How You&rsquo;ll Make an Impact</b></p><ul><li>
Coordinate and manage executive calendars, ensuring efficient scheduling of meetings and appointments.</li><li>
Plan and book comprehensive travel arrangements, including flights, accommodations, and ground transportation.</li><li>
Organize and facilitate workshops and meetings, handling all logistical aspects to ensure smooth execution.</li><li>
Draft and manage correspondence and documents, maintaining accuracy and confidentiality.</li><li>
Handle clerical tasks such as managing expense reports and maintaining databases for streamlined operations.</li><li>
Organize events and speaking engagements, ensuring all logistical details are meticulously managed.</li></ul><p><b>
What You Bring</b></p><ul><li>
At least 5 years of experience in secretarial and team assistance roles at management level, with effective coordination skills.</li><li>
Confidence in interacting with management across all hierarchical levels, showcasing strong interpersonal abilities.</li><li>
Proficiency in MS Office applications (Outlook, Word, PowerPoint)</li><li>
Strong team player with a high sense of responsibility, employing results-oriented and organized working methods.</li><li>
Fluency in written and spoken English, with flexibility and intercultural experience</li></ul><p><b>
About the Team
</b></p><div>Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.</div><div></div><div><b><br>
Who is Siemens Energy?</b><b><br>
</b></div><div></div><div>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.<br>
</div><div></div><div>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.<br>
</div><div></div><div>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</div><div><br>
</div><div><b>Our Commitment to Diversity</b><b><br>
</b></div><div></div><div>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</div><p></p><p><b>Rewards/Benefits
</b></p><ul><li>Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul><p>https://jobs.siemens-energy.com/jobs</p><p>
The job posting will remain open for applications for 14 days from the posting date.</p><p>
#LI-JG1</p></div>

Team Assistant

Al-Khaldi Holding Company

<p><b>Job Objective:</b></p><p>To provide high-level administrative and organizational support to the owners, ensuring smooth and efficient daily operations through managing communications, organizing meetings, coordinating tasks, and following up on decisions, while maintaining the highest levels of confidentiality and professionalism.</p><p><b>Key Responsibilities:</b></p><ul><li>Receive and handle phone calls and emails directed to the owners.</li><li>Draft and prepare official correspondence and letters.</li><li>Professionally represent the owners in interactions with internal and external parties.</li><li>Coordinate and schedule owners&rsquo; meetings, both internal and with partners or advisors.</li><li>Prepare agendas, take meeting minutes, and follow up on the implementation of decisions and outcomes.</li><li>Arrange travel, transportation, and accommodation as required.</li><li>Prepare files, presentations, and reports needed by or for the owners.</li><li>Manage documents and records in a confidential and organized manner.</li><li>Monitor daily tasks and provide periodic reports on progress.</li><li>Coordinate between the owners, executive departments, and advisory entities (financial, legal, administrative, etc.).</li><li>Ensure smooth information flow between the owners and relevant parties.</li><li>Represent the owners in communications with regulatory bodies or official entities as needed.</li><li>Maintain strict confidentiality of information and documents.</li><li>Comply with internal policies and procedures and adhere to professional standards.</li></ul><p><b>Skills and Qualifications:</b></p><ul><li>University degree in Administration, Business Administration, or a related field.</li><li>3&ndash;5 years of experience as an executive secretary or in a similar role.</li><li>Proficiency in both Arabic and English, written and spoken.</li><li>Strong organizational and time management skills.</li><li>Ability to work under pressure and handle multiple tasks simultaneously.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Strong communication and professional relationship-building skills.</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼7,000.00 - ﷼10,000.00 per month</p><p>Experience:</p><ul><li>Executive Secretary: 5 years (Required)</li></ul><p>Language:</p><ul><li>English  (Required)</li><li>Arabic (Required)</li></ul>

Explore 51+ Executive assistant in Al Khobar this December. Find roles across top companies and apply now to boost your career.

51 executive assistant jobs IN Al Khobar

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Secretary

Team Assistant

Executive Secretary