secretary

administration assistant/secretary Jobs in Al Khobar

administration assistant/secretary

administrative assistant Jobs in Al Khobar

administrative assistant

executive secretary

International Schools Group (ISG)

<p></p><div><div><h1 class="jobSectionHeader"><b>Executive Secretary</b></h1>
<div><div><div><b>British School Dhahran</b></div>
(BSD)
</div><div>Nov 4, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>British School Dhahran</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <li></li>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <li></li>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As soon as possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div>
<p>
Richard Charlesworth, Principal</p></div><br>
<div><div><b>REQUISITION NUMBER</b></div>
<p>
02-2526-099</p>
</div><br>
</div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
ISG seeks an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive&rsquo;s schedule and assist them by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficiently. The Executive Secretary specializes in creating a friendly office environment.</p>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p></p>
<p>The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative and finance support to the assistant principal /executive as required, to meet the schools&rsquo; needs.</li>
<li>Organize and maintain the headteacher&rsquo;s / assistant principal / executive&rsquo;s calendar and arrange appointments as and when convenient.</li>
<li>Prepare documents, reports, lists, meeting note, etc as required.</li>
<li>Attend meetings and keep minutes.</li>
<li>Make travel arrangements for the assistant principal / executive.</li>
<li>Handle confidential documents ensuring they remain secure.</li>
<li>Take initiative in prioritizing tasks to ensure deadlines are met.</li>
<li>Provide support for students and parents in relation to your role:</li>
<li>Prepare and print student ID&rsquo;s as needed.</li>
<li>Prepare and print student certificates as required.</li>
<li>Maintain student email distribution group lists.</li>
<li>Provide relevant information required for student references.</li>
<li>Maintain updated staff and student lists.</li>
<li>Track and produce a weekly summary report of students&rsquo; attendance and discipline analysis.</li>
<li>Arrange testing or exams, and receive results, as required.</li>
<li>Assist and coordinate with duties relating to student trips.</li>
<li>Validate, collate and email Parent Teacher Conference appointment timings to parents.</li>
<li>Answer parent queries (emails/ phone calls).</li>
<li>Provide school support by:</li>
<li>Provide customer service , meet informational needs of the schools / ISG stakeholders (staff, students, parents and ISG personnel).</li>
<li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, reports etc.).</li>
<li>Draft all communication if requested and proofreading; emails, forms, surveys, etc.</li>
<li>Receive and screen phone calls and redirect as appropriate.</li>
<li>Prepare invoices, financial statements, reports, requisitions, petty cash etc with regards to bookkeeping.</li>
<li>Maintain office supplies and order goods.</li>
<li>Maintain electronic and paper records ensuring information is organized and easily accessible.</li>
<li>Conduct research and prepare presentations or reports as assigned.</li>
<li>Maintain assessment portals - if applicable.</li>
<li>Coordinate and provide support in relation to IT matters - if applicable.</li>
<li>Record staff absences - if applicable.</li>
<li>Create and maintain events calendar.</li>
<li>Assist with event preparation.</li>
<li>Support the ISG finance office requests.</li>
<li>Assist new staff with ID and Transportation arrangements.</li>
<li>Provide the needed support for substitute teacher, as required by the school (recruitment, scheduling, recording absence etc) - if applicable.</li>
<li>Perform other duties assigned by your supervisor, assistant principal and or principal.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>QUALIFICATIONS AND KNOWLEDGE
</b></h2><p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>In-depth knowledge of office management and basic accounting procedures.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>EXPERIENCE AND SKILLS
</b></h2><p>The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul><li>
Proven experience as an executive secretary or similar administrative role.</li></ul>
<p><b>
Skills</b></p>
<ul>
<li>Proficient in MS Office and Google Suite.</li>
<li>Expert in English (both written and verbal)</li>
<li>Familiarity with basic research methods and reporting techniques.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Outstanding communication and negotiation abilities.</li>
<li>Integrity and confidentiality.</li></ul></div><p></p>

Executive Secretary

Penspen

<div></div><div><p>Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. (https://www.penspen.com)</p><br>
<p></p>
<p>
penspen is looking for a secartary - Alkhafji</p>
<p>
Qulifications:</p>
<p>
High school education with minimum 5 years&rsquo; experience in secretarial activities, filing system, office administration and management.</p><br>
<p></p>
<p>
If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/secretary-598908.html#hs_show_apply_popup=true</p>
<p>
#LI-BA1</p></div>

Secretary

SELF STORAGE

<p><b>Job Title: SecretaryJob Summary:</b></p><p>We are looking for a skilled and organized Secretary to perform administrative and clerical duties to support our office operations. The ideal candidate should be fluent in English, have 2&ndash;3 years of relevant experience, and hold a diploma or higher qualification.</p><p><b>Key Responsibilities:</b></p><ul><li>Organize and schedule appointments, meetings, and events.</li><li>Prepare and format official correspondence, reports, and meeting minutes.</li><li>Handle incoming phone calls, emails, and other communications in a professional manner.</li><li>Maintain and organize physical and digital filing systems.</li><li>Greet and assist visitors, clients, and staff members.</li><li>Follow up on administrative tasks and ensure deadlines are met.</li><li>Manage office supplies and place orders when necessary.</li><li>Coordinate travel arrangements, bookings, and itineraries when needed.</li></ul><p><b>Requirements:</b></p><ul><li>Diploma or higher education in Business Administration, Office Management, or a related field.</li><li>2&ndash;3 years of proven experience in a similar administrative or secretarial role.</li><li>Proficiency in English (spoken and written) is <b>required</b>.</li><li>Strong organizational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle sensitive information with discretion and confidentiality.</li></ul><p><b>Preferred:</b></p><ul><li>Experience working in a fast-paced office environment.</li><li>Familiarity with office management systems and procedures.</li></ul><p>Job Type: Full-time</p>

Worley

<div></div><div><div><b>Administrative Assistant II</b> <b>-</b> <b>AL 043G</b></div><div><b>
Company</b><b>:</b> Worley</div><div><b>
Primary Location</b><b>:</b> SAU-EP-Al Khobar</div><div><b>
Job</b><b>:</b> Administrative Support</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Employment Type</b><b>:</b> Employee</div><div><b>
Management Level</b><b>:</b> Individual Contributor</div><div><b>
Job Posting</b><b>:</b> Oct 29, 2025</div><div><b>
Unposting Date</b><b>:</b> Nov 28, 2025</div><div><b>
Reporting Manager Title</b><b>:</b> Administration Manager</div><div>
:</div><div></div><div><p><b><br>
Building on our past. Ready for the future</b></p><p>
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.</p><p>
At Worley, we&rsquo;re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative. We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neuro-divergent candidates to apply.</p><p><b>
Main Accountabilities and Responsibilities:</b></p><ul><li>
Assist the project team with document preparation and formatting using company templates, including reports,</li></ul><p><b>
presentations and correspondence</b></p><ul><li>
Prepare minutes of meetings for Project Managers and Functional Leads</li><li>
Assist the Project Secretary in the coordination of project events, including large project functions</li><li>
Facilitate project and building inductions and project induction booklet</li><li>
Prepare package stationery for new project team members</li><li>
Liaison with ICT to facilitate timely response to project-related IT issues</li><li>
Assist other team members of the project services</li><li>
Provide administrative support to the Project Secretary and project personnel</li><li>
Responsible for incoming and outgoing mail</li><li>
Assist in setting up meeting room bookings, catering orders and special project requirements</li><li>
Ensure office consumables are made available to Project personnel and coordinate regular stationery orders</li><li>
Manage basic to intermediate project database spreadsheets and ensuring they are kept up to date</li><li>
Provide the team with project-related information and carry out research when required</li><li>
Carry out general administration duties, as required</li></ul></div><div><p><b>
Qualifications:</b></p><ul><li>
Excellent written and verbal communication skills</li><li>
Experience in Microsoft Office suite of products</li><li>
Intermediate / Advanced word and excel skills</li><li>
Able to operate in a team environment with proven ability</li><li>
Able to undertake tasks with minimum supervision</li><li>
Able to coordinate activities to meet deadlines in a timely fashion</li><li>
Previous experience with Engineering background advantageous</li></ul><p><b>
Moving forward together</b></p><p>
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.</p><p>
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.</p><p>
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.</p><p>
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</p></div></div><p></p>

Administrative Assistant II

LM Systems

<p><b>Job Title:</b> Administration Assistant/Secretary<br/><b>Location:</b> Dammam Saudi Arabia<br/><b>Employment Type:</b> Full-time<br/><b>Department:</b> Management</p><p>About Us:</p><p>We&rsquo;re a small and growing Electrical Engineering &amp; Service Company based in Dammam Saudi Arabia. Our team handles a wide range of electrical maintenance, installations, and repair work for clients across the region primarily the drilling industry. We&rsquo;re looking for a reliable and organized Administrative Assistant.</p><p>What You&rsquo;ll Be Doing:</p><p>Your role will be the backbone of our office &mdash; keeping things organized and on track every day. You&rsquo;ll be handling tasks such as:</p><ul><li>Keeping our books and records up to date (basic bookkeeping)</li></ul><ul><li>Scheduling jobs, site visits, and meetings</li></ul><ul><li>Preparing and sending invoices, and following up with customers for payments</li></ul><ul><li>Creating and managing quotes for clients</li></ul><ul><li>Coordinating between our technicians, suppliers, and customers</li></ul><ul><li>Helping with general office tasks and paperwork</li></ul><ul><li>Making sure communication between the office and field teams runs smoothly</li></ul><p>What We&rsquo;re Looking For:</p><ul><li>Previous experience in administration, bookkeeping, or office support (experience in a technical or service company is a plus!)</li></ul><ul><li>Good computer skills &mdash; especially Excel, Word, and Outlook</li></ul><ul><li>Strong communication and organization skills</li></ul><ul><li>Attention to detail and a proactive attitude</li></ul><ul><li>Ability to multitask and stay calm under pressure</li></ul><ul><li>Fluent in English (Arabic is a plus)</li></ul><p>What We Offer:</p><ul><li>Competitive salary</li></ul><ul><li>Friendly and supportive work environment</li></ul><ul><li>Opportunity to grow and learn within the company</li></ul><p>Job Types: Full-time, Permanent</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>related : 3 years (Preferred)</li></ul>

Administration Assistant/Secretary

AJB LLC

<p>Job Title: Sales and Marketing Executive</p><p>Location: Dammam, Saudi Arabia</p><p>Employment Type: Full-time</p><p>About Us:</p><p>We are a dynamic and fast-growing Industrial fastener manufacturing company in Saudi Arabia, committed to delivering our products and services to our clients across the GCC. We are currently seeking a driven and results-oriented Sales and Marketing Executive to join our team.</p><p>Company Description</p><p>Al Jazeera Bolts Middle East Industry Co. is an industrial fasteners manufacturing company based in the Saudi Arabia, located in the Dammam Industrial Area. We serve the engineering and construction markets with a complete range of fastener solutions and special components. Our products meet various manufacturing standards like ASTM, BS, EN, ISO, and more. Our team, including in-house metallurgists, ensures that all materials meet current specifications and customer requirements, supported by a Quality Management System compliant with ISO 9001: 2015.</p><p>Role Description</p><p>This is a full-time on-site role for a Sales &amp; Marketing Executive, located in Dammam Saudi Arbia. The successful candidate will develop and implement sales strategies, conduct market research, generate leads, and manage customer relationships. Responsibilities also include planning marketing campaigns, analysing market trends, and collaborating with the technical team to ensure customer satisfaction.</p><p>Qualifications</p><p>&#9679; Experience in Market Planning and Market Research</p><p>&#9679; Proficiency in Sales and Marketing techniques</p><p>&#9679; Strong Communication skills</p><p>&#9679; Ability to analyze market trends and customer needs</p><p>&#9679; Excellent organizational and time management skills</p><p>&#9679; Experience in the engineering /manufacturing or construction industry is a plus</p><p>&#9679; Bachelor's degree in Mechanical engineering/Business, Marketing, or related field</p><p>Job Type: Full-time</p><p>Pay: &#65020;1.00 - &#65020;5.00 per month</p>

Sales and Marketing Executive

Mediterranean Shipping Company

<div><p><b>Logistics Intermodal Executive</b></p><p></p><p><br>
We are searching for an experienced Logistics Intermodal Executive at our MSC Saudi Arabia - Ad Dammam facility.</p><p><b><br>
Primary Duties and Responsibilities</b><br>
The Logistics Intermodal Executive is responsible for driving sales growth, managing key customer relationships, and developing intermodal transport solutions that optimize cost, time, and efficiency. The role requires a strong commercial mindset, technical logistics knowledge, and the ability to identify and capture new business opportunities within the local and regional logistics market.<br>
<br>
Sales &amp; Commercial Development<br>
Achieve and exceed assigned sales targets and performance metrics.<br>
Develop new business opportunities through proactive customer engagement and market research.<br>
Build and maintain long-term relationships with customers, ensuring trust and satisfaction from the first interaction.<br>
Prepare, present, and negotiate competitive proposals including pricing, service offerings, and contractual terms.<br>
Collaborate with internal teams to ensure smooth execution of services and customer satisfaction.<br>
Stay informed on market trends, competitor activities, and customer needs to propose strategic solutions.<br>
Technical &amp; Analytical Responsibilities<br>
Analyze rate structures, transport modes, and route flows to design cost-effective and efficient logistics solutions.<br>
Evaluate operational profitability, margins, and cost-saving opportunities.<br>
Utilize CRM tools to manage leads, track opportunities, and monitor customer performance.<br>
Generate reports and insights using MS Office (Excel, PowerPoint) and, ideally, Power BI to support strategic decision-making.<br>
Support intermodal operations by coordinating with trucking, clearance, and warehousing partners.</p><p><b><br>
Required Qualifications</b><br>
Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Business Administration, or a related field.<br>
Minimum 3&ndash;5 years of experience in logistics, intermodal operations, or freight forwarding sales.<br>
Proven track record in achieving sales targets and developing profitable accounts (recommendation letter preferred).<br>
Strong negotiation, communication, and presentation skills.<br>
Proficiency in Microsoft Office Suite; experience with Power BI and CRM platforms is a plus.<br>
In-depth understanding of local and regional logistics market dynamics, including trucking and clearance operations.<br>
Strong analytical thinking with financial acumen and attention to detail.</p><p><br>
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.</p></div><p></p>

Logistics Intermodal Executive

Explore 26+ Executive secretary in Al Khobar this November. Find roles across top companies and apply now to boost your career.

26 executive secretary jobs IN Al Khobar

Executive Secretary

Secretary

Secretary

Administrative Assistant II

Administration Assistant/Secretary

Sales and Marketing Executive

Logistics Intermodal Executive