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administrative assistant Jobs in Al Khobar

administrative assistant

executive secretary

International Schools Group (ISG)

<p></p><div><div><h1 class="jobSectionHeader"><b>Executive Secretary</b></h1>
<div><div><div><b>British School Dhahran</b></div>
(BSD)
</div><div>Nov 4, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>British School Dhahran</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <li></li>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <li></li>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As soon as possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div>
<p>
Richard Charlesworth, Principal</p></div><br>
<div><div><b>REQUISITION NUMBER</b></div>
<p>
02-2526-099</p>
</div><br>
</div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
ISG seeks an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive&rsquo;s schedule and assist them by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficiently. The Executive Secretary specializes in creating a friendly office environment.</p>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p></p>
<p>The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative and finance support to the assistant principal /executive as required, to meet the schools&rsquo; needs.</li>
<li>Organize and maintain the headteacher&rsquo;s / assistant principal / executive&rsquo;s calendar and arrange appointments as and when convenient.</li>
<li>Prepare documents, reports, lists, meeting note, etc as required.</li>
<li>Attend meetings and keep minutes.</li>
<li>Make travel arrangements for the assistant principal / executive.</li>
<li>Handle confidential documents ensuring they remain secure.</li>
<li>Take initiative in prioritizing tasks to ensure deadlines are met.</li>
<li>Provide support for students and parents in relation to your role:</li>
<li>Prepare and print student ID&rsquo;s as needed.</li>
<li>Prepare and print student certificates as required.</li>
<li>Maintain student email distribution group lists.</li>
<li>Provide relevant information required for student references.</li>
<li>Maintain updated staff and student lists.</li>
<li>Track and produce a weekly summary report of students&rsquo; attendance and discipline analysis.</li>
<li>Arrange testing or exams, and receive results, as required.</li>
<li>Assist and coordinate with duties relating to student trips.</li>
<li>Validate, collate and email Parent Teacher Conference appointment timings to parents.</li>
<li>Answer parent queries (emails/ phone calls).</li>
<li>Provide school support by:</li>
<li>Provide customer service , meet informational needs of the schools / ISG stakeholders (staff, students, parents and ISG personnel).</li>
<li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, reports etc.).</li>
<li>Draft all communication if requested and proofreading; emails, forms, surveys, etc.</li>
<li>Receive and screen phone calls and redirect as appropriate.</li>
<li>Prepare invoices, financial statements, reports, requisitions, petty cash etc with regards to bookkeeping.</li>
<li>Maintain office supplies and order goods.</li>
<li>Maintain electronic and paper records ensuring information is organized and easily accessible.</li>
<li>Conduct research and prepare presentations or reports as assigned.</li>
<li>Maintain assessment portals - if applicable.</li>
<li>Coordinate and provide support in relation to IT matters - if applicable.</li>
<li>Record staff absences - if applicable.</li>
<li>Create and maintain events calendar.</li>
<li>Assist with event preparation.</li>
<li>Support the ISG finance office requests.</li>
<li>Assist new staff with ID and Transportation arrangements.</li>
<li>Provide the needed support for substitute teacher, as required by the school (recruitment, scheduling, recording absence etc) - if applicable.</li>
<li>Perform other duties assigned by your supervisor, assistant principal and or principal.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>QUALIFICATIONS AND KNOWLEDGE
</b></h2><p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>In-depth knowledge of office management and basic accounting procedures.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>EXPERIENCE AND SKILLS
</b></h2><p>The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul><li>
Proven experience as an executive secretary or similar administrative role.</li></ul>
<p><b>
Skills</b></p>
<ul>
<li>Proficient in MS Office and Google Suite.</li>
<li>Expert in English (both written and verbal)</li>
<li>Familiarity with basic research methods and reporting techniques.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Outstanding communication and negotiation abilities.</li>
<li>Integrity and confidentiality.</li></ul></div><p></p>

Executive Secretary

KAFAAT Recruitment

<div>
 <p>
  <strong>
   Position Summary
  </strong>
 </p>
 <p>
  The Executive Secretary provides high-level administrative support to senior executives, ensuring smooth operation of daily activities, effective communication, and efficient management of executive schedules and priorities. This role requires excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  &bull; Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
 </p>
 <p>
  &bull; Prepare, review, and edit correspondence, reports, presentations, and other confidential documents.
 </p>
 <p>
  &bull; Serve as the primary point of contact between the executive and internal/external stakeholders.
 </p>
 <p>
  &bull; Organize and coordinate meetings, conferences, and events, including preparing agendas, minutes, and follow-up actions.
 </p>
 <p>
  &bull; Handle incoming calls, emails, and inquiries, prioritizing communications and responding on behalf of the executive when appropriate.
 </p>
 <p>
  &bull; Maintain organized filing systems (digital and physical) for easy retrieval of documents.
 </p>
 <p>
  &bull; Conduct research and compile data to support executive decision-making.
 </p>
 <p>
  &bull; Track deadlines, projects, and pending tasks to ensure timely completion.
 </p>
 <p>
  &bull; Support financial tasks such as expense reports, invoice processing, and budget tracking.
 </p>
 <p>
  &bull; Uphold confidentiality and professional integrity in all interactions and document handling.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications and Skills
  </strong>
 </p>
 <p>
  &bull; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field (preferred).
 </p>
 <p>
  &bull; Proven experience +7 Years as an Executive Secretary, Executive Assistant, or similar role
 </p>
 <p>
  &bull; Strong written and verbal communication skills.
 </p>
 <p>
  &bull; Excellent organizational, time-management, and multitasking abilities.
 </p>
 <p>
  &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
 </p>
 <p>
  &bull; Ability to work independently and handle pressure in a fast-paced environment.
 </p>
 <p>
  &bull; High level of professionalism, discretion, and confidentiality.
 </p>
 <p>
  &bull; Strong interpersonal skills and ability to interact with stakeholders at all levels.
 </p>
</div>


Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader"><b>Job Purpose</b></h3><p>
The Executive Secretary provides high-level administrative and executive support to senior management to ensure efficient office operations and effective decision-making. The role handles confidential information, manages executive schedules, coordinates communication, prepares reports, and supports daily business activities to enhance the overall productivity of the executive office</p><p></p><h3 class="jobSectionHeader"><b>
Key Accountabilities</b></h3><h3 class="jobSectionHeader"><b>
1. Executive Support</b></h3><ul>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.
</li><li>Prepare meeting agendas, minutes, presentations, and follow-up action items.
</li><li>Handle confidential information with professionalism and discretion.
</li></ul><h3 class="jobSectionHeader"><b>2. Office &amp; Administrative Management</b></h3><ul>
<li>Organize and maintain electronic and physical filing systems.
</li><li>Draft, review, and manage correspondence, memos, and reports.
</li><li>Monitor office supplies and coordinate with procurement when needed.
</li></ul><h3 class="jobSectionHeader"><b>3. Communication &amp; Coordination</b></h3><ul>
<li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Maintain effective communication channels and ensure timely responses.
</li><li>Coordinate cross-departmental communication and follow-ups on pending tasks.
</li></ul><h3 class="jobSectionHeader"><b>4. Documentation &amp; Reporting</b></h3><ul>
<li>Prepare and format documents, presentations, and executive reports.
</li><li>Ensure accuracy, completeness, and compliance with company standards.
</li><li>Collect data and compile status updates for management review.
</li></ul><h3 class="jobSectionHeader"><b>5. Meeting &amp; Event Coordination</b></h3><ul>
<li>Arrange logistics for internal and external meetings and events.
</li><li>Coordinate venue bookings, travel, refreshments, and required materials.
</li><li>Ensure proper follow-up on decisions and meeting outcomes.
</li></ul><h3 class="jobSectionHeader"><b>6. Executive Office Support</b></h3><ul>
<li>Support in policy, procedure, and workflow documentation.
</li><li>Assist in special assignments and projects as delegated by the executive.
</li><li>Maintain professionalism and confidentiality at all times.</li>
</ul><p><b>
Requirements</b></p><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.
</li><li>Diploma in Office Administration or Secretarial Studies is an advantage.
</li></ul><h3 class="jobSectionHeader"><b>Experience</b></h3><ul>
<li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or Administrative professional.
</li><li>Experience supporting senior management or C-level executives preferred.
</li></ul><h3 class="jobSectionHeader"><b>Skills &amp; Competencies</b></h3><ul>
<li>Excellent verbal and written communication skills.
</li><li>Strong organizational and time management abilities.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Professional demeanor and strong interpersonal skills.
</li><li>Ability to work under pressure and meet deadlines.
</li><li>High level of confidentiality and integrity.</li></ul></div>

Wipro

<div>
 <p>
  <strong>
   Job title:
  </strong>
  PMO/Secretary
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Al Khobar, Saudi Arabia
 </p>
 <p>
  <strong>
   Experience:
  </strong>
  1+ Years,
 </p>
 <p>
  <strong>
   Language:
  </strong>
  English
 </p>
 <p>
  Skills &ndash; Secretary to VIP, document controller
 </p>
 <p>
 </p>
</div>


Project Management Officer

ArcelorMittal Tubular Products Al-Jubail

<div>
 <p>
  <strong>
   Role Summary:
  </strong>
 </p>
 <p>
  The Lead Analyst, Project Management is responsible for integrating approved strategic initiatives into company&rsquo;s macro-planning and execution frameworks. This role ensures timely, cross-functional implementation of major projects, proactively tracking performance, managing interdependencies, and reporting progress to leadership.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Roles &amp; Responsibilities:
  </strong>
 </p>
 <ol>
  <li>
   Integrate strategic initiatives into macro-planning and project execution frameworks.
  </li>
  <li>
   Develop clear project roadmaps with defined deliverables, milestones, timelines, and responsible owners.
  </li>
  <li>
   Coordinate with internal departments to align execution efforts and ensure on-time delivery of strategic projects.
  </li>
  <li>
   Monitor project progress, proactively manage interdependencies, and identify or resolve execution bottlenecks.
  </li>
  <li>
   Provide accurate and timely project updates, dashboards, and performance reports to the Manager and senior leadership.
  </li>
  <li>
   Support the 10-year strategic planning and annual budgeting process by aligning initiative milestones with planning cycles.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in corporate strategy ,business management, planning or finance or any related field.
  </li>
  <li>
   Master&rsquo;s degree is preferred.
  </li>
  <li>
   A minimum of 4 years of experience in relevant area
  </li>
  <li>
   2 years of relevant experience, including exposure to executive-level discussions and cross-functional strategic project management.
  </li>
  <li>
   Experience preparing executive-level presentations and supporting C-suite decision-making processes.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <ul>
  <li>
   Strong Task Management and Attention to Detail
  </li>
  <li>
   Strong Task Management and Attention to Detail
  </li>
  <li>
   Proficiency in Project Planning and Scheduling
  </li>
  <li>
   Data Analysis and Reporting Skills
  </li>
  <li>
   Project Management Tools Expertise
  </li>
  <li>
   Executive-Level Reporting&bull; Effective Time Management
  </li>
  <li>
   Resilience Under Pressure&bull; Strategic Business Analysis
  </li>
 </ul>
 <p>
 </p>
</div>


Project Management Lead Analyst

Paris United Group

<p><b>Job Vacancy: Administrative Executive</b></p><p><b>Location: KSA</b></p><p><b>Immediate Joiners Required</b></p><p><b>Salary: SAR 3,500 + Company Accommodation + Transportation</b></p><p>We are seeking a detail-oriented and proactive Admin Executive to manage HR &amp; Administrative operations and ensure compliance with Saudi regulations. The ideal candidate must have strong knowledge of Saudi Labor Law, basic legal procedures, and excellent organizational skills. A valid Saudi driving license is mandatory for this role.</p><p>Key Responsibilities: Administrative Management:</p><ul><li>Oversee day-to-day administrative functions and office operations and onboarding.</li><li>Manage documentation, filing systems, correspondence, and office supplies.</li><li>Coordinate with departments to ensure smooth workflow and timely support.</li><li>Prepare and manage employee documents (contracts, renewals, transfers, etc.).</li><li>Ensure compliance with Saudi Labor Law and company HR policies.</li><li>Handle GOSI, Muqeem, Qiwa, and other HR-related portals.</li><li>Support employee onboarding, offboarding, and personnel administration.</li></ul><p>Qualifications &amp; Requirements:</p><ul><li>Bachelor&rsquo;s degree in HR, Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration within Saudi Arabia.</li><li>Strong knowledge of Saudi Labor Law and HR practices.</li><li>Basic understanding of legal documentation and government portals.</li><li>Valid Saudi driving license is added advantage.</li><li>Strong communication skills in English; Arabic is an added advantage.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Preferably candidates currently in Saudi Arabia.</li></ul><p>Key Skills:</p><p>Administrative management</p><p>Knowledge of Saudi Labor Law</p><p>Legal documentation handling</p><p>Government portals (Qiwa, GOSI, Muqeem, Absher, etc.)</p><p>Time management &amp; organizational skills</p><p>Problem-solving and multitasking</p><p>Professional communication</p><p>How to Apply:</p><p>Interested candidates may send their CV to careers@parisunitedgroup.com with the subject line: &ldquo;HR &amp; Admin Executive &ndash; Saudi&rdquo;.</p><p>WhatsApp : +974-70034122</p><p>Job Type: Full-time</p><p>Pay: From &#65020;3,500.00 per month</p>

Administrative Executive (Prefer India Male Candidate)

<p><b>Job Vacancy: HR &amp; Admin Executive</b></p><p><b>Location: KSA</b><br/><b>Driving License : Saudi driving license (preferred) </b></p><p><b>Immediate Joiners Required</b></p><p><b>Salary: SAR 3,500 + Company Accommodation + Transportation</b></p><p>We are seeking a detail-oriented and proactive Admin Executive to manage HR &amp; Administrative operations and ensure compliance with Saudi regulations. The ideal candidate must have strong knowledge of Saudi Labor Law, basic legal procedures, and excellent organizational skills. A valid Saudi driving license is mandatory for this role.</p><p>Key Responsibilities: Administrative Management:</p><ul><li>Oversee day-to-day administrative functions and office operations and onboarding.</li><li>Manage documentation, filing systems, correspondence, and office supplies.</li><li>Coordinate with departments to ensure smooth workflow and timely support.</li><li>Prepare and manage employee documents (contracts, renewals, transfers, etc.).</li><li>Ensure compliance with Saudi Labor Law and company HR policies.</li><li>Handle GOSI, Muqeem, Qiwa, and other HR-related portals.</li><li>Support employee onboarding, offboarding, and personnel administration.</li></ul><p>Qualifications &amp; Requirements:</p><ul><li>Bachelor&rsquo;s degree in HR, Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration within Saudi Arabia.</li><li>Strong knowledge of <b>Saudi Labor Law and HR practices</b>.</li><li>Basic understanding of legal documentation and government portals.</li><li>Valid <b>Saudi driving license</b> is added advantage.</li><li>Strong communication skills in English; Arabic is an added advantage.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Preferably candidates currently in Saudi Arabia.</li></ul><p>Key Skills:</p><p>Administrative management</p><p>Knowledge of Saudi Labor Law</p><p>Legal documentation handling</p><p>Government portals (Qiwa, GOSI, Muqeem, Absher, etc.)</p><p>Time management &amp; organizational skills</p><p>Problem-solving and multitasking</p><p>Professional communication</p><p>How to Apply:</p><p>Interested candidates may send their CV to careers@parisunitedgroup.com with the subject line: &ldquo;HR &amp; Admin Executive &ndash; Saudi&rdquo;.</p><p>WhatsApp : +974-70034122</p><p>Job Type: Full-time</p><p>Pay: &#65020;3,000.00 - &#65020;3,500.00 per month</p>

HR & Admin Executive (Prefer India Male Candidate)

Explore 33+ Executive secretary in Al Khobar this December. Find roles across top companies and apply now to boost your career.

33 executive secretary jobs IN Al Khobar

Executive Secretary

Executive Secretary

Executive Secretary

Project Management Officer

Project Management Lead Analyst

Administrative Executive (Prefer India Male Candidate)

HR & Admin Executive (Prefer India Male Candidate)