executive secretary

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receptionist & office executive Jobs in Al Khobar

receptionist & office executive

receptionist office executive

Bayut KSA - بيوت السعودية

<div>
 <p>
  <strong>
   Bayut
  </strong>
  is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 </p>
 <p>
  As a Receptionist &amp; Office Executive, you will be the first point of contact for the company, and you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and promptly. You will also be responsible for handling the Internal communications.
 </p>
 <p>
  <strong>
   Reception Management:
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain the reception area to ensure that it is clean and tidy and kept up to a professional standard;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answer and transfer calls/messages in a timely and professional manner;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Meet &amp; greet external visitors in a professional and polite manner;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Responsible for the distribution of office post &amp; courier deliveries;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Schedule courier collections and deliveries;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Report any maintenance issues to the concerned department;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage the cover for both receptions.
 </p>
 <p>
  <strong>
   Administration:
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Responsible for office sundry replenishment, inc. stationery, refreshments, and other items;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage &amp; implement the internal event calendar, from small initiatives to engagement activities;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Update the Caf&eacute; monitor with useful information;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage meeting room booking system, including upkeep of meeting rooms;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Perform administration duties, as and when requested by various departments.
 </p>
 <p>
  &nbsp;
  <strong>
   Other:
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage the internal HR communications for Instagram, Slack and other social media platforms as requested;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support with HR projects and ad hoc requests.
  <br/>
  <br/>
 </p>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Minimum of secondary education.
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Minimum one year experience in a similar field.
 </p>
 <p>
  <strong>
   Knowledge
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficient in MS Office.
 </p>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Good oral and written communication skills;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to establish and maintain effective working relationships with people at all levels;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent coordination and organization skills;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to prioritize work requirements;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong internet research and social media skills.
 </p>
 <p>
  <strong>
   Traits
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Professional attitude and appearance;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Friendly and well-spoken;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Customer service attitude;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A can-do and flexible approach;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Can perform under pressure and operate in a fast-paced environment;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong collaborative skills.
  <br/>
  <br/>
 </p>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High-performing and fast-paced work environment
  </li>
  <li>
   Comprehensive Health Insurance
  </li>
  <li>
   Rewards and recognition
  </li>
  <li>
   Learning &amp; Development
   <br/>
   <br/>
   Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees
  </li>
 </ul>
 <p>
  #KSABayut
 </p>
</div>


Receptionist & Office Executive

مجموعة الموسى الصحية

<p></p><div><p><b>Duties and Responsibilities:
</b></p><p>Greets the patient and courteously ask for his/her complaints.
</p><p>Request for patient identification and ask for a type of coverage (Cash, Insurance, and Aramco).
</p><p>If the patient is Insurance, to check eligibility of coverage at ASH.
</p><p>Scans patient information such as ID, Insurance card, medical report and enter in the patient electronic record.
</p><p>Open file for clinic visit.
</p><p>Charge services entered by the physician.
</p><p>Make appointments for the patients to follow up visit.
</p><p>Provides assistance to the patient whenever needed for location of Pharmacy, Laboratory, Radiology department and other areas in the hospital.
</p><p>Schedule re appointments or refer the patients to another clinic upon receiving notice from the clinician that he/she will not be available at the due appointment time.
</p><p>Provide personalized coordinated care, and support for patients and Families.
</p><p><b>Job Description
</b></p><p>Answered department telephone calls, using correct salutations and telephone etiquette.
</p><p>Ask patients if they need to Print invoice bills.
</p><p>Receiving or replaying an email from our department regarding updating information.
</p><p>Explain the percentage of insurance and different percentage with a specialist of doctors for the patients.
</p><p>Treat people with dignity, compassion, and respect.
</p><p><b>QUALIFICATIONS:
</b></p><p>High school //Diploma /Bachelor&rsquo;s degree.
</p><p><b>PROFESSIONAL EXPERIENCE:
</b></p><p>At least 1year experience working as a receptionist.
</p><p>Typing skill and computer knowledge is essential.
</p><p><b>SPECIAL SKILLS </b>:
</p><p>Ability to communicate with staff and patients with courtesy.
</p><p>Good grasp of the English language.
</p><p>Initiative and ability to work under stress.<br>
</p><p></p><p><b>REQUIRED ATITUED TO PRFORM THE JOB:
</b></p><p>Focused.
</p><p>Objective.
</p><p>Flexible.
</p><p>Strong communication skills.
</p><p>Stress tolerance.
</p><p>Proper, effective and compassionate communication.</p></div>

Clinic Services Coordinator

Thabt Gulf Digital Soulution

<p><b>Job Title:</b> Sales &amp; Customer Service Executive</p><p><b>Location:</b> Saudi Arabia<br/><b>Nationality:</b> Saudi<br/><b>Experience:</b> 1&ndash;2 years<br/><b>Gender:</b> Male</p><p><b>Job Summary</b></p><p>We are seeking a motivated and customer-focused Sales &amp; Customer Service Executive to support sales activities and deliver excellent service to customers. The ideal candidate will build strong customer relationships, achieve sales targets, and ensure a positive customer experience.</p><p><b>Key Responsibilities</b></p><ul><li>Greet customers and understand their needs to recommend suitable products or services</li><li>Achieve individual and team sales targets</li><li>Handle customer inquiries, complaints, and after-sales support professionally</li><li>Maintain accurate records of sales transactions and customer information</li><li>Follow up with customers to ensure satisfaction and repeat business</li><li>Coordinate with internal teams to resolve customer issues efficiently</li><li>Maintain product knowledge and stay updated on promotions and offers</li><li>Ensure the sales area is clean, organized, and well-presented</li></ul><p><b>Requirements</b></p><ul><li>Saudi national</li><li>Male candidate</li><li>1&ndash;2 years of experience in sales or customer service</li><li>Strong communication and interpersonal skills</li><li>Customer-oriented with a positive attitude</li><li>Ability to work under pressure and meet targets</li><li>Basic computer skills (POS, MS Office, CRM is a plus)</li><li>Fluency in Arabic; English is an advantage</li></ul><p>Job Type: Full-time</p>

Sales & Customer Service

Henkel

<p></p><div><div><h4 class="jobSectionHeader"><b>About this Position</b><b>
</b></h4>Responsible for consolidating and analyzing business performance data to deliver accurate, executive-ready reports and presentations. Acts as the central coordination point across functions, ensuring timely input, structured meetings, clear decision tracking, and effective follow-through, while continuously improving reporting, governance, and cross-functional collaboration to support management decision-making and strategic initiatives<br>
<br>
<h4 class="jobSectionHeader"><b>What you&acute;ll do</b><b>
</b></h4><ul><li>Generate regular and required business performance reports (sales, financial, operational KPIs) by extracting, consolidating, and analyzing data from multiple internal systems and sources</li><li>
Ensure data accuracy, consistency, and clarity across all reports, dashboards, and management materials</li><li>
Build executive ready presentations and business reviews, translating complex data into clear insights, visuals, and key messages</li><li>
Act as the central coordination point for collecting input and data from cross-functional teams (sales, finance, operations, marketing)</li><li>
Align stakeholders on timelines, required inputs, and deliverables; follow up to ensure on-time completion</li><li>
Organize, structure, and facilitate recurring meetings, including agenda preparation, pre-reads, and meeting materials</li><li>
Capture key decisions, action items, and next steps, track progress and ensure follow through across teams</li><li>
Support management with structured insights, analysis, and recommendations for decision-making</li><li>
Standardize reporting templates, presentation formats, and meeting cadences to improve efficiency and governance</li><li>
Maintain clear documentation of reports, meeting outputs, and action trackers</li><li>
Continuously identify opportunities to improve reporting processes, data flow, and cross-functional collaboration</li><li>
Support planning cycles, performance reviews, and strategic initiatives as required</li></ul></div><br>
<p></p>
<div><h4 class="jobSectionHeader"><b>
</b><b>What makes you a good fit</b><b>
</b></h4><ul><li>1-3 years of experience in business analysis, reporting, PMO, commercial</li><li>
Advanced proficiency in Excel / Microsoft office</li><li>
Experience with ERP / CRM / BI tools (SAP, Salesforce, Power BI)</li><li>
Comfortable working with large datasets and multiple data sources</li><li>
Ability to extract, consolidate, analyze, and interpret business data across sales, financial, and operational KPIs</li><li>
Excellent PowerPoint skills with the ability to create executive-ready presentations that clearly communicate key messages</li><li>
Ability to work cross-functionally, align inputs, manage timelines, and drive follow through without formal authority</li><li>
Strong planning skills to manage meetings, action trackers, and multiple deliverables simultaneously</li></ul></div></div>

Business Analyst - KSA, Dammam

International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Executive Secretary</b></h1>
<div><div><div><b>American School Dhahran</b></div>
(ASD)
</div><div>February 10, 2026</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>American School Dharan
</div></div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <div>Elementary / Middle</div>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div>
<br>
</div><br>
<div><div><b>WORKS DAYS / HOURS</b></div> <div>210 Days @ 8 Hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>March 1, 2026</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div> <div>Brent A. Wingers, Principal</div>
</div><br>
<div><div><b>REQUISITION NUMBER</b></div> <div>03-2526-105</div></div><br>
</div></div></div><br>
</div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
The Executive Secretary to the Elementary and Middle School Assistant Principals is a key member of a dynamic team serving the American School Dhahran. The position is primarily responsible for providing administrative support to the Assistant Principals in the organization and administrative operations of American School Dhahran's Elementary / Middle school.</p><br>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p>
The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate commitment to the safety and security of children and young people (child protection).</li>
<li>Provide administrative support to the Assistant Principals for the Elementary and Middle Schools, including stakeholder (staff, students, parents, volunteers) communication, documenting meeting minutes and contributing to the master schedule.</li>
<li>Produce a weekly summary report of students&rsquo; attendance and discipline analysis.</li>
<li>Generate students' access sheets.</li>
<li>Manage the appointment calendars and schedules of the ASD Elementary / Middle School Assistant Principals.</li>
<li>Create and maintain the event calendar for students, staff, and the ISG District Office.</li>
<li>Create and maintain elementary / middle school student and staff IDs and staff photos.</li>
<li>Coordinate events at ASD Elementary and Middle school, including overseeing event action plans, facility bookings, liaising, and coordinating with all relevant stakeholders (e.g. Principal-Parent Info Night, Parent-Teacher Social, Parent-Teacher Conferences, Graduation, and all other teacher-sponsored events).</li>
<li>Coordinate substitute teacher coverage:<ul>
<li>Coordinate coverage daily for planned and unplanned staff absences.</li>
<li>Collect and distribute lesson plans to planned cover teachers / substitute teachers.</li>
<li>Record and communicate absences to school leadership and Human Resources.</li>
</ul></li><li>Coordinate parent volunteers:<ul>
<li>Collect required documentation.</li>
<li>Orient to school.</li>
</ul></li><li>Perform other duties as assigned by the Principal and the Assistant Principals.</li>
</ul>
<p><b>NOTE: </b><b>Substitute teacher coverage coordination includes communication outside of regular school hours (</b><b><i>e.g. </i></b><b>some early morning and/or evening attention).</b></p>
<h2 class="jobSectionHeader"><b>
Qualifications and Knowledge</b></h2>
<p>
The ideal candidate will have:</p>
<p><b>
Qualifications</b></p>
<ul><li>
Minimum of a Bachelor&rsquo;s degree in a related field of study.</li></ul>
<p><b>
Knowledge</b></p>
<ul>
<li>Excellent working knowledge of Google Workspace (e.g. Gmail, Calendar, Drive, Docs, Sheets, Slides)</li>
<li>A working knowledge of ISG policies, practices, and procedures.</li>
</ul><h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>
The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul><li>
Previous experience in a customer service / secretarial role (preferred).</li></ul>
<p><b>
Skills</b></p>
<ul>
<li>High degree of collaboration and customer service.</li>
<li>Responsiveness to informational needs and urgent requests of stakeholders.</li>
<li>Excellent command of English, both written and oral.</li>
<li>Outstanding verbal and written communication skills.</li>
<li>Highly developed organizational skills.</li>
<li>Demonstrate cultural awareness and sensitivity.</li>
<li>Exercise good judgment.</li>
<li>Maturity to handle a range of situations.</li>
<li>Loyalty and a high level of confidentiality.</li></ul></div><div></div>

Executive Secretary

Marriott International

<div><b>Additional Information</b><br>
<b>Job Number</b>26017638<br>
<b>Job Category</b>Rooms &amp; Guest Services Operations<br>
<b>Location</b>Marriott Executive Apartments Al Khobar, Building No 7791 Prince Hammoud Bin Abdul Aziz Street., Al Khobar, Saudi Arabia, Saudi Arabia<br>
<b>Schedule</b>Full Time<br>
<b>Located Remotely?</b>N<br>
<b>Position Type</b> Non-Management<br>
<p></p><div><i>Marriott International bietet als Arbeitgeber Chancengleichheit, eine Willkommenskultur und vielf&auml;ltige M&ouml;glichkeiten zur beruflichen Weiterentwicklung. Wir f&ouml;rdern aktiv ein Umfeld, in dem die einzigartigen Hintergr&uuml;nde unserer Mitarbeitenden wertgesch&auml;tzt werden. Unsere gr&ouml;&szlig;te St&auml;rke liegt in der Vielfalt der Kulturen, Talente und Erfahrungen unserer Mitarbeitenden. Wir verpflichten uns zur Nichtdiskriminierung in Bezug auf gesch&uuml;tzte Merkmale, einschlie&szlig;lich Behinderung, Veteranenstatus oder andere durch geltendes Recht gesch&uuml;tzte Merkmale.</i>
<p></p><p>Wir leben in einer gro&szlig;en Welt, und Marriott Executive Apartments bietet tempor&auml;re Unterkunftsm&ouml;glichkeiten in den besten St&auml;dten f&uuml;r Gesch&auml;ftsreisen in Europa, Asien, Lateinamerika, Afrika und dem Nahen Osten, die sich ganz wie zu Hause anf&uuml;hlen. Schlie&szlig;en Sie sich dem Team bei Marriott Executive Apartments an und unterst&uuml;tzen Sie unsere G&auml;ste dabei, sich an einen neuen Standort anzupassen und sich auch fern von zu Hause komfortabel und umsorgt zu f&uuml;hlen. Bei Marriott Executive Apartments werden Sie Teil des Markenportfolios von Marriott International. Hier k&ouml;nnen Sie <b>Ihr Bestes geben, Ihre Bestimmung finden</b>, einem fantastischen globalen <b>Team angeh&ouml;ren und das Beste aus sich herausholen</b>.</p></div></div>

Guest Experience Expert

Apps Team Technologies

<p>Position: Sales Executive</p><p>Experience: 2-4 Years</p><p>Location: Dammam</p><p>Nationality: Saudi Arabia</p><p>Job Type: Full-time</p><p>Prefer Immediate Joiners</p><p><b>Position Overview:</b></p><p>As a Field Sales Executive, you will travel to customer locations to promote and supply our products. You&rsquo;ll focus on understanding customer needs, presenting tailored solutions, and closing deals to drive company revenue.</p><p><b>Responsibilities</b> :</p><ul><li>Visit potential and existing customers to promote company products</li><li>Understand client requirements and offer customized solutions</li><li>Educate customers on product features and benefits</li><li>Achieve and exceed sales targets</li><li>Build and maintain strong client relationships</li></ul><p><b>Required Skills:</b></p><p>✔ Excellent verbal and written communication skills<br/>✔ Strong problem-solving abilities<br/>✔ Sales-driven with a results-oriented mindset<br/>✔ Relationship management and interpersonal skills<br/>✔ Adaptability in a fast-paced environment<br/>✔ Effective time management and organizational skills</p><p><b>How to Apply:</b></p><p>If you are a motivated individual with a passion for sales and looking to kick-start your career, we would love to hear from you. Please send your resume to hr@teamyamama.com with the subject line &ldquo;Sales Executive Application&quot;.</p><p>Job Type: Full-time</p><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Location:</p><ul><li>Dammam (Preferred)</li></ul><p>Work Location: In person</p>

Sales Executive

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