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receptionist office executive

Bayut KSA - بيوت السعودية

<div>
 <p>
  <strong>
   Bayut
  </strong>
  is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 </p>
 <p>
  As a Receptionist &amp; Office Executive, you will be the first point of contact for the company, and you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and promptly. You will also be responsible for handling the Internal communications.
 </p>
 <p>
  <strong>
   Reception Management:
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain the reception area to ensure that it is clean and tidy and kept up to a professional standard;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answer and transfer calls/messages in a timely and professional manner;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Meet &amp; greet external visitors in a professional and polite manner;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Responsible for the distribution of office post &amp; courier deliveries;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Schedule courier collections and deliveries;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Report any maintenance issues to the concerned department;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage the cover for both receptions.
 </p>
 <p>
  <strong>
   Administration:
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Responsible for office sundry replenishment, inc. stationery, refreshments, and other items;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage &amp; implement the internal event calendar, from small initiatives to engagement activities;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Update the Caf&eacute; monitor with useful information;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage meeting room booking system, including upkeep of meeting rooms;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Perform administration duties, as and when requested by various departments.
 </p>
 <p>
  &nbsp;
  <strong>
   Other:
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage the internal HR communications for Instagram, Slack and other social media platforms as requested;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support with HR projects and ad hoc requests.
  <br/>
  <br/>
 </p>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Minimum of secondary education.
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Minimum one year experience in a similar field.
 </p>
 <p>
  <strong>
   Knowledge
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficient in MS Office.
 </p>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Good oral and written communication skills;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to establish and maintain effective working relationships with people at all levels;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent coordination and organization skills;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to prioritize work requirements;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong internet research and social media skills.
 </p>
 <p>
  <strong>
   Traits
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Professional attitude and appearance;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Friendly and well-spoken;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Customer service attitude;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A can-do and flexible approach;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Can perform under pressure and operate in a fast-paced environment;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong collaborative skills.
  <br/>
  <br/>
 </p>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High-performing and fast-paced work environment
  </li>
  <li>
   Comprehensive Health Insurance
  </li>
  <li>
   Rewards and recognition
  </li>
  <li>
   Learning &amp; Development
   <br/>
   <br/>
   Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees
  </li>
 </ul>
 <p>
  #KSABayut
 </p>
</div>


Receptionist & Office Executive

STFS GROUP

<p><b>Job Description &ndash; Customer Service / Receptionist (Saudi National)</b></p><p><b>Industry:</b> Automotive<br/><b>Position:</b> Customer Service Executive / Receptionist<br/><b>Nationality Required:</b> Saudi National<br/><b>Location:</b> Alkobar</p><p><b>Department:</b> Customer Care / Front Office</p><p><b>Position Overview:</b></p><p>We are seeking a friendly, professional, and customer-focused <b>Saudi National</b> to join our automotive team as a <b>Customer Service / Receptionist</b>. The ideal candidate will be the first point of contact for customers, ensuring smooth communication, professional greetings, and efficient support throughout their visit or inquiry.</p><p><b>Key Responsibilities:</b></p><p><b>Front Desk &amp; Customer Handling</b></p><ul><li>Greet customers warmly and assist them with inquiries.</li><li>Manage customer check-ins for service appointments.</li><li>Direct visitors to the appropriate department (Service, Sales, Spare Parts, etc.).</li><li>Answer incoming calls and transfer them to the relevant staff members.</li></ul><p><b>Customer Service Support</b></p><ul><li>Maintain customer records and update appointment schedules.</li><li>Coordinate with the service team regarding customer vehicle status.</li><li>Provide accurate information about services, promotions, and timelines.</li><li>Handle customer complaints professionally and escalate when necessary.</li></ul><p><b>Administrative Tasks</b></p><ul><li>Manage daily front desk operations efficiently.</li><li>Maintain a clean and welcoming reception area.</li><li>Assist with preparing basic reports, logs, and customer feedback forms.</li><li>Organize documents such as invoices, job cards, and delivery notes.</li></ul><p><b>Skills &amp; Qualifications:</b></p><ul><li><b>Saudi National (mandatory).</b></li><li>Prior experience in customer service, reception, or automotive industry is an advantage.</li><li>Excellent communication skills in Arabic (English is a plus).</li><li>Professional appearance, positive attitude, and strong customer-handling ability.</li><li>Able to multitask and work in a fast-paced automotive environment.</li><li>Basic computer skills (MS Office, CRM systems).</li></ul><p>Job Type: Full-time</p>

Customer service cus receptionist

Rashed Al Rashed & Sons Group

<div><div><div><div><div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p><b>Responsibility</b></p>
<div>
<ul><li>Type and proof-read letters, memoranda, reports, tabulations and statistical data from drafts.</li></ul></div><br>
<p></p>
<div>
<ul><li>Receive incoming and outgoing mail and route them to the concerned personnel.</li></ul></div><br>
<p></p>
<div>
<ul><li>Maintain up-to-date files, records and manuals.</li></ul></div><br>
<p></p>
<div>
<ul><li>Serve as the office receptionist and answer telephone calls.</li></ul></div><br>
<p></p>
<div>
<ul><li>Work on personal computers and be familiar with computer applications such as, but not limited to, Windows, Word Processors and Spreadsheets.</li></ul></div><br>
<p></p>
<p><b>
Qualification</b></p><br>
<p></p>
<div>
<ul><li>Have four (4) years College Degree Education.</li></ul></div><br>
<p></p>
<div>
<ul><li>Have five (5) years proven experience in performing a variety of finished clerical WORK and knowledge for normal business practices.</li></ul></div><br>
<p></p>
<div>
<ul><li>Have good command of spoken English and have the ability to write good English in order to draft grammatically correct reports and correspondence independently.</li></ul></div><br>
<p></p>
<div>
<ul><li>Have the ability to type at a high rate and understand and be able to work on personal computers and shall be proficient in computer applications such as Windows and Microsoft Office.</li></ul></div></div><br>
<p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Qualification</b></p><br>
<p></p>
<div>
<ul><li>Have four (4) years College Degree Education.</li></ul></div><br>
<p></p>
<div>
<ul><li>Have five (5) years proven experience in performing a variety of finished clerical WORK and knowledge for normal business practices.</li></ul></div><br>
<p></p>
<div>
<ul><li>Have good command of spoken English and have the ability to write good English in order to draft grammatically correct reports and correspondence independently.</li></ul></div><br>
<p></p>
<div>
<ul><li>Have the ability to type at a high rate and understand and be able to work on personal computers and shall be proficient in computer applications such as Windows and Microsoft Office.</li></ul></div></div><br>
<p></p>
</div><p></p><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dammam, Saudi Arabia</div>
</div><div><div>Business Sector</div>
<div>Technical Maintenance &amp; Support</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Functional Area</div>
<div>Maintenance, Repair &amp; Technical Services</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Senior / Lead</div>
</div></div></div></div><p></p><div><div><div><h3 class="jobSectionHeader"><b>AlRashed Group</b></h3>
 <div></div><div><div><div>Khobar, Saudi Arabia</div>
 </div><div></div><div><div>500 employees or more</div>
 </div><div></div><div><div>+123.1.234.567</div></div></div></div></div></div></div></div></div></div><p></p>

Field Clerk

Al-Khaldi Holding Company

<p><b>Job Objective:</b></p><p>To provide high-level administrative and organizational support to the owners, ensuring smooth and efficient daily operations through managing communications, organizing meetings, coordinating tasks, and following up on decisions, while maintaining the highest levels of confidentiality and professionalism.</p><p><b>Key Responsibilities:</b></p><ul><li>Receive and handle phone calls and emails directed to the owners.</li><li>Draft and prepare official correspondence and letters.</li><li>Professionally represent the owners in interactions with internal and external parties.</li><li>Coordinate and schedule owners&rsquo; meetings, both internal and with partners or advisors.</li><li>Prepare agendas, take meeting minutes, and follow up on the implementation of decisions and outcomes.</li><li>Arrange travel, transportation, and accommodation as required.</li><li>Prepare files, presentations, and reports needed by or for the owners.</li><li>Manage documents and records in a confidential and organized manner.</li><li>Monitor daily tasks and provide periodic reports on progress.</li><li>Coordinate between the owners, executive departments, and advisory entities (financial, legal, administrative, etc.).</li><li>Ensure smooth information flow between the owners and relevant parties.</li><li>Represent the owners in communications with regulatory bodies or official entities as needed.</li><li>Maintain strict confidentiality of information and documents.</li><li>Comply with internal policies and procedures and adhere to professional standards.</li></ul><p><b>Skills and Qualifications:</b></p><ul><li>University degree in Administration, Business Administration, or a related field.</li><li>3&ndash;5 years of experience as an executive secretary or in a similar role.</li><li>Proficiency in both Arabic and English, written and spoken.</li><li>Strong organizational and time management skills.</li><li>Ability to work under pressure and handle multiple tasks simultaneously.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Strong communication and professional relationship-building skills.</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼7,000.00 - ﷼10,000.00 per month</p><p>Experience:</p><ul><li>Executive Secretary: 5 years (Required)</li></ul><p>Language:</p><ul><li>English  (Required)</li><li>Arabic (Required)</li></ul>

Executive Secretary

Wipro

<div>Job Description<p></p><div><div><ul><li><div><b><br>
</b><br>
</div></li></ul></div></div><div><div><div><div>Job Title: PMO Executive L1
</div></div></div></div><div><div><div><div>City: Dhahran
</div></div></div></div><div><div><div><div>State/Province: Eastern Province
</div></div></div></div><div><div><div><div>Posting Start Date: 12/4/25
</div></div></div></div><div><div><div><div>Job Description:
<div><div><div><h2 class="jobSectionHeader"><b>Job Description
</b></h2></div><div><p><b>Responsibilities
</b></p><ul><li>Work with the Service Delivery Team to understand their portfolio, business strategy, prioritization, etc. to facilitate quality service delivery.
</li><li>Work with IT Global Program Management Office and cross functional PMOs to define the approach
</li><li>Provide executive visibility to project, program, portfolio and functional level status, issues, risks, costs, etc.
</li><li>Provide information to IT Global Program Management Office so demand, financials, service and project delivery can be aggregated to the enterprise level
</li><li>Assist with FY Plan and Outlook activities
</li><li>Monitor and report on actual and projected spend to demonstrate function operates within FY Plan/Outlook &ndash; function, portfolio and program/project levels.
</li><li>Assist in the implementation and embedding of process, methods and best practice into service delivery activities for the function, including project management, financial management, resource management, etc.
</li><li>Improve communications, content and transparency of information with key customers
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>͏
</b></h2></div><div><p><b>To qualify for the role you must have
</b></p><ul><li>Degree at university level
</li><li>English language skills - excellent written and verbal communication
</li><li>3+ years of experience, including demonstrated project management and financial management experience
</li><li>End to end understanding of IT life cycle (pipeline, resource, demand, project delivery, financial)
</li><li>Experience in end-to-end financial management &ndash; plan, forecast, actual &ndash; function, portfolio and program/project levels
</li><li>Very good understanding of service delivery related key performance indicators
</li><li>Project delivery experience in a similar IT environment
</li><li>Experience working in a global IT environment
</li><li>Business Analytic skills
</li><li>Flexibility to adjust to multiple demands, shifting priorities, ambiguity and rapid change
</li><li>Customer orientation and responsiveness
</li><li>Ability to deal efficiently with escalations and difficult situations/people under pressure
</li><li>Outstanding self-management , influence management , information presentation and interpersonal, communication
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>͏
</b></h2></div></div><div></div><div><div><h2 class="jobSectionHeader"><b>͏
</b></h2></div></div><div></div><div><div><h2 class="jobSectionHeader"><b>͏</b></h2></div></div></div></div></div></div></div></div><p></p>

PMO Executive L1

Canyon Engineering Contracting Company

<p><b>Job Title:</b> Sales &amp; Estimation Executive</p><p><b>Department:</b> Sales</p><p><b>Reports To:</b> General Manager - Business Development</p><p><b>Job Summary:</b></p><p>A dynamic and technically sound Sales &amp; Estimation Executive with a mechanical Electrical engineering background and proven experience in electromechanical trading for bulk items. The ideal candidate will be responsible for developing accurate cost estimates, managing procurement, and driving sales for industrial-scale electromechanical products. The role demands strong vendor coordination, internal team collaboration, and the ability to manage multiple customer requirements simultaneously. This is a key role that bridges technical understanding with commercial acumen to ensure business profitability and operational efficiency.</p><p><b>Responsibilities:</b><br/>The Sales and Estimation Executive will be responsible for managing bulk procurement and sales of electromechanical items. The role requires close coordination with internal teams, customers, and suppliers to ensure smooth, timely, and profitable operations. The candidate must ensure full compliance with sales and procurement SOPs and effectively use digital tools to optimize processes. A strong technical understanding of mechanical and electrical components is essential.</p><ul><li>Sales &amp; Estimation</li></ul><p>- Prepare accurate cost estimations and quotations for bulk electromechanical items</p><p>- Ensure competitive pricing while maintaining target margins</p><p>- Collaborate with the sales team to understand client requirements and convert inquiries into orders</p><ul><li>Procurement &amp; Vendor Management</li></ul><p>- Identify, evaluate, and liaise with reliable vendors for bulk electromechanical products</p><p>- Negotiate pricing and delivery terms to ensure value</p><p>- Track orders, delivery timelines, and inventory</p><ul><li>Order Management</li></ul><p>- Manage the end-to-end cycle from inquiry to billing</p><p>- Resolve issues proactively to prevent delays</p><p>- Maintain documentation and ensure SOP compliance</p><ul><li>Internal Coordination</li></ul><p>- Liaise with logistics, finance, and operations teams</p><p>- Ensure alignment with internal workflows and cost controls</p><p>- Write Dragonfly to confirm you have read the job description.</p><ul><li>Process Improvement &amp; Digital Tools</li></ul><p>- Follow SOPs and implement process improvements</p><p>- Use Microsoft tools (Power BI, PowerApps, Teams, Lists, Office) for coordination, tracking, and reporting</p><p><b>Requirements:</b></p><ul><li>Bachelor's in Mechanical / Electrical Engineering.</li><li>Minimum 3-5 years of experience in relevant role.</li><li>Deep knowledge of electromechanical products and bulk trading.</li><li>Strong estimation, analytical, and negotiation skills.</li><li>Experience with procurement and sales SOPs.</li><li>Proficiency in Microsoft tools: Teams, Power BI, Lists, PowerApps, Office Suite</li><li>Excellent communication and interpersonal skills.</li><li>Effective organizational and multitasking capabilities.</li></ul><p><b>Travel Requirements:</b> This job requires travel.</p><p><b>Availability to Relocate:</b> Willingness to relocate if required.</p><p>Job Type: Full-time</p><p>Pay: ﷼3,500.00 - ﷼5,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you employed or unemployed? If employed what's your current salary?</li><li>What is your notice period with current employer?</li><li>Write the word to confirm you have read the job description.</li><li>Any notice period? What is your expected salary?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Sales and Estimation: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>License/Certification:</p><ul><li>driving license (Required)</li></ul><p>Location:</p><ul><li>Khobar (Required)</li></ul>

Sales & Estimation Executive

CareerDubai

<div><p>My client a well funded Saudi scaleup deeptech company is currently looking for an <b>Executive Assistant</b> to join their team in <b>Khobar.</b> Reporting to CEO (who is US educated Saudi), you will provide comprehensive administrative, operational,and organizational support to the executive team. Below more details:</p>
<h2 class="jobSectionHeader"><b>Meeting &amp; Calendar Management</b></h2>
<ul><li>Schedule, organize, and coordinate internal and external meetings.<ul><li>
Prepare agendas, circulate meeting materials,and manage follow-up action items.</li><li>
Coordinate across time zones and ensure timely reminders for executives.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Logistics &amp; Travel Coordination</b></h2>
<ul><li>Arrange travel itineraries, flights, hotelbookings, and onsite logistics.<ul><li>
Coordinate visits to Strataphy sites, partners, clients, and exhibitions.</li><li>
Manage vehicle bookings, airport pickups, and event registrations.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>HR Administrative Support</b></h2>
<ul><li>Assist with job postings, interview scheduling, and candidate coordination.<ul><li>
Collect and organize employee documents including contracts, IDs, and onboarding forms.</li><li>
Maintain updated HR records and support internal HR processes.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Digital File &amp; Workspace Organization</b></h2>
<ul><li>Organize and structure company&rsquo;s Google Drive folders for all departments.<ul><li>
Ensure file naming consistency, correct permissions, and clean archival systems.</li><li>
Coordinate shared folders between teams, contractors, and external partners.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Process Documentation in Notion</b></h2>
<ul><li>Build and maintain company operating workflows in Notion.<ul><li>
Create structured pages for SOPs, project processes, templates, checklists, and knowledge bases.</li><li>
Ensure information is updated, accessible, and version-controlled.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Accounting Data Entry (Preliminary)</b></h2>
<ul><li>Enter invoices, receipts, and expense reports into accounting sheets or systems.<ul><li>
Maintain monthly expense folders and ensure accuracy of submissions.</li><li>
Prepare basic summaries for the finance team.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Administrative &amp; Office Support</b></h2>
<ul><li>Prepare documents, letters, reports, and presentations when required.<ul><li>
Manage office supplies, vendor communication, and procurement tasks.</li><li>
Support internal events, workshops, and team activities.</li><li>
Perform general administrative tasks as needed.</li></ul></li></ul>
<p><b>Requirements:</b></p>
<ul><li>Minimum is 3 years, and ideal is 5 years of experience in a similar role.</li><li>
High level of organization and attention to detail.</li><li>
Confidential handling of sensitive information.</li><li>
Strong communication skills in English; Arabic preferred.</li><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>
Proactive problem-solving and ownership of assigned tasks.</li><li>
Ideally someone who already lives in Khobar.</li></ul></div>

Executive Assistant

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