administrative assistant Jobs in Al Khobar

administrative assistant

change admin

hr & admin officer

office administrative assistant Jobs in Al Khobar

office administrative assistant

hr admin officer

Corporate Research and Investigations Limited

<div><div>HR &amp; Admin Officer:</div><ul><li>
Assisting HR Manager in Global Recruitment activities which includes not limited to drafting and posting Job ads on multiple job boards, screening resumes, scheduling interviews, coordinating with the candidates, managing new employee on-boarding related activities and documents.</li><li>
Managing and assisting in Payroll management system.</li><li>
Maintaining attendance and leaves record on the CRI HRMS portal management.</li><li>
Assisting HR Manager in Performance Management System which includes not limited to coordinating with different HODs and team members as and when required and scheduling evaluations meetings.</li><li>
Assisting in Training and Development activities.</li><li>
Organize staff training sessions, workshops, and activities as and when required.</li><li>
Assist in implementing employee engagement and retention activities to increase productivity and employee satisfaction.</li><li>
Assisting in updating HR policy and employee handbook development.</li><li>
Drafting and assisting in development of various HR reports as and when required.</li><li>
Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.</li><li>
Manage and coordinate Employment VISA activities for employees.</li><li>
Assisting HR Manager in other operational tasks which included but not limited management of medical insurance, proper documentation offboarding document, employee engagement activities.</li><li>
Identify and resolve HR related issues of the organization in an effective and efficient manner as and when required.</li><li>
Ensuring employees data on HR portal is accurate and updated.</li><li>
Assisting in improving overall HR processes.</li><li>
Ensuring that all employee files are updated.</li></ul><div> 

Admin Responsibilities:</div><ul><li>
Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail. Welcome visitors by greeting and directing them as required in Saudi office.</li><li>
Responsible for maintaining employee directories.</li><li>
Takes and delivers accurate phone messages, with call back numbers, area codes, and names written, and promptly relays messages to the proper person.</li><li>
Maintains security by following procedures; monitoring logbook; issuing visitor badges/cards.</li><li>
Maintaining monthly inventory list and drafting purchase orders for the inventory. Ensuring that grocery, stationery, and medicine are in stocks.</li><li>
Maintains telecommunication system for phone and console operation.</li><li>
Responsible for filing &amp; faxing as well as typing specific documentation.</li><li>
Collecting and distributing couriers or parcels.</li><li>
Handle and manage travel requirements for KSA office employees.</li><li>
Responsible for efficient purchasing of inventory, supplies, stationery and capital equipment.</li></ul><div> 

Qualification and Requirement:</div><ul><li>
Must have bachelor&rsquo;s degree in human resource management or MBA degree.</li><li>
Preferred to have certifications in HR such as SHRM, CHRM, or CIPD.</li><li>
Must have 1-2 years&rsquo; experience in HR role.</li><li>
Must have experience in obtaining Saudi Iqama (VISA) for Non- Saudi employees.</li><li>
Must have good understanding in Saudi Employment law and regulations.</li><li>
Excellent Communication and interpersonal skills.</li><li>
Must be proactive and creative.</li></ul></div>

HR & Admin Officer

Xeluxe Fire Safety Consultancy

<div>We are seeking a detail-oriented and proactive Accounts &amp; Admin Coordinator to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
Key Responsibilities
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul>Requirements
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul>As part of our commitment to inclusivity , preference will be given to candidates with special needs who meet the job requirements</div>

Accounts & Admin Coordinator-Saudi National

Madi International

<div>
 As a Sales Admin at Madi International, you will support the sales team in coordinating daily operations, managing client communication, and ensuring smooth and efficient workflow. The ideal candidate is organized, proactive, and has a strong background in Sales Admin or customer service within the beauty or retail industry.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate sales orders, quotations, and deliveries between clients and the sales team.
 </li>
 <li>
 Manage client communication, appointments, and follow-ups to ensure customer satisfaction.
 </li>
 <li>
 Prepare and maintain sales reports, order tracking, and client records.
 </li>
 <li>
 Support the sales team in achieving monthly and quarterly sales targets.
 </li>
 <li>
 Assist in promoting Madi Internationals products, offers, and beauty brands.
 </li>
 <li>
 Ensure timely processing of invoices, purchase orders, and payment follow-ups.
 </li>
 <li>
 Collaborate with warehouse, logistics, and marketing teams to ensure smooth operations.
 </li>
 <li>
 Maintain a high level of professionalism, accuracy, and efficiency in all administrative tasks.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience as a Sales Coordinator, Sales Administrator, or Sales Support Executive (preferably in the beauty or retail sector).
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, Outlook) and CRM systems.
 </li>
 <li>
 Fluent in English; Arabic is an advantage.
 </li>
 <li>
 Customer-oriented, detail-focused, and a strong team player.
 </li>
 <li>
 Based in or willing to relocate to Al Khobar, Saudi Arabia.
 </li>
 </ul>
</div>

Sales Admin

PRIME MIDDL EAST FZE

We're Hiring: Administrative AssistantLocation: Riyadh/Dammam/Jeddah (Willing to be relocated)Experience: Freshers &amp; Experienced Candidates WelcomeWe&rsquo;re currently looking for a reliable and organized Administrative Assistant to support our daily office operations. Whether you're just starting your career or already have experience, we&rsquo;d love to hear from you!Key Responsibilities:<ul><li>Handle basic office duties like filing, data entry, scanning, and organizing documents</li><li>Answer phone calls, emails, and assist with scheduling and meeting coordination</li><li>Provide administrative support to different departments as needed</li><li>Maintain office supplies and coordinate with vendors</li><li>Assist with preparing reports and managing records</li><li>Help in maintaining a clean, efficient, and professional office environment</li></ul>What We&rsquo;re Looking For:<ul><li>Minimum Bachelor&rsquo;s degree</li><li>Strong organizational and communication skills</li><li>Basic computer knowledge (MS Word, Excel, Email)</li><li>Willingness to learn and take initiative</li><li>Ability to multitask and work in a fast-paced environment</li><li>Previous admin experience is a plus but not required.</li><li>Experience in oil/gas industry or related is a plus.</li><li>Preferably Male applicants.</li></ul>Interested applicants may send their updated CV to hrd@primeco.ae with the subject line: &ldquo;Admin Application &ndash; [Your Company Name]&rdquo;.Join our team and grow with us!Job Types: Full-time, Permanent, New gradAbility to commute/relocate:<ul><li>Dammam: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul>Application Question(s):<ul><li>Are you in one of these cities in KSA; Dammam/Jeddah/Riyadh?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Gas/Oil/related field: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Arabic (Preferred)</li></ul>

Administrative Assistant

Western Contractors - WestCon

<div>
 
 
 Company Description
 
 
 
 Western Contractors Contracting I.L.L.C. (WestCon) is a diverse contracting company known for its highly skilled and dedicated team of professionals. The company's core values of Reliability, Precision, and Trust underscore its ethos and culture. WestCon ensures thorough verification of all project details to deliver the best possible final product. This approach drives the company&rsquo;s impressive portfolio of outstanding projects.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for a Procurement Officer located in Abqaiq Spark. The Procurement Officer will be responsible for overseeing on-site procurement needs. The role includes coordinating with procurement manager and team members and stakeholders.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 University graduate
 </li>
 <li>
 Strong computer skills
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Bachelor's degree in Engineering or a related field is preferred
 </li>
 <li>
 Ability to work collaboratively and independently
 </li>
 </ul>
</div>

Procurement Officer

Nesma United Industries

<div>
 
 
 Position :
 
 Senior Business Development Officer
 
 
 
 Location :
 
 Khobar , Head Office &ndash; Nesma United Industries
 
 
 
 
 
 
 About the Role:
 
 
 
 
 
 
 Nesma United Industries is seeking a
 
 Senior Business Development Officer
 
 to join our Marketing &amp; Business Division. The ideal candidate will support the Business Development Unit Head in driving strategic growth, managing client relationships, and overseeing business development initiatives across assigned markets.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support the Business Development Unit Head in preparing and executing business strategies and targets.
 </li>
 <li>
 Assist in sourcing, due diligence, negotiation, and closing of business opportunities.
 </li>
 <li>
 Lead and guide Business Officers to achieve commercial and performance objectives.
 </li>
 <li>
 Supervise account management activities, ensuring customer and partner satisfaction.
 </li>
 <li>
 Monitor team performance and ensure adherence to sales standards and company policies.
 </li>
 <li>
 Coordinate with internal departments to provide quality service and client support.
 </li>
 <li>
 Identify and pursue new business opportunities and maintain existing client relationships.
 </li>
 <li>
 Generate progress reports and present updates to management on market performance.
 </li>
 <li>
 Prepare proposals, presentations, and relevant business documentation.
 </li>
 </ul>
 
 
 
 
 
 Key Result Areas:
 
 
 <ul>
 <li>
 Consistent follow-up on assigned tasks and client activities.
 </li>
 <li>
 Timely completion of documentation and reporting.
 </li>
 <li>
 Efficient communication with internal and external stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 
 Mandatory:
 
 Bachelor&rsquo;s Degree in Business Administration (BBA)
 </li>
 <li>
 
 Experience:
 
 Minimum 4 years in Business Development, Sales, or Account Management (preferably in industrial or service sectors)
 </li>
 <li>
 
 Languages:
 
 Advanced communication and interpersonal skills in both English and Arabic
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Strong business administration and project management background.
 </li>
 <li>
 Excellent coordination, organization, and reporting abilities.
 </li>
 <li>
 Financial acumen and understanding of budgeting.
 </li>
 <li>
 Advanced communication and interpersonal skills.
 </li>
 <li>
 Proficiency in MS Office and modern business tools.
 </li>
 <li>
 Ability to work independently and manage multiple priorities effectively.
 </li>
 </ul>
 
 
</div>

Senior Business Development Officer

Worley

<div></div><div><div>Change Admin - RAS0087</div><div>
Company: Worley</div><div>
Primary Location: SAU-EP-Al Khobar</div><div>
Job: Transition &amp; Change Management</div><div>
Schedule: Full-time</div><div>
Employment Type: Employee</div><div>
Management Level: Individual Contributor</div><div>
Job Posting: Oct 18, 2025</div><div>
Unposting Date: Ongoing</div><div>
Reporting Manager Title: Sr. Director Commercial</div><div>
:</div><div></div><div> 
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Job Summary:
The Change Administrator is responsible for managing the change management process during the construction phase of a major phosphate EPCM project. This includes coordinating, tracking, and reporting all change requests, ensuring they are properly documented, assessed, and communicated in alignment with project controls, contract requirements, and client expectations.
Key Responsibilities:
Administer the end-to-end change management process for construction-related changes.
Receive, log, and track all Change Requests, Change Notices, and Change Orders.
Ensure timely evaluation and approval of change requests in accordance with the change management procedure.
Maintain a Change Register and ensure it is always up to date.
Collaborate with the cost and planning teams to ensure changes are reflected in budgets, forecasts, and schedules.
Support commercial and contractual analysis of change orders in coordination with contracts/admin teams.
Prepare regular change reports.</div><div><h4 class="jobSectionHeader">
Qualifications &amp; Experience:</h4><ul><li>
Relevant educational qualification</li><li>
Relevant years of experience in change management or project controls on large EPCM/EPC projects.</li><li>
Experience on mining, mineral processing, or industrial projects preferred (phosphate experience is a plus).</li></ul>
Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div>

Change Admin

Explore 37+ Hr admin officer in Al Khobar this November. Find roles across top companies and apply now to boost your career.