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administration manager

Stellar Hunters

<div><h4 class="jobSectionHeader">Job Summary</h4>

We are seeking a proactive and organized Administration Manager to oversee day-to-day administrative operations, optimize office processes, and support cross-functional teams to enable efficient business operations.

The successful candidate will manage administrative staff, coordinate facilities and office services, maintain records and procurement processes, and collaborate with stakeholders to implement process improvements and ensure a well-run workplace.
<h4 class="jobSectionHeader">Key Responsibilities</h4>
<h5 class="jobSectionHeader">Office &amp; Facilities Management</h5>
<ul>
<li>Oversee office facilities, including workspace setup, maintenance, vendor relationships, and security to provide a safe and productive environment.</li>
<li>Manage office supplies, equipment procurement, and inventory control to ensure resources are available and cost-effective.</li>
<li>Coordinate office moves, seating arrangements, and workspace optimization efforts.</li>
</ul>
<h5 class="jobSectionHeader">Administrative Operations &amp; Process Management</h5>
<ul>
<li>Develop, document, and implement standard operating procedures for administrative functions to improve consistency and efficiency.</li>
<li>Manage vendor contracts and service agreements, ensuring timely renewals, accurate billing, and performance tracking.</li>
<li>Oversee mail, reception, and general administrative services, ensuring high levels of service and responsiveness.</li>
</ul>
<h5 class="jobSectionHeader">Team Leadership &amp; Staff Development</h5>
<ul>
<li>Supervise administrative team members, including hiring, training, performance management, and workload coordination.</li>
<li>Foster a collaborative, customer-focused culture and provide coaching to develop skills and improve service delivery.</li>
</ul>
<h5 class="jobSectionHeader">Budgeting &amp; Expense Management</h5>
<ul>
<li>Assist with preparing and managing the administrative budget, tracking expenses, and identifying cost-saving opportunities.</li>
<li>Review and approve invoices, expense reports, and purchase requests in accordance with company policies.</li>
</ul>
<h5 class="jobSectionHeader">Records, Compliance &amp; Risk Management</h5>
<ul>
<li>Maintain accurate physical and electronic records, ensure proper filing systems, and support data retention and privacy requirements.</li>
<li>Support compliance with internal policies, health and safety regulations, and any applicable local laws.</li>
<li>Coordinate with legal, HR, and other departments on matters related to contracts, insurance, and risk mitigation.</li>
</ul>
<h5 class="jobSectionHeader">Event Coordination &amp; Stakeholder Support</h5>
<ul>
<li>Plan and coordinate internal events, meetings, and business travel logistics to support organizational needs.</li>
<li>Serve as a primary contact for internal stakeholders and external vendors, ensuring timely resolution of administrative issues.</li>
</ul>
<h4 class="jobSectionHeader">Required Qualifications - Skills &amp; Experience</h4>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field, or equivalent practical experience.</li>
<li>5+ years of progressive experience in office administration or facilities management, including 2+ years in a supervisory role.</li>
<li>Proven ability to manage vendors, budgets, procurement, and administrative projects.</li>
<li>Strong organizational, problem-solving, and prioritization skills with attention to detail.</li>
<li>Excellent interpersonal and communication skills; capable of building relationships across functions.</li>
<li>Proficiency with office productivity software (e.g., MS Office) and familiarity with facilities or asset-management systems.</li>
<li>Ability to handle confidential information with discretion and exercise good judgment.</li>
</ul>
<h4 class="jobSectionHeader">Preferred Qualifications</h4>
<ul>
<li>Experience managing office operations in medium to large corporate environments or in industries such as industrial, construction, or professional services.</li>
<li>Knowledge of health, safety, and facility compliance standards relevant to the region.</li>
<li>Experience with budget forecasting and cost-control initiatives.</li>
<li>Certifications in facilities management, project management, or office administration are a plus.</li>
</ul>
<h4 class="jobSectionHeader">Work Environment &amp; Compensation</h4>
<ul>
<li>Full-time position with an onsite model; occasional extended hours may be required to support events or operational needs.</li>
<li>Competitive salary commensurate with experience and a comprehensive benefits package, including health insurance, retirement plan options, and paid time off.</li>
<li>Opportunities for professional development, training, and career growth across administrative and operational functions.</li>
<li>Inclusive culture that values diversity, equity, work-life balance, and employee well-being.</li></ul></div>

Administration Manager

Front End

<div>Company Description
Front End Limited Company is at the forefront of technological and industrial innovation, delivering advanced solutions to empower partners across Saudi Arabia and the broader region. With a mission to accelerate scalability, enhance operational agility, and drive growth, we specialize in AI-driven autonomy and industrial transformation across diverse industries including energy, geoscience, space, and mining. As a Saudi-born yet globally respected organization, Front End is dedicated to blending bold innovation with precise execution to ensure peak performance in every environment. We take pride in not merely adapting to the future but actively building it through cutting-edge solutions and unparalleled operational excellence.
Role Description
This is a full-time, on-site role for a Contract Administrator based in Saudi Arabia. The Contract Administrator will be responsible for drafting, reviewing, negotiating, and administering a wide range of commercial and operational contracts, ensuring full compliance with company policies, Saudi commercial and maritime laws, and applicable international standards.
The role requires close coordination with procurement, finance, and operations teams, monitoring contract performance, managing variations and claims, and proactively identifying and mitigating contractual and commercial risks. The Contract Administrator will work closely with internal and external stakeholders to ensure seamless contract execution, protect the company's commercial interests, and support overall business objectives.
The position also involves hands-on familiarity with marine and offshore contracts, including BIMCO standard forms, charter parties, service agreements, and related maritime documentation.
Qualifications<ul><li>
Proven expertise in Contract Negotiation and Contract Management, including complex commercial agreements</li><li>
Working knowledge of BIMCO standard contracts (e.g., charter parties, offshore and maritime service agreements) and marine contracting practices</li><li>
Strong familiarity with Saudi commercial law, relevant regulatory frameworks, and contractual compliance requirements</li><li>
Solid understanding of maritime and offshore contracting principles, including risk allocation, liabilities, indemnities, and claims management</li><li>
Strong analytical skills to review, interpret, and manage detailed contract terms and conditions</li><li>
Excellent communication and stakeholder management skills for effective collaboration with internal teams and external counterparties</li><li>
Experience in procurement and supply chain contracting is highly beneficial</li><li>
Bachelor's degree in Law, Business Administration, or a related field</li><li>
Prior experience in contract administration, legal, or commercial roles is preferred</li><li>
Proficiency in contract management systems and Microsoft Office Suite</li><li>
High attention to detail with the ability to perform under tight deadlines in a dynamic, fast-paced environment</li></ul></div>

Contract Administrator

<div>Title:
Contracts Administrator(Saudi National)
Contracts Administrator
OSUB20 - Subcontracts Administrator
KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design capabilities, and smart solutions to optimize planned and operating assets.
KBR is looking for Subcontracts Administrator.
Saudi Nationals only
Responsibilities:
<ul><li>Contract drafting &amp; review &ndash; Prepare, edit, and review contract documents to ensure clarity, accuracy, and compliance with company policies and legal requirements.</li><li>
Compliance monitoring &ndash; Ensure that all parties fulfill their contractual obligations in line with agreed terms, timelines, and regulations.</li><li>
Documentation management &ndash; Maintain an organized repository of contracts and related correspondence.</li><li>
Coordination with stakeholders &ndash; Liaise with project managers, procurement, finance, and legal teams to ensure smooth contract execution.</li><li>
Strong attention to detail for reviewing legal and financial terms.</li><li>
Proficiency in contract management systems and MS Office tools.</li></ul>
Qualifications:<ul><li>
Minimum 6 years&rsquo; work related experience - High School.</li><li>
Minimum 4 years&rsquo; work related experience - Diploma.</li><li>
Supervising and Coordinating Bidding processes for maintenance activities.</li><li>
Experience in Contracts administration, cost and controlling budget and SAP knowledge.</li><li>
Well organized and proactive with excellent communication skills</li><li>
Proven leadership skills with large organizations</li><li>
Maturity of judgment under pressure and ability to resolve problems</li><li>
Strategic thinking, open to new ideas</li><li>
An ability to achieve business results working in a multi-cultural environment</li></ul>
Belong. Connect. Grow. with KBR!</div>

Contracts Administrator(Saudi National)

Projects Pioneers Contracting Company

Job Title: Site Assistant / Project Site Assistant Location: Mining Project Site Department: Operations / AdministrationJob SummaryThe Site Assistant supports daily site operations by assisting the project team with administrative, coordination, and basic operational tasks. The role helps ensure smooth communication between site departments, maintains records, supports manpower and logistics activities, and assists supervisors in meeting project requirements safely and efficiently.Key Responsibilities<ul><li>Assist the site team with day-to-day administrative and operational support.</li><li>Maintain site records, reports, attendance, and filing systems.</li><li>Support supervisors in coordinating manpower, materials, and equipment requirements.</li><li>Prepare and update documents such as timesheets, leave records, gate passes, and internal reports.</li><li>Help arrange site transport, accommodation, and other logistics for employees and visitors.</li><li>Coordinate with HR, procurement, warehouse, and camp departments when required.</li><li>Track incoming and outgoing documents, tools, materials, and consumables.</li><li>Assist in monitoring site office supplies and request replenishment when needed.</li><li>Support HSE and site management in organizing meetings, inductions, and training records.</li><li>Ensure proper communication between site staff and head office.</li><li>Receive phone calls, emails, and inquiries, and direct them to the relevant department.</li><li>Assist in preparing monthly progress summaries and workforce data.</li><li>Perform other duties assigned by the Site Supervisor, Project Coordinator, or Site Manager.</li></ul>Requirements<ul><li>Diploma or bachelor&rsquo;s degree in Administration, Business, or related field preferred.</li><li>1&ndash;3 years of experience in site administration, project support, or assistant roles.</li><li>Experience in mining, construction, drilling, or industrial projects is an advantage.</li><li>Good knowledge of Microsoft Office, especially Excel, Word, and Outlook.</li><li>Ability to maintain records and prepare reports accurately.</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Ability to work in remote site conditions and under pressure.</li><li>Strong organizational and multitasking skills.</li><li>Basic understanding of site safety rules and procedures.</li></ul>Preferred Skills<ul><li>Good coordination and follow-up skills.</li><li>Ability to work with different departments and nationalities.</li><li>Problem-solving mindset and willingness to support field operations.</li><li>Time management and attention to detail.</li><li>Professional attitude and teamwork spirit.</li></ul>Working Conditions<ul><li>Based at mining project site.</li><li>May require long working hours, shift work, or rotation schedule.</li><li>Must comply with all site safety, security, and company policies.</li></ul>Reporting To<ul><li>Site Supervisor / Project Coordinator / Site Manager</li></ul>For a mining company, this position can also be titled:<ul><li>Site Administrative Assistant</li><li>Project Assistant</li><li>Operations Assistant</li><li>Site Coordinator Assistant</li></ul>Job Type: Full-timePay: ﷼2,000.00 - ﷼2,500.00 per monthWork Location: In person

Assistant (Mining Project)

Hill International

<div>The role involves reviewing and evaluating contract documents to ensure compliance with legal and regulatory requirements, while negotiating terms that protect the company&rsquo;s interests and minimize risk. It includes collaborating with internal teams to develop contract templates and procedures, as well as providing guidance to project managers and stakeholders on contract-related matters. The position requires monitoring contract performance, including deliverables, milestones, and payments, and identifying risks with appropriate solutions. Maintaining accurate contract documentation and supporting the full contract lifecycle&mdash;from initiation to closeout, including modifications and extensions&mdash;is essential. The role also involves staying up to date with industry best practices, working with legal counsel on complex issues, ensuring compliance with company policies, and carrying out any additional duties assigned by the line manager.</div>
 <div><ul><li>Review and evaluate contract documents to ensure compliance with legal and regulatory requirements.
</li><li>Negotiate contract terms and conditions, ensuring favorable terms for the company while minimizing risk.
</li><li>Collaborate with internal teams to develop and maintain contract templates and standard operating procedures.
</li><li>Provide guidance and support to project managers and other stakeholders in contract-related matters.
</li><li>Monitor and track contract performance, including deliverables, milestones, and payments.
</li><li>Identify and mitigate contract risks, and propose solutions to resolve any issues that may arise.
</li><li>Prepare and maintain accurate and up-to-date contract files and documentation.
</li><li>Support managing the contract lifecycle from initiation to closeout, including contract modifications and extensions.
</li><li>Stay current on industry trends and best practices in contract management.
</li><li>Collaborate with legal counsel as necessary to resolve complex contract issues.
</li><li>Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures in place within Hill International, and ensures continued compliance with these requirements while employed by Hill.
</li><li>Perform other duties as assigned by the line manager/supervisor.</li></ul></div>
 <div><ul><li>Bachelor in engineering from an accredited university.
</li><li>Minimum 10 years&rsquo; experience in contracts management
</li><li>Experience with the Kingdom of Saudi Arabia procurement law .
</li><li>Demonstrated experience in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling. Thorough knowledge of prime contracts management administration as well as (sub) contract formation and administration, execution office and field procedures and documents relating to a multi-discipline construction project.
</li><li>Excellent verbal and written communication skills in both Arabic and English.</li></ul></div>

Contract Management Specialist

<div>
 
 
 Job Title:
 
 Account Handler
 
 
 
 Business Line:
 
 Health &amp; Benefits
 
 
 
 Location:
 
 Al Khobar, Saudi Arabia
 
 
 
 
 
 
 Role Description:
 
 
 
 
 
 
 This is a full-time on-site role for an Account Handler - Health and Benefits, located in Al Khobar. The Account Handler will be responsible for managing client accounts, handling renewals, providing excellent customer service, and dealing with insurance and insurance brokerage matters on a daily basis. Duties include monitoring customer inquiries, processing claims, negotiating policy terms, and ensuring client satisfaction with health and benefit solutions.
 
 
 
 
 
 
 Skills &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 Strong Customer Service Skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 Effective communication and interpersonal skills
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Account Management
 </li>
 <li>
 Health &amp; Welfare Benefits Administration
 </li>
 <li>
 Insurance Brokerage
 </li>
 <li>
 Claims Processing / Claims Administration
 </li>
 <li>
 Client Relationship Management
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Finance, or related field
 </li>
 <li>
 Experience in Account Management and Renewals Knowledge and experience in Insurance and Insurance Brokerage
 </li>
 <li>
 Experience working in the health and benefits sector preferred
 </li>
 </ul>
 
 
 
 
 
 About AON:
 
 
 
 Through its more than 65,000 colleagues worldwide, Aon unites to empower results for clients in over 120 countries via innovative and effective risk and people solutions and through industry-leading global resources and technical expertise. Aon has been named repeatedly as the world&rsquo;s best broker, best insurance intermediary, reinsurance intermediary, captives&rsquo; manager and best employee benefits consulting firm by multiple industry sources.
 
 
 
 
 
 
 Company Description:
 
 
 
 Aon plc (NYSE: AON) is the leading global provider of risk management, insurance and reinsurance brokerage, and human resources solutions and outsourcing services.
 
 
 
 
 
 
 Inclusion &amp; Accessibility:
 
 
 
 We are committed to creating an inclusive workplace that supports individuals of all abilities. We welcome application from people with disability special and well provide reasonably accommodation during the recruitment process and in the workplace.
 
 
 If you require any accommodation during the hiring process, please let us know when applying, and we'll work with you to ensure a comfortable and fair experience.
 
</div>

Account Handler

Steel Force Building Materials Trading

Job Title: Senior Executive - OperationsIndustry: Hardware, Building Materials, Construction Items, Fabrication, and Industrial WorksOverview: We are seeking a dynamic Senior Executive - Operations to join our team across the Middle East. The role focuses on supporting the General Manager (Operations) in managing and optimising operations within our trading company and manufacturing units in KSA and UAE.Duties and Responsibilities:<ul><li>Assist the General Manager (Operations) in managing day-to-day operations for seamless functionality across multiple branches.</li><li>Identify and implement process improvement initiatives to enhance operational efficiency and productivity within trading, fabrication, and industrial works sectors.</li><li>Serve as a liaison between different departments, ensuring effective communication and coordination to meet business objectives.</li><li>Monitor operational activities to ensure compliance with regulatory standards and implement quality control measures.</li><li>Prepare comprehensive reports and analyses to inform strategic decisions and improve operational processes.</li></ul>Qualifications:Experience: Minimum of 5 years in a senior operations role, preferably in hardware, building materials, or related industries.Skills: Strong organisational skills, with the ability to multitask and manage complex logistics.Communication: Excellent communication and leadership capabilities essential for cross-functional team collaboration.Education: Degree in Business Administration, Operations Management, or a related field.Reports To: General Manager (Operations)Job Types: Full-time, PermanentPay: From ﷼4,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Hardware &amp; Building material s: 3 years (Required)</li></ul>Work Location: In person

Operations Head (Hardware & Building Materials)

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