accounts & admin coordinator-saudi national

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administrative assistant Jobs in Al Khobar

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accounts & admin coordinator-saudi national Jobs in Al Khobar

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administrative coordinator

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

Air Arabia

<div></div><div><div><div><div>Location: Dammam, Saudi Arabia, Saudi
</div></div><div><div>Department: Corporate-4P
</div></div><div><div>Job ID: 16822
</div></div><div><div>Brand: Air Arabia Group</div></div></div></div><div></div>
<br><div><h2 class="jobSectionHeader"><b>Description</b></h2>
<div><div><div><div><h2 class="jobSectionHeader"><b>Job Purpose</b></h2>
</div><div><p>To provide day-to-day administrative support and coordination services to the Flight Operations &amp; Flight Training function/ team with objective of ensuring legality and readiness of Pilots. This includes smooth workflow and effective internal communication; follows up on all regulations encountered with licenses, trainings, and medical checks ensuring compliance with requirements of Airline policies and standards and the respective GACA regulations. In addition, to coordinate the Flight Crew training programs, course administration and monitoring of GACA approval expiries.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>Key Result Responsibilities</b></h2>
</div><div><ul><li>Coordinates the issuance, update and renewal of pilot&rsquo;s licenses and certificates to facilitate their work on daily basis. Continuously follows up with pilots on the renewal of licenses and passes to ensure compliance with Airline policies and GACA regulations.</li>
<li>Coordinates with the Company Flight Surgeon for pilots&rsquo; Aero-medical check-up formalities, initial medical appointments and tracks medical expiries. Will proactively plan and coordinate to facilitate the renewal of medical certificates through the office of the Company Flight Surgeon.</li>
<li>Updates the company system with necessary data, expiry dates and validations of licenses, medical cards and other documents as per required by the GACA for audit purposes.</li>
<li>Maintains an accurate and up-to-date database of all function related records such as documents, licenses, appreciation letters, rosters, warnings, and reports such as the Captains&rsquo; Reports and &ldquo;Discretion Reports&rdquo; to be referred to whenever needed</li>
<li>Generates regular and ad-hoc communication and notices for pilots as instructed by the line manager, this includes Notices to Pilots and the Joint Notices to pilots and cabin crew.</li>
<li>Communicates and follows up with GACA to facilitate temporary validations, Air Law Exams and Licenses; coordinates with pilots for needed information and documents accordingly.</li>
<li>Coordinates with HR on all matters related to pilots including but not limited to attendance, leave, business trips, claims, and letters.</li>
<li>Prepare study materials for the new recruits and the respective needed documents for the PPC/Line Checks/Command Upgrades, etc.</li>
<li>Assists the Line Manager in the preparation and closure of quality and external audit checks. Prepares necessary documents and records; follows up on corrective measures if any.</li>
<li>Attends meetings when required, prepares, and communicates minutes of meeting as directed by the Line Manager. Assist pilots with any needed files or material timely and regularly.</li>
<li>Acts as the focal point and coordinator for all the Flight Crew Training; reviews, recommends and participates in projects to create/enhance existing system, processes and policies which serve in enhancing the training environment.</li>
<li>Maintains an accurate log of all Flight Crew Instructors/Examiners GACA approvals.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Qualifications (Academic, training, languages)</b></h2>
</div><div><ul><li>Bachelor&rsquo;s degree in management/administration or equivalent is preferred. With 2-3 years of related working experience in an administrative or coordination role in the operations department in any Airlines/Aviation.</li>
<li>Financial skills such as invoice handling/ accounting are preferred.</li>
<li>Proven skills in working with data and resources in a cost-effective manner.</li>
<li>Cost-oriented, possess effective persuasive, negotiation and problem-solving skills.</li>
<li>Dependable self-initiative, takes ownership, and displays energy and enthusiasm. Multi-task oriented with high attention to details.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Work Experience</b></h2>
</div><div><ul><li>A relevant 2-3 years of related working experience in an administrative or coordination role in the operations department in any industry, with experience in the Airlines/Aviation industry.</li></ul></div></div></div></div></div>

Coordinator - Flight Operations & Training (Air Arabia Dammam - KSA)

Dar wa Emaar

<div>
 <p>
  <strong>
   Payment &amp; Administrative Coordination:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Initiate and manage Purchase Requests (PRs) and Purchase Orders (POs) for all marketing-related activities.
  </li>
  <li>
   Maintain accurate records of budgets, invoices, and payment statuses.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Marketing Calendar &amp; Project Management
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Own and maintain the centralized marketing calendar across offline, digital, and PR campaigns
  </li>
  <li>
   Track campaign timelines, launch dates, and project milestones across all marketing functions.
  </li>
  <li>
   Schedule and document internal meetings, approvals, and deadlines.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Team Coordination &amp; Reporting
  </strong>
 </p>
 <ul>
  <li>
   Act as the liaison between marketing team members to ensure smooth workflow and communication.
  </li>
  <li>
   Compile campaign briefs and consolidate feedback across stakeholders
  </li>
  <li>
   Prepare agendas, meeting minutes, and follow-up action items for team meetings.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements:
 </p>
 <ul>
  <li>
   Diploma or Higher in Business Administration or equivalent
  </li>
  <li>
   1-3 Years of experience and administrative positions
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

Projects Pioneers Contracting Company

<p><b>Job Title:</b> Site Assistant / Project Site Assistant<br/><b>Location:</b> Mining Project Site<br/><b>Department:</b> Operations / Administration</p><p>Job Summary</p><p>The Site Assistant supports daily site operations by assisting the project team with administrative, coordination, and basic operational tasks. The role helps ensure smooth communication between site departments, maintains records, supports manpower and logistics activities, and assists supervisors in meeting project requirements safely and efficiently.</p><p>Key Responsibilities</p><ul><li>Assist the site team with day-to-day administrative and operational support.</li><li>Maintain site records, reports, attendance, and filing systems.</li><li>Support supervisors in coordinating manpower, materials, and equipment requirements.</li><li>Prepare and update documents such as timesheets, leave records, gate passes, and internal reports.</li><li>Help arrange site transport, accommodation, and other logistics for employees and visitors.</li><li>Coordinate with HR, procurement, warehouse, and camp departments when required.</li><li>Track incoming and outgoing documents, tools, materials, and consumables.</li><li>Assist in monitoring site office supplies and request replenishment when needed.</li><li>Support HSE and site management in organizing meetings, inductions, and training records.</li><li>Ensure proper communication between site staff and head office.</li><li>Receive phone calls, emails, and inquiries, and direct them to the relevant department.</li><li>Assist in preparing monthly progress summaries and workforce data.</li><li>Perform other duties assigned by the Site Supervisor, Project Coordinator, or Site Manager.</li></ul><p>Requirements</p><ul><li>Diploma or bachelor&rsquo;s degree in Administration, Business, or related field preferred.</li><li>1&ndash;3 years of experience in site administration, project support, or assistant roles.</li><li>Experience in mining, construction, drilling, or industrial projects is an advantage.</li><li>Good knowledge of Microsoft Office, especially Excel, Word, and Outlook.</li><li>Ability to maintain records and prepare reports accurately.</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Ability to work in remote site conditions and under pressure.</li><li>Strong organizational and multitasking skills.</li><li>Basic understanding of site safety rules and procedures.</li></ul><p>Preferred Skills</p><ul><li>Good coordination and follow-up skills.</li><li>Ability to work with different departments and nationalities.</li><li>Problem-solving mindset and willingness to support field operations.</li><li>Time management and attention to detail.</li><li>Professional attitude and teamwork spirit.</li></ul><p>Working Conditions</p><ul><li>Based at mining project site.</li><li>May require long working hours, shift work, or rotation schedule.</li><li>Must comply with all site safety, security, and company policies.</li></ul><p>Reporting To</p><ul><li>Site Supervisor / Project Coordinator / Site Manager</li></ul><p>For a mining company, this position can also be titled:</p><ul><li><b>Site Administrative Assistant</b></li><li><b>Project Assistant</b></li><li><b>Operations Assistant</b></li><li><b>Site Coordinator Assistant</b></li></ul><p>Job Type: Full-time</p><p>Pay: ﷼2,000.00 - ﷼2,500.00 per month</p><p>Work Location: In person</p>

Assistant (Mining Project)

Nabatat Contracting Company

<p>Provide administrative, coordination, documentation, scheduling, reporting, and office‑support functions using SABIC systems (SAP, ECM, KMP) to ensure smooth departmental operations and compliance with corporate procedures.</p><p>Job Type: Full-time</p><p>Pay: ﷼4,000.00 - ﷼7,000.00 per month</p><p>Work Location: In person</p>

Admin Assistant SAUDIS ONLY

Kempinski Hotels

<div>
 <p>
  <strong>
   Department:
  </strong>
  Food &amp; Beverage
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Saudi Arabia - Al Khobar
  <br/>
  <br/>
 </p>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 The Banquet Coordinator is in charge of the office and operation organisation. Assists in all administrative and operational matters related to the Banquet section.
 <br/>
 <br/>
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   to assist the Banquet team with management of all aspects of banqueting events from enquiry to conclusion of banqueting events
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   ensuring compliance to sanitation, hygiene, health and safety legislation and organisational and quality requirements and working policies and procedures.
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   to manage and co-ordinate food and drinks/beverages preparation and Fixture, Fittings and Equipment list
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   to assist in quality management of food and drinks/beverages and Fixture, Fittings and Equipment
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   to assist the Banquet Manager to investigate and resolve customer complaints
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   to assist in managing customers&rsquo; expectations and deal and resolve with all concerns/queries
   <br/>
   <br/>
  </li>
  <li>
   maintaining accurate records and accounts as required and reporting as agreed
   <br/>
   <br/>
  </li>
  <li>
   help set an example for team members of commitment, work ethic and habits and personal character
   <br/>
   <br/>
  </li>
  <li>
   adhere to all organisation policies and procedures
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Manage all event operations (preparing venue, invitations etc.)
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Oversee event happenings and act quickly to resolve problems
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Evaluate event&rsquo;s success and submit reports
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   From time to time you may be expected to be part of special projects as are reasonably required of your job role.
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   You are responsible for your allocated workload and must meet all targets as agreed with your Line Manager. You must contribute towards the smooth running of the organisation generally.
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
</div>


Banquet Coordinator (Only Saudis)

Wood

<div><p><b>Designing the future. Transforming the world.
</b></p><p>At Wood, we play our part by supporting our global clients with advanced facilities and predictable, safe and fast delivery of projects worldwide as we strive for net zero.
</p><p><b>What we can offer
</b></p><ul><li><b>Meaningful and interesting projects </b>delivered to leaders of industry across renewables and emerging energy sectors
</li><li><b>Commitment to Diversity and Inclusion </b>across our business with employee networks committed to giving all employees a voice
</li><li><b>Competitive salary </b>with regular salary reviews to ensure we are rewarding at the right level in line with the market.
</li><li><b>Commitment to continued professional development </b>through development plans tailored to individual needs and interests
</li><li><b>Global connections </b>with leading industry experts around the world who are shaping the standards of our profession</li></ul></div>
<br><div><p><b>Key Responsibilities<br>
</b></p><div><br>
<ul><li>Serve as the primary liaison with client, facility operators, and local authorities
</li><li>Process and secure site access approvals including:
</li><li>Personnel badges
</li><li>Vehicle permits
</li><li>Equipment/material passes
</li><li>IT/computer access
</li><li>Ensure compliance with site security procedures and regulatory requirements
</li><li>Track, follow up, and expedite all access requests and renewals
</li><li>Maintain accurate records of permits and approvals
</li><li>Support subcontractors with access applications and requirements
</li><li>Resolve access-related issues and coordinate with stakeholders for timely solutions
</li><li>Provide regular updates to project management on access status</li></ul></div></div>
<br><div><p><b>Expected:
</b></p><ul><li>Bachelor&rsquo;s degree in business administration
</li><li>2&ndash;5 years&rsquo; experience in government relations (GRO) or site access coordination
</li><li>Experience in oil &amp; gas, petrochemical, or industrial projects preferred
</li><li>Familiarity with Yanbu industrial area is an advantage
</li><li>Strong communication and coordination skills
</li><li>Fluent in Arabic and English.
</li><li>Well-organized with strong attention to detail.</li></ul></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Government & Site Access Coordinator

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