executive assistant

sales coordinator

admin assistant

administrative assistant ii Jobs in Al Khobar

administrative assistant ii

hr coordinator

administrative coordinator

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

CareerDubai

<div><p>My client a well funded Saudi scaleup deeptech company is currently looking for an <b>Executive Assistant</b> to join their team in <b>Khobar.</b> Reporting to CEO (who is US educated Saudi), you will provide comprehensive administrative, operational,and organizational support to the executive team. Below more details:</p>
<h2 class="jobSectionHeader"><b>Meeting &amp; Calendar Management</b></h2>
<ul><li>Schedule, organize, and coordinate internal and external meetings.<ul><li>
Prepare agendas, circulate meeting materials,and manage follow-up action items.</li><li>
Coordinate across time zones and ensure timely reminders for executives.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Logistics &amp; Travel Coordination</b></h2>
<ul><li>Arrange travel itineraries, flights, hotelbookings, and onsite logistics.<ul><li>
Coordinate visits to Strataphy sites, partners, clients, and exhibitions.</li><li>
Manage vehicle bookings, airport pickups, and event registrations.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>HR Administrative Support</b></h2>
<ul><li>Assist with job postings, interview scheduling, and candidate coordination.<ul><li>
Collect and organize employee documents including contracts, IDs, and onboarding forms.</li><li>
Maintain updated HR records and support internal HR processes.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Digital File &amp; Workspace Organization</b></h2>
<ul><li>Organize and structure company&rsquo;s Google Drive folders for all departments.<ul><li>
Ensure file naming consistency, correct permissions, and clean archival systems.</li><li>
Coordinate shared folders between teams, contractors, and external partners.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Process Documentation in Notion</b></h2>
<ul><li>Build and maintain company operating workflows in Notion.<ul><li>
Create structured pages for SOPs, project processes, templates, checklists, and knowledge bases.</li><li>
Ensure information is updated, accessible, and version-controlled.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Accounting Data Entry (Preliminary)</b></h2>
<ul><li>Enter invoices, receipts, and expense reports into accounting sheets or systems.<ul><li>
Maintain monthly expense folders and ensure accuracy of submissions.</li><li>
Prepare basic summaries for the finance team.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Administrative &amp; Office Support</b></h2>
<ul><li>Prepare documents, letters, reports, and presentations when required.<ul><li>
Manage office supplies, vendor communication, and procurement tasks.</li><li>
Support internal events, workshops, and team activities.</li><li>
Perform general administrative tasks as needed.</li></ul></li></ul>
<p><b>Requirements:</b></p>
<ul><li>Minimum is 3 years, and ideal is 5 years of experience in a similar role.</li><li>
High level of organization and attention to detail.</li><li>
Confidential handling of sensitive information.</li><li>
Strong communication skills in English; Arabic preferred.</li><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>
Proactive problem-solving and ownership of assigned tasks.</li><li>
Ideally someone who already lives in Khobar.</li></ul></div>

Executive Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
In a world of possibilities, pursue one with endless opportunities. Imagine Next!</p><p></p><p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.</p><p></p><p>
In this role you will provide high-level administrative and coordination supporting to the Office daily activities. The role is responsible for maintaining project schedules, organizing meetings, preparing offices, managing documentation, and supporting internal communications to ensure the efficient day-to-day operation of departmental functions and project execution.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Coordinate administrative and operational activities related to office projects, including tracking timelines, schedules, and task assignments.</p></li><li><p>
Liaise with internal teams and clients to clarify project objectives, requirements, and deliverables.</p></li><li><p>
Provide administrative assistance to project teams and report schedule management, document preparation, and data entry.</p></li><li><p>
Maintain organized project documentation, ensuring all files, records, and reports are up to date and accessible in accordance with Royal Commission standards.</p></li><li><p>
Handle routine administrative tasks such as document filing, photocopying, and distribution of communications and reports.</p></li><li><p>
Support preparation of presentations, reports, and other departmental documents.</p></li><li><p>
Act as a central point of contact for project status updates and communication among stakeholders.</p></li><li><p>
Schedule and coordinate internal and external meetings, prepare agendas, take meeting minutes, and follow up on action items.</p></li><li><p>
Assist in identifying and analyzing project risks and office unities and escalate concerns to the appropriate authority.</p></li><li><p>
Prepare statistical and analytical report as requested by management.</p></li><li><p>
Provide general administrative support to the Office Department and assist other departments with construction-related documentation and coordination needs.</p></li><li><p>
Support system updates, data entry, and maintenance of project databases and administrative systems.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Bachelor Degree/Diploma in Business Administration, Finance or related field.</p></li><li><p>
Minimum of 3 years of project experience in project coordination, document controlling, administration, support and secretarial works.</p></li></ul><p><b><br>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Ability to prepare project&rsquo;s report, organization structure, flow charts, schedules and action plans.</p></li><li><p>
Candidate should have solid organization skills including multi-tasking and time management.</p></li><li><p>
Strong working knowledge of computer Microsoft word, excel, PowerPoint presentation and date processing software.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Project Coordinator/Document Controller (Saudi National)

Ceeyem Group

<p><b>Location</b>: Khobar, Saudi Arbaia</p><p><b>Job Type</b>: Full-Time</p><p><b>Job Summary</b>:</p><p>We are looking for an Admin to support daily office operations, assist with documentation, and help in the hiring process to ensure smooth workflow across the company.</p><p><b>Responsibilities</b>:</p><p>1. Handle calls, emails, and daily office communication.Maintain employee files, records, and documentation.</p><p>2. Assist in the hiring process (collecting CVs, shortlisting, scheduling interviews).</p><p>3. Support HR and operations with attendance, reports, and basic coordination tasks.</p><p>4. Prepare letters, quotations, and general office documents.</p><p>5.Coordinate with staff for updates and follow-ups.</p><p>6. Arrange office supplies, accommodation, and transportation when required.</p><p>7. Assist management with general administrative duties.</p><p><b>Requirements</b>:</p><p>Bachelor&rsquo;s degree.<br/>1&ndash;2 years experience in admin/HR/coordination preferred.<br/>Good communication in English &amp; Hindi.<br/>Strong organization and multitasking skills.<br/>Proficiency in MS Office.</p><p><b>How to Apply</b>:</p><p>Send your CV to careers@ceeyemgroups.com<br/>Subject: Admin Application</p><p>Job Type: Full-time</p>

Urgent Hiring Now – Admin

Steel Force Building Materials Trading

<p><b>Position:</b> Sales Coordinator</p><p><b>Job Summary: </b>We are seeking a motivated and detail-oriented Sales Coordinator to join our team specializing in building materials, construction items, hardware, and machine tools trading. The ideal candidate will be responsible for supporting the sales team, managing customer relationships, and ensuring smooth operations in the Sales Department.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist the sales team in managing schedules, preparing sales documents, and handling customer inquiries.</li><li>Coordinate with suppliers and logistics to ensure timely delivery of products.</li><li>Maintain and update sales and customer records in the CRM system.</li><li>Prepare sales reports and analyze data to support sales strategies.</li><li>Communicate with customers to provide information about products, prices, and availability.</li><li>Support the sales team in achieving sales targets and objectives.</li><li>Handle administrative tasks related to sales processes and customer service.</li></ul><p>Qualifications:</p><ul><li>Bachelor&rsquo;s Degree in Business Administration, Marketing, or a related field.</li><li>Proven experience in sales coordination or a similar role, preferably in the building materials or construction industry.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office and CRM software.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and manage time effectively.</li><li>Knowledge of the local market and industry trends in KSA is a plus.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary.</li><li>Health insurance and other benefits as per company policy.</li><li>Opportunities for professional growth and development.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: From ﷼2,000.00 per month</p><p>Language:</p><ul><li>English (Preferred)</li></ul>

Sales Coordinator

Wood

<div><ul><li>Provides general coordination and administration support for example, minute taking, diary
</li></ul>management, travel arrangements, stationery and equipment for the department etc.
<br>
<ul><li>Acts as a focal point for cross-functional queries such as finance and invoicing, procurement, IT and Real
</li></ul>Estate
<br>
<ul><li>Manages events coordination and booking for internal and external functional events
</li><li>Coordinates reports, briefing papers and presentations
</li><li>Maintains documents and databases
</li></ul><ul><li>Providing administrative and general support to project teams and to corporate managers when required
</li></ul><p>WORKING RELATIONSHIPS
</p><p>Internal: P&amp;O LT, wider P&amp;O team, Finance, Supply Chain, IT, RES
<br>
External: Vendors and visitors</p></div>
<br><div><div>Knowledge, skills and experience:
<br>
<ul><li>Significant previous administration experience, ideally in a senior level environment
</li><li>Excellent communication skills
</li><li>Advanced experience of Microsoft office
</li><li>Attention to detail
</li><li>Ability to work on own initiative and to tight deadlines, prioritizing in a demanding
</li></ul>environment</div></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Bureau Veritas

<div><div><div>Job Title: Sales Coordinator</div><div>
Location: Al Khobar, KSA</div><div>
Employment Type: Full-Time</div><div>
Department: Sales &amp; Business Development</div><div></div><div><br>
Overview</div><div>
We are seeking a proactive and detail-oriented Sales Coordinator to join our dynamic team. This role is pivotal in supporting the Business Developer in driving growth initiatives and ensuring seamless alignment with the Operations team to deliver exceptional client experiences. The ideal candidate will possess strong organizational skills, a collaborative mindset, and a passion for enabling sales success.</div><div></div><div><br>
Key Responsibilities</div><ul><li><p>
Sales Support &amp; Coordination</p></li><ul><li>
Assist the Business Developer in managing sales pipelines, tracking leads, and preparing proposals and presentations.</li><li>
Coordinate client communications, follow-ups, and documentation to ensure timely responses and smooth onboarding.</li><li>
Maintain sales databases with accurate and up-to-date information.</li></ul><li><p>
Operational Alignment</p></li><ul><li>
Liaise with the Operations team to ensure client requirements are clearly communicated and executed.</li><li>
Monitor project timelines and deliverables to ensure alignment between sales commitments and operational capabilities.</li><li>
Support cross-functional meetings and contribute to process improvements that enhance customer satisfaction.</li></ul></ul><div></div><ul><li><p><br>
Invoicing &amp; Financial Coordination</p></li><ul><li>
Maintain organized records of all billing activities and support month-end reporting.</li></ul><li><p>
Reporting &amp; Analysis</p></li><ul><li>
Generate regular sales reports, performance metrics, and forecasts to support strategic decision-making.</li><li>
Identify trends and opportunities for improvement in sales processes and customer engagement.</li></ul><li><p>
Administrative &amp; Logistical Support</p></li></ul><ul><li>
Manage documentation, contracts, and compliance records related to sales activities.</li></ul><div></div><div><br>
Qualifications</div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Marketing, or related field.</li><li>
3+ years of experience in sales coordination, business development support, or operations liaison roles.</li><li>
Proficiency in Microsoft Office Suite.</li><li>
Familiarity with invoicing systems and basic financial processes.</li><li>
Strong communication, organizational, and multitasking skills.</li><li>
Ability to work collaboratively across departments and adapt in a fast-paced environment.</li></ul></div></div>

Explore 47+ Administrative coordinator in Al Khobar this January. Find roles across top companies and apply now to boost your career.

47 administrative coordinator jobs IN Al Khobar

Accounts & Admin Coordinator-Saudi National

Executive Assistant

Project Coordinator/Document Controller (Saudi National)

Urgent Hiring Now – Admin

Sales Coordinator

Executive Assistant

Sales Coordinator