administration manager

hr & admin assistant

hr coordinator

logistics coordinator

production coordinator

administrative coordinator

ITCAN

<div><div><div><div><b>Do you instinctively question how things work&mdash;and how they could work better?</b></div><div><b>
Do you see inefficiencies as puzzles waiting to be solved?</b></div><div><b>
Do you believe automation isn&rsquo;t the future&mdash;it&rsquo;s the present waiting to be optimized?</b></div><div>
If that sounds like you, you might be exactly who we&rsquo;re looking for.</div><div></div><div><b>
What You&rsquo;ll Do</b></div><div>
At MoonTech, the Process Analyst is the force behind smarter, scalable operations. You won&rsquo;t just document workflows&mdash;you&rsquo;ll transform them.</div><ul><div><div>
Document, structure, and optimize company processes to build a scalable knowledge base</div></div><div><div>
Analyze current (&ldquo;as-is&rdquo;) workflows and redesign improved (&ldquo;to-be&rdquo;) processes</div></div><div><div>
Lead and support automation initiatives to streamline operations and reduce manual effort</div></div><div><div>
Plan and initiate process improvement and change management projects</div></div><div><div>
Research, test, and implement emerging tools and technologies (AI, CRMs, automation platforms)</div></div><div><div>
Collaborate across teams to ensure process clarity, adoption, and continuous improvement</div></div><div><div>
Translate operational gaps into actionable, efficient solutions</div></div></ul><div></div><div><b>
What You Bring</b></div><ul><div><div>
Minimum 2 years of experience in the relevant field.</div></div><div><div>
Bachelor&rsquo;s degree in Business Administration, Computer Science, IT, or a related field</div></div><div><div>
Strong understanding of <b>process documentation, project management, and workflow structuring</b></div></div><div><div>
Familiarity with frameworks like <b>RACI matrices</b> and process mapping methodologies</div></div><div><div>
Experience or strong interest in <b>automation tools, CRM systems, and AI-driven platforms</b></div></div><div><div>
Analytical mindset with a passion for efficiency and optimization</div></div><div><div>
Strong communication skills with confidence in presenting ideas and collaborating cross-functionally</div></div><div><div>
Ability to thrive in a fast-paced, dynamic environment</div></div></ul><div></div><div><b>
Why Moontech</b></div><div>
MoonTech is a hub of innovation, relationship-building, and knowledge-sharing&mdash;powered by a diverse team spanning over 15 nationalities. As a leading Influencer Marketing firm in the MENA region, we thrive on creativity, continuous improvement, and building meaningful global connections.</div><div>
Here, your work directly shapes how the organization operates and scales. You won&rsquo;t just improve processes, you&rsquo;ll redefine them.</div></div></div></div>
<br><div><div><b>Department</b></div>
<div>Operations
</div><div><b>Locations</b></div>
<div>Dammam
</div><div><b>Remote status</b></div>
<div>Hybrid</div></div>

Administrative Coordinator

PulseMediaNL

<div>
 PulseMediaNL is seeking a highly organized and proactive Virtual Assistant to join our remote team. This role is essential in providing administrative, operational, and coordination support to ensure smooth day-to-day business functions and increased team efficiency.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative Support
  </li>
  <li>
   Manage calendars, schedule meetings, and coordinate appointments
  </li>
  <li>
   Handle email correspondence and respond in a timely and professional manner
  </li>
  <li>
   Assist with data entry, file organization, and record maintenance
  </li>
  <li>
   Support day-to-day administrative tasks across departments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  ﻿Communication &amp; Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Act as a point of contact between internal teams and external stakeholders
  </li>
  <li>
   Coordinate tasks, follow-ups, and deadlines across multiple projects
  </li>
  <li>
   Assist in preparing reports, presentations, and business documents
  </li>
  <li>
   Ensure clear and consistent communication across all channels
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  ﻿Task &amp; Project Assistance
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support ongoing projects with research, organization, and execution tasks
  </li>
  <li>
   Track progress on assigned tasks and provide regular updates
  </li>
  <li>
   Help prioritize workloads and ensure timely completion of deliverables
  </li>
  <li>
   Assist with basic project management and coordination duties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  ﻿Systems &amp; Process Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Use productivity tools, CRM systems, and communication platforms effectively
  </li>
  <li>
   Maintain accurate records and ensure data integrity
  </li>
  <li>
   Assist in improving workflows and administrative processes
  </li>
  <li>
   Follow established procedures and contribute to operational efficiency
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  About the Ideal Candidate
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1&ndash;2 years of experience as a virtual assistant, administrative assistant, or similar role
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Ability to multitask and prioritize effectively
  </li>
  <li>
   High attention to detail and problem-solving ability
  </li>
  <li>
   Proactive, reliable, and able to work independently
  </li>
  <li>
   Comfortable working in a remote environment
  </li>
  <li>
   Familiarity with productivity tools (e.g., Google Workspace, Trello, Slack, or similar) is a plus
  </li>
  <li>
   Basic proficiency in Microsoft Office Suite or similar tools
  </li>
  <li>
   High school diploma or equivalent required; additional education is a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  ﻿What We Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Meaningful contribution through operational and administrative support
  </li>
  <li>
   Remote-first flexibility to support work-life balance
  </li>
  <li>
   Opportunities for growth and skill development
  </li>
  <li>
   Collaborative and supportive team environment
  </li>
  <li>
   Competitive compensation aligned with experience
  </li>
  <li>
   Long-term stability within a growing and dynamic organization
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  ﻿Diversity &amp; Inclusion
  <br/>
  <br/>
 </strong>
 We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.
</div>


Virtual Assistant (Remote)

Nabatat Contracting Company

<p>Provide administrative, coordination, documentation, scheduling, reporting, and office‑support functions using SABIC systems (SAP, ECM, KMP) to ensure smooth departmental operations and compliance with corporate procedures.</p><p>Job Type: Full-time</p><p>Pay: ﷼4,000.00 - ﷼7,000.00 per month</p><p>Work Location: In person</p>

Admin Assistant SAUDIS ONLY

Kempinski Hotels

<div>
 <p>
  <strong>
   Department:
  </strong>
  Food &amp; Beverage
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Saudi Arabia - Al Khobar
  <br/>
  <br/>
 </p>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 The Banquet Coordinator is in charge of the office and operation organisation. Assists in all administrative and operational matters related to the Banquet section.
 <br/>
 <br/>
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   to assist the Banquet team with management of all aspects of banqueting events from enquiry to conclusion of banqueting events
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   ensuring compliance to sanitation, hygiene, health and safety legislation and organisational and quality requirements and working policies and procedures.
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   to manage and co-ordinate food and drinks/beverages preparation and Fixture, Fittings and Equipment list
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   to assist in quality management of food and drinks/beverages and Fixture, Fittings and Equipment
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   to assist the Banquet Manager to investigate and resolve customer complaints
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   to assist in managing customers&rsquo; expectations and deal and resolve with all concerns/queries
   <br/>
   <br/>
  </li>
  <li>
   maintaining accurate records and accounts as required and reporting as agreed
   <br/>
   <br/>
  </li>
  <li>
   help set an example for team members of commitment, work ethic and habits and personal character
   <br/>
   <br/>
  </li>
  <li>
   adhere to all organisation policies and procedures
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Manage all event operations (preparing venue, invitations etc.)
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Oversee event happenings and act quickly to resolve problems
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Evaluate event&rsquo;s success and submit reports
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   From time to time you may be expected to be part of special projects as are reasonably required of your job role.
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   You are responsible for your allocated workload and must meet all targets as agreed with your Line Manager. You must contribute towards the smooth running of the organisation generally.
   <br/>
  </li>
 </ul>
 <ul>
  <li>
   Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
</div>


Banquet Coordinator (Only Saudis)

ABIS

<div><p>ABIS is seeking a proactive Fleet Coordinator - Site to manage and oversee the daily operations of the company&rsquo;s vehicle fleet at project sites. The role involves coordinating vehicle allocation, ensuring timely maintenance, monitoring driver performance, and maintaining accurate fleet records. The Fleet Coordinator will work closely with site management to support operational needs and optimize fleet utilization while ensuring compliance with safety and regulatory standards.</p>
Responsibilities<ul><li>
Coordinate and schedule the deployment of fleet vehicles to meet project and operational requirements.</li><li>
Monitor and ensure timely maintenance and servicing of all fleet vehicles.</li><li>
Maintain accurate records of vehicle usage, maintenance, and inspections.</li><li>
Manage driver assignments, monitor driver performance, and ensure adherence to safety protocols.</li><li>
Coordinate with suppliers and service providers for any fleet-related needs.</li><li>
Ensure compliance with company policies, safety regulations, and relevant transportation laws.</li><li>
Generate regular reports on fleet operations and performance metrics.</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
Bachelor&rsquo;s degree in logistics, supply chain management, business administration, or related field preferred.</li><li>
Minimum of 3-5 years&rsquo; experience in fleet management or coordination, preferably in the construction or oil &amp; gas industry.</li><li>
Strong organizational and communication skills.</li><li>
Proficiency with fleet management software and Microsoft Office Suite.</li><li>
Ability to multitask and work efficiently under pressure.</li><li>
Knowledge of vehicle maintenance practices and safety standards.</li><li>
Valid driving license is an advantage.</li></ul></div>

Fleet Coordinator - Site

<div><p>ABIS is seeking a detail-oriented Rental Fleet Coordinator to manage and coordinate the rental fleet operations effectively. The successful candidate will be responsible for handling the rental agreements, tracking rental assets, coordinating with suppliers and clients, and ensuring timely delivery and return of rental equipment. The Rental Fleet Coordinator will play a key role in optimizing fleet rental utilization and maintaining accurate records to support operational efficiency.</p>
Responsibilities<ul><li>
Coordinate rental fleet activities including scheduling, delivery, and pickup of rental equipment.</li><li>
Manage rental contracts, ensuring compliance with terms and conditions.</li><li>
Liaise with suppliers, clients, and internal departments to facilitate smooth rental operations.</li><li>
Maintain accurate records of rental fleet inventory, usage, and status.</li><li>
Track rental equipment performance and report any issues or damages.</li><li>
Ensure all rental operations adhere to company policies, safety standards, and contractual obligations.</li><li>
Assist in resolving any rental disputes or discrepancies promptly.</li><li>
Prepare reports on rental fleet utilization, costs, and performance metrics.</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
Bachelor&rsquo;s degree in logistics, business administration, or related field preferred.</li><li>
Minimum of 3 years&rsquo; experience in rental fleet coordination or asset management.</li><li>
Strong organizational, communication, and negotiation skills.</li><li>
Proficiency in fleet management and rental software systems.</li><li>
Attention to detail and ability to maintain accurate records.</li><li>
Ability to multitask and handle customer service effectively.</li><li>
Knowledge of safety standards and compliance related to fleet operations.</li></ul></div>

Rental Fleet Coordinator

Steel Force Building Materials Trading

<p><b>Position: </b>Purchase Executive / Coordinator</p><p>We are looking an experienced Purchase Executive / Coordinator preferably from hardware and construction items industry to handle our company's procurement activities. The Senior Purchase Executive's responsibilities include developing purchasing strategies, maintaining positive relationships with suppliers, coordinating with internal teams regarding their supply needs, and overseeing the purchasing team in their daily activities.</p><p>The candidate shall be willing to relocate to any location based on the requirements of the Company.</p><p><b>Job Description:</b></p><ul><li>Developing and implementing purchasing strategies.</li><li>Managing daily purchasing activities, supervising staff, and allocating tasks.</li><li>Managing supplier relations and negotiating contracts, prices, timelines, etc.</li><li>Maintaining the supplier database, purchase records, and related documentation.</li><li>Coordinating with inventory control to determine and manage inventory needs.</li><li>Managing the maintenance of office/manufacturing equipment and machinery.</li><li>Ensuring that all procured items meet the required quality standards and specifications.</li><li>Preparing cost estimates and managing budgets.</li><li>Working to improve purchasing systems and processes.</li><li>Training new employees in the purchasing process and how to use the purchasing system.</li></ul><p><b>Qualification &amp; Skills Requirements:</b></p><ul><li>Degree in business administration or a related field.</li><li>Experience as a purchasing manager or in a similar position.</li><li>Deep knowledge of inventory and supply chain management.</li><li>Supervisory and management experience.</li><li>Proficiency in Microsoft Office and purchasing software.</li><li>Excellent communication skills, both written and verbal.</li><li>Strong critical thinking and negotiation skills.</li><li>Strong planning and organizational skills.</li><li>Ability to work independently.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: From ﷼2,000.00 per month</p><p>Work Location: In person</p>

Purchase Executive

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