administrative assistant Jobs in Al Khobar

administrative assistant

sales coordinator

accounts audit coordinator Jobs in Al Khobar

accounts audit coordinator

case coordinator.

human resources coordinator Jobs in Al Khobar

human resources coordinator

administrative coordinator

Xeluxe Fire Safety Consultancy

<div>We are seeking a detail-oriented and proactive Accounts &amp; Admin Coordinator to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
Key Responsibilities
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul>Requirements
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul>As part of our commitment to inclusivity , preference will be given to candidates with special needs who meet the job requirements</div>

Accounts & Admin Coordinator-Saudi National

Madi International

<div>
 As a Sales Admin at Madi International, you will support the sales team in coordinating daily operations, managing client communication, and ensuring smooth and efficient workflow. The ideal candidate is organized, proactive, and has a strong background in Sales Admin or customer service within the beauty or retail industry.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate sales orders, quotations, and deliveries between clients and the sales team.
 </li>
 <li>
 Manage client communication, appointments, and follow-ups to ensure customer satisfaction.
 </li>
 <li>
 Prepare and maintain sales reports, order tracking, and client records.
 </li>
 <li>
 Support the sales team in achieving monthly and quarterly sales targets.
 </li>
 <li>
 Assist in promoting Madi Internationals products, offers, and beauty brands.
 </li>
 <li>
 Ensure timely processing of invoices, purchase orders, and payment follow-ups.
 </li>
 <li>
 Collaborate with warehouse, logistics, and marketing teams to ensure smooth operations.
 </li>
 <li>
 Maintain a high level of professionalism, accuracy, and efficiency in all administrative tasks.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience as a Sales Coordinator, Sales Administrator, or Sales Support Executive (preferably in the beauty or retail sector).
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, Outlook) and CRM systems.
 </li>
 <li>
 Fluent in English; Arabic is an advantage.
 </li>
 <li>
 Customer-oriented, detail-focused, and a strong team player.
 </li>
 <li>
 Based in or willing to relocate to Al Khobar, Saudi Arabia.
 </li>
 </ul>
</div>

Sales Admin

SELF STORAGE

Job Title: SecretaryJob Summary:We are looking for a skilled and organized Secretary to perform administrative and clerical duties to support our office operations. The ideal candidate should be fluent in English, have 2&ndash;3 years of relevant experience, and hold a diploma or higher qualification.Key Responsibilities:<ul><li>Organize and schedule appointments, meetings, and events.</li><li>Prepare and format official correspondence, reports, and meeting minutes.</li><li>Handle incoming phone calls, emails, and other communications in a professional manner.</li><li>Maintain and organize physical and digital filing systems.</li><li>Greet and assist visitors, clients, and staff members.</li><li>Follow up on administrative tasks and ensure deadlines are met.</li><li>Manage office supplies and place orders when necessary.</li><li>Coordinate travel arrangements, bookings, and itineraries when needed.</li></ul>Requirements:<ul><li>Diploma or higher education in Business Administration, Office Management, or a related field.</li><li>2&ndash;3 years of proven experience in a similar administrative or secretarial role.</li><li>Proficiency in English (spoken and written) is required.</li><li>Strong organizational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle sensitive information with discretion and confidentiality.</li></ul>Preferred:<ul><li>Experience working in a fast-paced office environment.</li><li>Familiarity with office management systems and procedures.</li></ul>Job Type: Full-time

Secretary

PRIME MIDDL EAST FZE

We're Hiring: Administrative AssistantLocation: Riyadh/Dammam/Jeddah (Willing to be relocated)Experience: Freshers &amp; Experienced Candidates WelcomeWe&rsquo;re currently looking for a reliable and organized Administrative Assistant to support our daily office operations. Whether you're just starting your career or already have experience, we&rsquo;d love to hear from you!Key Responsibilities:<ul><li>Handle basic office duties like filing, data entry, scanning, and organizing documents</li><li>Answer phone calls, emails, and assist with scheduling and meeting coordination</li><li>Provide administrative support to different departments as needed</li><li>Maintain office supplies and coordinate with vendors</li><li>Assist with preparing reports and managing records</li><li>Help in maintaining a clean, efficient, and professional office environment</li></ul>What We&rsquo;re Looking For:<ul><li>Minimum Bachelor&rsquo;s degree</li><li>Strong organizational and communication skills</li><li>Basic computer knowledge (MS Word, Excel, Email)</li><li>Willingness to learn and take initiative</li><li>Ability to multitask and work in a fast-paced environment</li><li>Previous admin experience is a plus but not required.</li><li>Experience in oil/gas industry or related is a plus.</li><li>Preferably Male applicants.</li></ul>Interested applicants may send their updated CV to hrd@primeco.ae with the subject line: &ldquo;Admin Application &ndash; [Your Company Name]&rdquo;.Join our team and grow with us!Job Types: Full-time, Permanent, New gradAbility to commute/relocate:<ul><li>Dammam: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul>Application Question(s):<ul><li>Are you in one of these cities in KSA; Dammam/Jeddah/Riyadh?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Gas/Oil/related field: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Arabic (Preferred)</li></ul>

Administrative Assistant

Air Products

<div>At Air Products, our purpose is to bring people together to reimagine what&rsquo;s possible, collaborate and innovate solutions to the world&rsquo;s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.
Reimagine What&rsquo;s Possible
Nature &amp; Scope
The role reports directly to the CEO, supporting day-to-day executive operations, board governance, and corporate communications. The position serves as the main point of contact for internal staff and external stakeholders regarding official CEO communication and public relations.
The incumbent will work closely with leadership members across departments and utilize communication platforms, office management tools, and branding materials to ensure consistent corporate messaging and administrative efficiency.
Principal Accountabilities:
Executive &amp; Administrative Support<ul><li>Provide full administrative and secretarial support to the CEO and leadership team members.</li><li>Manage calendars, appointments, travel arrangements, and correspondence for the leadership team.</li><li>Prepare meeting agendas, minutes, and follow-up action items for leadership and board meetings.</li><li>Serve as Board Secretary, maintaining official records and ensuring compliance with governance requirements.</li><li>Handle confidential information with discretion and maintain a high level of professionalism.</li></ul>
Internal Communications &amp; Culture Management<ul><li>Develop and implement internal communication strategies to enhance transparency, engagement, and alignment with company goals.</li><li>Coordinate internal announcements, newsletters, and employee engagement campaigns.</li><li>Support initiatives that promote company culture, values, and employee recognition.</li><li>Collaborate with HR and leadership to organize internal events, townhalls, and corporate gatherings.</li></ul>
External Communications &amp; Branding<ul><li>Manage and execute corporate branding, marketing, and public relations activities.</li><li>Prepare communication materials such as press releases, media content, and corporate presentations.</li><li>Oversee the company&rsquo;s social media and digital presence, ensuring consistent tone and brand identity.</li><li>Coordinate with external agencies, suppliers, and partners for communication and marketing projects.</li></ul>
Project &amp; Office Coordination<ul><li>Support special projects and initiatives led by the leadership team.</li><li>Maintain effective filing, documentation, and office management systems.</li><li>Contribute to continuous improvement of administrative and communication processes.</li></ul>
Minimum Requirements and Qualifications
Education:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, Communications, or a related field.</li></ul>
Experience:<ul><li>Minimum 5 years of experience in executive support, communications, or marketing roles&mdash;preferably in a corporate environment.</li><li>Prior experience supporting senior management or board-level executives is highly desirable.</li></ul>
Skills &amp; Competencies:<ul><li>Strong written and verbal communication skills in English.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>High level of discretion and professionalism in handling confidential matters.</li><li>Strong interpersonal skills with the ability to build positive relationships across all levels.</li><li>Proficiency in Microsoft Office Suite, SharePoint, and digital communication tools.</li><li>Knowledge of corporate branding, content creation, and social media management.</li></ul>
We are the world&rsquo;s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.
At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.</div>

Executive Assistant and Marketing Communications Specialist

Steel Force Building Materials Trading

Position: Sales CoordinatorJob Summary: We are seeking a motivated and detail-oriented Sales Coordinator to join our team specializing in building materials, construction items, hardware, and machine tools trading. The ideal candidate will be responsible for supporting the sales team, managing customer relationships, and ensuring smooth operations in the Sales Department.Key Responsibilities:<ul><li>Assist the sales team in managing schedules, preparing sales documents, and handling customer inquiries.</li><li>Coordinate with suppliers and logistics to ensure timely delivery of products.</li><li>Maintain and update sales and customer records in the CRM system.</li><li>Prepare sales reports and analyze data to support sales strategies.</li><li>Communicate with customers to provide information about products, prices, and availability.</li><li>Support the sales team in achieving sales targets and objectives.</li><li>Handle administrative tasks related to sales processes and customer service.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Marketing, or a related field.</li><li>Proven experience in sales coordination or a similar role, preferably in the building materials or construction industry.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office and CRM software.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and manage time effectively.</li><li>Knowledge of the local market and industry trends in KSA is a plus.</li></ul>Benefits:<ul><li>Competitive salary.</li><li>Health insurance and other benefits as per company policy.</li><li>Opportunities for professional growth and development.</li></ul>Job Types: Full-time, PermanentPay: From &#65020;2,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Trading and hardware: 3 years (Required)</li></ul>Language:<ul><li>Hindi (Required)</li><li>English (Required)</li></ul>

Sales Coordinator

Halliburton

<div>We are looking for the right people &mdash; people who want to innovate, achieve, grow and lead. We attract and retain the best talent by investing in our employees and empowering them to develop themselves and their careers. Experience the challenges, rewards and opportunity of working for one of the world&rsquo;s largest providers of products and services to the global energy industry.<div><div><div><h2 class="jobSectionHeader"> 
Job Duties</h2></div><div>
Under strict supervision from Operations Leadership, the Coordinator is responsible for implementation of health, safety and environmental policies, procedures and guidelines as instructed. Duties are likely to be within a defined project, work-site or geographic location. Assists in various activities, including but not limited to hazard identification and risk management, incident reporting, investigation and causal analysis, waste minimization, pollution prevention and control, emergency response, and various compliance activities in all areas of HSE. Assists during internal and external audits and inspections. Record-keeping and other general administrative duties are likely. Assignments are generally well defined. Requires an Undergraduate Degree in HSE, Science, or Engineering. This is an entry level position.</div></div><div><div><h2 class="jobSectionHeader">
Qualifications</h2></div></div></div> 
Halliburton is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation. 
Location
Jubail Highway Abu Hadria Exit, Al-Khobar, Al Khobar, 31952, Saudi Arabia 
Job Details
Requisition Number: 203015 
Experience Level: Experienced Hire 
Job Family: Support Services 
Product Service Line: [[division]] 
Full Time / Part Time: Full Time
Additional Locations for this position: 
Compensation Information 
Compensation is competitive and commensurate with experience.</div>

Coord, HSE, Assoc

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