admin assistant saudis only Jobs in Al Khobar

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administrative assistant Jobs in Al Khobar

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hr admin assistant

Fuda Energy

Location: Al Khobar, Saudi ArabiaRole Type: Full-timeEligibility: Saudi Nationals OnlyRole SummaryWe are looking for a proactive and detail-oriented HR &amp; Admin Assistant to join our team in Al Khobar. This role is ideal for a tech-savvy Saudi professional who excels in navigating government platforms and provides seamless administrative support. The successful candidate will be the backbone of our HR operations, ensuring full compliance with local regulations while supporting the daily needs of our growing office.Key Responsibilities<ul><li>Government Relations &amp; Compliance:</li></ul>Manage and maintain all company records on Saudi government portals, including GOSI, Muqeem, Qiwa, and Mudad.Ensure timely processing of visas, work permits, and social insurance updates in compliance with Saudi Labor Law.Stay updated on new government regulations and implement necessary changes within the organization.<ul><li>Meeting Coordination &amp; Support (New):</li></ul>Assist in organizing and facilitating daily morning meetings and weekly team meetings.Coordinate meeting schedules, prepare agendas, and ensure all necessary presentation materials or equipment are ready.Record meeting minutes and track the progress of action items to ensure follow-through.<ul><li>HR Administration:</li></ul>Assist in the preparation and maintenance of employee files, contracts, and internal documentation.Support the end-to-end employee lifecycle, from onboarding new hires to processing exit formalities.Handle daily HR inquiries and maintain accurate attendance and leave records.<ul><li>Office Operations &amp; Flexibility:</li></ul>Provide general administrative support to ensure smooth office operations.Demonstrate high operational flexibility, taking on ad-hoc tasks and special projects as the business evolves.<ul><li>Reporting &amp; Documentation:</li></ul>Utilize Microsoft Office Suite to generate weekly/monthly HR reports and professional presentations.Ensure all physical and digital filing systems are organized and secure.Requirements &amp; QualificationsExpertise in Portals: Proven experience and deep familiarity with Saudi government electronic services (Muqeem, Qiwa, GOSI, Mudad, etc.) is essential.Tech-Savvy: Highly proficient in Microsoft Office Suite (Advanced Excel skills are a plus, along with Word and Outlook).Communication:Fluency in English and Arabic (both written and spoken) is required to interact with diverse stakeholders and government entities.Adaptability: A &quot;can-do&quot; attitude with the ability to pivot between tasks in a fast-paced environment.Professionalism: Strong sense of confidentiality and integrity when handling sensitive employee information.How to Apply:If you meet these requirements and are ready for a new challenge, please send your CV to ksahr@fudaenergy.com with the subject line &quot;HR &amp; Admin Assistant - Al Khobar&quot; or apply directly via this post!Job Type: Full-timeWork Location: In person

HR & Admin Assistant

Fong Lee Industry Company

Job Summary:The HR &amp; Admin Officer performs day-to-day human resources operations and office administration; including developing an effective HR function in the organization.Job Responsibilities:<ul><li>Responsible for all HR activities in an employee&rsquo;s Life Cycle, including Engagement &amp; Onboarding, Probation, Training and Development, Performance Management and Disengagement.</li><li>Responsible for day-to-day HR and Administration operations such as recruitment, processing of attendance and leaves, general admin duties, etc.</li><li>Work closely with Corporate HR Department to develop, review and implement HR policies and procedures.</li><li>Liaise with relevant government bodies and external partners pertaining to HR matters.</li><li>Work within the framework of Corporate and ISO requirements.</li><li>Maintain proper and accurate filing system of HR and Administration records.</li><li>Build a healthy and positive work culture and environment.</li><li>Stay abreast of local Labour Laws and Saudization regulations, requirements and changes.</li><li>Perform any other duties as assigned.</li></ul>Qualification &amp; Skills:<ul><li>Candidate must be Saudi national.</li><li>Degree in Human Resource or Business Management.</li><li>Minimum 5 years of proven in-house HR working experience in an HR Generalist role.</li><li>Experience in a Human Resources role, with knowledge and understanding of HR administration, policies &amp; procedures, including in-depth knowledge of the Saudi Labour Law.</li><li>Experience in contacting and cooperating closely with KSA Government authorities and/or Ministries; and familiar with using government portals such as QIWA, GOSI, etc.</li><li>Previous HR experience in manufacturing industry is advantages.</li><li>Possess counselling skills.</li><li>Strong organizational and communication skills.</li><li>Meticulous and systematic.</li><li>Possess high level of integrity and confidentially of company&rsquo;s sensitive information.</li><li>Fluency in written and spoken English and Arabic is a must.</li><li>Proficient in Microsoft office skills (Word, Excel, Powerpoint).</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dammam: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What country are you from?</li></ul>Language:<ul><li>and read Arabic and English (Required)</li></ul>Work Location: In person

HR & Admin Officer

Projects Pioneers Contracting Company

Job Title: Site Assistant / Project Site Assistant Location: Mining Project Site Department: Operations / AdministrationJob SummaryThe Site Assistant supports daily site operations by assisting the project team with administrative, coordination, and basic operational tasks. The role helps ensure smooth communication between site departments, maintains records, supports manpower and logistics activities, and assists supervisors in meeting project requirements safely and efficiently.Key Responsibilities<ul><li>Assist the site team with day-to-day administrative and operational support.</li><li>Maintain site records, reports, attendance, and filing systems.</li><li>Support supervisors in coordinating manpower, materials, and equipment requirements.</li><li>Prepare and update documents such as timesheets, leave records, gate passes, and internal reports.</li><li>Help arrange site transport, accommodation, and other logistics for employees and visitors.</li><li>Coordinate with HR, procurement, warehouse, and camp departments when required.</li><li>Track incoming and outgoing documents, tools, materials, and consumables.</li><li>Assist in monitoring site office supplies and request replenishment when needed.</li><li>Support HSE and site management in organizing meetings, inductions, and training records.</li><li>Ensure proper communication between site staff and head office.</li><li>Receive phone calls, emails, and inquiries, and direct them to the relevant department.</li><li>Assist in preparing monthly progress summaries and workforce data.</li><li>Perform other duties assigned by the Site Supervisor, Project Coordinator, or Site Manager.</li></ul>Requirements<ul><li>Diploma or bachelor&rsquo;s degree in Administration, Business, or related field preferred.</li><li>1&ndash;3 years of experience in site administration, project support, or assistant roles.</li><li>Experience in mining, construction, drilling, or industrial projects is an advantage.</li><li>Good knowledge of Microsoft Office, especially Excel, Word, and Outlook.</li><li>Ability to maintain records and prepare reports accurately.</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Ability to work in remote site conditions and under pressure.</li><li>Strong organizational and multitasking skills.</li><li>Basic understanding of site safety rules and procedures.</li></ul>Preferred Skills<ul><li>Good coordination and follow-up skills.</li><li>Ability to work with different departments and nationalities.</li><li>Problem-solving mindset and willingness to support field operations.</li><li>Time management and attention to detail.</li><li>Professional attitude and teamwork spirit.</li></ul>Working Conditions<ul><li>Based at mining project site.</li><li>May require long working hours, shift work, or rotation schedule.</li><li>Must comply with all site safety, security, and company policies.</li></ul>Reporting To<ul><li>Site Supervisor / Project Coordinator / Site Manager</li></ul>For a mining company, this position can also be titled:<ul><li>Site Administrative Assistant</li><li>Project Assistant</li><li>Operations Assistant</li><li>Site Coordinator Assistant</li></ul>Job Type: Full-timePay: ﷼2,000.00 - ﷼2,500.00 per monthWork Location: In person

Assistant (Mining Project)

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide. 
Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 
Our office in Saudi Arabia is currently seeking a highly motivated and experienced Administrative Assistant to join our dynamic team. 
Role Overview

The main objective of the role is to provide high-quality administrative, government relations and operational support within Fulkrum&rsquo;s business in the Kingdom of Saudi Arabia.

This includes maintaining accurate employee and government records, coordinating administrative processes, supporting payroll and finance administration, and ensuring documentation is processed in a timely, organised and compliant manner.

The Administrative Assistant contributes to Fulkrum&rsquo;s goals and values by delivering a responsive, reliable and well-organised administrative service, supporting a positive employee experience and helping the business meet its local compliance and operational requirements. 
Key Responsibilities and Duties

Government Relations and Employee Services
<ul>
<li>Assist with government transactions and employee administration through relevant KSA platforms, including Qiwa, Muqeem, Absher Business, Mudad and GOSI.</li>
<li>Process and track employee-related government requirements, including:
<ul><li>work permits and Iqama renewals</li>
<li>exit/re-entry visas</li>
<li>employee transfers</li>
<li>employee registration and updates on government platforms</li>
</ul></li><li>Maintain accurate and up-to-date records of all government transactions, employee documentation and key compliance deadlines.</li>
<li>Coordinate with employees, internal departments and relevant government bodies to ensure documentation and transactions are completed accurately, on time and in line with local requirements.</li>
<li>Monitor expiry dates, required renewals and outstanding actions, escalating any risks, delays or issues to the HR &amp; Government Relations Manager as appropriate.</li>
<li>Support the preparation and collation of documentation required for audits, inspections or internal compliance checks.</li></ul> 


Administrative and HR Support
<ul>
<li>Support day-to-day administration relating to employee documentation, including contracts, letters, certificates and other employment-related records.</li>
<li>Maintain employee files, trackers and filing systems, ensuring records are accurate, complete, secure and easily accessible when required.</li>
<li>Support onboarding administration, employee record updates and routine HR reporting.</li>
<li>Assist with payroll preparation by collating and checking information relating to new joiners, leavers, leave, allowances and other relevant employee changes</li>
<li>Prepare and maintain trackers, logs and registers for employee records, government activity, payroll inputs and other key administrative matters.</li>
<li>Provide general office and team administration support as required, including document preparation, correspondence, meeting coordination and other day-to-day support activities.</li>
<li>Handle sensitive employee and business information with a high level of confidentiality, professionalism and integrity.</li></ul> 


Finance and Operational Support
<ul>
<li>Support finance administration relating to vendor and employee-related payments, ensuring supporting documentation is complete and properly recorded.</li>
<li>Support the coordination of client billing administration, including invoice submission tracking and follow-up where required.</li>
<li>Assist with the monitoring of outstanding payments.</li>
<li>Support Zakat and tax tracking deadlines and coordinating with the Finance team or external advisers as required.</li>
</ul>
Continuous Improvement and Team Support
<ul>
<li>Contribute to the continuous improvement of administrative processes, filing systems, trackers and document control practices to improve efficiency, accuracy and compliance.</li>
<li>Build effective working relationships with employees, managers, clients, vendors and external stakeholders to support smooth day-to-day operations.</li>
<li>Provide flexible support to the wider team as required, in line with business needs and Fulkrum&rsquo;s collaborative working approach.</li></ul> 


Skills and Qualifications

Education

Bachelor&rsquo;s degree or Diploma in Business Administration, Accounting or a related field. 
Experience
<ul>
<li>Previous experience in administration, government relations, HR support, payroll support, finance administration or a similar coordination role within Saudi Arabia is desirable.</li>
<li>Experience of supporting employee-related administration and working with Saudi government platforms would be highly beneficial.</li></ul> 


Knowledge and Skills
<ul>
<li>Strong administrative, organisational and record-keeping skills.</li>
<li>Excellent attention to detail and data accuracy.</li>
<li>Ability to manage multiple tasks, prioritize effectively and meet deadlines in a fast-paced environment.</li>
<li>Good understanding of basic finance administration, including payments, invoicing, supporting documentation and local statutory processes.</li>
<li>Familiarity with Saudi labour regulations and relevant government platforms would be an advantage</li>
<li>Proficient in Microsoft Office, particularly Excel, Word and Outlook.</li>
<li>Strong communication and interpersonal skills, with the ability to work effectively with employees, managers, government authorities, vendors and clients.</li>
<li>High standards of confidentiality, professionalism and integrity.</li>
<li>Proactive, organised and able to work both independently and as part of a team.</li>
<li>Arabic and English language skills are required.</li></ul> 


HSE Awareness

All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the onboarding process. 
Why Join Us?

This is an exciting opportunity for a driven Administration Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 
Apply now and become a valued part of our growing team! 
Fulkrum</div>

Administrative Assistant

<div>Plant HR Administrator (Saudi Arabia)
Overview: 
The Plant HR Administrator is responsible for providing comprehensive human resources support within a manufacturing plant. This role encompasses administrative HR tasks, recruitment coordination, payroll support, employee relations, and compliance with Saudi labor regulations. The position is key to ensuring smooth HR operations, supporting plant leadership, and fostering a positive workplace culture.
Key Responsibilities:<ul><li>
Coordinate and manage administrative HR functions, including recruitment, onboarding, orientation, and offboarding of plant personnel</li><li>
Maintain and update employee records, manage HR documentation, and ensure confidentiality of sensitive information</li><li>
Support payroll processing, attendance tracking, and leave management; conduct monthly audits of work leaves and absences</li><li>
Handle employee benefits administration, including medical insurance, GOSI, WPS, MHRSD, Qiwa, and Mudad processes</li><li>
Assist with performance appraisal processes, training records, and employee development initiatives</li><li>
Coordinate and support employee programs, events, and recognition activities to promote a positive workplace environment</li><li>
Serve as the primary point of contact for HR-related queries from plant employees and management</li><li>
Ensure compliance with Saudi labor laws, company policies, and health and safety regulations</li><li>
Prepare HR reports and maintain accurate records for audits and management review1</li><li>
Liaise with plant leadership, external agencies, and government entities as required.</li></ul>
Qualifications and Skills:<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>
2&ndash;4 years of HR administration experience, preferably in a manufacturing or plant environment</li><li>
Strong knowledge of Saudi labor laws, HR policies, and government portals (GOSI, MHRSD, Qiwa, Mudad)</li><li>
Proficiency in Microsoft Office (Excel, Word, PowerPoint) and HR management systems</li><li>
Excellent organizational, communication, and interpersonal skills; fluency in English required, Arabic is an advantage</li><li>
High attention to detail, ability to handle confidential information, and strong problem-solving skills</li><li>
Team player with a proactive and positive attitude</li></ul>
We Offer:<ul><li>
Opportunity to work for the global leader of above ground fuel storage industry and develop your career further</li><li>
Ongoing industry training and certifications i.e. health and safety etc.</li><li>
Competitive remuneration and benefits as per local law</li><li>
High-end equipment</li></ul>
Are you excited about joining a highly diverse international team and the prospect of contributing to an industry-leader in emissions-mitigation equipment for aboveground storage tanks? We will be excited to receive your CV and motivation letter. 
 
About HMT: 
HMT is the world leader in emissions-mitigation equipment for aboveground storage tanks. Our agile team enables owners and operators to help them meet a full range of storage and environmental challenges, including emissions reduction, tank capacity optimization, and inventory utilization. We engineer tank systems that exceed safety standards, reduce downtime, extend maintenance intervals and, most importantly, protect the environment.</div>

Plant HR Administrator (Saudi Arabia)

Muscat Engineering Consultancy LLC

<div>
 
 
 Job Description
 
 
 
 
 
 
 Job Title: HR Administrator
 
 
 Department: HR
 
 
 Reports to: Globel HR Director
 
 
 Effective Date: ASAP
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 The HR Administrator position is responsible for aligning business objectives with employees and management in designated business units. The position formulates partnerships across the HR function to deliver value-added service to management and employees that reflects the business objectives of the organization. The HR Administrator maintains an effective level of business literacy about the business unit's financial position, its midrange plans, its culture and its competition.
 
 
 
 
 
 
 
 Supervisory Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 This position has no direct supervisory responsibilities but does serve as supportive for other positions in the department.
 </li>
 </ul>
 
 
 
 
 
 Duties/Responsibilities:
 
 
 <ul>
 <li>
 Conducts weekly meetings with respective business units.
 </li>
 <li>
 Consults with line management, providing HR guidance when appropriate.
 </li>
 <li>
 Analyzes trends and metrics in partnership with the HR group to develop solutions, programs and policies.
 </li>
 <li>
 Manages and resolves complex employee relations issues. Conducts effective, thorough and objective investigations.
 </li>
 <li>
 Work closely with PR related employee&rsquo;s affairs
 </li>
 <li>
 Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partners with the legal department as needed/required.
 </li>
 <li>
 Provides day-to-day performance management guidance to line management (e.g., coaching, counseling, career development, disciplinary actions).
 </li>
 <li>
 Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
 </li>
 <li>
 Provides HR policy guidance and interpretation.
 </li>
 <li>
 Develops contract terms for new hires, promotions and transfers.
 </li>
 <li>
 Assists international employees with expatriate assignments and related HR matters.
 </li>
 <li>
 Provides guidance and input on business unit restructures, workforce planning and succession planning.
 </li>
 <li>
 Identifies training needs for business units and individual executive coaching needs.
 </li>
 <li>
 Participates in evaluation and monitoring of training programs to ensure success. Follows up to ensure training objectives are met.
 </li>
 <li>
 Performs other related duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Required Skills/Abilities:
 
 
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Excellent interpersonal and customer service skills.
 </li>
 <li>
 Excellent organizational skills and attention to detail.
 </li>
 <li>
 Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
 </li>
 <li>
 Ability to acquire a thorough understanding of the organization&rsquo;s hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors.
 </li>
 <li>
 Excellent time management skills with a proven ability to meet deadlines.
 </li>
 <li>
 Strong analytical and problem-solving skills.
 </li>
 <li>
 Proficient with Microsoft Office Suite or related software.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience:
 
 
 
 
 
 <ul>
 <li>
 Minimum of 5 years of experience in human resource oil &amp; gas industry .
 </li>
 <li>
 Working knowledge of multiple human resource disciplines, including compensation practices, organizational diagnosis, employee and union relations, diversity, performance management, and federal and state respective employment laws.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 </ul>
</div>

Human Resources Administrator

Siemens Energy

<div>A Snapshot of Your Day<div></div><div> 
As an HR Project Specialist at Siemens Energy, you will engage with HR leadership and business partners to drive impactful HR projects that foster organizational growth and transformation in Saudi Arabia. You will collaborate with diverse teams to design and implement effective people strategies, ensuring that growth initiatives are on track while providing data-driven insights to stakeholders. Expect a dynamic team culture that values proactive problem-solving and innovation, where your contributions will directly support Siemens Energy&rsquo;s mission to create a sustainable future. 
</div><div>
How You&rsquo;ll Make an Impact<div> 
<ul><li>
Collaborate with HR Head and HRBPs on HR projects supporting organizational growth in Saudi Arabia.</li><li>
Design and implement people strategies in partnership with HR teams and business areas.</li><li>
Monitor key HR metrics and present insights to stakeholders.</li><li>
Identify and address people-related risks and project bottlenecks proactively.</li><li>
Suggest process improvements to tackle complex challenges.</li><li>
Ensure alignment with KSA labor regulations and HR best practices.</li></ul>
What You Bring<div> 
<ul><li>
Bachelor&rsquo;s degree or higher in a related field.</li><li>
Minimum 5 years of HR experience in a matrix multinational organization.</li><li>
Proven expertise in HR operations, organizational development, and project management.</li><li>
Experience in business growth and ramp-up environments.</li><li>
Knowledge of KSA labor regulations and HR methodologies.</li><li>
Excellent command of Arabic and English, with a proactive problem-solving mindset.</li></ul><div></div><div> 
About the Team</div><div> 
</div><div>
Our Human Resources department is essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.</div><div> 
</div><div>
Who is Siemens Energy?</div><div> 
</div><div>
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. 
</div><div></div> 
<div>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. 
</div><div></div> 
<div>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</div><div></div><div> 
Our Commitment to Diversity</div><div> 
</div><div>
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.</div><div> 
</div><div>
Rewards/Benefits</div><div><ul><li>
Competitive Salary Package
</li><li>Targeted Bonus
</li><li>Medical benefits
</li><li>Employee Benefits</li></ul></div><div>
https://jobs.siemens-energy.com/jobs</div><div>
The job posting will remain open for applications for 14 days from the posting date.</div><div></div><div> 
#LI-JG1</div></div></div></div></div><div></div>

HR Project Specialist - Siemens Energy, Dammam KSA

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