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executive assistant

Teach The World Foundation

Position SummaryThe Executive Assistant to the CEO and President provides high-level administrative, coordination, and communication support to TTWF&rsquo;s leadership &mdash; the President in Pakistan and the CEO in the USA. This role requires exceptional organizational and interpersonal skills, attention to detail, and the ability to operate effectively across time zones.The position involves managing complex schedules, coordinating cross-regional communication, handling confidential information, and serving as a trusted liaison between leadership, internal teams, and external partners. Flexibility in working hours is required to align with the CEO&rsquo;s schedule in the USA.Essential Duties and ResponsibilitiesExecutive &amp; Administrative Support:<ul><li>Manage and coordinate the President&rsquo;s and CEO&rsquo;s calendars, meetings, and travel across multiple time zones, adjusting working hours as needed for U.S.&ndash;Pakistan coordination.</li><li>Prepare meeting briefs, presentations, and reports with accuracy and attention to detail.</li><li>Track action items and ensure timely follow-up on deliverables for both executives.</li><li>Plan and manage logistics for executive travel, meetings, and events (local, international, online, or in-person).</li></ul>Communication &amp; Coordination:<ul><li>Serve as the key liaison between the President, CEO, and internal/external stakeholders.</li><li>Draft and manage correspondence, ensuring clarity, professionalism, and consistency in tone.</li><li>Schedule and facilitate virtual meetings (Google Meet/Zoom), ensuring documentation and follow-up actions are completed.</li><li>Maintain discretion and integrity while handling all executive communications and confidential information.</li></ul>Stakeholder &amp; External Engagement:<ul><li>Represent the Executive Office with professionalism and cultural sensitivity while liaising with donors, partners, board members, and government officials.</li><li>Support cross-regional communication between executive leadership, the Board, and internal teams.</li></ul>Office &amp; Information Management:<ul><li>Maintain accurate and organized digital filing systems and documentation.</li><li>Monitor executive correspondence, prioritize urgent matters, and ensure timely responses.</li><li>Support preparation of executive reports, board decks, and donor presentations.</li></ul>Education:Bachelor&rsquo;s degree in business administration, Management, or a related field (master&rsquo;s preferred).Experience:2&ndash;5 years of experience supporting senior leadership in an administrative or executive assistant capacity.Job Type: Full-timeWork Location: In person

Executive Assistant

UBL - United Bank Limited

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. &nbsp;
 
 
 &nbsp;
 
 
 Responsibilities
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Draft slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
</div>

Citi

<div>
 The Senior Executive Assistant provides direct support to the Citi Country Officer Banking Head (CCOBH), as well as senior leadership within the franchise by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Directly supports the Citi Country Officer and Banking Head and generally supports senior leadership in the franchise.
 </li>
 <li>
 Manages day to day calendar(s) of Citi Country Officer and Banking Head.
 </li>
 <li>
 Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls.
 </li>
 <li>
 May prepare and review materials and correspondence for meetings.
 </li>
 <li>
 Assist with creation/modification of presentations, spreadsheets, and other various documents.
 </li>
 <li>
 Plans and arranges travel schedules, agendas, and visa invitations.
 </li>
 <li>
 Liaises with consulates for visa-related matters.
 </li>
 <li>
 Manages international traveler logistics, including car transportation, security arrangements, and hotel coordination.
 </li>
 <li>
 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
 </li>
 <li>
 Handles regulatory correspondence dissemination and reporting for CCO travel.
 </li>
 <li>
 Manage contract lifecycle for NEMs.
 </li>
 <li>
 Manages billing-related activities for trade associations associated with the franchise.
 </li>
 <li>
 Orders supplies and process invoices through Procure to Pay system.
 </li>
 <li>
 Process and follow-up on Virtual Requests.
 </li>
 <li>
 Assists in ad-hoc reports special projects as needed.
 </li>
 <li>
 Trains, coaches or guides other administrative staff when required.
 </li>
 <li>
 Obtains CGE approvals for the CCO office, particularly for activities related to government officials.
 </li>
 <li>
 Coordinates Power of Attorney (POA) documentation.
 </li>
 <li>
 Provides backup support to EPSA in managing client and employee events.
 </li>
 <li>
 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Previous office administration experience preferably within a large and complex financial services or similar organization
 </li>
 <li>
 Highly proficient in Microsoft Office
 </li>
 <li>
 Consistently demonstrates clear and concise written and verbal communication skills
 </li>
 <li>
 Demonstrated ability to quickly gain command of new systems
 </li>
 <li>
 Self-motivated and detail oriented
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor's/University degree or equivalent experience
 
 
 </li>
 </ul>
 ------------------------------------------------------
 
 
 
 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
 ------------------------------------------------------
 
 
 
 Job Family:
 
 
 
 Administrative Support
 
 
 ------------------------------------------------------
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 ------------------------------------------------------
 
 
 
 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
 ------------------------------------------------------
 
 
 
 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
 ------------------------------------------------------
 
 
 
 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 
 
 Accessibility at Citi.
 
 
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Senior Executive Assistant

Zue Pvt Ltd

Location: Main Shahra-e-Faisal, Karachi Shift Timings: 07:00 PM to 04:00 AM PST Working Days: Monday to Friday Employment Type: Full Time and OnsiteCore Responsibilities:<ul><li>Meeting, Workflow &amp; Task Enforcement</li><li>Operational Reporting</li><li>KPIs, documentation, and reporting lead</li><li>Task management and a process controller</li><li>Third-Party &amp; Vendor Follow-Up</li><li>Employee Learning &amp; Apprenticeship Program</li></ul>Required Traits:<ul><li>Extremely organized, structured, and process-minded</li><li>Persistent, assertive, and unafraid of follow-up</li><li>Strong writing and documentation skills</li><li>Process-driven and detail-oriented (attention to detail)</li><li>Comfortable holding others accountable, even senior people</li><li>Able to turn conversations into structured tasks</li><li>Strong written communication (clear, bullet-style, professional)</li></ul>Experience:<ul><li>Prior experience and exposure in Executive Assistant, Project Coordinator, Operations Associate, PMO Assistant, Program Coordinator, Administrative Analyst, or Scrum Master support role</li><li>Handling task tracking, reporting, or project scheduling</li><li>Exposure to accountability follow-up</li><li>Experience with tools such as Zoho, Jira, Asana, Monday.com, Excel, Teams/Zoom/Slack</li></ul>Benefits:<ul><li>OPD and IPD Health facility for self, dependents, and parents</li><li>Life Insurance Coverage for self</li><li>Fuel Card for Male Employees</li><li>Free Pick &amp; Drop for Female Employees</li><li>In-House Gym Facility</li><li>Paid Leaves &amp; US Holidays</li><li>Referral Bonus</li></ul>Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>If selected? Would you be able to join immediately?</li><li>Residential Area in Karachi?</li><li>Are you comfortable working onsite from 07:00 PM to 04:00 AM PST (Night Shift)?</li></ul>Work Location: In person

Project Coordinator & Executive Assistant

Maverick Enterprises

I am seeking a highly organized, energetic, and polished Executive Assistant to serve as my primary professional support in a fast-scaling tech startup. This role is designed for a professional who thrives in a dynamic environment and possesses the &quot;Executive Presence&quot; to represent the CEO&rsquo;s office globally.You will be more than a coordinator; you will be an intuitive &quot;right-hand,&quot; responsible for seamlessly integrating the CEO&rsquo;s complex schedule and global commitments to ensure peak operational focus at all times.Core Responsibilities<ul><li>Global Mobility: Manage complex international itineraries, visas, and luxury travel. Accompany the CEO on global trips to ensure seamless operations abroad.</li><li>Startup Agility: Act as a high-speed liaison between the CEO and the tech team, ensuring all &quot;action items&quot; are moving forward.</li><li>Strategic Gatekeeping: Manage all incoming communications and visitors with high-level diplomacy, charm, and intelligence.</li><li>Executive Atmosphere: Maintain a high-vibe, organized, and professional office environment that reflects the startup&rsquo;s modern culture.</li></ul><ul><li>Executive Presence: Impeccable grooming, a sophisticated aesthetic, and a vibrant, high-energy personality.</li><li>Late-Shift Compatibility: Comfortable with a 3:00 PM &ndash; 11:00 PM schedule.</li><li>Intuitive Presence: High EQ&mdash;someone who can &quot;read the room,&quot; anticipate needs, and provide a supportive, loyal presence.</li></ul>Global Conference &amp; Networking Liaison:<ul><li>On-Site Representation: Accompany the CEO to international tech conferences (e.g., LEAP, GITEX, ETC). You will be responsible for managing the CEO&rsquo;s booth/suite, greeting VIP guests, and facilitating introductions.</li><li>Social Diplomacy: Attend high-level dinners and networking events. You must possess the social grace and charm to engage with founders, investors, and partners, acting as a polished extension of the CEO&rsquo;s brand.</li><li>Travel Intelligence: Handle all real-time logistics during travel (on-the-fly meeting changes, transport, and hosting) so the CEO can focus entirely on networking and closing deals.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs150,000.00 per monthWork Location: In person

Executive Assistant to the CEO

Falcon-i Pvt Ltd

Key Responsibilities: <ul><li>Manage and professionally handle official correspondence, including legal notices, regulatory communications, and compliance documentation.</li></ul><ul><li>Draft, review, and coordinate executive-level letters, contracts, and formal documentation.</li></ul><ul><li>Oversee finance-related coordination, including:</li></ul>✓ Liaison with Accounts &amp; Finance department✓ Invoice verification and payment follow-ups✓ Expense monitoring and financial documentation review✓ Assisting in budgeting discussions and management reporting.Supervise tax-related matters, including: ✓ Coordination with tax consultants, auditors, and regulatory bodies✓ Monitoring tax filings, statutory deadlines, and compliance requirements✓ Reviewing tax correspondence and maintaining documentation<ul><li>Maintain confidential legal, financial, and compliance records.</li></ul><ul><li>Coordinate with internal departments and external stakeholders on behalf of the CEO.</li></ul><ul><li>Manage executive calendar, meeting documentation, and strategic follow-ups.</li></ul><ul><li>Support operational and administrative matters aligned with executive priorities.</li></ul><ul><li>Assist with personal tasks and errands as needed.</li></ul>Qualifications &amp; Experience: <ul><li>Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, Law, or a related field.</li></ul><ul><li>Prior experience supporting senior management / C-Level executives preferred.</li></ul><ul><li>Experience dealing with tax consultants or auditors will be an added advantage.</li></ul><ul><li>Strong organizational and time-management skills, with the ability to prioritize and handle multiple tasks simultaneously.</li></ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li></ul><ul><li>High level of professionalism and discretion in handling confidential information.</li></ul><ul><li>Ability to work independently and as part of a team.</li></ul><ul><li>Strong problem-solving skills and attention to detail.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li></ul><ul><li>Opportunities for professional growth and development.</li></ul><ul><li>A collaborative and supportive work environment</li></ul>Job Type: Full-timePay: From Rs120,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Assistant & Compliance Officer to the CEO

Nutralfa Pvt. Ltd.

Key Responsibilities:<ul><li>Extract contact details and company information from portals and websites</li><li>Conduct web research to identify potential leads and decision-makers</li><li>Maintain and update lead data in Excel sheets</li><li>Support CEO with administrative tasks</li><li>Assist with social media posting and content coordination</li><li>Organize digital files and maintain documentation</li></ul>Requirements:<ul><li>Strong internet research skills</li><li>Good command of Excel</li><li>Tech-savvy and comfortable using online platforms</li><li>Organized and detail-oriented</li><li>Good written communication skills</li><li>Education: High school / Intermediate / Fresh candidates welcome</li></ul>Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

Executive Assistant – Lead Generation & Digital Support

Explore 357+ Executive assistant in Charge Jobs In Karachi this February. Find roles across top companies and apply now to boost your career.

357 executive assistant jobs In Charge Jobs In Karachi

Executive Assistant

Executive Assistant

Senior Executive Assistant

Project Coordinator & Executive Assistant

Executive Assistant to the CEO

Executive Assistant & Compliance Officer to the CEO

Executive Assistant – Lead Generation & Digital Support