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office administrator Jobs in The Division Of Science Physics Dr Fernando Quevedo Jobs In The Division Of Engineering Mnbl Dr Rafael Song Jobs In Abu Dhabi

office administrator

executive assistant

Wio Bank

<div>
 <strong>
  About Wio
  <br/>
  <br/>
 </strong>
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
 <br/>
 <br/>
 If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise&mdash;this may be the perfect opportunity for you.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 Executive Support
 <br/>
 <br/>
 <ul>
  <li>
   Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
  </li>
  <li>
   Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
  </li>
  <li>
   Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
  </li>
  <li>
   Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
   <br/>
   <br/>
  </li>
 </ul>
 Meeting &amp; Event Coordination
 <br/>
 <br/>
 <ul>
  <li>
   Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
  </li>
  <li>
   Coordinate executive events&mdash;both internal and external&mdash;including logistics, communications, and resource planning.
   <br/>
   <br/>
  </li>
 </ul>
 Office &amp; Administrative Management
 <br/>
 <br/>
 <ul>
  <li>
   Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
  </li>
  <li>
   Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
  </li>
  <li>
   Identify and recommend improvements to optimize administrative workflows and increase efficiency.
   <br/>
   <br/>
  </li>
 </ul>
 Project &amp; Initiative Support
 <br/>
 <br/>
 <ul>
  <li>
   Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
  </li>
  <li>
   Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
   <br/>
   <br/>
  </li>
 </ul>
 Confidentiality &amp; Professionalism
 <br/>
 <br/>
 <ul>
  <li>
   Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
  </li>
  <li>
   Maintain a high standard of professionalism in all communications and interactions, internally and externally.
   <br/>
   <br/>
  </li>
 </ul>
 What We&rsquo;re Looking For
 <br/>
 <br/>
 <ul>
  <li>
   Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
  </li>
  <li>
   Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
  </li>
  <li>
   Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
  </li>
  <li>
   Strong sense of ownership, discretion, and attention to detail.
  </li>
  <li>
   Ability to work independently, adapt quickly, and handle confidential information with care.
   <br/>
   <br/>
  </li>
 </ul>
 Why Join Us
 <br/>
 <br/>
 At Wio, we&rsquo;re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
</div>


Executive Assistant

VentureOne

<div>
 <p>
  <strong>
   About the company
  </strong>
 </p>
 <p>
  VentureOne is building a new venture focused on next-generation robotics, developing intelligent service robots designed to operate safely and efficiently in human environments. The mission of this venture is to improve productivity, safety, and efficiency across high-impact industries by deploying versatile robotic systems.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The
  <strong>
   Executive Assistant
  </strong>
  will serve as a trusted partner to VentureOne&rsquo;s executive leadership, providing high-level administrative support and enabling the team to operate at peak efficiency. This role requires exceptional communication skills, strong judgment, discretion, and the ability to anticipate needs in a fast-moving, entrepreneurial environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Executive Support &amp; Operations
  </strong>
 </p>
 <ul>
  <li>
   Manage complex calendars, scheduling, and meeting coordination across time zones.
  </li>
  <li>
   Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions.
  </li>
  <li>
   Coordinate travel logistics, itineraries, and expense reporting.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Communication &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Act as a primary point of contact between executives, internal teams, and external partners.
  </li>
  <li>
   Draft, review, and manage professional correspondence on behalf of leadership.
  </li>
  <li>
   Facilitate timely communication and ensure alignment across departments.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Project &amp; Workflow Management
  </strong>
 </p>
 <ul>
  <li>
   Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.
  </li>
  <li>
   Support special projects and research assignments, providing data, insights, and summaries.
  </li>
  <li>
   Help design and streamline internal processes to improve organizational efficiency.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Meeting &amp; Event Management
  </strong>
 </p>
 <ul>
  <li>
   Plan and coordinate internal and external meetings, offsites, board sessions, and events.
  </li>
  <li>
   Take clear meeting notes, summarize key decisions, and monitor action items.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office &amp; Operational Support (as needed)
  </strong>
 </p>
 <ul>
  <li>
   Assist with office management tasks, vendor coordination, and resource planning.
  </li>
  <li>
   Support recruiting efforts by coordinating interviews and onboarding documentation.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   7+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.
  </li>
  <li>
   Exceptional organizational and multitasking abilities.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   High emotional intelligence and the ability to work cross-functionally.
  </li>
  <li>
   Proficiency with productivity tools (Microsoft 365, etc).
  </li>
  <li>
   Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Experience in high-growth environments (venture capital, private equity, startups, finance, tech, or consulting).
  </li>
  <li>
   Ability to manage projects independently and make decisions on behalf of leadership.
  </li>
  <li>
   Strong problem-solving skills and proactive mindset.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Join us to drive innovation and shape the future of technology!
 </p>
</div>


Siemens Energy

<div><p><b>A Snapshot of the Day</b></p><p>
As Executive Assistant, you will play a vital role in ensuring the smooth and efficient operation of one of the Exec's in the GT Business of Siemens Energy. You will act as a trusted partner, managing priorities, communications, and key interactions across internal and external stakeholders.</p><p><b>
How You&rsquo;ll Make an Impact</b></p><ul><li>
Provide comprehensive and confidential executive support to the Exec's Business ensuring seamless coordination across meetings, engagements, and strategic priorities.</li><li>
Serve as the central point of contact for the Exec, liaising effectively with senior executives, government entities, business partners, and internal teams.</li><li>
Manage complex calendars and schedules, exercising sound judgment to prioritize commitments, resolve conflicts, and ensure timely preparation of required materials.</li><li>
Organize and coordinate domestic and international travel, including approvals, itineraries, logistics, visas, and expense reporting.</li><li>
Prepare and review presentations, reports, and briefing documents to support executive communications and decision-making.</li><li>
Oversee correspondence and ensure high-quality standards in all communications issued from the office.</li><li>
Coordinate high-level meetings and events, ensuring agendas, minutes, and follow-ups are managed with precision and confidentiality.</li><li>
Collaborate closely with other executive assistants, corporate functions, and business units to ensure alignment across the organization.</li><li>
Uphold the highest standards of professionalism, discretion, and cultural awareness in all interactions.</li></ul><p><b>
What You Bring</b></p><ul><li>
Bachelor&rsquo;s degree or equivalent qualification from a reputable institution.</li><li>
Minimum of 7 years&rsquo; experience supporting senior executives within an international or corporate environment.</li><li>
Demonstrated ability to handle multiple priorities with accuracy, discretion, and a proactive mindset.</li><li>
Excellent interpersonal and communication skills, with the ability to engage confidently across diverse stakeholders.</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams); experience with SAP is an advantage.</li><li>
Strong organizational, time-management, and problem-solving skills, with the ability to deliver results under pressure.</li><li>
Fluent in English; knowledge of Arabic and/or German is an asset.</li></ul><p><b>
About the Team</b></p><p>
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.</p><p><b>
Who is Siemens Energy?</b><b>
</b></p><p>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
</p><p>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
</p><p>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</p><p><b>
Our Commitment to Diversity</b><b>
</b></p><p>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</p><p><b>Rewards/Benefits</b></p><ul><li>
Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul><p>https://jobs.siemens-energy.com/jobs</p><p>
#LI-AZ01</p></div>

PROPERTY SHOP INVESTMENT

<p><b>Company Description</b></p><p>Property Shop Investment (PSI), established in 2007 and headquartered in Abu Dhabi, is the largest private real estate company in the region. Renowned for its exceptional performance and industry influence, PSI has earned top accolades such as the Al Dar Top Performing Agency awards for several years. PSI offers a broad spectrum of real estate services, including property brokerage, development consultancy, real estate marketing, and property management, designed to deliver a seamless real estate experience. With a dynamic team comprising experts from sales, leasing, marketing, and business development, PSI consistently sets industry benchmarks. The company operates from multiple locations in Abu Dhabi and Dubai, including its head office at Addax Tower, Al Reem Island.</p><p><b>Role Description</b></p><p>This is a full-time, on-site role located in Abu Dhabi for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will provide high-level administrative support, including managing the CEO's daily schedule, composing correspondence, preparing expense reports, and supporting business needs. The role involves managing internal and external communications, scheduling meetings, organizing events, and ensuring the smooth running of the executive office operations. The ideal candidate will act as a key liaison and maintain confidentiality while supporting a dynamic and fast-paced work environment.</p><p><b>Qualifications</b></p><ul><li>Experience in Executive Administrative Assistance and Executive Support</li><li>Proficiency in diary management and organizing the CEO's schedule</li><li>Competence in preparing and managing expense reports</li><li>Strong expertise in Administrative Assistance and managing office operations</li><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>Ability to work independently and handle sensitive information with discretion</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred</li></ul><p>Job Type: Full-time</p>

Executive Assistant to CEO

Blackstone

<div><div>Blackstone is the world&rsquo;s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at <div>www.blackstone.com</div>. Follow @blackstone on <div>LinkedIn</div>, <div>X</div>, and <div>Instagram</div>.</div><div><br>
Business Unit:<br>
Institutional Client Solutions (&ldquo;ICS&rdquo;)</div><div><br>
Job Title:<br>
Executive Assistant</div><ul><li>
Providing 1:1 support to an SMD</li><li>
Extensive diary management; coordinating internal and external meetings in the UK, US and Europe.</li><li>
Working regularly with internal and external EA&rsquo;s to coordinate meetings/calls over different time zones.</li><li>
Organizing and international travel arrangements, including flights, cars, hotels, visas, etc.</li><li>
Tracking meetings and updating information in the Salesforce CRM system.</li><li>
Help in coordinating Roadshows and marketing trips.</li><li>
Collation of marketing materials when required, working closely with the Marketing Assistants.</li><li>
Monthly reconciliation of the professionals&rsquo; expenses, using Concur.</li><li>
Monthly reporting of the professional&rsquo;s time management, using Kronos.</li></ul><div></div><div>
Qualifications and Experience:</div><ul><li>
EA experience from a similar professional/corporate background.</li><li>
Advanced MS Office Suite. Experience of diary management and travel.</li><li>
Great team player, working within a small team with different demands.</li><li>
Good communication skills and able to set priorities independently.</li><li>
Experience with Concur, Zoom and Book-It system would be an asset.</li><li>
Candidate has to demonstrate high flexibility of working out of hours.</li><li>
Fluent English essential.</li></ul><div><br>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.</div><div></div><div><br>
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.</div><div><br>
Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.</div><div></div><div>
If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).</div><div></div><div>
Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:</div><ul><li><div>
Attending client meetings where you are discussing Blackstone products and/or and client questions;</div></li><li><div>
Marketing Blackstone funds to new or existing clients;</div></li><li><div>
Supervising or training securities licensed employees;</div></li><li><div>
Structuring or creating Blackstone funds/products; and</div></li><li><div>
Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.</div></li></ul><div></div><div><br>
Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.<br>
<br>
To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered &quot;prefer not to say&quot;). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.</div></div>

ICS Executive Assistant, Abu Dhabi

First Abu Dhabi Bank

<p>Join the UAE's largest bank and one of the world's largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation.</p><p>We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry.</p> Job Description <p>Provide end to end secretarial and administrative support exclusive to Asset Management department in order to facilitate effective and smooth business operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.</p><p><strong>KEY ACCOUNTABILITIES:</strong></p><ul><li>Provide complete executive assistance and administrative support to the management, to facilitate the smooth functioning of the department / business unit processes and allow him to concentrate on mainstream activities.</li><li>Observe confidentiality procedures and register and track accountable documentation to ensure security and control</li><li>Provide time management to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.</li><li>Arrange meetings, draft the topics of the agenda and prepare minutes of meetings as required.</li><li>Provide efficient personal assistance and correspondence support, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.</li><li>Act as first point of contact for both internal and external parties and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed.</li><li>Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.</li><li>Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.</li><li>Screen and respond to incoming calls and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the SMD as instructed and as per procedures.</li><li>Assist in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.</li><li>Review, develop and improve on establish workflow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines;</li><li>Perform other similar or related duties as required or assigned by the Line Manager.</li></ul> Qualifications <p><strong>Minimum Qualifications:</strong></p><ul><li>5+ years of experience.</li><li>Previous experience supporting C-Suite or ExCo level Management preferred.</li><li>Financial Services experience preferred. Ideally international banking.</li></ul><p><strong>Knowledge, Skills, and Attributes:</strong></p><ul><li>Ideally knowledgeable in agile and scrum methodology.</li><li>Experience in office management and handling of admin tasks;</li><li>Experience in researching and knowledge acquisition (documents, presentations, spreadsheets ).</li></ul>

Executive Assistant - Asset Management

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