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executive assistant - procurement department Jobs in Riyadh

executive assistant - procurement department

executive assistant procurement department

Qiddiya Investment Company

<div>The Qiddiya Investment Company is revolutionizing the concept of leisure and entertainment in Saudi Arabia, and we are looking for an experienced Executive Assistant to provide exceptional support to the Procurement Department. This role is key in facilitating procurement operations, ensuring seamless communication and administrative efficiency within the team.
As the Executive Assistant in the Procurement Department, you will manage executive schedules, coordinate procurement-related communications, and assist in project management activities. Your attention to detail and proactive approach will support the department in achieving its operational objectives.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements.</li>
<li>Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards.</li>
<li>Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow.</li>
<li>Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments.</li>
<li>Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met.</li>
<li>Maintain organized electronic and physical filing systems for procurement documents and contracts.</li>
<li>Handle sensitive information related to procurement activities with integrity and confidentiality.</li>
<li>Support the procurement team in administrative tasks, including vendor management and contract administration.</li>
<li>Assist in preparing presentations and reports for executive meetings and stakeholder engagements.</li>
</ul>Requirements<ul>
<li>
Bachelor's degree in Business Administration, Supply Chain Management, or a related field.</li>
<li>2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Outstanding written and verbal communication abilities.</li>
<li>High level of professionalism and ability to handle confidential information with discretion.</li>
<li>Multitasking ability and adaptability in a fast-paced work environment.</li>
<li>Experience in vendor management and understanding of procurement processes is highly desirable.</li>
</ul>
Benefits
Offering a comprehensive compensation and benefits package.</div>

Executive Assistant - Procurement Department

Qiddiya | القدية

<div>
 The Qiddiya Investment Company is revolutionizing the concept of leisure and entertainment in Saudi Arabia, and we are looking for an experienced Executive Assistant to provide exceptional support to the Procurement Department. This role is key in facilitating procurement operations, ensuring seamless communication and administrative efficiency within the team.
 
 
 As the Executive Assistant in the Procurement Department, you will manage executive schedules, coordinate procurement-related communications, and assist in project management activities. Your attention to detail and proactive approach will support the department in achieving its operational objectives.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements
 </li>
 <li>
 Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards
 </li>
 <li>
 Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow
 </li>
 <li>
 Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments
 </li>
 <li>
 Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met
 </li>
 <li>
 Maintain organized electronic and physical filing systems for procurement documents and contracts
 </li>
 <li>
 Handle sensitive information related to procurement activities with integrity and confidentiality
 </li>
 <li>
 Support the procurement team in administrative tasks, including vendor management and contract administration
 </li>
 <li>
 Assist in preparing presentations and reports for executive meetings and stakeholder engagements
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Supply Chain Management, or a related field
 </li>
 <li>
 2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Outstanding written and verbal communication abilities
 </li>
 <li>
 High level of professionalism and ability to handle confidential information with discretion
 </li>
 <li>
 Multitasking ability and adaptability in a fast-paced work environment
 </li>
 <li>
 Experience in vendor management and understanding of procurement processes is highly desirable
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Offering a comprehensive compensation and benefits package.
</div>

CONFDENDIAL

<div>
 
 
 Company Description
 
 
 
 The Academy was established to train and develop qualified workforce for the Kingdom&rsquo;s defense industries sector. The academy aims to fulfill localization targets and become among the top global Academies of technical excellence in defense by 2030.
 
 
 
 
 
 
 Role Information
 
 
 
 Position Title: CEO Executive Office Manager
 
 
 Department: CEO Executive Office
 
 
 Reports to: Chief Executive Officer
 
 
 Direct Reports: Executive Assistant
 
 
 
 
 
 
 Job Purpose
 
 
 
 The position is responsible for providing high level administrative support to the CEO and Chiefs, this includes managing high level meetings, travel arrangements and handling confidential information and maintaining standards of protocols in the executive office.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Maintain standards of protocols in the CEO Office and Chiefs.
 </li>
 <li>
 Coordinate high level appointments and meetings and oversee logistics and support staff.
 </li>
 <li>
 Manage and coach office staff and delegate assignments to ensure maximum productivity.
 </li>
 <li>
 liaise travel arrangements, including flight, hotel, and car rental reservations.
 </li>
 <li>
 Prepare meetings minutes for CEO and Chiefs meetings, and draft, review, and proofread reports and correspondence.
 </li>
 <li>
 Draft and review correspondences, letters, presentations and reports before submission to CEO and Chiefs.
 </li>
 <li>
 Answering telephone calls and emails from customers and clients and directing them to relevant staff
 </li>
 <li>
 Prepare and control office budget.
 </li>
 <li>
 Maintain appropriate office supplies and purchase stationery, furniture, electronics as required.
 </li>
 <li>
 Leverage technology in automating office duties and accountabilities, including implementing correspondence technologies.
 </li>
 <li>
 Keep track of Academy renewal of licenses/permits/registrations and ensure legal compliance.
 </li>
 <li>
 Formatting, edit, and proofread emails, letters, and documents.
 </li>
 <li>
 Implement and manage correspondence management system and adhere to data protection regulations.
 </li>
 <li>
 Maintain updated filing and tracing systems.
 </li>
 <li>
 Maintain confidentiality of sensitive correspondences.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field
 </li>
 <li>
 4 or more years of experience in executive support or related field, knowledge in graphic design is preferable.
 </li>
 <li>
 Ability to create and manage various reports (Expense Reports, Department Progress Reports, Completion Reports, etc.)
 </li>
 <li>
 Strong knowledge of office management systems and procedures
 </li>
 <li>
 knowledge of protocols
 </li>
 <li>
 Knowledge of travel arrangements and coordination
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Fluency in Arabic and Professional English languages
 </li>
 </ul>
 
 
</div>

CEO Office Manager

Jasara Program Management Company

<div>
 JASARA PMC is seeking a Procurement Assistant Manager - Policy &amp; Process Management to enhance our procurement department. In this pivotal role, you will be responsible for developing and implementing procurement policies and processes that align with the organization's strategic goals. You will work closely with various teams to ensure compliance with best practices and regulatory requirements while optimizing procurement efficiency. This position provides a unique opportunity to influence and shape procurement strategies that drive our civil engineering projects forward.
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Policy &amp; Process Development
 </li>
 <li>
 Assist in the creation, review, and standardization of procurement policies, procedures, and processes to ensure alignment with strategic goals
 </li>
 <li>
 Help to establish governance frameworks for policy approval, updates, and enforcement
 </li>
 <li>
 Identify and address gaps in existing processes, leveraging data analytics and best practices
 </li>
 <li>
 Use data insights to identify areas for process improvement and recommend innovative solutions
 
 
 </li>
 </ul>
 Monitor the impact of policy and process changes on operational efficiency and compliance
 
 
 <ul>
 <li>
 Compliance &amp; Governance
 </li>
 <li>
 Support the completion of audits and reviews to ensure compliance with established policies and processes
 </li>
 <li>
 Drive the implementation of standardized policies through effective communication and training programs
 
 
 </li>
 </ul>
 Collaborate with internal teams to ensure policy compliance and adherence to organizational objectives
 
 
 <ul>
 <li>
 Team Management and Development
 </li>
 <li>
 Work closely with Learning &amp; Development teams to design and deliver targeted training programs on standardized policies and processes
 </li>
 <li>
 Foster a collaborative and high-performance culture within the team
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 7+ years of experience in policy governance, process management, or similar roles, ideally in large-scale projects such as construction, real estate, or urban development
 </li>
 <li>
 Bachelor's or Master's degree in Supply Chain Management, Engineering, Quantity Surveying, Construction Project Management, Business, or related fields
 </li>
 <li>
 Preferred: CIPS (Chartered Institute of Procurement &amp; Supply), CPSM (Certified Professional in Supply Management), or CSCP (Certified Supply Chain Professional)
 </li>
 <li>
 Strong analytical skills with the ability to identify process gaps and propose solutions
 </li>
 <li>
 Experience of working in cross-collaborative environments and ensuring differing goals d needs align with overarching organizational strategy
 </li>
 <li>
 Fluency in English is required, with proficiency in Arabic highly desirable
 </li>
 <li>
 Understanding of the local cultural and business landscape in Saudi Arabia through work experience in the region preferred
 </li>
 </ul>
</div>

Procurement Assistant Manager - Policy & Process Management

JASARA PMC

JASARA PMC is seeking a Procurement Assistant Manager - Policy & Process Management to enhance our procurement department. In this pivotal role, you will be responsible for developing and implementing procurement policies and processes that align with the organization's strategic goals. You will work closely with various teams to ensure compliance with best practices and regulatory requirements while optimizing procurement efficiency. This position provides a unique opportunity to influence and shape procurement strategies that drive our civil engineering projects forward.
 
Requirements: 
1. Policy & Process Development
 <ul>
<li>Assist in the creation, review, and standardization of procurement policies, procedures, and processes to ensure alignment with strategic goals.</li>
<li>Help to establish governance frameworks for policy approval, updates, and enforcement.</li>
<li>Identify and address gaps in existing processes, leveraging data analytics and best practices.</li>
<li>Use data insights to identify areas for process improvement and recommend innovative solutions.</li>
</ul>
Monitor the impact of policy and process changes on operational efficiency and compliance
 
2. Compliance & Governance
 <ul>
<li>Support the completion of audits and reviews to ensure compliance with established policies and processes.</li>
<li>Drive the implementation of standardized policies through effective communication and training programs.</li>
</ul>
Collaborate with internal teams to ensure policy compliance and adherence to organizational objectives
 
3. Team Management and Development
 <ul>
<li>Work closely with Learning & Development teams to design and deliver targeted training programs on standardized policies and processes.</li>
<li>Foster a collaborative and high-performance culture within the team.</li>
</ul>
Qualifications: 
<ul>
<li>7+ years of experience in policy governance, process management, or similar roles, ideally in large-scale projects such as construction, real estate, or urban development.</li>
<li>Bachelor’s or Master’s degree in Supply Chain Management, Engineering, Quantity Surveying, Construction Project Management, Business, or related fields.</li>
<li>Preferred: CIPS (Chartered Institute of Procurement & Supply), CPSM (Certified Professional in Supply Management), or CSCP (Certified Supply Chain Professional).</li>
<li>Strong analytical skills with the ability to identify process gaps and propose solutions.</li>
<li>Experience of working in cross-collaborative environments and ensuring differing goals d needs align with overarching organizational strategy.</li>
<li>Fluency in English is required, with proficiency in Arabic highly desirable.</li>
<li>Understanding of the local cultural and business landscape in Saudi Arabia through work experience in the region preferred.</li>
</ul>

Recutify Inc.

<div>We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in finance and mathematics, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.
Key Responsibilities:
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul>Requirements:
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in finance and mathematics.</li>
<li>Excellent written and spoken English and arabic</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li></ul></div>

Executive Assistant to the CEO

Confidential

<div>
 
 As an assistant facility manager, you will be responsible for helping the Facility Manager in overseeing day-to-day operations, ensuring a safe and well-maintained environment, and coordinating various aspects of facility management.
 
 
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 
 
 Procurement and Inventory Management
 
 
 <ul>
 <li>
 Handle procurement processes to maintain inventory levels and ensure monthly stock count.
 </li>
 <li>
 Market visits for price evaluation &amp; analysing data by keeping track of market dynamics.
 </li>
 <li>
 Ensure timely conversion of PR to PO to GRN.
 </li>
 <li>
 Liaison with requisitioner department for forecasted demand.
 </li>
 <li>
 Ensure vendors follow ups, rate negotiations, and offer comparatives.
 </li>
 <li>
 Ensure accurate records of store items, managing stock levels, and replenishing supplies.
 </li>
 <li>
 Coordinate with finance to process invoices and track expenses related to procurement.
 </li>
 </ul>
 
 
 Facilities Management
 
 
 <ul>
 <li>
 Oversee the maintenance and security of office facilities, ensuring a safe and productive work environment.
 </li>
 <li>
 Conduct regular inspections to identify maintenance needs and address them promptly.
 </li>
 <li>
 Fleet management
 </li>
 <li>
 Travel management
 </li>
 <li>
 Supervise housekeeping operations.
 </li>
 <li>
 Supervise maintenance of equipment.
 </li>
 <li>
 Supervise fit out contractors.
 </li>
 <li>
 Liaison with the government authorities and landlords.
 </li>
 <li>
 Arrangement of inhouse and external meetings/events
 </li>
 <li>
 Implement Safety and security protocols, safety drills.
 </li>
 <li>
 Ensure timely repair and maintenance of offices, furniture/fixtures, and machines/equipment.
 </li>
 <li>
 Execute contracts &amp; SLAs wherever required.
 </li>
 <li>
 Handel office supplies, and equipment inventory.
 </li>
 <li>
 Serve as a point of contact for internal and external queries, redirecting them appropriately.
 </li>
 </ul>
 
 
 Financial Oversight
 
 
 <ul>
 <li>
 Support budget planning and monitoring for facility and administrative operations.
 </li>
 <li>
 Identify cost-effective solutions and contribute to cost-saving initiatives.
 </li>
 <li>
 Maintain accurate financial records and generate reports as required.
 </li>
 <li>
 Health And Safety Compliance
 </li>
 <li>
 Ensure compliance with health, safety, and environmental regulations.
 </li>
 <li>
 Participate in risk assessments, maintain records, and assist in emergency preparedness.
 </li>
 <li>
 Coordinate and participate in training sessions on safety protocols and emergency procedures.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS, EXPERIENCE, KNOWLEDGE, SKILLS
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Graduate preferably in Management &amp; Engineering
 </li>
 <li>
 Relevant Experience
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 3-4 years of work experience in facility management or similar role
 </li>
 </ul>
 
 
 Knowledge
 
 
 <ul>
 <li>
 Proficient in ERP and Excel
 </li>
 <li>
 Knowledge of industry standards, regulations, and best practices in FM.
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Excellent negotiating skills to negotiate the terms of lease agreement with landlord, cost negotiation/rationalisation with potential suppliers.
 </li>
 <li>
 High communication and influencing skills.
 </li>
 <li>
 Good Analytical and problem-solving skills
 </li>
 <li>
 Swift and economical Decision-making skills
 </li>
 <li>
 The ability to lead and manage teams and projects
 </li>
 </ul>
 
 
</div>

Assistant Facilities Manager

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783 executive assistant procurement department jobs IN Riyadh

Executive Assistant - Procurement Department

Executive Assistant - Procurement Department

CEO Office Manager

Procurement Assistant Manager - Policy & Process Management

Procurement Assistant Manager - Policy & Process Management

Executive Assistant to the CEO

Assistant Facilities Manager