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executive assistant to ceo

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily agenda.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and follow up on action items to ensure completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with accuracy and attention to detail.</li><li>Maintain strict confidentiality when dealing with sensitive information.</li><li>Coordinate and communicate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level executives.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Assistant to CEO

GOLDEN BAY TECH INTERNATIONAL L.L.C

Executive Assistant &amp; CRM Coordinator We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will efficiently manage business-related tasks, organize schedules, and ensure smooth day-to-day operations. Experience with CRM software or handling CRM-related tasks is essential for this role.Key Responsibilities:<ul><li>Prepare financial statements, reports, memos, invoices, letters, and other business documents.</li><li>Answer phone calls, route inquiries, and take accurate messages.</li><li>Handle basic bookkeeping and maintain financial records.</li><li>File, manage, and retrieve corporate records, documents, and reports.</li><li>Conduct research and data analysis to prepare materials for review and presentation by boards, committees, and executives.</li><li>Assist in meeting preparations, including drafting agendas and accurately recording minutes.</li><li>Greet visitors and determine appropriate access to executives.</li><li>Utilize various software tools, including word processing, spreadsheets, databases, and presentation applications.</li><li>Review, analyze, and distribute incoming memos, submissions, and correspondence.</li><li>Manage travel arrangements, including flights, accommodations, and itineraries.</li><li>Perform general office duties such as ordering supplies and maintaining records databases.</li><li>Handle incoming emails, faxes, and correspondence, ensuring timely distribution.</li><li>Provide overall administrative support, ensuring efficient office and executive operations.</li><li>Manage CRM systems effectively&mdash;updating records, tracking leads, generating reports, and supporting CRM-related workflows.</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.</li><li>Strong working knowledge and hands-on experience with CRM software (e.g., Salesforce, HubSpot, Zoho, or similar).</li><li>In-depth understanding of the full Microsoft Office Suite.</li><li>High school diploma required; additional qualifications are an advantage.</li><li>Excellent organizational skills with the ability to prioritize and manage multiple tasks.</li><li>Proven ability to meet deadlines in a fast-paced and dynamic environment.</li><li>Strong proactive problem-solving and decision-making abilities.</li><li>Professional verbal and written communication skills.</li><li>Languages Required: English and Hindi.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,500.00 per month

Belvedere Marketing

Position: FULL-TIME EXECUTIVE ASSISTANT Salary: AED 2,500 - 2,800 (with performance-based increments) Location: Dubai / Hybrid Availability: Immediate StartBelvedere Marketing &amp; PR and Belmond Media Group are seeking a highly competent, emotionally mature, and professionally confident Executive Assistant to support the Founder across day-to-day business operations, events, client communication, and internal team coordination. This is a full-time, hybrid (80% remote, 20% office/events/client meetings) career-building role with significant growth potential. Applicants must not hold any other job.KEY RESPONSIBILITIES:ADMIN &amp; OPERATIONS<ul><li>Calendar management &amp; scheduling</li><li>Email handling, drafting, and follow-ups</li><li>Creating agendas, minutes, and summaries</li><li>Task coordination, Notion and ClickUp management</li><li>Ensuring deadlines are met across departments</li><li>Tracking deliverables and sending reminders</li><li>Handling documents, files, contracts, and communication logs</li></ul>CLIENT COMMUNICATION<ul><li>Responding to clients professionally</li><li>Coordinating approvals, queries, and updates</li><li>Preparing briefs, summaries, and follow-ups</li></ul>EVENTS &amp; EXTERNAL REPRESENTATION<ul><li>Attending events with or without the Founder</li><li>Managing guest lists, communication, and logistics</li><li>Representing the company confidently and professionally</li></ul>TEAM MANAGEMENT<ul><li>Ensuring internal team is meeting deadlines</li><li>Coordinating across departments</li><li>Following up on tasks without hesitation</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What visa are you on? (Own visa preferred)</li></ul>Work Location: Hybrid remote in Dubai

XAD Technologies LTD

Overview The Manager CEO Office role in the UAE is a high-impact, strategic position designed to act as the CEOs right hand, bridging strategy, operations, and stakeholder engagement. Here is a structured analysis and summary: Core Responsibilities & Expectations <ul><li>Strategic Leadership & Decision Support</li><li>Serve as a trusted advisor to the CEO, translating vision into actionable plans.</li><li>Drive data-driven decision-making through market research, KPI monitoring, and analytical reporting.</li><li>Balance long-term strategy with short-term execution, ensuring alignment across business units.</li><li>Operational Excellence</li><li>Oversee the CEO's office operations, prioritizing initiatives and managing cross-functional projects.</li><li>Optimize processes for efficiency and effectiveness, ensuring follow-through on leadership decisions.</li><li>Act as a project manager for high-stakes initiatives, requiring strong organizational and multitasking skills.</li><li>Stakeholder & Communication Management</li><li>Liaise with internal (Board, executives) and external stakeholders (government, investors, media).</li><li>Draft executive communications (reports, presentations) and represent the CEO when needed.</li><li>Arabic proficiency is advantageous for navigating UAE-specific engagements.</li><li>Governance & Compliance</li><li>Ensure adherence to corporate governance frameworks and local regulations.</li><li>Prepare Board materials and maintain strict confidentiality with sensitive information.</li></ul> Ideal Candidate Profile <ul><li>Experience:</li><li>8-12 years in executive support, corporate strategy, or governance, preferably in multinationals, consulting, or regulated sectors (e.g., financial services, conglomerates).</li><li>Exposure to UAE/GCC business practices, government relations, or public sector engagement is a strong plus.</li><li>Strategic Thinker: Ability to analyze market trends and translate insights into strategy.</li><li>Influential Leader: Skilled at collaborating with C-suite and stakeholders without direct authority.</li><li>Communicator: Exceptional English skills (written/spoken); Arabic adds significant value.</li><li>Adaptability: Thrives in fast-paced environments, managing ambiguity and high-pressure scenarios.</li><li>Discretion: Trustworthy with sensitive data and ethical judgment.</li><li>Education: MBA or related masters degree preferred but not mandatory if balanced by extensive experience.</li></ul> Cultural & Regional Considerations <ul><li>Local Expertise: Understanding UAE business etiquette, regulatory frameworks, and government relations is critical.</li><li>Multinational Mindset: Experience in diverse, global environments aligns with the UAE's multicultural corporate landscape.</li><li>Language: While English is primary, Arabic enhances stakeholder rapport, especially in public sector dealings.</li><li>Navigating complex organizational structures and competing priorities.</li><li>Balancing strategic foresight with operational execution.</li><li>Managing high-profile relationships and confidential matters.</li><li>Direct impact on organizational strategy and CEO decision-making.</li><li>Exposure to cross-industry leadership and UAE/GCC market dynamics.</li></ul> Recruitment & Compensation Insights <ul><li>Look For: Candidates with a track record of C-suite support, strategic project leadership, and stakeholder management.</li><li>Interview Focus: Behavioral questions on conflict resolution, crisis management, and examples of influencing outcomes.</li><li>Compensation: Likely includes competitive salary, expat benefits (housing, allowances), and performance-linked incentives.</li></ul> Final Notes This role is not administrative but strategic and operational, requiring a proactive leader who can anticipate challenges, drive alignment, and act as a cultural ambassador for the CEO. Success hinges on blending analytical rigor with emotional intelligence to navigate the UAE's dynamic business ecosystem.

Manager CEO Office

Shamal LLC

<div>Overview:

Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai&rsquo;s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate.<div> 
As Shamal Holding continues to grow, we&rsquo;re in search of a Senior Manager &ndash; CEO&rsquo;s Office. In this role, you will be responsible for supporting the CEO&rsquo;s Office agenda across departments for Shamal, specifically the managing of CEO priorities, projects and ensuring the smooth functioning and management of the Board, Executive and Management Committee process and meetings for Shamal. In addition, this role will be responsible for establishing and implementing best practices for efficient execution, tracking and reporting.</div>
Responsibilities:

Executive Office &amp; Administrative Management<ul><li>
Oversee communication flow to and from the CEOs office, ensuring timely delegation and follow-ups.</li><li>
Support the Group in preparing executive-level documents for senior management and committee meetings.</li><li>
Prepare agendas, briefing notes, and summarised reports to support decision-making.</li><li>
Manage the CEO&rsquo;s schedule aligned with business priorities, ensuring efficient time allocation and prioritisation of tasks.</li></ul> 
Effectively Manage the Board (EC/SR) and Management Committee preparation and process
<ul><li>Coordinate all MC/EC/SR committee meetings including agenda preparation, materials review and following up on inputs / decisions.</li><li>
Collaborate with internal stakeholders to ensure alignment on all MC/EC/SR committees matters.</li><li>
Ensure all records are maintained and archived for future reference.</li></ul> 
Strategic Projects Execution &amp; Coordination<ul><li>
Support execution of CEO sponsored strategic projects across business units and functions.</li><li>
Monitor progress, identify bottlenecks, and proactively escalate issues and risks to senior leadership for resolution.
</li><li>Facilitate cross-functional collaboration to ensure timely delivery of strategic initiatives.</li></ul> 
Reporting, risk management and stakeholder engagement<ul><li>
Establish and maintain a structured process for issue and risk escalation.</li><li>
Coordinate communication and ensure alignment on priorities and deliverables.</li><li>
Implement best practices and tools for efficient execution and reporting.</li></ul>
Qualifications:
<ul><li>A Bachelor&rsquo;s degree is the minimum requirement; however, an MBA from a top-tier business school is strongly preferred.</li><li>
Minimum of 4 years of relevant experience.
</li><li>Experience of working in a top-tier Management Consulting firm.
</li><li>Relevant Sectoral expertise in one or more of these sectors: Real Estate, F&amp;B, Hospitality, Healthcare.</li><li>
Experience of working in the Corporate Strategy/Corporate Development teams of mid to large Conglomerates/Holding companies.</li></ul><div></div> 
For more information about Shamal, please visit our LinkedIn page: https://www.linkedin.com/company/shamalholding/ 
Note:
<div>Due to a high influx of profiles, only shortlisted candidates will be contacted.</div></div>

Senior Manager - CEO's Office

DUBAI PROPERTIES GROUP LLC

Job Purpose:The job holder will be responsible for executing comprehensive stakeholder engagement activities including building and maintaining strong relationships with key stakeholders ensuring organization&#x27;s long-term success.Key Responsibilities:CEO Business Support & Action Management:<ul><li>Attend meetings with the CEO, capture key discussions, document decisions, and prepare detailed action lists.</li><li>Own and manage the CEO’s action list, ensuring timely follow-up with relevant departments and stakeholders.</li><li>Provide the CEO with regular status updates, highlighting progress, delays, and critical issues requiring attention.</li><li>Draft high-quality reports, briefs, and presentations to update the CEO and senior leadership and management on business progress and key issues / challenges.</li><li>Conduct initial analysis on financial, technical, or operational matters to support informed decision-making.</li><li>Lead and manage special projects delivering comprehensive solutions from initiation to completion including spearheading key tasks like due diligence, historical and current document review, commercial assessments, and contract review.</li><li>Anticipate CEO requirements by proactively gathering and organizing relevant data, documents, and insights.</li><li>Identify opportunities that will support the Company in meeting / exceeding targets across each of the Company scorecard metrics.</li><li>Monitor stakeholder activity/progress to ensure that targets are met/exceeded.</li></ul>Stakeholder Relations & Representation:<ul><li>Represent the CEO in meetings and engagements with key stakeholders (e.g., Intercompany and Vertical, Management, government authorities, VIP clients, investors, consultants).</li><li>Build and maintain strong, professional relationships with stakeholders to facilitate smooth collaboration and foster trust.</li><li>Act as a point of contact for stakeholder inquiries, ensuring timely and accurate communication aligned with the CEO’s priorities.</li><li>Support the CEO in preparing for high-level stakeholder meetings, including briefing notes, dossiers, and follow-up reports.</li></ul>Communication & Coordination:<ul><li>Ensure consistent and timely communication of CEO directives to internal departments.</li><li>Coordinate with internal teams (Finance, Development, Delivery, C&P, Legal, Operations, etc.) to consolidate updates and deliverables for the CEO.</li><li>Facilitate cross-departmental collaboration to ensure business objectives are achieved on schedule.</li><li>Maintain a confidential and well-organized filing system (digital and physical) of CEO office documentation.</li><li>Prepare internal and external correspondences (email, formal letters) to initiate or respond to matters raised by key internal and external stakeholders.</li></ul>

Manager - Stakeholder Management

YOTTA TRADING LLC

Job Description: Executive Assistant to the CEO (Admin cum PRO/HR/Travel/Freight)Position OverviewWe are seeking a highly organized and proactive Executive Assistant to the CEO who will manage a wide range of administrative, HR, PRO, travel, and freight-related responsibilities. This role requires exceptional multitasking skills, attention to detail, and the ability to handle confidential matters with discretion. The ideal candidate will serve as a trusted partner to the CEO, ensuring smooth operations across administration, HR, visa processing, travel arrangements, freight handling, and government liaison activities.Key Responsibilities1. Executive Support<ul><li>Provide comprehensive administrative assistance to the CEO, including calendar management, scheduling, and correspondence.</li><li>Prepare reports, presentations, and meeting materials.</li><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li></ul>2. Administration &amp; HR<ul><li>Oversee office administration, documentation, and record-keeping.</li><li>Support HR functions such as onboarding, employee records, and leave management.</li><li>Assist in drafting HR policies and coordinating staff welfare initiatives.</li></ul>3. PRO &amp; Government Liaison<ul><li>Handle visa applications, renewals, cancellations, and labor card processing.</li><li>Manage passport renewals, Emirates ID applications, and other government-related documentation.</li><li>Liaise with government authorities, ministries, and free zone offices to ensure compliance with regulations.</li></ul>4. Travel &amp; Logistics<ul><li>Arrange international and domestic travel for the CEO and staff, including flight bookings, hotel reservations, and transportation.</li><li>Ensure timely processing of travel documents and approvals.</li><li>Maintain travel expense records and reconcile reimbursements.</li></ul>5. Freight Handling<ul><li>Coordinate import and export shipments, ensuring compliance with customs regulations.</li><li>Liaise with freight forwarders, shipping lines, and logistics partners to manage cargo movements.</li><li>Prepare and verify shipping documentation, including bills of lading, invoices, and customs declarations.</li><li>Track shipments and resolve any delays or issues to ensure timely delivery.</li><li>Maintain records of freight costs and support cost optimization initiatives.</li></ul>6. Other Duties<ul><li>Coordinate company events, meetings, and conferences.</li><li>Maintain confidentiality of sensitive information.</li><li>Support ad hoc projects and assignments as directed by the CEO.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, HR, Logistics, or related field.</li><li>Minimum 2 years of experience in executive assistance, administration, PRO/HR, and freight/logistics roles.</li><li>Strong knowledge of UAE labor laws, visa procedures, customs regulations, and government portals.</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>High level of organizational skills, discretion, and professionalism.</li><li>Ability to work independently and manage multiple priorities.</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

Office Administrator

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9390 executive assistant to ceo jobs IN Charge Branch Operations Flowers Jobs In Dubai

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Manager CEO Office

Senior Manager - CEO's Office

Manager - Stakeholder Management

Office Administrator