executive coordinator

ABCL Safety Consultants

Job Title: Quality CoordinatorCompany: ABCL Safety Consultants Location: Dubai, UAE Job Type: Full-timeJob DescriptionABCL Safety Consultants is seeking an experienced Quality Coordinator to support and maintain our Quality Management Systems in line with ISO/IEC 17020 requirements. Knowledge of ISO/IEC 17025 will be considered a strong advantage. The ideal candidate should have hands-on experience in quality documentation, audits, and compliance coordination.Key Responsibilities<ul><li>Implement, maintain, and improve the Quality Management System as per ISO/IEC 17020</li><li>Support quality activities related to ISO/IEC 17025 (preferred)</li><li>Prepare, review, and control QMS documents and records</li><li>Coordinate internal audits, management reviews, and corrective actions</li><li>Ensure compliance with EIAC and other regulatory requirements</li><li>Support accreditation assessments, surveillance audits, and closures</li><li>Liaise with technical teams to ensure quality compliance in operations</li><li>Monitor non-conformities and track corrective &amp; preventive actions</li></ul>Requirements<ul><li>Proven experience as a Quality Coordinator / Quality Executive</li><li>Strong knowledge of ISO/IEC 17020 is mandatory</li><li>Knowledge of ISO/IEC 17025 is preferred</li><li>Experience handling audits, NCRs, CAPA, and documentation</li><li>Good command of English (written &amp; spoken)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong coordination, documentation, and communication skills</li></ul>Preferred<ul><li>Experience in inspection, testing, calibration, or certification bodies</li><li>Familiarity with EIAC, ENAS, or similar accreditation bodies</li></ul>Salary &amp; Benefits<ul><li>Salary: To be discussed based on experience</li><li>Professional working environment</li><li>Opportunity to grow with accreditation expansion</li></ul>How to Apply: Interested candidates may apply through Indeed or send their updated CV with the subject line &ldquo;Quality Coordinator &ndash; ABCL Safety Consultants&rdquo; to: career@abclsafety.comJob Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Quality Controller / Quality Executive: 2 years (Required)</li></ul>

Quality Coordinator

Magic, Inc

A fast-growing medical device company in Dubai is seeking an ERP Operations Coordinator for a remote freelance role. Responsibilities include managing Fishbowl ERP workflows, order processing, and providing executive support. The ideal candidate should have 3+ years of experience in operations or inventory management, along with advanced skills in Microsoft 365. This position offers $7 per hour, requiring a reliable internet connection and dedicated workspace.

Remote ERP Ops Lead: Fishbowl, Inventory & O2C

Melody Western Star Trading LLC

Outdoor Sales Executive &ndash; Luxury Carpets | Melody CarpetLocation: Dubai, United Arab EmiratesEmployment Type: Full-Time | Base Salary + CommissionAre you a go-getter with a flair for sales and marketing in the interior or carpet industry?We&rsquo;re looking for a dynamic Outdoor &amp; Marketing Executive to drive B2B and B2C growth for Melody Western Star Trading LLC.Requirements: Proven experience in interiors/carpets (B2B &amp; B2C preferred) Strong communication &amp; client-facing skills Valid UAE driving license required Ability to work independently and generate leadsApply now: coordinator@melodywestern.aeReady to Join Us?Send your CV via WhatsApp : 0503606769Walk in interview on 21-06-2025 at Warehouse 14, Artin Group Ras Al Khor Industrial Area 1, Dubai.https://maps.app.goo.gl/rDojK99P88MFroKZ6Company: Artin Foodstuff Trading LLC)Timing: 11 AM to 2 PM.Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Outdoor Sales Executive

WUDUH

<div>
 
 Job Objectives
 
 
 
 To provide high-level executive and strategic support to the CEO, ensuring seamless
 
 
 operations, effective communication, and coordination across internal and external
 
 
 stakeholders. This role requires a resilient and emotionally intelligent individual who can
 
 
 thrive in a dynamic, high-pressure executive environment.
 
 
 
 Responsibilities And Duties
 
 
 
 
 Executive &amp; Strategic Support
 
 
 
 <ul>
 <li>
 Provide direct, high-level support to the CEO, including managing sensitive and
 
 
 </li>
 </ul>
 confidential matters with integrity.
 
 
 <ul>
 <li>
 Act as a strategic support to the CEO, understanding priorities, business objectives,
 
 
 </li>
 </ul>
 and anticipating needs.
 
 
 <ul>
 <li>
 Prepare presentations, reports, and key documents for the upper management
 
 
 </li>
 </ul>
 meetings.
 
 
 
 Calendar &amp; Travel Management
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule internal and external meetings, and
 
 
 </li>
 </ul>
 coordinate complex travel arrangements.
 
 
 <ul>
 <li>
 Prepare agendas, minutes, and action plans for executive meetings.
 
 
 </li>
 </ul>
 
 Internal Liaison &amp; Communications
 
 
 
 <ul>
 <li>
 Serve as the communication bridge between the CEO and C-level executives,
 
 
 </li>
 </ul>
 department heads, and staff.
 
 
 <ul>
 <li>
 Draft, and manage emails, memos, and communications on behalf of the CEO.
 </li>
 <li>
 Collect weekly status reports from C-levels, summarize key takeaways, and present
 
 
 </li>
 </ul>
 actionable items.
 
 
 
 Project &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Assist in tracking and driving completion of key deliverables and projects.
 </li>
 <li>
 Organize and execute high-level internal and external events with attention to detail.
 
 
 </li>
 </ul>
 Information &amp; File Management
 
 
 <ul>
 <li>
 Maintain confidential files, records, and reports.
 </li>
 <li>
 Ensure proper documentation of decisions, meeting notes, and sensitive
 
 
 </li>
 </ul>
 communications.
 
 
 
 Personal Executive Tasks
 
 
 
 <ul>
 <li>
 Handle select personal and logistical tasks with professionalism, discretion, and care
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Bachelor&rsquo;s degree in Business Administration, Finance, or related field (preferred).
 
 
 
 Minimum 3 Years Of Proven Experience Supporting Higher Managers.
 
 
 
 Experience in the UAE market if preferred.
 
 
 Female candidates are preferred for this role.
 
 
 
 Person Requirements
 
 
 
 <ul>
 <li>
 Emotionally intelligent, mature, and capable of handling demanding personalities.
 </li>
 <li>
 Proactive, solution-oriented, and anticipates needs without waiting for direction.
 </li>
 <li>
 Able to work under pressure with calmness, adaptability, and resilience.
 </li>
 <li>
 Highly organized, detail-oriented, and strong in time management.
 </li>
 <li>
 Strong interpersonal and conflict resolution skills.
 </li>
 <li>
 Professional discretion with zero tolerance for breach of confidentiality.
 </li>
 <li>
 Flexible availability when urgent needs arise after hours.
 
 
 </li>
 </ul>
 
 Technical Requirements
 
 
 
 <ul>
 <li>
 Proficient with Microsoft Office Suite and any other similar tools and software
 </li>
 <li>
 Proficiency in managing and organizing high level reports.
 </li>
 <li>
 Knowledge of industry regulations, policies and procedures.
 
 
 </li>
 </ul>
 
 Language Requirements
 
 
 
 Fluent in English (spoken and written)
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Comprehensive health insurance
 </li>
 <li>
 Competitive compensation package
 </li>
 <li>
 Prime central location
 </li>
 <li>
 Discounts on food, beverages, and wellness services
 </li>
 <li>
 Continuous learning and development opportunities
 </li>
 <li>
 A dynamic, inclusive, and supportive work environment
 </li>
 <li>
 A workplace led by Gen Z and Millennials
 
 
 </li>
 </ul>
 
 Employment Type
 
 
 
 <ul>
 <li>
 Part-time
 </li>
 <li>
 On-site
 
 
 </li>
 </ul>
 
 Ready to make your mark?
 
 
 
 Apply now for a career that merges your talents with innovation. At
 
 WUDUH
 
 , your journey to a fulfilling career is just a click away!
 
 
 Learn more at
 
 
 wuduh.zenats.com
 
 
 
 
 
 Stay connected
 
 
 
 
 We invite you to follow us on our social media platforms to stay updated on the latest news, events, and career opportunities at
 
 
 
 WUDUH
 
 
 
 .
 
 
 
 
 You Can Find Us On
 
 
 
 <ul>
 <li>
 LinkedIn
 </li>
 <li>
 Instagram
 
 
 </li>
 </ul>
 
 Wuduh is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees &mdash; regardless of gender, race, religion, or disability.
 
</div>

CEO Executive Assistant (Dubai)

Trace Media

Now Hiring: Assistant to the CEO / Personal AssistantLocation: Dubai Media City, Dubai, UAEType: Full-timeA leading technology and business media &amp; events platform in Dubai, UAE is looking for a highly organized, proactive, and professional Assistant to the CEO / Personal Assistant.This is a dynamic role at the center of our operations &mdash; supporting our Chief Executive Officer and working closely with different departments to ensure the smooth execution of day-to-day activities and strategic initiatives.Key Responsibilities:<ul><li>Serve as the primary point of contact for the CEO, managing calendars, meetings, and VIP correspondence.</li><li>Coordinate the CEO's travel plans, bookings, and itineraries.</li><li>Collaborate with the Admin and Events teams to ensure high-quality execution of projects and events.</li><li>Prepare PowerPoint presentations, reports, minutes of the meeting, and other key documents needed for both local and international trips.</li><li>Assist in the planning and execution of the annual summit and other corporate events alongside the Event Coordinator.</li><li>Support HR functions, including maintaining staff records, managing recruitment, and tracking annual leave.</li><li>Oversee operational renewals (trade licenses, leases, parking, etc.) in coordination with procurement.</li><li>Monitor and coordinate general company operations across departments.</li><li>Be prepared for occasional business travel.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Economics, or a related field.</li><li>3&ndash;4 years of experience in administration or executive support</li><li>Strong knowledge in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Excellent organizational and communication skills.</li><li>Fluent in English (written &amp; spoken); knowledge of Polish or Ukrainian is an advantage.</li><li>Professional demeanor, strong interpersonal skills, and discretion in handling confidential matters.</li></ul>Package:AED 9,000 &ndash; 11,000 (depending on experience)Job Types: Full-time, PermanentPay: AED9,000.00 - AED11,000.00 per monthApplication Question(s):<ul><li>What is your nationality?</li><li>Are you in the UAE?</li></ul>

Assistant to the CEO / Personal Assistant

bgl cargo express llc

We are looking for an enthusiastic and motivated individual for the following position.Job description: * To assist the Sales Manager in business development and be directly responsible for revenue generation from the UAE territory. The Sales Executive will work towards achieving set targets on all core products. ( freight services, warehousing,3pl logistics)Duties: * Manage assigned geographical sales area &amp; product line to maximize sales revenues &amp; coverage to meet monthly sales targets of 4 x cost to company. * Develop prospective clients and make cold calls while servicing and growing existing clients. * Present and sell company products and services to current and potential clients. Must be well-versed with products which will include Air freight, Sea freight and 3pL * Prepare action plans and schedules to identify specific targets, and maintain a sales pipeline sheet. * Follow up on new leads and referrals resulting from field activity. * Prepare presentations, proposals and sales contracts. * Respond to client inquiries in a timely manner. * Prepare quotations through Customer service / Sales coordinator &amp; send onto clients. &middot; Follow&ndash;up on quotations and close business, and if lost, then revert with reasons why. * On receiving confirmed business hand over to customer service with defined SOP's wherever required. * Assist the credit control team to collect dues and outstanding amounts from clients within allotted credit limit. * Meet assigned monthly target of 4 x salary in GP. * To take decisions on markup rates based on the file rates. * To correspond with agents for securing rates which are not on file or for adhoc inquiries from customers. * Should have experience in sales. Required Language Skills: * Ability to create routine reports and communicate clearly and informatively. Numerical data should be presented effectively.Salary: * Still negotiable, will depends on the experience.Job Type: Full-timeExperience:<ul><li>AIR &amp; SEA FREIGHT SALES EXECUTIVE IN DUBAI, UAE: 1 year (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Sales Executive - Air & Sea Freight

Unique Properties

<div>
 
 
 ABOUT THE ROLE
 
 
 
 Unique Properties is seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant / Personal Assistant (EA/PA)
 
 to provide comprehensive administrative, executive, and personal support to senior leadership. This role combines traditional executive assistance, sales administration, and personal assistance responsibilities, requiring discretion, efficiency, and strong coordination skills. Experience in the real estate industry is highly preferred.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide full executive and personal assistance to the Chairman / Founder / Partner.
 </li>
 <li>
 Perform high-level secretarial and administrative duties for senior management.
 </li>
 <li>
 Fully manage calendars, meetings, and schedules, including appointments, events, and reminders.
 </li>
 <li>
 Coordinate internal and external meetings; book meeting rooms and arrange refreshments when required.
 </li>
 <li>
 Take minutes of meetings and ensure timely follow-ups where necessary.
 </li>
 <li>
 Manage internal and external correspondence on behalf of senior management.
 </li>
 <li>
 Draft, type, format, and edit reports, documents, presentations, and business correspondence.
 </li>
 <li>
 Liaise with internal departments and external stakeholders, answering calls and managing communication flow.
 </li>
 <li>
 Arrange travel, accommodation, and logistics for senior management.
 </li>
 <li>
 Maintain databases, records, filing systems, and confidential documents.
 </li>
 </ul>
 
 
 Sales Administration &amp; Real Estate Support
 
 
 <ul>
 <li>
 Coordinate with the Sales Team for preparation of standard real estate contracts and agreements, including:
 </li>
 <li>
 Form A, B, F, and I
 </li>
 <li>
 Memorandums of Understanding (MOU)
 </li>
 <li>
 Tenancy Contracts
 </li>
 <li>
 Rental Lease Agreements
 </li>
 <li>
 Channel Partner Agreements (PDF and online)
 </li>
 <li>
 Create customized agreements, contracts, and official business letters.
 </li>
 <li>
 Prepare real estate legal documents and perform full calculations when drafting MOUs.
 </li>
 <li>
 Check accuracy of orders, issue invoices, maintain sales records, and compile monthly sales reports.
 </li>
 <li>
 Monitor deadlines and issue notices to relevant parties as required.
 </li>
 <li>
 Manage reminders for tenancy contract renewals for agents and tenants.
 </li>
 <li>
 Liaise with developers to ensure Agency Agreements are current and valid.
 </li>
 <li>
 Prepare Commission Agreements and Channel Partner Agreements.
 </li>
 <li>
 Create necessary NOCs for online listings in coordination with the Listings Coordinator.
 </li>
 <li>
 Draft additional documentation for agents (Undertakings, Acknowledgements, etc.) and ensure timely execution.
 </li>
 </ul>
 
 
 Personal Assistance &amp; Private Affairs Management
 
 
 <ul>
 <li>
 Support the Chairman / Founder with personal administrative matters.
 </li>
 <li>
 Manage founder&rsquo;s personal property documentation and coordination.
 </li>
 <li>
 Handle family and self visa processing, including applications, renewals, cancellations, and follow-ups.
 </li>
 <li>
 Oversee documentation, filing, renewals, and compliance for personal and family-related matters.
 </li>
 <li>
 Manage personal calendar, appointments, and reminders.
 </li>
 <li>
 Assist with personal errands, correspondence, and coordination of personal matters as required.
 </li>
 <li>
 Ensure smooth coordination of family and personal schedules in alignment with professional commitments.
 </li>
 <li>
 Maintain strict confidentiality and discretion at all times.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS &amp; QUALIFICATIONS
 
 
 <ul>
 <li>
 Minimum
 
 2&ndash;3 years of experience
 
 in a similar EA/PA or Sales Administrator role within the
 
 real estate industry
 
 .
 </li>
 <li>
 Excellent written and verbal communication skills in
 
 English
 
 (mandatory).
 </li>
 <li>
 Strong understanding of
 
 RERA rules and regulations
 
 .
 </li>
 <li>
 Proven experience drafting real estate contracts and documentation (MOU, Form A, B, F, I, etc.) in PDF and online systems.
 </li>
 <li>
 Excellent working knowledge of
 
 MS Office Suite
 
 (Word, Excel), PDF software, and internet applications.
 </li>
 <li>
 Experience in
 
 off-plan sales
 
 is an advantage.
 </li>
 <li>
 Experience with
 
 CRM systems
 
 is highly desirable.
 </li>
 <li>
 Valid
 
 UAE driving license
 
 .
 </li>
 <li>
 Strong analytical, organizational, and multitasking skills.
 </li>
 <li>
 Ability to meet strict deadlines and handle multiple priorities.
 </li>
 <li>
 Highly organized, disciplined, self-sufficient, and proactive.
 </li>
 <li>
 Strong sense of professionalism, confidentiality, and discretion.
 </li>
 <li>
 Eager to learn with a positive and team-oriented mindset.
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant (EA/PA)

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