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executive office manager

Alhamal Trading & Contracting W.L.L.

We are seeking a highly skilled executive office manager to join our team immediately.Key Requirements:<ul><li>Nationality: Preferred Arabic nationality.</li><li>Experience: Proven track record of working with high-level management&mdash;a financial</li><li>Skills:</li><li>Exceptional proficiency in secretarial tasks.</li><li>Advanced knowledge of Microsoft Office Professional.</li><li>Availability: Immediate joining with transferable sponsorship.</li></ul>Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and maintain executives&rsquo; schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.</li><li>Communication:</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle correspondence, emails, and calls on behalf of the management.</li><li>Document Management:</li><li>Draft, format, and proofread reports, presentations, and other documents.</li><li>Maintain accurate records and ensure proper filing of documents, both electronically and physically.</li><li>Office Coordination:</li><li>Ensure office supplies and resources are well-stocked and functioning efficiently.</li><li>Coordinate with departments to assist in the implementation of company policies and procedures.</li><li>Confidentiality &amp; Professionalism:</li><li>Handle sensitive information with utmost discretion and maintain confidentiality.</li><li>Represent the company and its management professionally at all times.</li><li>Technical Expertise:</li><li>Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.</li></ul>Job Type: Full-time

Executive Office Manager

Modular Construction & Electromechanical

We Are Hiring &ndash; Executive Admin/ Office Manager (Local Hire Only) Location: Qatar Company: [Your Company Name]We are a reputable Contracting Company in Qatar looking for an experienced Executive Admin/ Office Managerial position to join our team.The ideal candidate must be currently in Qatar, available to join immediately, and have at least 5 years of relevant experience in a similar field.Position: Key Responsibilities:1. Executive Assistant to the General Manager<ul><li>Manage daily schedules, meetings, and correspondence for the General Manager.</li><li>Prepare reports, letters, and presentations as required.</li><li>Handle confidential and sensitive company information with professionalism.</li><li>Coordinate internal and external communications on behalf of management.</li></ul>2. HR Works<ul><li>Assist in employee recruitment, onboarding, and record management.</li><li>Maintain and update staff files, attendance, and leave records.</li><li>Support HR policies, procedures, and employee relations activities.</li><li>Coordinate with PRO for visa renewals, QID, and other HR-related tasks.</li></ul>3. Project Coordination<ul><li>Support project teams with documentation, scheduling, and progress tracking.</li><li>Coordinate with site engineers and procurement for project requirements.</li><li>Prepare project-related reports and maintain communication between departments.</li></ul>4. Cost Control &amp; Documentation<ul><li>Assist in monitoring project costs, budget updates, and expense tracking.</li><li>Ensure all project documentation is properly filed, updated, and accessible.</li><li>Prepare purchase requests, quotations, and other cost-related documents.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree</li><li>Minimum 5 years of experience in administration within a construction or contracting company.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document control systems.</li><li>Must be locally available in Qatar and ready to join immediately.</li></ul>Job Type: Full-time

Executive Admin/ Office Manager

VOLUME CAFE

Job Title: Secretary to the General ManagerReports To: General ManagerJob Summary:The Secretary to the General Manager provides comprehensive administrative and executive support to the General Manager, ensuring the smooth and efficient operation of the Executive Office. The role requires a high level of professionalism, confidentiality, organizational skills, and the ability to manage multiple priorities effectively.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to the General Manager.</li><li>Manage and organize the General Manager&rsquo;s calendar, schedule meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other documents on behalf of the General Manager.</li><li>Handle incoming and outgoing communications, ensuring timely and accurate responses.</li><li>Maintain confidentiality and handle sensitive information with discretion and professionalism.</li><li>Coordinate interdepartmental communication and ensure the General Manager is informed of all relevant matters.</li><li>Assist in preparing meeting agendas, recording minutes, and following up on action items.</li><li>Screen phone calls, emails, and requests; prioritize issues requiring the GM&rsquo;s attention.</li><li>Maintain filing systems, both electronic and manual, ensuring documents are easily accessible and properly organized.</li><li>Support the organization of corporate events, meetings, and executive visits as required.</li><li>Liaise with internal departments, clients, and external partners on behalf of the General Manager.</li><li>Perform other administrative duties as assigned to support the smooth functioning of the Executive Office.</li></ul>Requirements:<ul><li>Minimum 2&ndash;4 years of experience as an Executive Secretary, Personal Assistant, or similar role, preferably in an F&amp;B, hospitality, or corporate environment.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle multiple tasks and work under pressure.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong attention to detail and proactive approach.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately or any notice period</li><li>Current and expected salary</li><li>How many years of experience do you have as a Secretary</li></ul>

Secretary to Director

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Wyndham Hotels & Resorts EMEA

<div>
 
 Summary
 
 
 
 The Housekeeping Manager, reporting directly to Executive Housekeeper, is responsible for the hotel&rsquo;s commercial, quality and people performance in Housekeeping department. The incumbent will combine strategic thought and planning which will enhance the growth and profitability of the department.
 
 
 The Housekeeping Manager will ensure to deliver the following business objectives subject to the budget and annual targets: departmental cost, guest satisfaction score (OSAT), quality audit score (QA), employee engagement and departmental Health &amp; Safety audit compliance.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Ensures the highest possible standard of cleanliness and standards of all guest rooms and public areas.
 </li>
 <li>
 Ensured 100% compliance with brand standards.
 </li>
 <li>
 Managing the payroll, linen and other departmental costs in accordance of business demand and departmental budget.
 </li>
 <li>
 Carries out monthly linen inventory.
 </li>
 <li>
 Continuously evolve / improve departmental SOPs and productivity of the department.
 </li>
 <li>
 Schedule&rsquo;s routine inspections of all housekeeping areas (rooms and public) by/with the Housekeeping Supervisors to ensure that the furnishing, facilities and equipment are clean and in good repair.
 </li>
 <li>
 Supervises outside contractors to ensure contractual compliance.
 </li>
 <li>
 Ensures service standards are consistently reviewed and monitored, and in compliance with Wyndham brand standards and 3rd party inspection standards.
 </li>
 <li>
 Ensures departmental health and safety compliance.
 </li>
 <li>
 Maintains appropriate standards for dress, hygiene, uniforms, appearance, and conduct of housekeeping team members.
 </li>
 <li>
 Is responsible for all flower arrangements placed in the public areas and rooms.
 </li>
 <li>
 Ensures that all daily VIP rooms, special request rooms long stay guest for arrivals are inspected personally.
 </li>
 <li>
 Implementing assigned task during emergencies such as fire, power failure and natural disaster.
 </li>
 <li>
 Liaises with the hotels contracted company for pest control to ensure that an effective program is instituted and supervised.
 </li>
 <li>
 Ensure all guests and internal stakeholders receive prompt and courteous service.
 </li>
 <li>
 Inspects guest and public areas on a regular basis to ensure that the furnishings, facilities, and equipment are clean and in good repair.
 </li>
 <li>
 Manages spring cleaning schedules and follow up on all machinery linked to Housekeeping/Laundry.
 </li>
 <li>
 Makes recommendations regarding the upkeep of furnishings, facilities, and equipment, ensuring they are clean and in good repair.
 </li>
 <li>
 Informs other departments of the housekeeping matters that concern them, particularly the Engineering, Front Office, and the Food and Beverage Department. Maintains open channels of communication with other Department Heads and the Operations Manager/Director of Operations/ Executive Assistant Manager/General Manager.
 </li>
 <li>
 Responsible for effective People leadership of the housekeeping team, involving recruitment and onboarding of new team members, driving team member engagement, coaching, training, continuous performance management (regular 1:1 conversations), and managing employee relations in conjunction with HR.
 </li>
 <li>
 To conduct or chair regular communication meetings with team(s) and actively participate in relevant business meetings to facilitate effective communication.
 </li>
 <li>
 Acting as a role model for the Count On me Service culture.
 
 
 </li>
 </ul>
 It is not the intent of this Job Description to cover all aspects of the position but to highlight the most important areas of responsibility.
 
 
 
 KEY COMPETENCIES
 
 
 
 Alongside with the fundamentals of the brand service culture, the incumbent will be required to demonstrate the below competencies:
 
 
 <ul>
 <li>
 Excellent communication
 </li>
 <li>
 Operations Management
 </li>
 <li>
 Leadership
 </li>
 <li>
 Business Acumen
 </li>
 <li>
 Exceptional service delivery
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Planning &amp; organisation
 </li>
 <li>
 Teamwork
 </li>
 <li>
 Ability to work in a multi-tasking and multi-cultural environment
 </li>
 <li>
 Self-motivation
 </li>
 <li>
 Flexibility
 
 
 </li>
 </ul>
 
 BACKGROUND
 
 
 
 <ul>
 <li>
 Minimum 1.5 years&rsquo; experience as an Assistant Housekeeper Manager/ Executive Housekeeper within a similar-sized hotel
 </li>
 <li>
 Experience from a international hotel brand is an advantage
 </li>
 <li>
 Proficiency in Opera Cloud
 </li>
 <li>
 Language requirement:&hellip;&hellip;..(Basic / conversational / professional / native)
 </li>
 <li>
 Eligibility to work in &hellip;&hellip;&hellip;&hellip;&hellip;(Country) (Unless visa sponsorship is offered)
 </li>
 <li>
 Diploma or vocational training in hospitality is an advantage
 </li>
 </ul>
</div>

Housekeeping Manager

Moonlight Hospitality and Hotel Operation Management

Job Title: Sales ExecutiveLocation: Doha, QatarCompany: Moonlight Hospitality and Hotel Operation ManagementEmployment Type: Full-TimeAbout the RoleWe are looking for an enthusiastic and motivated Sales Executive with a strong background in the hospitality industry to join our growing team. The ideal candidate will play a key role in promoting the hotel&rsquo;s products and services, building relationships with clients, and achieving sales targets to support the hotel&rsquo;s revenue goals.Key Responsibilities<ul><li>Actively seek out new business opportunities through corporate visits, calls, and networking events.</li><li>Maintain relationships with existing clients to ensure satisfaction and repeat business.</li><li>Assist in developing and implementing sales strategies to increase market share and revenue.</li><li>Prepare and deliver proposals, quotations, and contracts in line with company standards.</li><li>Coordinate with the Front Office, Reservations, and F&amp;B departments to ensure smooth handling of client requirements.</li><li>Participate in sales meetings, promotional events, and trade shows to represent the hotel.</li><li>Maintain accurate client records, sales reports, and activity logs.</li><li>Support the Sales Manager in meeting overall departmental objectives.</li><li>Stay up to date with market trends, competitor activities, and hospitality developments in Qatar.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business, Marketing, or Hospitality Management.</li><li>Minimum of 2&ndash;3 years experience in hotel sales or hospitality business development.</li><li>Strong understanding of Qatar&rsquo;s hospitality and corporate markets.</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Goal-oriented, self-motivated, and capable of working independently.</li><li>Professional appearance and a customer-focused attitude.</li><li>Fluency in English; Arabic or additional languages is a plus.</li></ul>What We Offer<ul><li>Competitive salary and commission structure</li><li>Accommodation and meals (if applicable)</li><li>Health insurance and paid annual leave</li><li>Opportunities for professional growth within the hotel group</li></ul>To Apply: Please send your updated CV with the subject line &ldquo;Sales Executive &ndash; Hospitality&rdquo; to maria@wonderpalace.com.qaJob Types: Full-time, Permanent

Sales Executive

Al Adyat consultancy

Job Summary:The Executive Secretary provides high-level administrative support to the executive team, ensuring the efficient operation of the office through effective coordination, communication, and documentation. The role involves managing executive schedules, preparing reports, handling confidential information, and facilitating smooth communication between departments and external stakeholders.Key Responsibilities:&middot; Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.&middot; Prepare and edit correspondence, reports, presentations, and other documents.&middot; Organize and maintain electronic and physical filing systems for easy access and retrieval.&middot; Screen and prioritize incoming communications, emails, and phone calls, responding where appropriate.&middot; Coordinate and follow up on tasks and projects assigned by the executive team.&middot; Prepare meeting agendas, take minutes, and distribute them promptly.&middot; Liaise with internal departments and external partners to ensure timely information flow.&middot; Handle sensitive and confidential information with discretion.&middot; Ensure smooth day-to-day operations of the executive office.&middot; Manage office supplies and ensure availability of necessary materials.&middot; Support the preparation and coordination of company events, conferences, and business meetings.&middot; Assist in preparing executive reports, summaries, and briefings.&middot; Maintain accurate records of decisions, approvals, and communications.&middot; Track project progress and deadlines, providing regular status updates.Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.&middot; Minimum of 3&ndash;5 years of experience in a similar executive or administrative support role.&middot; Strong command of English (both written and verbal); proficiency in other languages is a plus.&middot; Excellent organizational, time management, and multitasking skills.&middot; High level of professionalism, integrity, and discretion.Skills and Competencies:&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Strong interpersonal and communication skills.&middot; Attention to detail and problem-solving abilities.&middot; Ability to work under pressure and meet tight deadlines.&middot; Strong sense of initiative and self-motivation.Working Conditions:Full-time position, typically office-based with standard working hours. May require occasional overtime or travel depending on executive needs.Job Type: Full-timePay: QAR13,000.00 - QAR15,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary or administrative support role: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>License/Certification:<ul><li>degree in Business Administration, Office Management (Required)</li></ul>

Executive Secretary

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