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executive secretary

Al wakeel group

Job Opening: Executive Secretary Location: Doha Qatar Industry: ConstructionWe are looking for a highly organized and detail-oriented Executive Secretary to support our General Manager. If you are proactive, efficient, and able to handle a wide range of administrative tasks, we would love to hear from you!Key Responsibilities:<ul><li>Provide administrative support to the General Manager in daily operations.</li><li>Manage and coordinate meetings, appointments, and travel arrangements.</li><li>Draft, format, and proofread correspondence, reports, and presentations.</li><li>Handle phone calls, emails, and official communications on behalf of the General Manager.</li><li>Organize and prioritize tasks and documents effectively.</li><li>Maintain confidentiality of sensitive information.</li><li>Coordinate with various departments to ensure smooth workflow.</li></ul>Qualifications:<ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum five (5) years&rsquo; experience as an executive secretary, with at least three (3) years of experience supporting higher management.</li><li>Arabic is required.</li><li>Proficiency in English is an advantage.</li><li>Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Professional demeanor with strong communication skills.</li><li>Must be in Qatar with valid Qatar Id.</li></ul>Job Type: Full-timePay: QAR2.00 - QAR3.00 per month

Executive secretary

Gulf Overseas HR Consultancy

We are seeking a highly organized and detail-oriented Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate will have 2 to 5 years of relevant experience and the ability to manage confidential information with professionalism.Job Responsibilities:<ul><li>Provide comprehensive secretarial and administrative support to top management.</li><li>Prepare, edit, and manage correspondence, reports, and official documents.</li><li>Organize and maintain schedules, appointments, and meetings.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage office filing systems, records, and databases efficiently.</li><li>Communicate effectively with internal departments and external stakeholders.</li><li>Arrange travel itineraries, visas, hotel bookings, and logistics for executives.</li><li>Ensure smooth day-to-day operations of the executive office.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in office administration, secretarial studies, or related field.</li><li>2&ndash;5 years of experience as an Administrative or Executive Secretary.</li><li>Experience with senior management in reputable companies preferred.</li><li>Strong computer literacy and knowledge of office procedures.</li><li>Skilled in secretarial and clerical tasks.</li><li>Excellent written and verbal communication in English.</li><li>Candidates in Qatar with valid NOC and immediate availability preferred.</li></ul>Interested candidates can send CV also on WhatsApp: +974 31131325Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have?</li></ul>

Executive Secretary (Male)

Candidzone

Hiring Now :- Executive SecretaryQualifications &amp; Skills<ul><li>Bachelor&rsquo;s Degree (Mandatory).</li><li>Minimum 15 years of experience as an Executive Secretary in EPC / Oil &amp; Gas / Construction sectors.</li><li>Strong proficiency in SAP for document management and approvals.</li><li>Demonstrated ability to handle confidential and sensitive information with discretion.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to multitask, prioritize, and perform efficiently under pressure.</li></ul>Apply Now :- Email id c.caren@candidzone.netWhatsapp Caren +97430662111Job Types: Full-time, Permanent

Hiring Now :-Executive Secretary

Alhamal Trading & Contracting W.L.L.

We are seeking a highly organized and detail-oriented executive secretary to provide administrative and executive support to senior management. The ideal candidate will be an Arabic-speaking professional with proven experience in handling legal and corporate documentation.Key Responsibilities<ul><li>Manage executive schedules, appointments, and meetings.</li><li>Draft, review, and prepare legal and corporate correspondence.</li><li>Maintain organized filing systems for contracts and legal documents.</li><li>Coordinate communication between management, clients, and external stakeholders.</li><li>Handle confidential information with the highest level of discretion.</li><li>Prepare reports, presentations, and meeting minutes as required.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in business administration, law, or a related field (preferred).</li><li>Minimum 3&ndash;5 years of experience as an executive secretary or in a similar role.</li><li>Legal background/experience in law firms or corporate legal departments is a must.</li><li>Strong command of both Arabic and English (spoken &amp; written).</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Secretary (Preferred Arab, Legal Background)

People Dynamics

Male candidates are preferred to enhance gender balance within the team. About the Role: We are seeking an experienced and highly organized Senior Personal Assistant to provide end-to-end support to the Chief Officer. This pivotal role ensures the efficient management of the Chief&rsquo;s schedule, correspondence, meetings, and administrative activities. The position demands a proactive professional who can handle sensitive information with absolute confidentiality and maintain a high standard of professionalism at all times.Key Responsibilities<ul><li>Deliver comprehensive secretarial and administrative assistance to the Chief of Division.</li><li>Draft, review, and manage all correspondence, ensuring timely and accurate responses.</li><li>Organize and coordinate meetings, including agenda preparation and minute-taking.</li><li>Safeguard confidential information and maintain secure records.</li><li>Serve as the primary liaison for internal and external stakeholders.</li><li>Manage the Chief&rsquo;s calendar, prioritize commitments, and optimize time usage.</li><li>Prepare and compile reports, circulars, and divisional documentation.</li><li>Arrange travel logistics such as ticketing, transportation, and accommodation.</li><li>Contribute to process improvements and support workflow efficiency initiatives.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>3&ndash;5 years of proven experience as a Personal Assistant or Executive Assistant within a corporate environment.</li><li>Exceptional organizational, coordination, and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in computer applications with strong record-keeping accuracy.</li></ul>Skills &amp; Competencies:<ul><li>High level of professionalism and discretion.</li><li>Strong communication and interpersonal skills.</li><li>Ability to prioritize and manage multiple tasks effectively.</li></ul>Job Type: Full-timePay: QAR1.00 per monthApplication Question(s):<ul><li>How many years experience do you have as PA/ Secretary within BFSI/ Finance industry?</li></ul>

Personal Assistant/ Executive assistant/ Secretary (Arabic speakers)

Ulster University Qatar

The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the leadership of Artan Consultancy and Educational Services (ACES). This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.Executive Support<ul><li>Manage executive calendars, coordinate meetings, and oversee appointments for leadership of both University and School.</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li></ul>Communication &amp; Liaison<ul><li>Act as a central communication link between ACES leadership, staff, parents, students, and external stakeholders.</li><li>Liaise with ministries, educational authorities, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li></ul>Administrative &amp; Operational Management<ul><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul>Project &amp; Task Coordination<ul><li>Support and track progress of strategic initiatives and special projects led by the University and School.</li><li>Consolidate reports, updates, and data for leadership review.</li><li>Monitor deadlines and ensure deliverables are achieved in line with ACES</li></ul>Skills<ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Requires flexibility in working hours to meet the demands of University and School leadership schedules.</li><li>Travel between within and outside Qatar may be required.</li></ul>Specialized Training / Knowledge Required <ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English; Arabic knowledge is an advantage.</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, Education Administration, or related field.</li></ul>Experience<ul><li>2&ndash;3 years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant.</li><li>Prior experience in education, creative industries, or large organizations preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you ever worked in the educational sector before?</li></ul>Experience:<ul><li>Relevant : 3 years (Required)</li></ul>

Executive Assistant

Sterling Restaurants W.L.L.

<div>
 
 
 Company Description
 
 
 
 Sterling Restaurants has been serving the community of Qatar since 1977, offering a variety of brands with rich culture and unique flavors. Known for high standards of customer service and food, the company offers everything from fast food to fine dining and desserts. Sterling Restaurants continuously adapts to market changes and consumer behavior to remain relevant to its customer base. Whether it's quick bites from international chains or fine dining from local favorites, Sterling Restaurants brings the flavors of the world to its patrons. Owned by the Almuftah Group, the company benefits from decades of successful leadership and excellence.
 
 
 
 
 
 
 Job Purpose
 
 
 
 To provide high-level administrative and secretarial support to the Acting CEO, ensuring efficient daily operations of the executive office and effective coordination with internal and external stakeholders.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ol>
 <li>
 
 Administrative Support
 
 </li>
 </ol>
 <ul>
 <li>
 Manage the Acting CEO&rsquo;s calendar, appointments, and travel arrangements.
 </li>
 <li>
 Prepare agendas, minutes, and follow-up actions for meetings.
 </li>
 <li>
 Draft, review, and edit correspondence, reports, and presentations.
 </li>
 </ul>
 <ol>
 <li>
 
 Communication &amp; Coordination
 
 </li>
 </ol>
 <ul>
 <li>
 Act as the main point of contact between the Acting CEO and internal/external parties.
 </li>
 <li>
 Handle confidential and sensitive information with discretion.
 </li>
 <li>
 Liaise with department heads, managers, and external partners.
 </li>
 </ul>
 <ol>
 <li>
 
 Office Management
 
 </li>
 </ol>
 <ul>
 <li>
 Maintain filing systems (both electronic and hard copy).
 </li>
 <li>
 Track and prioritize incoming requests and ensure timely responses.
 </li>
 <li>
 Support in preparing documents for board meetings and senior management reviews.
 </li>
 </ul>
 <ol>
 <li>
 
 Special Projects &amp; Support
 
 </li>
 </ol>
 <ul>
 <li>
 Assist the Acting CEO with research, data collection, and preparation of briefing materials.
 </li>
 <li>
 Support execution of strategic initiatives and projects as assigned.
 </li>
 <li>
 Perform any additional duties assigned by the Acting CEO.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
 </li>
 <li>
 Minimum of 3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or similar role.
 </li>
 <li>
 
 Fluent in English (both written and spoken) &ndash; Mandatory.
 
 </li>
 <li>
 
 Arabic language is an advantage.
 
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Time management and prioritization.
 </li>
 <li>
 Strong interpersonal skills.
 </li>
 <li>
 Problem-solving and proactive approach.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 </ul>
 
 
 
 
 
 
 
 Please submit your resume your relevant experience to careers@almuftahsterling.com. We look forward to seeing how you can contribute to our team!
 
</div>

Secretary

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