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administrative assistant

administrative assistant (front-office) Jobs in Physics Jobs In Sharjah Jobs In Sharjah Jobs In Sharjah Jobs In Flight Crew Member Jobs In Sharjah United Arab Emirates

administrative assistant (front-office)

executive secretary

Tmak

The Executive Secretary to the Board of Directors will serve as a strategic enabler and administrative partner to the Directors of Technomak Group. This high-impact role goes beyond traditional executive support to include active coordination of board-level initiatives, project follow-ups, cross-functional liaison, and confidential assignment management.Minimum Qualifications: Bachelor&rsquo;s Degree in Business Administration, Management, or any related field. (Master&rsquo;s Degree is an advantage.)Minimum Experience: 10+ years of experience in Executive Assistant or Personal Assistant roles, preferably in a corporate or multinational environment. Experience supporting senior leadership, board members, or C-suite executives is essential.Job-Specific Skills: &middot; Calendar and schedule management&middot; Travel planning (domestic and international)&middot; Drafting reports, minutes, and professional correspondence&middot; Event and meeting coordination&middot; Document and file management&middot; Executive communication and liaison handling&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams)Roles and Responsibilities 1. Executive &amp; Administrative Support<ul><li>Manage and coordinate complex calendars, prioritize appointments, and schedule meetings across time zones</li><li>Handle all travel arrangements including visas, bookings, itineraries, and reimbursements</li><li>Prepare, review, and organize briefing materials, reports, agendas, and board documents for meetings</li><li>Draft professional correspondence, presentations, and internal communications on behalf of the BODs</li></ul>2. Strategic Task Delegation &amp; Project Tracking<ul><li>Act as a central coordinator for follow-up and execution of decisions made by the Board</li><li>Maintain trackers for key board-level initiatives, ensuring visibility and progress reporting</li><li>Coordinate with departments to gather updates, compile reports, and escalate delays</li><li>Assist in light project management tasks such as timelines, document consolidation, and stakeholder reminders</li></ul>3. Cross-functional Liaison &amp; Internal Communication<ul><li>Serve as the single point of contact for inter-departmental communication routed through the BODs</li><li>Ensure information flows accurately and on time from the board to senior leadership and vice versa</li><li>Coordinate follow-ups with Leadership Team and department heads on behalf of BODs</li><li>Join select internal meetings to record actions, capture insights, and ensure accountability tracking</li></ul>4. Confidentiality, Governance &amp; Documentation<ul><li>Maintain utmost confidentiality regarding executive discussions, financials, HR matters, and strategy</li><li>Archive board meeting minutes, resolutions, and sensitive documents in a secure system</li><li>Support in managing board governance documentation and ensuring proper version control</li><li>Handle legal and compliance-related documents where executive signatures or oversight are needed</li></ul>5. Meeting &amp; Event Management<ul><li>Organize and support internal events, leadership offsites, and VIP client meetings as directed</li><li>Ensure seamless logistical planning including AV setup, catering, guest coordination, and feedback collection</li><li>Take accurate minutes of meetings and ensure follow-through on key action items</li></ul>6. Insight Gathering &amp; Decision Support<ul><li>Conduct light research, benchmarking, or background checks to support board-level decisions</li><li>Assist in preparing dashboards or executive summaries for review using inputs from various departments</li><li>Monitor key deadlines, external reports, regulatory filings, or industry updates relevant to the BODs</li></ul>7. External Stakeholder Coordination<ul><li>Coordinate with external clients, partners, legal advisors, auditors, and consultants as per board direction</li><li>Arrange high-level external meetings, visits, or presentations with meticulous attention to detail</li><li>Maintain contact lists and relationship tracking for strategic external stakeholders</li></ul>8. Special Assignments &amp; Delegated Projects<ul><li>Take ownership of special assignments such as office protocol improvements, internal surveys, or policy tracking</li><li>Represent the BODs in internal task forces, committees, or process reviews when delegated</li><li>Lead confidential projects and provide regular status updates to the BODs</li></ul>Job Type: Full-time

Executive Secretary

Tabasco

Hiring Now &ndash; Executive Assistant to Managing Director Location: Sharjah, UAEWe are looking for a proactive and well-organized Executive Assistant to support our Managing Director with day-to-day administrative, operational, and coordination activities. The ideal candidate should have 2&ndash;3 years of experience in a similar role and the ability to communicate professionally across departments and with external stakeholders.Key Responsibilities:<ul><li>Provide executive-level administrative support to the Managing Director</li><li>Manage calendars, schedule meetings, and handle coordination tasks</li><li>Draft and manage official correspondence, documents, and reports</li><li>Maintain confidential records and business files</li><li>Assist in preparing presentations, proposals, and business documentation</li><li>Coordinate with internal teams and external clients professionally</li><li>Support basic accounting functions (invoice follow-up, expense tracking, data entries)</li><li>Follow up on assigned tasks and ensure timely closure</li><li>Assist with travel, logistics, and general operational support</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree or equivalent qualification</li><li>2&ndash;3 years of experience as Executive Assistant / Personal Assistant / Office Coordinator</li><li>Basic knowledge of accounting and invoicing is required</li><li>Strong communication skills in English, Hindi/Urdu, and Malayalam are mandatory</li><li>Excellent drafting, follow-up, and coordination abilities</li><li>Proficient in MS Office (Word, Excel, PowerPoint)</li><li>Professional, disciplined, and able to maintain confidentiality</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Executive Assistant to Managing Director

MOHAMMAD BOUHAMRA REAL ESTATE

looking for female Arabic Secretary to work in Real Estate office. preferably on husband&rsquo;s sponsorship and currently residing in the Al Majaz area.Requirements:<ul><li>Minimum 2 years of work experience in the UAE, preferably in the real estate sector</li><li>Must be on husband&rsquo;s visa/sponsorship</li><li>Excellent English communication skills &ndash; written and verbal</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Excellent time management and ability to prioritize tasks</li><li>High attention to detail and accuracy</li><li>Good command of computer skills and data entry</li></ul>Job Responsibilities:<ul><li>Maintain and update records of office expenses and tenant information</li><li>Coordinate with tenants for rent collection and maintenance requests</li><li>Assist the Manager in day-to-day office operations</li><li>Handle phone calls, emails, letters, and other correspondence</li><li>Enter and update data related to property listings, tenancy contracts, Ejari, etc.</li><li>Ensure smooth office administration and documentation processes</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per month

Female Office Secretary (Arabic Native )

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Secretary / Document Controller
Sharjah, UAE
Parsons is looking for a talented Secretary/ Document Controller to join our team!
What You'll Be Doing: 
Key Responsibilities of a Secretary / Document Controller<ul><li>
Gathers statistics and general data; reviews and combines this information into established reports for use within the project/program. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.</li><li>
May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.</li><li>
Originates correspondence and reports not requiring the personal attention of immediate supervisor.</li><li>
Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.</li><li>
May establish and maintain records of project equipment, including a log of equipment, vehicles&rsquo; service dates. May initiate requests for service.</li><li>
May obtain basic data for completion of the project's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.</li><li>
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates project directories as appropriate.</li><li>
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, presentations as directed by immediate supervisor.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
1. Document Management &amp; Control<ul><li>
Establish, maintain, and update document control procedures.</li><li>
Ensure all project and company documents are properly filed, categorized, and easily retrievable.</li><li>
Manage the flow of correspondence and documentation between project stakeholders.</li><li>
Maintain up-to-date records of all project documentation in both electronic and hard copy formats.</li></ul>
2. Document Review &amp; Distribution<ul><li>
Receive, check, and record all incoming and outgoing documents.</li><li>
Ensure documents comply with established standards (format, numbering, revision, approval status).</li><li>
Distribute documents promptly to concerned parties, ensuring controlled copies reach the right recipients.</li><li>
Track document status, revisions, and approvals.</li></ul>
3. Compliance &amp; Quality Assurance<ul><li>
Ensure documentation practices are in line with ISO standards, company policies, and contractual requirements.</li><li>
Monitor that obsolete or superseded documents are removed and archived.</li><li>
Support audits by providing required documentation and ensuring compliance records are accurate.</li></ul>
4. Coordination &amp; Communication<ul><li>
Liaise with internal teams, consultants, contractors, and clients for document submissions and approvals.</li><li>
Follow up with stakeholders to ensure timely submission and return of reviewed documents.</li><li>
Provide support to project teams on document management systems and protocols.</li></ul>
5. Archiving &amp; Retrieval<ul><li>
Safeguard important records, ensuring confidentiality and controlled access.</li><li>
Archive project documents systematically for future reference and handover.</li><li>
Retrieve requested documents quickly and efficiently when required.</li><li>
Uploading/Updating documents on PARDOCs.</li></ul>
6. Reporting &amp; Monitoring<ul><li>
Generate periodic reports on document control status, outstanding approvals, and delays.</li><li>
Track performance of document control processes and recommend improvements.</li><li>
Maintain registers/logs of drawings, transmittals, correspondence, contracts, and other project documents.</li></ul>
What Required Skills You'll Bring:<ul><li>
Degree from a any recognized institution.</li><li>
Minimum 8 years experience as an administrative, secretarial and document control roles.</li><li>
Experience with office software programs such as email, word processing, spreadsheets, graphics, power point presentations and databases (i.e. MS Office suite of software).</li><li>
Well familiar with the Oracle Aconex Software.</li><li>
Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills in English and Arabic are mandatory.</li><li>
Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines.</li><li>
Attention to detail and accuracy in handling sensitive data</li><li>
Effective communication and coordination skills.</li><li>
Ability to work under pressure and meet deadlines.</li></ul>
What Desired Skills You'll Bring:<ul><li>
Preferably an Arabic speaker.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Secretary / Document Controller

Jesr Al Sharq Wa Al Gharb Marbles & Granite

We are looking for a Sales Executive who is responsible for driving sales, maintaining strong customer relationships, and ensuring smooth order processing. This role involves managing customer accounts, coordinating with internal teams, documenting sales interactions, and following company procedures to maximize revenue and customer satisfaction. The Sales Executive plays a key role in supporting business growth while ensuring all processes are accurately followed.Qualifications:<ul><li>Minimum 2-3 years of experience as a Sales Executive in a Marble &amp; Granite trading company.</li><li>Strong knowledge of marble, granite, and stone products, including specifications and applications.</li><li>Proven track record in sales target achievement and customer relationship management.</li><li>Excellent communication and negotiation skills (verbal and written).</li><li>Ability to analyze market trends, identify opportunities, and recommend sales strategies.</li><li>Highly organized, detail-oriented, and capable of managing multiple client accounts.</li></ul>Job Summary:<ul><li>Achieve assigned sales targets and prepare regular sales performance reports.</li><li>Manage customer orders, verify details, and coordinate with internal teams for smooth delivery.</li><li>Handle payment documentation, ensuring invoices and receipts are accurate and up to date.</li><li>Maintain clear, written communication with customers and build long-term relationships.</li><li>Analyze sales trends and provide feedback to improve strategies.</li><li>Earn incentives based on compliant sales, timely delivery, and excellent customer service.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do u an have experience in a marble &amp; granite company?</li><li>Did u work as a Sales Executive in a Marble &amp; Granite Trading company?</li><li>Are you familiar with different types of marble and granite, their quality grades?</li></ul>

Sales Executive

Metric Calibration & Testing Laboratory

Join Our Metric Calibration Team. FEMALE TELE SALES EXECUTIVE- EXP MUST in Calibration field !!!(Female Only Apply) Requirements : - Any Degree Holder. - Experience as Tele Sales Executive in UAE Market. - Preferably Having Experience in Calibration Field. - UAE Experience is Must. - Effective Communication Skills. - Salary + Incentives upon Achieving Targets. -Depending upon the experience. Salary (1800aed to 2500aed)Note : Only Shortlisted candidates will be contacted.SEND YOUR CV : hr.metriccal@gmail.comJob Type: Full-timePay: AED1,800.00 - AED2,500.00 per monthExperience:<ul><li>telemarketer: 1 year (Required)</li></ul>

FEMALE TELE SALES EXECUTIVE (FEMALE ONLY)

Al Muqarram

<div>Company 
AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa.Being at the forefront of innovation in various verticals, has helped us 
solidify our brands across 35 countries in the MEA region. The founda-tion of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades.We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration.Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards. 

Job description 
<ul>
<li>Provide administrative and operational support to the Export executive.</li>
<li>Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.</li>
<li>Coordinate logistics and shipments with freight forwarders</li>
<li>Ensure compliance with export laws, trade regulations, and company policies.</li>
<li>Maintain accurate records of all export activities and documentation for audit purposes.</li>
<li>Assist in managing export orders and monitoring delivery schedules.</li>
<li>Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.</li>
<li>Prepare reports and summaries for management review.</li>
</ul>
 
Profile 
The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations. The Export Executive Assistant also assists in report preparation, data management, and day-to-day administrative tasks to ensure efficient export operations and executive decision-making. 

We offer 
 
We offer a competitive remuneration package within an international, dynamic environment. 
Contact 
Would you like to be part of our passionate team with short communication lines, a no-nonsense mentality and numerous opportunities to grow? Quickly apply for the job of your dreams!</div>

Export Executive Assistant-Emirati

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