office clerk Jobs in The Water Research Center Dr Ali Trabolsi Jobs In The Division Of Engineering Dr Rafael Yong Ak Song Jobs In Abu Dhabi

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administrative assistant Jobs in The Water Research Center Dr Ali Trabolsi Jobs In The Division Of Engineering Dr Rafael Yong Ak Song Jobs In Abu Dhabi

administrative assistant

executive secretary

Al Badie Group of Companies

Job Title: Executive Secretary for CEO of Group of CompaniesJob Description:As the Executive Secretary for the CEO, you will be responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the business. You will work closely with the CEO to manage his schedule, organize meetings and appointments, and prepare reports and presentations. You will also be responsible for managing correspondence, screening calls, and handling other administrative tasks as required.Responsibilities:- Manage the CEO's calendar and schedule appointments and meetings- Prepare reports, presentations, and other documents as required- Screen calls and emails and respond to inquiries as appropriate- Organise and maintain files and records- Coordinate travel arrangements and prepare expense reports- Liaise with other departments and external stakeholders- Provide general administrative support as requiredQualifications:- Fluently speaking Arabic, English &amp; French, any extra languages is a plus- Bachelor's degree in Business Administration or related field- Proven experience as an Executive Secretary or similar role- Excellent organisational and time management skills- Strong communication and interpersonal skills- Proficient in Microsoft Office and other relevant software- Ability to maintain confidentiality and handle sensitive information- Attention to detail and a high level of accuracy- Ability to work independently and manage multiple tasks simultaneouslyIf you are a highly motivated and organised individual who is looking for an exciting opportunity to work in a fast-paced environment, we encourage you to apply for this position. We offer a competitive salary and benefits package and the opportunity to work with a dynamic and growing organisation.To apply, please submit your resume and cover letter including a photograph, highlighting your relevant experience and qualifications. We thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.Job Type: Full-timePay: AED4,000.00 - AED10,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>Arabic, English &amp; French (Required)</li></ul>

Executive Secretary

WTC Contracting

The Executive Office Secretary &amp; Administrator provides high-level administrative, secretarial, and coordination support to the Managing Director, COO, and senior management team. The role is critical in ensuring smooth office operations, accurate documentation, and effective coordination between site teams, consultants, clients, and authorities. Key Responsibilities Executive &amp; Secretarial Support Manage daily schedules, meetings, calendars, and appointments for senior management Prepare, format, and distribute professional correspondence (letters, emails, memos) Handle confidential documents with discretion and professionalism Draft minutes of meetings (MoM) and follow up on action items Administration &amp; Office Management Oversee office filing systems (hard copy &amp; digital) Maintain company records (licenses, trade license, CR, staff documents) Coordinate with PRO / Tasheel / Government portals when required Manage office supplies, stationery, and general admin requirements Construction &amp; Project Coordination Support project teams with: Submittals logs Correspondence tracking Document control (shop drawings, RFIs, approvals) Coordinate between head office and site teams Maintain project correspondence registers and trackers HR &amp; Payroll Support (Basic) Assist with: Employee records &amp; files Leave tracking Timesheets (site &amp; office) Coordination with HR / payroll department Support onboarding documentation for new hires Finance &amp; Procurement Support Assist in: LPO preparation &amp; tracking Invoice submission logs Coordination with accounts for payments follow-ups Maintain vendor &amp; supplier contact listsJob Type: Full-time

Office executive secretary

Connect Real Estate

We are looking for a highly organized and proactive Assistant to the Manager with strong experience in Real Estate and Accounting. The ideal candidate will support daily operations, manage client communications, assist with property listings, handle basic financial tasks, and ensure smooth workflow for the management team.Key Responsibilities:Real Estate Tasks:Manage property listings, inquiries, and client follow-upsPrepare tenancy contracts, Tawtheeq applications, and renewalsCoordinate property viewings and schedule appointmentsMaintain and update CRM systems and property databasesPrepare marketing materials and assist with advertising and social media updatesAccounting &amp; Administrative Tasks:Handle basic accounting entries, invoicing, receipts, and petty cashPrepare weekly and monthly financial reportsAssist in budgeting and expense managementOrganize documents, files, and contractsProvide executive support to the Manager with daily tasks, meeting coordination, and office managementJob Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

El Patio Engineering Consultancy L L C

Location: Abu Dhabi, UAECompany: El Patio Engineering Consultancy LLCPosition OverviewWe are seeking a proactive, highly organized Executive Secretary with a strong background in engineering consultancy to support our senior management team. The ideal candidate will have experience in handling technical documentation, coordinating with engineering departments, and managing high-level administrative tasks in a fast-paced consultancy environment.Key ResponsibilitiesProvide executive-level administrative support to senior management and project directors.Manage calendars, schedule meetings, prepare agendas, and draft minutes for technical and management meetings.Handle confidential correspondence, internal memos, and formal letters in both English and Arabic (if applicable).Prepare and format technical reports, tender documents, presentations, and project correspondence.Maintain organized filing systems for project documentation, submittals, NOCs, and authority letters (DMT/ADM/ITC/ADQCC/etc.).Coordinate with design, supervision, contracts, and finance teams to support day-to-day operations.Track submission deadlines, circulate updates, and follow up on pending actions with internal teams and external stakeholders.Assist in project onboarding, mobilization schedules, and staff deployment documentation.Support tendering, procurement, and client communication tasks as requested.Qualifications &amp; SkillsDiploma or Bachelor&rsquo;s degree in Engineering, Business Administration, or related field.Minimum 3&ndash;6 years of experience as an Executive Secretary in an engineering consultancy.Strong knowledge of engineering document workflows, submittals, and authority requirements.Excellent written and verbal communication skills in English (Arabic is an advantage).Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with document control systems.Ability to multitask, prioritize, and work under pressure with strict deadlines.High level of professionalism, confidentiality, and attention to detail.Job Type: Full-time

Executive Secretary (Engineering Consultancy Background Required)

Proterial

<div>Location:
Abu Dhabi, Abu Dhabi, United Arab Emirates
Job ID:
R0097192
Date Posted:
2025-11-26
Company Name:
HITACHI ENERGY SYSTEMS LLC
Profession (Job Category):
Administration &amp; Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
<div>The Opportunity
In this role, you will become the go-to person for several important administrative and office support tasks. This is your chance to play a key role in supporting and strengthening our seamless, efficient, and welcoming workplace. This role reports directly to the Local Service Sales Manager &ndash; UAE.
How You&rsquo;ll Make an Impact
<ul><li>Manage general administrative tasks and office support.
</li><li>Support various case-by-case projects, such as updating customer instructions.
</li><li>Update sales documentation and branding materials.
</li><li>Coordinate with internal teams (technical, operations, finance, and legal) for proposal preparation, delivery, and project execution as needed.
</li><li>Maintain contact with various suppliers and service vendors.
</li><li>Promote Hitachi Energy HSE and Sustainability culture and vision to clients to gain commitment.
</li><li>You will be ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
</li><li>Living Hitachi Energy&rsquo;s core values of safety and integrity, taking responsibility for your actions while caring for colleagues and the business.
</li></ul>Your Background
<ul><li>Bachelor&rsquo;s degree or equivalent experience in secretarial or administrative work.
</li><li>In-depth knowledge of office administration.
</li><li>Good knowledge of MS Office (PowerPoint, Excel, Word) and strong customer relationship skills.
</li><li>Ability to work independently with a strategic and result-oriented mindset.
</li><li>Excellent communication and interpersonal skills.
</li><li>Proficiency in both spoken and written English is required.
</li></ul></div><h2 class="jobSectionHeader">Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
</h2><h2 class="jobSectionHeader">This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</h2></div>

Executive Secretary Support

Zircon Decor

Responsibilities:<ul><li>Manage submissions and deadlines: Coordinate, track, and ensure timely submission of all documents related to the interior scope (drawings, material submittals, samples, and approvals) in line with project schedules and client requirements.</li><li>Prepare administrative files for submissions: Prepare, organize, and maintain all required administrative and project files for interior works submissions, ensuring accuracy, completeness, proper documentation, and compliance with project and authority requirements.</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Arrange travel, bookings, and itineraries as needed.</li><li>Capture and track action items from meetings through to resolution.</li><li>Organize and maintain office files and records.</li><li>Prepare and organize files, presentations, and reports related to interior design projects.</li><li>Communicate with clients, suppliers, and internal departments on behalf of directors.</li><li>Coordinate logistics for meetings, events, and appointments.</li><li>Manage and prioritize incoming calls and emails.</li><li>Handle confidential matters with discretion and professionalism.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent.</li><li>At least 3 years of experience in a secretarial/executive support role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and take initiative.</li><li>Proficient in Microsoft Office and relevant software.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years do you have in UAE in same field?</li></ul>Work Location: In person

Executive Secretary - Interior Fit out

LAITH Electromechanical llc

Job Title:Executive Secretary to MD / GMLocation:Abu Dhabi, UAEPosition Overview:We are seeking a smart, professional, and well-presented Executive Secretary to provide high-level administrative support to the Managing Director / General Manager. The ideal candidate must have excellent English communication skills, strong organizational abilities, and a proactive approach to managing executive tasks.Key Responsibilities:<ul><li>Manage and maintain the MD/GM&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize correspondence, reports, presentations, and other documents with accuracy and confidentiality.</li><li>Handle incoming calls, emails, and inquiries professionally and promptly.</li><li>Coordinate internal and external meetings, ensuring all logistics and documentation are in place.</li><li>Maintain records, files, and databases in an organized and accessible manner.</li><li>Assist in drafting official communications and business letters.</li><li>Liaise with clients, vendors, and internal teams on behalf of the MD/GM.</li><li>Ensure smooth office operations and support in administrative tasks as required.</li><li>Maintain confidentiality of sensitive information at all times.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>Excellent proficiency in English (written and spoken).</li><li>Strong organizational and time-management skills.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional appearance and demeanor.</li><li>Ability to work under pressure and handle multiple tasks efficiently.</li><li>Strong interpersonal and communication skills.</li><li>Minimum 3&ndash;5 years of experience in a similar executive secretary or administrative role.</li></ul>Preferred Attributes:<ul><li>Smart, confident, and well-groomed.</li><li>Discreet and trustworthy with confidential information.</li><li>Proactive and resourceful in problem-solving.</li></ul>Employment Type:Full-time, Office-based (Abu Dhabi)Job Type: Full-time

Secretary GM / MD

Explore 189+ Executive secretary in The Water Research Center Dr Ali Trabolsi Jobs In The Division Of Engineering Dr Rafael Yong Ak Song Jobs In Abu Dhabi this December. Find roles across top companies and apply now to boost your career.