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Nano Health Suite

Executive Assistant &ndash; UAE &amp; KSA (Two Positions)- FemaleLocations:<ul><li>Riyadh, Kingdom of Saudi Arabia</li></ul>Position Type: Full-time Experience Level: Mid to Senior-Level Executive Support Reporting To: C-Level ExecutiveAbout the RoleWe are hiring two highly capable and driven Executive Assistants &mdash; one based in Dubai and one in Riyadh &mdash; to support a senior executive with a demanding, fast-paced, and often unpredictable schedule.This role requires someone with exceptional organization, emotional intelligence, and resilience. You will act as a trusted partner to the executive, handling everything from calendar management and travel coordination to stakeholder communication and operational follow-through.Success in this role depends on your ability to stay calm under pressure, manage shifting priorities, and bring order and structure to a dynamic environment.Key Responsibilities<ul><li>Proactively manage complex calendars and high-volume scheduling</li><li>Coordinate travel logistics, visas, accommodations, and itineraries</li><li>Serve as the point of contact between the executive and internal/external stakeholders</li><li>Draft and manage high-level communication, reports, and meeting materials</li><li>Ensure confidentiality and discretion at all times</li><li>Anticipate the executive&rsquo;s needs and resolve issues before they escalate</li><li>Track deadlines, follow-ups, and action items independently</li><li>Assist with occasional personal tasks or logistics when required</li><li>Maintain alignment with the other EA in the region to ensure smooth cross-border coordination</li></ul>Ideal Candidate Profile<ul><li>3&ndash;5 years of experience supporting senior leadership, ideally in fast-moving environments</li><li>Fluent in English; Arabic is a plus</li><li>Highly organized, with a strong ability to manage shifting priorities and tight deadlines</li><li>Emotionally intelligent, diplomatic, and composed under pressure</li><li>Confident working independently and handling difficult or unpredictable personalities</li><li>Tech-savvy and proficient in MS Office, Google Workspace, and productivity tools</li><li>Familiarity with UAE and/or KSA business culture and etiquette</li><li>Willingness to occasionally support or coordinate across both markets</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Martial Status: </li></ul>Experience:<ul><li>Executive Assistant: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

Executive Assistant

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant serves as a pivotal partner to senior executives, facilitating seamless operations within the organization and ensuring optimal efficiency in managing their complex schedules and administrative activities. This role requires a high level of discretion and organizational acumen, as the Executive Assistant will manage confidential information while proactively anticipating the needs of the executive. The ideal candidate will demonstrate exceptional interpersonal skills and a strong capacity for problem-solving, collaboration, and time management, thereby enabling the executive to focus on strategic initiatives. Responsibilities include managing communications, organizing meetings and travel arrangements, and preparing comprehensive reports and presentations, all while fostering a positive operational environment.
 
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Minimum of 3 to 5 years of proven experience in an executive support role, demonstrating a strong track record in managing high-level executives&rsquo; schedules and priorities.
 </li>
 <li>
 Proficiency in utilizing office software (e.g., Microsoft Office Suite, Google Workspace) and collaboration tools, with a keen ability to adapt to new technologies and platforms as required.
 </li>
 <li>
 Demonstrated ability to manage confidential information with the utmost discretion, maintaining a high level of integrity and professionalism.
 </li>
 <li>
 Exceptional verbal and written communication skills, with the ability to represent the executive and organization effectively across all levels of internal and external stakeholders.
 </li>
 <li>
 Strong organizational skills with an ability to prioritize competing demands, manage multiple tasks simultaneously, and meet tight deadlines.
 </li>
 <li>
 Proven proficiency in coordinating international and domestic travel arrangements, including itinerary planning and budget management.
 </li>
 <li>
 Ability to generate detailed reports and presentations that clearly communicate information and influence decision-making.
 </li>
 <li>
 Experience in interacting with high-profile individuals, demonstrating a polished and professional demeanor at all times.
 </li>
 </ul>
 
 
 
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative support to the executive, managing their calendar, scheduling appointments, and prioritizing conflicting requests.
 </li>
 <li>
 Serve as a primary point of contact between the executive and internal/external stakeholders, ensuring effective communication and follow-up on outstanding actions.
 </li>
 <li>
 Plan and coordinate various meetings, including preparing agendas, taking minutes, and distributing materials while ensuring all logistical details are seamlessly handled.
 </li>
 <li>
 Organize travel logistics, preparing detailed itineraries and ensuring that all aspects of travel are executed flawlessly and efficiently.
 </li>
 <li>
 Conduct research and prepare background information and documentation for meetings, presentations, and other executive engagements.
 </li>
 <li>
 Develop and maintain filing systems, databases, and electronic correspondence to enhance data retrieval and information sharing processes.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and other key documents, ensuring accuracy and adherence to professional standards in formatting and content.
 </li>
 <li>
 Continuously seek process improvements and efficiencies in administrative tasks, proactively recommending and implementing solutions to enhance office operations.
 </li>
 </ul>
 
 
 
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking skills, with a keen attention to detail.
 </li>
 <li>
 Strong interpersonal skills and professional presence to effectively interact with diverse personalities and senior-level individuals.
 </li>
 <li>
 Proven ability to work independently, exercising sound judgment and discretion in all actions.
 </li>
 <li>
 High emotional intelligence and keen problem-solving capabilities for managing unexpected situations quickly and effectively.
 </li>
 <li>
 Ability to build strong relationships across departments and with external partners, demonstrating a collaborative approach.
 </li>
 <li>
 Strong project management skills with the ability to coordinate multiple projects simultaneously while adhering to deadlines.
 </li>
 <li>
 Proficient understanding of business practices and the operational dynamics within a corporate environment.
 </li>
 <li>
 Adaptability and resilience under pressure, maintaining composure and focus in fast-paced or uncertain situations.
 </li>
 </ul>
 
 
</div>

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 Executive Assistant duties and responsibilities:
 
 
 Financial
 
 
 Adhere to budget
 
 
 Customer
 
 
 Diary management
 
 
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 
 
 Ensure Executive/s get to meetings on time with appropriate documentation
 
 
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 
 
 Call management
 
 
 Handle and screen calls for Executive/s
 
 
 Take and pass messages to Executive/s in a timely manner
 
 
 Email management
 
 
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 
 
 Client relationships
 
 
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 
 
 Assist other EAs during busy periods
 
 
 Internal Process
 
 
 Meetings
 
 
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 
 
 Organise local internal and external meetings, including organising catering, IT requirements etc
 
 
 Meet and greet visitors
 
 
 Partner and Executive general admin
 
 
 Proofread and finalize documents when required i.
 
 
 e.
 
 
 presentations, proposals, letters
 
 
 General filing
 
 
 Keeping Executive own contacts databases/business card storage up to date
 
 
 Learning and Growth
 
 
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 
 
 Comply with PwC policies and procedures in all aspects of the role
 
 
 Build network of strong working relationships both internally and externally
 
 
 Assist with the organisation of PwC events as needed including dinners and outside events
 
 
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 
 Government Clearance Required?
 
 
 
 
 Job Posting End Date
 
</div>

Azadea Group

<div>
 
 
 Role Purpose :
 
 
 
 The Executive Assistant is responsible for providing full assistance and support to the manager by scheduling his/her appointments, handling documents maintenance and processing correspondence needs.
 
 
 
 
 
 
 Key Responsibilities :
 
 
 <ul>
 <li>
 Organize and manage the day-to-day running of the manager's professional and personal affairs in order to ensure the provision of high-quality support.
 </li>
 <li>
 Manage the schedules to ensure effective time management, coordinate activities, prioritize appointments and reschedule where necessary.
 </li>
 <li>
 Manage, prioritize, screen and monitor the manager&rsquo;s correspondence, including calls, emails, post and fax, in order to ensure they are dealt with in a timely manner.
 </li>
 <li>
 Collect and research information on assigned matters, as well as produce reports as requested
 </li>
 <li>
 Attend senior level meetings (i.e. executive committee, board meetings and other) and record minutes of meeting for future reference.
 </li>
 <li>
 Organize and set up meetings and working sessions in order to inform the concerned parties accordingly.
 </li>
 <li>
 Ensure that documentation is correctly filed by maintaining an efficient filing system.
 </li>
 </ul>
 
 
 
 
 
 Qualifications :
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 3 years of experience in a related Field
 </li>
 <li>
 Fluency in English and Arabic; French is a plus
 </li>
 <li>
 Proficiency in MS Office
 </li>
 </ul>
 
 
 
 
 
 * AZADEA is committed to equal employment opportunity for all individuals regardless of race, color, religion, gender, age, marital status, disability, or any other classification.
 
 
 
 *
 
 We aim to give our candidates the best experience possible. But due to the amount of applicants applying, we will only get in touch if you have been shortlisted for the role.
 
 
</div>

SAUR

<div>
 
 SAUR is as a pure player in water and essential services, working to protect the environment in the heart of the territories it serves.
 
 
 Further details on our web site: http://www.saur.com/.
 
 
 
 
 
 Currently we are looking for an
 
 Executive Assistant
 
 
 
 ,
 
 
 for our office in Riyadh, KSA.
 
 
 
 
 
 
 Mission
 
 :
 
 
 Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Reporting to the GCC Chief Executive Officer, and works in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, Being based at Riyadh. The responsibilities of the role will be:
 
 <ul>
 <li>
 Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and re-directed where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries.. etc
 </li>
 <li>
 Co-ordinating complex travel and accommodation arrangements for all GCC team.
 </li>
 <li>
 Co-ordinating logistics and on-boardings including medical insurance enrollments, access Door Key, Office Desk, Business cards, Office orientation, travel and accommodation arrangements for all employees.
 </li>
 <li>
 Performs all other business related tasks as assigned by the CEO, the Managing Director &amp; the HR Director
 </li>
 <li>
 Support to onboarding &amp; Employee Integration: design, lead and maintain the key processus which are important for any new employee (find a house, school subcriptions, etc.. IQAMA process, etc.
 </li>
 <li>
 Support to onboarding &amp; Employee Integration.
 </li>
 <li>
 External Partnerships &amp; Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience Background: minimum 5 years in a similar position
 </li>
 <li>
 Educational background: University Degree or equivalent
 </li>
 <li>
 Certifications: Bachelor Degree
 </li>
 <li>
 Location: Riyadh
 </li>
 <li>
 Geographic scope: Saudi Arabia and GCC
 </li>
 <li>
 Languages: Arabic, English
 </li>
 <li>
 Travel requirements: sometimes
 </li>
 <li>
 Saudi citizenship
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Competitive salary package.
 </li>
 <li>
 Opportunities for career advancement within the company.
 </li>
 <li>
 Friendly and dynamic work environment.
 </li>
 </ul>
 
 
 
 
 
 &ldquo;SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law".
 
 
</div>

GROUPE SAUR

<div>SAUR is as a pure player in water and essential services, working to protect the environment in the heart of the territories it serves.
Further details on our web site: http://www.saur.com/.
Currently we are looking for an Executive Assistant ,for our office in Riyadh, KSA.
Mission:
Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.
Responsibilities
Reporting to the GCC Chief Executive Officer, and works in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, Being based at Riyadh. The responsibilities of the role will be:<ul>
<li>
Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and re-directed where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries.. etc</li>
<li>Co-ordinating complex travel and accommodation arrangements for all GCC team.</li>
<li>Co-ordinating logistics and on-boardings including medical insurance enrollments, access Door Key, Office Desk, Business cards, Office orientation, travel and accommodation arrangements for all employees.</li>
<li>Performs all other business related tasks as assigned by the CEO, the Managing Director &amp; the HR Director</li>
<li>Support to onboarding &amp; Employee Integration: design, lead and maintain the key processus which are important for any new employee (find a house, school subcriptions, etc.. IQAMA process, etc.</li>
<li>Support to onboarding &amp; Employee Integration.</li>
<li>External Partnerships &amp; Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.</li>
</ul>
Requirements:<ul>
<li>
Experience Background: minimum 5 years in a similar position</li>
<li>Educational background: University Degree or equivalent</li>
<li>Certifications: Bachelor Degree</li>
<li>Location: Riyadh</li>
<li>Geographic scope: Saudi Arabia and GCC</li>
<li>Languages: Arabic, English</li>
<li>Travel requirements: sometimes</li>
<li>Saudi citizenship</li>
<li>
</li></ul>Benefits:<ul>
<li>
Competitive salary package.</li>
<li>Opportunities for career advancement within the company.</li>
<li>Friendly and dynamic work environment.</li>
</ul>
&ldquo;SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law&quot;.</div>

Umq Design

<div>
 
 
 Job Description:
 
 
 
 
 
 
 1.
 
 Calendar Management
 
 : Organizing and managing the executive's
 
 
 schedule, including arranging appointments, meetings, and conference calls.
 
 
 They must prioritize tasks and anticipate potential conflicts to ensure the
 
 
 executive's time is used effectively.
 
 
 2.
 
 Communication:
 
 Acting as the primary point of contact
 
 
 for the executive, screening and managing incoming calls, emails, and other
 
 
 forms of communication. Drafting and responding to correspondence on behalf of
 
 
 the executive.
 
 
 3.
 
 Travel Arrangements:
 
 Handling travel logistics, including
 
 
 booking flights, accommodations, transportation, and preparing travel
 
 
 itineraries. Ensuring that the executive's travel plans align with their
 
 
 schedule and business needs.
 
 
 4.
 
 Meeting Support:
 
 Coordinating and preparing materials for
 
 
 meetings, including agendas, presentations, and meeting minutes. They may also
 
 
 attend meetings with the executive to take notes and follow up on action items.
 
 
 5.
 
 Document Preparation:
 
 Drafting, formatting, and proofreading
 
 
 reports, memos, and other documents as needed. Ensuring that all documents are
 
 
 accurate and meet the executive's standards.
 
 
 6.
 
 Database Management:
 
 Maintaining and organizing files,
 
 
 records, and databases, both physical and electronic, to ensure easy access to
 
 
 information when needed.
 
 
 7.
 
 Confidentiality and Discretion:
 
 Handling sensitive and confidential
 
 
 information with the utmost care and discretion. Executives often entrust their
 
 
 Executive Secretary with confidential matters that require strict
 
 
 confidentiality.
 
 
 8.
 
 Office Administration:
 
 Overseeing general office operations,
 
 
 including ordering supplies, managing office equipment, and handling incoming
 
 
 and outgoing mail.
 
 
 9.
 
 Relationship Management:
 
 Building and maintaining positive
 
 
 relationships with key stakeholders, both internally and externally, on behalf
 
 
 of the executive.
 
 
 10.
 
 Problem Solving:
 
 Anticipating and addressing challenges
 
 
 that may arise in the executive's absence or in the course of their
 
 
 responsibilities, making independent decisions when necessary.
 
 
 11.
 
 Special Projects
 
 : Assisting the executive with special
 
 
 projects, research, and other tasks that contribute to the achievement of
 
 
 organizational goals.
 
 
 12.
 
 Time and Expense Management:
 
 Tracking and managing the executive's
 
 
 expenses, ensuring they adhere to company policies and procedures.
 
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 
 <ul>
 <li>
 (FLUENT) English Communication Skills Riding, Writing and Speaking.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities (ENGLISH &amp; ARABIC).
 </li>
 <li>
 Proficiency in office software (e.g., Microsoft Office Suite).
 </li>
 <li>
 High level of professionalism and adaptability.
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 Discretion and ability to handle confidential information.
 </li>
 <li>
 Strong problem-solving and decision-making skills.
 </li>
 <li>
 Experience in a similar administrative role is typically required.
 </li>
 </ul>
 
 
</div>

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594 executive staff assistant jobs IN Riyadh

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