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executive office administrator

Boeing

<div>
 
 Job Description
 
 
 
 At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
 
 
 
 Business Support Services &ndash; Executive Office Administrator (UAMLID)
 
 
 
 Boeing Saudi Arabia is looking for an experienced
 
 Executive
 
 
 Office Administrator
 
 to join our business support team in
 
 Riyadh, Saudi Arabia
 
 .
 
 
 The successful candidate should have extensive hands-on experience of different aspects of the Office Administrator role. The successful candidate should be able to develop solutions to a variety of complex problems; independently using resourcefulness and intuition to create appropriate solutions using established company policies, practices, and procedures as a guideline.
 
 
 The Executive Office Administrator will report to the President of Boeing Saudi Arabia.
 
 
 
 Job Description Summary
 
 
 
 
 <ul>
 <li>
 Coordinates and processes domestic and international business travel arrangements
 </li>
 <li>
 Monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
 </li>
 <li>
 Collects and compiles data to provide visibility of status for traveler's review and/or signature.
 </li>
 <li>
 Creates, edits and maintains electronic and written communication.
 </li>
 <li>
 Tracks and maintains information relative to department and business operations.
 </li>
 <li>
 Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
 </li>
 <li>
 Prioritizes and schedules management-level employee time and availability for efficient use of time.
 </li>
 <li>
 Tracks and maintains designated conference room schedules for availability and efficient use of resources.
 </li>
 <li>
 Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
 </li>
 <li>
 Orders and maintains office supplies.
 </li>
 <li>
 Plans and implements logistics for senior executive level internal and external events.
 </li>
 <li>
 Provides guidance to less experienced employees. Works under minimal supervision. Job Description
 
 
 
 </li>
 </ul>
 
 Position Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manages and maintains the President of Boeing Saudi Arabia&rsquo;s work schedule.
 </li>
 <li>
 Coordinates and processes domestic and international business travel arrangements for the President of Boeing Saudi Arabia.
 </li>
 <li>
 Monitors designated business traveler's logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges to ensure timely and accurate reimbursement.
 </li>
 <li>
 Collects and compiles data to provide visibility of status for traveler's review and/or signature.
 </li>
 <li>
 Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals...etc...) including the President&rsquo;s when needed.
 </li>
 <li>
 Records and transcribes minutes of meetings, coordinates and follows up on action points.
 </li>
 <li>
 Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
 </li>
 <li>
 Ensures proper management of electronic and manual filling systems.
 </li>
 <li>
 Tracks and maintains information relative to department and business operations.
 </li>
 <li>
 Verbally communicates a wide variety of information to multiple audiences.
 </li>
 <li>
 Prioritizes and schedules management-level employee time and availability for efficient use of time.
 </li>
 <li>
 Plans and implements logistics for senior executive level internal and external events.
 </li>
 <li>
 Tracks and maintains designated conference room schedules for availability and efficient use of resources.
 </li>
 <li>
 Ensures effective running of office and facilities managements including procurement of office supplies and logistics.
 </li>
 <li>
 Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
 </li>
 <li>
 Meets and welcomes President&rsquo;s visitors.
 </li>
 <li>
 Provides guidance to less experienced employees.
 </li>
 <li>
 Responds to out-of working-hours emergencies.
 </li>
 <li>
 Builds good relationships with internal and external stakeholders, coordinate for any delegation of tasks and ensures accomplishments.
 
 
 
 </li>
 </ul>
 
 Basic Qualification (Required Skills/Experience):
 
 
 
 
 <ul>
 <li>
 Prior experience as an office administrator, office assistant or relevant role
 </li>
 <li>
 Demonstrable mastery of written and spoken English (this will be tested onsite)
 </li>
 <li>
 Excellent organizational, prioritization and leadership skills
 </li>
 <li>
 Excellent knowledge of MS Office
 </li>
 <li>
 Works under minimal supervision
 
 
 
 </li>
 </ul>
 
 Preferred Qualification (Desired Skills/Experience):
 
 
 
 
 <ul>
 <li>
 Qualification in Office Management or Business Administration
 </li>
 <li>
 Qualifications in secretarial studies will be an advantage
 </li>
 <li>
 Familiarity with office management procedures
 
 
 
 </li>
 </ul>
 
 Typical Education &amp; Experience:
 
 
 
 Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).
 
 
 This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense.
 
 
 This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities
 
 
 Applications for this position will be accepted until
 
 Sept. 22, 2025
 
 
 
 
 Export Control Requirements:
 
 This is not an Export Control position.
 
 
 
 Relocation
 
 
 
 Relocation assistance is not a negotiable benefit for this position.
 
 
 
 Visa Sponsorship
 
 
 
 Employer willing to sponsor applicants for employment visa status.
 
 
 
 Shift
 
 
 
 Not a Shift Worker (Saudi Arabia)
 
 
 
 Equal Opportunity Employer:
 
 
 
 We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
 
 
 We have teams in more than 65 countries, and each person plays a role in helping us become one of the world&rsquo;s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
</div>

Executive Office Administrator

<div>At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Business Support Services &ndash; Executive Office Administrator (UAMLID)
Boeing Saudi Arabia is looking for an experienced Executive Office Administrator to join our business support team in Riyadh, Saudi Arabia.
The successful candidate should have extensive hands-on experience of different aspects of the Office Administrator role. The successful candidate should be able to develop solutions to a variety of complex problems; independently using resourcefulness and intuition to create appropriate solutions using established company policies, practices, and procedures as a guideline.
The Executive Office Administrator will report to the President of Boeing Saudi Arabia.
Job Description Summary<ul><li>
Coordinates and processes domestic and international business travel arrangements</li><li>
Monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.</li><li>
Collects and compiles data to provide visibility of status for traveler's review and/or signature.</li><li>
Creates, edits and maintains electronic and written communication.</li><li>
Tracks and maintains information relative to department and business operations.</li><li>
Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.</li><li>
Prioritizes and schedules management-level employee time and availability for efficient use of time.</li><li>
Tracks and maintains designated conference room schedules for availability and efficient use of resources.</li><li>
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.</li><li>
Orders and maintains office supplies.</li><li>
Plans and implements logistics for senior executive level internal and external events.</li><li>
Provides guidance to less experienced employees. Works under minimal supervision. Job Description</li></ul>
Position Responsibilities:
<ul><li>Manages and maintains the President of Boeing Saudi Arabia&rsquo;s work schedule.</li><li>
Coordinates and processes domestic and international business travel arrangements for the President of Boeing Saudi Arabia.</li><li>
Monitors designated business traveler's logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges to ensure timely and accurate reimbursement.</li><li>
Collects and compiles data to provide visibility of status for traveler's review and/or signature.</li><li>
Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals...etc...) including the President&rsquo;s when needed.</li><li>
Records and transcribes minutes of meetings, coordinates and follows up on action points.</li><li>
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.</li><li>
Ensures proper management of electronic and manual filling systems.</li><li>
Tracks and maintains information relative to department and business operations.</li><li>
Verbally communicates a wide variety of information to multiple audiences.</li><li>
Prioritizes and schedules management-level employee time and availability for efficient use of time.</li><li>
Plans and implements logistics for senior executive level internal and external events.</li><li>
Tracks and maintains designated conference room schedules for availability and efficient use of resources.</li><li>
Ensures effective running of office and facilities managements including procurement of office supplies and logistics.</li><li>
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.</li><li>
Meets and welcomes President&rsquo;s visitors.</li><li>
Provides guidance to less experienced employees.</li><li>
Responds to out-of working-hours emergencies.</li><li>
Builds good relationships with internal and external stakeholders, coordinate for any delegation of tasks and ensures accomplishments.</li></ul>
Basic Qualification (Required Skills/Experience):<ul><li>
Prior experience as an office administrator, office assistant or relevant role</li><li>
Demonstrable mastery of written and spoken English (this will be tested onsite)</li><li>
Excellent organizational, prioritization and leadership skills</li><li>
Excellent knowledge of MS Office</li><li>
Works under minimal supervision</li></ul>
Preferred Qualification (Desired Skills/Experience):<ul><li>
Qualification in Office Management or Business Administration</li><li>
Qualifications in secretarial studies will be an advantage</li><li>
Familiarity with office management procedures</li></ul>
Typical Education &amp; Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).
This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense.
This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities 
Applications for this position will be accepted until Sept. 22, 2025 
Export Control Requirements: This is not an Export Control position. 
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer willing to sponsor applicants for employment visa status.
Shift
Not a Shift Worker (Saudi Arabia) 
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world&rsquo;s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.</div>

Unipart

<div>General/HR Administrator
Riyadh, KSA 
About the Job
Unipart is proud to support Saudi Arabia&rsquo;s Vision for 2030, supporting growth in logistics and technology, providing opportunities for development and improvement. We would like you to join us as an HR Administrator providing comprehensive administrative support across departments.
As an HR Administrator you&rsquo;ll manage day-to-day office operations, maintaining accurate records, supporting departmental projects, and ensuring effective communication between teams. You will ensure smooth flow of information and resources which will contribute to the achievement of departmental goals and operational efficiency. 
As part of your key responsibilities you&rsquo;ll:<ul><li>
Provide HR administrative support</li><li>
Manage and maintain accurate records, including inventory documentation, departmental files, and compliance-related documents</li><li>
Assist with the preparation of reports, presentations, and data entry as needed</li><li>
Monitor and order office supplies, ensuring the department has the resources needed for day-to-day operations</li><li>
Assist in the coordination of departmental projects and initiatives, ensuring they are completed on time and within scope</li><li>
Maintain and update standard operating procedures (SOPs)</li><li>
Contribute to continuous improvement initiatives by identifying areas for process optimisation and cost reduction within administrative functions</li></ul> 
About You 
We&rsquo;d love you to have the following skills and experience, but please apply if you think you&rsquo;d be able to perform well in either of these roles!
Essential<ul><li>
Experience within a similar HR Administrator role</li><li>
Strong analytical skills with the ability to interpret data</li><li>
Works well under pressure to meet deadlines in a fast-paced work environment</li><li>
Excellent communication skills</li><li>
Advance knowledge of MS Office, Excel and Google Workspace</li></ul> 
Desirable<ul><li>
Good Analytical Skills</li><li>
Degree Qualified</li></ul></div>

General/HR Administrator

Kanz

<div>
 
 Company Description
 
 
 
 Kanz is partnering with AVXPERTS to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.
 
 
 Company Name: AVXPERTS
 
 
 
 Job Description
 
 
 
 We are looking for a capable and efficient Office Administrator. In this role, you will manage administrative tasks, coordinate office activities and provide support to our staff, demonstrating a well-organized mindset and strong problem-solving capabilities.
 
 
 
 Job Purpose
 
 
 
 As an Office Administrator, your primary purpose is to ensure the smooth and efficient operation of our office. You will strive to enhance productivity, create a well-organized work environment, and facilitate effective communication within the team.
 
 
 
 Job Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Ensuring smooth and efficient operation of the office.
 </li>
 <li>
 Managing administrative tasks and coordinating office activities.
 </li>
 <li>
 Supporting staff through effective communication and problem-solving.
 </li>
 <li>
 Maintaining records and scheduling appointments.
 </li>
 <li>
 Enhancing productivity and creating a well-organized work environment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Strong organizational abilities.
 </li>
 <li>
 Effective communication skills.
 </li>
 <li>
 Proficiency in office software.
 </li>
 <li>
 Exceptional problem-solving skills.
 </li>
 <li>
 Experience in record maintenance.
 </li>
 <li>
 Experience in scheduling appointments.
 </li>
 <li>
 Ability to communicate effectively within a team.
 </li>
 <li>
 Proven experience in enhancing productivity.
 </li>
 <li>
 Experience in coordinating office activities.
 </li>
 </ul>
</div>

Office Administrator

IMAR OVERSEAS SAUDI CO.W.L.L

We are seeking a highly skilled and experienced Contracts Administrator to join our dynamic team in the construction sector.Key Responsibilities:<ul><li>Prepare, review, and manage contracts and subcontract agreements.</li><li>Ensure compliance with company policies, legal requirements, and project specifications.</li><li>Monitor contract performance, obligations, and deadlines.</li><li>Coordinate with project managers, procurement, and finance teams to resolve contractual issues.</li><li>Maintain accurate records of all contractual documentation and correspondence.</li><li>Assist in claims, variations, and dispute resolution processes.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering.</li><li>Minimum 7 years of experience as a Contracts Administrator in the construction industry.</li><li>Strong knowledge of FIDIC and other standard forms of contract.</li><li>Excellent negotiation, communication, and problem-solving skills.</li><li>High attention to detail and strong organizational abilities.</li><li>Proficiency in MS Office and contract management software.</li></ul>If you consider yourself capable and eligible to join IMAR GROUP we strongly encourage you to submit your CV to n.satti@imar.com immediately.Application deadline: 11-September-2025 at 1:00 PM KSA timeJob Type: Full-time

Contracts Administrator

eMagine Solutions

The Role
 Are you passionate about building robust IT systems and supporting a fast-growing, hybrid team? We’re seeking a skilled IT Administrator to join a dynamic PIF backed company as part of a major Saudisation project. This is your chance to make a real impact, shape IT best practices, and grow your career in a collaborative, forward-thinking company. About the Role: You will be the go-to expert for all IT operations, supporting a team of 30–40 remote and on-site employees. You’ll manage user onboarding and offboarding, device and asset management, Google Workspace administration, email and communication systems, and provide hands-on IT support across Windows and Mac environments. Your work will directly influence our efficiency, security, and culture as we scale. Key Responsibilities: User account management, onboarding/offboarding, access control Google Workspace (Gmail, Drive, Apps) and Slack configuration Hardware procurement, device setup, troubleshooting (laptops, mobiles, peripherals) Email system setup, SMTP protocols, and communication tools Windows and Mac OS support: installation, configuration, updates, password resets IT support ticket management, incident response, and process improvement ITIL/ITSM process implementation for change management and service delivery Asset tracking, inventory management, documentation, and compliance Excel reporting, data management, and digital asset management Training and supporting 30–40 users, fostering a collaborative IT culture
 
Requirements
 What We’re Looking For: Saudi National (Saudisation Project requirement) Proven experience as an IT Administrator, IT Support Specialist, IT Officer, or similar role in a startup, SME, or hybrid team environment Advanced skills in Google Workspace, Gmail, Windows, Mac OS, Slack, and IT support Strong understanding of user management, security, and access controls Experience with ITIL, ITSM, ticketing systems, and process optimization Excellent communication, organization, and problem-solving skills Ability to work independently, prioritize tasks, and deliver solutions in a fast-paced environment Bachelor’s degree in a relevant field such as Information Technology, Computer Science, Networking, Computing, Information Systems, or related discipline (or equivalent experience)
 
About the company
 eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner. Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey's, market mapping and training and development courses. Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion.

Assistant Information Technology Manager

JASARA PMC

JASARA PMC is looking for a detail-oriented PMIS Administrator to join our team. As a PMIS Administrator, you will be responsible for maintaining and optimizing our Project Management Information System (PMIS), ensuring it meets the needs of project teams and stakeholders. You will support the implementation and usage of PMIS tools, ensure data accuracy, and provide training and assistance to users to enhance their understanding of the system.
 
Responsibilities:: 
<ul>
<li>Maintain and update the PMIS, ensuring data integrity and accuracy at all times.</li>
<li>Assist in the implementation and configuration of PMIS tools and software.</li>
<li>Provide technical support and training to project team members on PMIS functionalities and best practices.</li>
<li>Generate routine and ad-hoc reports to support project management decision-making.</li>
<li>Collaborate with project managers to develop and refine PMIS workflows and processes.</li>
<li>Monitor system performance and troubleshoot any issues that may arise.</li>
<li>Prepare and maintain user documentation, including guides and training materials.</li>
<li>Ensure compliance with organizational policies and procedures regarding data management and reporting.</li>
<li>Stay informed about emerging trends and best practices related to PMIS.</li>
</ul>
Requirements: 
<ul>
<li>Bachelor's degree in Information Technology, Computer Science, Project Management, or a related field.</li>
<li>Minimum of 8 years of experience in project management systems administration or related roles.</li>
<li>Strong knowledge of PMIS tools and software, including data management and reporting.</li>
<li>Excellent problem-solving and analytical skills.</li>
<li>Proficient in Microsoft Office Suite and related software applications.</li>
<li>Strong communication and interpersonal skills, capable of training and supporting users effectively.</li>
<li>Ability to work collaboratively within a team environment.</li>
<li>Keen attention to detail and a commitment to delivering high-quality results.</li>
<li>Familiarity with project management methodologies is advantageous.</li>
</ul>

PMIS Adminstrator

Explore 713+ Executive office administrator in Riyadh this September. Find roles across top companies and apply now to boost your career.

713 executive office administrator jobs IN Riyadh

Executive Office Administrator

Executive Office Administrator

General/HR Administrator

Office Administrator

Contracts Administrator

Assistant Information Technology Manager

PMIS Adminstrator