sales manager

executive assistant

administrative assistant

receptionist

ceo office manager

office manager

Hosuk Travel

<div>Hosuk Travels is seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure smooth functioning across all departments. Based in our Riyadh office, this role is ideal for someone who excels in coordination, communication, and office leadership while supporting a dynamic travel service environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative activities to maintain a well-structured and efficient office environment.</li>
<li>Supervise office staff and ensure tasks are completed accurately and on time.</li>
<li>Oversee office supplies, inventory, procurement, and vendor coordination.</li>
<li>Organize meetings, schedules, travel arrangements, and company events.</li>
<li>Ensure compliance with office policies, procedures, and safety standards.</li>
<li>Handle correspondence, documentation, filing systems, and record management.</li>
<li>Assist management with reports, presentations, and administrative support.</li>
<li>Coordinate facility management, maintenance, and service requests as required.</li>
<li>Monitor operational budgets and support basic accounting or finance tasks when needed.</li>
<li>Act as a point of contact for employees, visitors, and external partners.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative leadership role.</li>
<li>Strong communication, multitasking, and organizational skills.</li>
<li>Proficiency in MS Office Suite and office management systems.</li>
<li>Ability to manage teams and handle confidential information with professionalism.</li>
<li>Positive attitude, problem-solving ability, and strong attention to detail.</li>
<li>Experience working in the travel or service industry is a plus.</li>
</ul>
Working with Hosuk Travels in Riyadh as an Office Manager offers the opportunity to contribute to a professional, supportive, and fast-growing environment. If you are passionate about creating efficient office operations and enjoy leading teams, we welcome your application and look forward to having you as part of our growing organization.</div>

Office Manager

Kafaat Business Solutions شركة كفاءات حلول الأعمال

<div>
 
 
 About Kafaat:
 
 
 
 Kafa&rsquo;at is a premier company in providing HR services including training, development and management consulting in Saudi Arabia. Since its establishments, Kafa&rsquo;at has been thriving the spirit of productivity and excellence in a highly competitive market. The availability of specialized skillful staff, state of-the art infrastructure and large investment flow, the company has the capability to create comprehensive solutions and development for our partners needs in the areas where it works.
 
 
 
 
 
 
 Client for Kafaat is looking for CEO Office Manager:
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the CEO&rsquo;s office with a high level of efficiency and professionalism, ensuring smooth day-to-day operations and providing executive support in administrative, organizational, and operational tasks. The role also includes handling personal matters directly related to the CEO&rsquo;s daily commitments while maintaining the highest levels of confidentiality.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Administrative &amp; Organizational Tasks:
 </li>
 </ul>
 
 &bull; Manage and coordinate the CEO&rsquo;s calendar, meetings, and appointments.
 
 
 &bull; Prepare, review, and proofread reports, presentations, and documents before submission to the CEO.
 
 
 &bull; Prepare periodic reports (weekly, monthly, and quarterly) covering project status, KPIs, and task follow-ups.
 
 
 &bull; Track the implementation of decisions issued by the CEO&rsquo;s office and ensure timely follow-up with relevant departments.
 
 
 &bull; Handle incoming and outgoing correspondence and prioritize communications.
 
 
 &bull; Manage official communications with partners, investors, and government entities.
 
 
 &bull; Fully organize Board of Directors and Executive Committee meetings, including writing detailed meeting minutes, distributing them to relevant parties, and following up on action items.
 
 
 
 
 <ul>
 <li>
 Executive Support:
 </li>
 </ul>
 
 &bull; Represent the CEO&rsquo;s office and coordinate with department heads to ensure seamless workflow.
 
 
 &bull; Conduct research, gather information, and prepare executive briefs or decision summaries as required.
 
 
 &bull; Monitor major projects and initiatives, providing periodic progress updates and highlighting risks or challenges.
 
 
 
 
 <ul>
 <li>
 Business-related tasks and follow-up:
 </li>
 </ul>
 
 &bull; Follow up on contracts, agreements, and project documents in coordination with the relevant departments.
 
 
 &bull; Support the CEO in tracking project performance, milestone achievements, and meetings with consultants and developers.
 
 
 &bull; Oversee the organization of site visits, including preparing pre-visit briefs and post-visit reports.
 
 
 
 
 <ul>
 <li>
 Personal Support for the CEO:
 </li>
 </ul>
 
 &bull; Manage and coordinate certain personal matters related to the CEO&rsquo;s schedule, including reservations and private appointments when needed.
 
 
 &bull; Liaise with relevant entities to complete personal tasks that require close follow-up or alignment with the CEO&rsquo;s official agenda.
 
 
 &bull; Maintain absolute confidentiality of all personal and professional information.
 
 
 
 
 <ul>
 <li>
 Reports:
 </li>
 </ul>
 
 &bull; Prepare and submit periodic performance reports to management with recommendations based on findings.
 
 
 
 
 <ul>
 <li>
 Other Duties:
 </li>
 </ul>
 
 &bull; Perform any other tasks assigned by the direct manager within the scope of responsibility.
 
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 
 
 Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 &bull; Excellent verbal and written communication skills in both Arabic and English.
 
 
 &bull; Professional certifications such as CAP, PMP, or equivalent are preferred.
 
 
 &bull; Previous experience in the real estate developm ent sector is an advantage.
 
 
 
 
 
 
 Experience:
 
 
 
 &bull; 5&ndash;8 years of experience in executive office management or senior administrative support roles.
 
 
 
 
 
 
 Skills:
 
 
 
 &bull; Strong time-management skills and the ability to work under pressure and handle multiple priorities.
 
 
 &bull; Advanced proficiency in Microsoft Office applications.
 
 
 &bull; Strong organizational skills and the ability to prioritize effectively.
 
 
 &bull; Analytical mindset with flexibility in handling challenges.
 
 
 &bull; Strong ability to draft meeting minutes and prepare executive-level reports.
 
</div>

CEO Office Manager

CONFDENDIAL

<div>
 
 
 Company Description
 
 
 
 The Academy was established to train and develop qualified workforce for the Kingdom&rsquo;s defense industries sector. The academy aims to fulfill localization targets and become among the top global Academies of technical excellence in defense by 2030.
 
 
 
 
 
 
 Role Information
 
 
 
 Position Title: CEO Executive Office Manager
 
 
 Department: CEO Executive Office
 
 
 Reports to: Chief Executive Officer
 
 
 Direct Reports: Executive Assistant
 
 
 
 
 
 
 Job Purpose
 
 
 
 The position is responsible for providing high level administrative support to the CEO and Chiefs, this includes managing high level meetings, travel arrangements and handling confidential information and maintaining standards of protocols in the executive office.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Maintain standards of protocols in the CEO Office and Chiefs.
 </li>
 <li>
 Coordinate high level appointments and meetings and oversee logistics and support staff.
 </li>
 <li>
 Manage and coach office staff and delegate assignments to ensure maximum productivity.
 </li>
 <li>
 liaise travel arrangements, including flight, hotel, and car rental reservations.
 </li>
 <li>
 Prepare meetings minutes for CEO and Chiefs meetings, and draft, review, and proofread reports and correspondence.
 </li>
 <li>
 Draft and review correspondences, letters, presentations and reports before submission to CEO and Chiefs.
 </li>
 <li>
 Answering telephone calls and emails from customers and clients and directing them to relevant staff
 </li>
 <li>
 Prepare and control office budget.
 </li>
 <li>
 Maintain appropriate office supplies and purchase stationery, furniture, electronics as required.
 </li>
 <li>
 Leverage technology in automating office duties and accountabilities, including implementing correspondence technologies.
 </li>
 <li>
 Keep track of Academy renewal of licenses/permits/registrations and ensure legal compliance.
 </li>
 <li>
 Formatting, edit, and proofread emails, letters, and documents.
 </li>
 <li>
 Implement and manage correspondence management system and adhere to data protection regulations.
 </li>
 <li>
 Maintain updated filing and tracing systems.
 </li>
 <li>
 Maintain confidentiality of sensitive correspondences.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field
 </li>
 <li>
 4 or more years of experience in executive support or related field, knowledge in graphic design is preferable.
 </li>
 <li>
 Ability to create and manage various reports (Expense Reports, Department Progress Reports, Completion Reports, etc.)
 </li>
 <li>
 Strong knowledge of office management systems and procedures
 </li>
 <li>
 knowledge of protocols
 </li>
 <li>
 Knowledge of travel arrangements and coordination
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Fluency in Arabic and Professional English languages
 </li>
 </ul>
 
 
</div>

Confidential

<div>
 
 Key Duties and Responsibilities
 
 
 
 
 
 The responsibilities of a CEO Office Manager are multifaceted, ranging from high-level administrative support to project management and internal/external communication.
 
 
 
 
 
 1. Executive Administrative Support
 
 
 
 
 <ul>
 <li>
 
 Calendar and Schedule Management:
 
 Proactively manage and coordinate the CEO's complex calendar, including scheduling meetings, appointments, and resolving scheduling conflicts.
 </li>
 <li>
 
 Correspondence Triage:
 
 Manage and triage the CEO's incoming emails and communications, drafting responses, forwarding requests, and flagging high-priority or confidential matters.
 </li>
 <li>
 
 Travel and Logistics:
 
 Arrange and manage all aspects of the CEO's travel, including detailed itineraries, transportation, accommodation, and necessary documentation.
 </li>
 <li>
 
 Meeting Preparation:
 
 Prepare and coordinate all materials for meetings, including agendas, presentations, and background research, ensuring the CEO is adequately briefed.
 </li>
 <li>
 
 Record Keeping:
 
 Maintain and organize confidential files, reports, and documentation relevant to the CEO's initiatives and the organization's governance.
 </li>
 </ul>
 
 
 
 
 2. Communication and Liaison
 
 
 
 
 <ul>
 <li>
 
 Internal Communication:
 
 Serve as the primary point of contact and communication bridge between the CEO's office and senior leadership, department heads, and all employees.
 </li>
 <li>
 
 External Relations:
 
 Communicate directly and professionally on behalf of the CEO with clients, partners, donors, Board members, and other external stakeholders.
 </li>
 <li>
 
 Board Support:
 
 Assist with Board and governance administration, including coordinating board meetings, preparing board materials, and managing minutes and action summaries.
 </li>
 </ul>
 
 
 
 
 3. Office Management and Operations
 
 
 
 
 <ul>
 <li>
 
 Process Improvement:
 
 Establish and continuously improve processes and systems within the CEO's office to optimize efficiency and workflow effectiveness.
 </li>
 <li>
 
 Resource Management:
 
 Manage the office budget, oversee expense reporting, handle light bookkeeping, and manage vendor relationships for the executive office.
 </li>
 <li>
 
 Office Environment:
 
 Ensure the CEO's office environment runs smoothly, including managing office supplies, coordinating with IT, and overseeing equipment maintenance.
 </li>
 <li>
 
 Confidentiality:
 
 Handle all sensitive and confidential information, issues, and concerns with the utmost
 
 discretion
 
 and professionalism.
 </li>
 </ul>
 
 
 
 
 4. Strategic and Project Support
 
 
 
 
 <ul>
 <li>
 
 Project Oversight:
 
 Oversee and coordinate special projects, initiatives, or cross-departmental collaborations initiated by the CEO, monitoring progress and ensuring goals are met.
 </li>
 <li>
 
 Data and Analysis:
 
 Conduct research and compile data on industries, clients, or financial metrics to support the CEO's decision-making and strategic planning.
 </li>
 <li>
 
 Strategy Implementation:
 
 Assist in embedding organizational strategies into the day-to-day operations and coordinating organizational performance plans and reporting.
 </li>
 </ul>
 
 
 
 
 Preferred experience in health sector.
 
</div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for an amazingly talented Permitting Office Manager to join our team! In this role you will be responsible for external engagement for permitting and approval requirements for projects of Qiddiya. Supports project organizational and administrative activities as required by the Director, Senior Managers and other Managers in this integrated, fast paced team. Coordinates, manages and liaises with Authorities, Consultants and Contractors, arranges meetings and workshops, prepares presentations and minutes of meetings, reviews related documents submission to Authorities, follow up with ongoing submissions and provide feedback to the team for actions required, document and keep track of all the incoming and outgoing submissions and correspondences.
What You'll Be Doing:<ul><li>
Liaise with Authorities, Consultants and Contractors on all project related documents such as NOCs, Permits, Approvals on design and construction related, handover requirements and handover works.</li><li>
Preparation of reports, manuals and guideline documents pertaining to specific issues as required by the client.</li><li>
Liaise with Design Consultants and Contractors including review technical design and provide comments where applicable.</li><li>
Coordinate with other relevant disciplines such as Engineers, Mechanical and Electrical Engineers, Architects etc.</li><li>
Attend weekly / monthly meetings as necessary for all types of projects, keep track and record all required actions and follow up on the progress as required.</li><li>
Liaise with Key Authorities to ensure alignment on the workflows and requirements to obtain permits, approvals and no objection certificates</li><li>
Provide input to weekly / monthly reports.</li><li>
Ensure the timely review of all documents submitted by the Consultant and/or Contractor.</li><li>
Inform the Team Leader of any potential delays in the project completion or milestones.</li><li>
Check and measure the performed work in his/her line of work, record and help the Team Leader to display progress vs programmed work.</li><li>
Ensure correctness and completeness of all related authorities checklists and documents.</li></ul>
What Required Skills You'll Bring:<ul><li>
BS degree, with minimum 5 years relevant experience with extensive client interfaces and authorizing bodies.</li><li>
Knowledge of engineering, construction, and management techniques in the Riyadh area for major program.</li><li>
Knowledgeable of current industry and technical development.</li><li>
English and Arabic fluency.</li></ul> 
 
What Desired Skills You'll Bring:<ul><li>
Proven leadership and management capability, as well as good written and oral communications skills.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Permitting Office Manager (Saudi National)

Charterhouse Middle East

<div>
 
 
 Competitive Salary
 
 
 
 
 
 
 Charterhouse is working with a Global Law Firm to assist in hiring of an HR and Office Manager to oversee the daily operations and support HR Functions of their Riyadh Office. Our client requires a Saudi National for this role.
 
 
 
 
 
 The HR &amp; Office Manager role will be extremely varied, responsible for overseeing the daily operations, legal administrative duties and smooth running of the office. This role will coordinate and collaborate effectively with senior management across KSA, Dubai and London offices to ensure operations are running smoothly. The Office Manager will provide local vendor support, assist with client onboarding, managing any paperwork and documentation and prepare offer and salary letters, while ensuring to complete administrative requirements and assigned projects within a timely manner. The role also includes overseeing administrators and receptionists.
 
 
 
 
 
 Alongside this, you will be responsible for facilities management, negotiating with suppliers whilst maintaining excellent relationships, keeping on top of contract and trade license renewal and maintenance of office supplies by checking stock and placing orders.
 
 
 
 
 
 This role will also support the HR function, being the primary HR support for the Riyadh office, maintaining in-depth understanding of Saudization requirements and ensuring the full compliance with Saudi labor laws. Reporting to HR in Dubai and the UK, the role involves supporting the entire employee lifecycle, manage recruitment, onboarding for new employees, and oversee the visa process. Close collaboration with the Finance Manager is required to review and support with payroll processes, salary reviews, local benchmarking, as well as managing employee records.
 
 
 
 
 
 To be considered for this role, the candidate must have a minimum of 3 years of HR experience, ideally within Legal or Professional Services, and preferably within a Global Business. Exceptional customer service skills and excellent communication skills in English, both written and verbal are essential.
 
 
 
 
 
 The successful candidate will be highly organised, a self-starter with proven experience at managing tight deadlines. Our client is seeking a forward thinker, strong decision maker, a strong team player but is able to use their own initiative. Prior KSA working experience is essential. The ideal candidate should be highly motivated, eager to grow within an organisation and demonstrate excellent teamwork skills.
 
</div>

HR and Office Manager (Saudi National)

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

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1034 office manager jobs IN Riyadh

Office Manager

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CEO Office Manager

CEO Office Manager

Permitting Office Manager (Saudi National)

HR and Office Manager (Saudi National)

Office & Administration Manager