executive assistant

administrative assistant

finance manager

office administrator

receptionist

office manager

Hosuk Travel

<div>Hosuk Travels is seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure smooth functioning across all departments. Based in our Riyadh office, this role is ideal for someone who excels in coordination, communication, and office leadership while supporting a dynamic travel service environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative activities to maintain a well-structured and efficient office environment.</li>
<li>Supervise office staff and ensure tasks are completed accurately and on time.</li>
<li>Oversee office supplies, inventory, procurement, and vendor coordination.</li>
<li>Organize meetings, schedules, travel arrangements, and company events.</li>
<li>Ensure compliance with office policies, procedures, and safety standards.</li>
<li>Handle correspondence, documentation, filing systems, and record management.</li>
<li>Assist management with reports, presentations, and administrative support.</li>
<li>Coordinate facility management, maintenance, and service requests as required.</li>
<li>Monitor operational budgets and support basic accounting or finance tasks when needed.</li>
<li>Act as a point of contact for employees, visitors, and external partners.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative leadership role.</li>
<li>Strong communication, multitasking, and organizational skills.</li>
<li>Proficiency in MS Office Suite and office management systems.</li>
<li>Ability to manage teams and handle confidential information with professionalism.</li>
<li>Positive attitude, problem-solving ability, and strong attention to detail.</li>
<li>Experience working in the travel or service industry is a plus.</li>
</ul>
Working with Hosuk Travels in Riyadh as an Office Manager offers the opportunity to contribute to a professional, supportive, and fast-growing environment. If you are passionate about creating efficient office operations and enjoy leading teams, we welcome your application and look forward to having you as part of our growing organization.</div>

Office Manager

Kimpton

<div>Day to day:

People
<ul><li>Manage day-to-day staffing needs, plan and assign work and establish performance and development goals for team members. Provide mentoring, coaching and regular feedback to improve team member performance
</li><li>Educate and train team members in compliance with federal, state and local laws and safety regulations. Ensure staff is properly trained and has the tools and equipment to carry out job duties
</li><li>Ensure your team are properly trained on systems, security, service and quality standards</li>
</ul>
Guest Experience
<ul>
<li>Ensure your front office team delivers a great service, professional attention and personal recognition
</li><li>Ensure guests are greeted upon arrival and make time to engage with guests. Respond appropriately to guest complaints, solicit feedback and build relationships to drive continuous improvement in guest satisfaction
</li><li>Conduct routine inspections of the front office and public areas and take immediate actions to correct any deficiencies
</li></ul>Financial
<ul>
<li>Help prepare annual departmental operating budget and financial plans. Monitor budget and control labour costs and expenses with a focus on rate strategy, building initiatives and inventory management
</li><li>Oversee night audit function and preparation of daily financial reports
</li><li>Develop plans to increase occupancy and ADR through walk-ins and upselling at the front desk
</li></ul>Responsible Business
<ul>
<li>Check billing instructions and guest credit for compliance with hotel credit policy and ensure all transactions are handled in a secure manner
</li><li>Train team members on PBX procedures and serve as a central communications point during emergency/crisis situations; develop and maintain relationships with local fire, police, and emergency personnel
</li><li>Perform other duties as assigned. May also serve as manager on duty</li>
</ul>
Accountability
This job is the top Front Office job and may report to a Director of Rooms at a large luxury or resort hotel. Typically supervises front desk agents, and porter/shuttle services, reservations, PBX, etc. May oversee a team
What we need from you?
<ul>
<li>Bachelor&rsquo;s degree / higher education qualification / equivalent in Hotel Management/ Business Administration, plus 3 years of Front Office/Guest Service experience including management experience</li>
<li>Must speak fluent English
</li><li>Other languages preferred</li>
</ul>
What do I deliver this?

We genuinely care about people and we show this through living out our promise of True Hospitality each and every day. It&rsquo;s what connects every colleague in all IHG&reg; hotels.

Each IHG&reg; hotel brand delivers True Hospitality in their own way, and at the heart of it all are specific, core service skills.
<ul><li>True Attitude: being caring, wanting to make a positive difference, and building genuine connections with guests</li></ul>
<ul><li>True Confidence: having the knowledge and skills to perform your role, and giving guests the confidence that they can trust you, to help and support them during their stay</li></ul>
<ul><li>True Listening: focusing on what your guest is saying, picking up on body language that is often overlooked, and understanding what the guest wants and needs</li></ul>
<ul><li>True Responsiveness: is about providing guests with what they need, and doing so in a timely and caring manner</li></ul>

There&rsquo;s so much more to the job than we can capture here. It&rsquo;s simply about creating great experiences, doing the right thing and understanding people.

What we offer

We&rsquo;ll reward all your hard work with a competitive salary and benefits.

Join us and you&rsquo;ll become part of the global IHG family &ndash; and like all families, all our individual team members share some winning characteristics. As a team, we work better together &ndash; we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care: that you notice the little things that make a difference to guests as well as always looking for ways to improve - visit www.careers.ihg.com to find out more about us.

So go on - show us how your passion and personality are the perfect fit to deliver memorable experiences to our guests.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div>

Front Office Manager

أوقاف للإدارة والخدمات العقارية

<div>
 
 
 الغرض من الوظيفة
 
 
 
 تنظيم وإدارة جميع أعمال ومهام مكتب الرئيس التنفيذي، وضمان سير العمليات الإدارية اليومية بكفاءة عالية، وتنسيق الاتصال بين الرئيس التنفيذي والإدارات الداخلية والخارجية، بما يضمن تحقيق الأهداف التشغيلية والاستراتيجية
 
 
 
 
 
 
 المهام والمسؤوليات الرئيسية
 
 
 
 
 إدارة المكتب وتنظيم العمل
 
 
 <ul>
 <li>
 الإشراف الكامل على جميع الأنشطة الإدارية في مكتب الرئيس التنفيذي
 </li>
 <li>
 إدارة جدول أعمال الرئيس التنفيذي (الاجتماعات، المواعيد، السفر، الفعاليات)
 </li>
 <li>
 استقبال المراسلات الواردة والصادرة وتنظيمها وحفظها بسرية تامة
 </li>
 </ul>
 
 
 التنسيق والمتابعة
 
 
 <ul>
 <li>
 التنسيق بين الرئيس التنفيذي والإدارات الأخرى لضمان سرعة تنفيذ القرارات والتعليمات
 </li>
 <li>
 متابعة تنفيذ القرارات الصادرة عن الرئيس التنفيذي ورفع التقارير الدورية عن حالة التنفيذ
 </li>
 <li>
 إعداد ومراجعة المذكرات، والعروض التقديمية، والتقارير المطلوبة
 </li>
 </ul>
 
 
 الاتصال والعلاقات
 
 
 <ul>
 <li>
 تمثيل مكتب الرئيس التنفيذي في الاجتماعات أو الفعاليات عند الحاجة
 </li>
 <li>
 التعامل مع الجهات الخارجية (شركاء، عملاء، جهات حكومية) بما يعكس صورة احترافية عن الشركة
 </li>
 <li>
 الرد على الاستفسارات الداخلية والخارجية بطريقة احترافية ومنظمة
 </li>
 </ul>
 
 
 الدعم الإداري والتنظيمي
 
 
 <ul>
 <li>
 إعداد ومراجعة الخطابات وسجلات المكتب وفق نظام حفظ إلكتروني وورقي
 </li>
 <li>
 المساهمة في تحسين أنظمة وأساليب العمل في المكتب
 </li>
 <li>
 تنظيم الاجتماعات الدورية لمجلس الإدارة أو اللجان التنفيذية وتوثيق محاضرها
 </li>
 </ul>
 
 
 السرية والمهنية
 
 
 <ul>
 <li>
 التعامل مع المعلومات والوثائق الحساسة بسرية تامة
 </li>
 <li>
 ضمان أعلى درجات المهنية والدقة في تنفيذ المهام
 </li>
 </ul>
 
 
 مهام ومسؤوليات أخرى
 
 
 
 تنفيذ أي مهام أو مسؤوليات أخرى يتم تكليفها من قبل المدير المباشر
 
 
 
 
 
 
 
 
 
 المؤهلات (التعليم والشهادات)
 
 
 <ul>
 <li>
 درجة البكالوريوس في إدارة الأعمال، او الإدارة العامة أو في مجال ذي صلة
 </li>
 </ul>
 
 
 
 
 
 الخبرات
 
 
 <ul>
 <li>
 خبرة لا تقل عن 8 سنوات في إدارة المكاتب التنفيذية أو في منصب مشابه
 </li>
 <li>
 إجادة استخدام برامج Microsoft Office وبرامج إدارة المكاتب.
 </li>
 <li>
 مهارات عالية في الاتصال، التنظيم، وإدارة الوقت
 </li>
 <li>
 إجادة اللغتين العربية والإنجليزية تحدثًا وكتابة
 </li>
 </ul>
 
 
</div>

CEO Office Manager

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for an amazingly talented Office Manager to join our team! In this role you will get to work on one of Riyadh's large PMO programs.
What You'll Be Doing:<ul><li>
Organize and schedule meetings and appointments</li><li>
Partner with HR to maintain office policies as necessary</li><li>
Organize office operations and procedures</li><li>
Coordinate with IT department on all office equipment</li><li>
Coordinating appointments and meetings and managing staff calendars and schedules.</li><li>
Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.</li><li>
Coordinating domestic and international travel, including flight, hotel, and car rental reservations.</li><li>
Purchasing office supplies and equipment and maintaining proper stock levels.</li><li>
Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff</li><li>
Perform review and analysis of special projects and keep the management properly informed</li><li>
Determine current trends and provide a review to management to act on</li><li>
Responsible for recruiting staff for the office and providing orientation and training to new employees</li><li>
Ensure top performance of office staff by providing them adequate coaching and guidance</li><li>
Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications</li><li>
Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise</li><li>
Participate actively in the planning and execution of company events</li><li>
Responsible for developing standards and promoting activities that enhance operational procedures</li><li>
Allocate available resources to enable successful task performance</li><li>
Coordinate office staff activities to ensure maximum efficiency</li></ul>
What Required Skills You'll Bring:<ul><li>
Bachelor&rsquo;s Degree in Business Administration or any field with 10+ years of experience.</li><li>
The ability to communicate effectively in spoken and written English and Arabic Language is essential.</li><li>
Proven office management, administrative, or assistant experience.</li><li>
Knowledge of office management responsibilities, systems, and procedures.</li><li>
Excellent time management skills and ability to multitask and prioritize work.</li><li>
Excellent organizational skills, including preparation of presentation and Executive briefing summaries.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Office Manager - Saudi National

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

Bdjobs.com

<div>
 
 
 Career Overseas Consultants Limited
 
 is looking for
 
 Executive Secretary cum Office Manager
 
 
 
 
 
 
 
 Job Description / Responsibility
 
 
 <ul>
 <li>
 Provide executive-level secretarial and administrative support to partners, lawyers, and senior management.
 </li>
 <li>
 Manage calendars, appointments, meetings, and correspondence effectively.
 </li>
 <li>
 Draft, prepare, and format legal documents, contracts, and official letters with accuracy and professionalism.
 </li>
 <li>
 Handle document management, including filing, scanning, and maintaining digital and physical legal records.
 </li>
 <li>
 Manage client communications, including emails, phone calls, and meeting coordination with utmost confidentiality.
 </li>
 <li>
 Organize and maintain office records, reports, and filing systems (physical and digital).
 </li>
 <li>
 Coordinate office operations and administrative activities to ensure efficiency across departments.
 </li>
 <li>
 Oversee IT-related tasks, including installation, configuration, and maintenance of computer systems, software, and hardware.
 </li>
 <li>
 Manage cloud-based storage systems (e.g., Microsoft 365, Google Workspace) for secure document and data management.
 </li>
 <li>
 Ensure data backup, cybersecurity, and confidentiality of all firm-related and client information.
 </li>
 <li>
 Liaise with IT vendors and service providers for system maintenance and technical support.
 </li>
 <li>
 Support management in preparing presentations, reports, and documentation for client meetings and internal use.
 </li>
 </ul>
 
 
 
 
 
 Educational Requirements
 
 
 <ul>
 <li>
 Bachelor of Law (LLB)
 </li>
 <li>
 Master of Law (LLM)
 </li>
 <li>
 Additional training or certification in Office Administration, IT, or Business Management will be an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience Requirements
 
 
 <ul>
 <li>
 At least 4 year(s)
 </li>
 <li>
 The applicants should have experience in the following business area(s):
 </li>
 <li>
 Law Firm
 </li>
 </ul>
 
 
 
 
 
 Additional Requirements
 
 
 <ul>
 <li>
 Strong command of English (written and verbal); Arabic proficiency is an advantage.
 </li>
 <li>
 Excellent document drafting, formatting, and typing skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint) and cloud platforms (Microsoft 365, Google Workspace, or similar).
 </li>
 <li>
 Basic understanding of networking, data security, and backup systems.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of confidentiality, professionalism, and attention to detail when handling legal matters.
 </li>
 <li>
 Ability to work independently and manage multiple priorities efficiently.
 </li>
 </ul>
 
 
 
 
 
 Job Location
 
 
 
 Saudi Arabia
 
</div>

Executive Secretary cum Office Manager (For Career Overseas Consultants Limited)-Job ID: 1424528

Massar Business Solutions

Job Description:We are currently seeking a qualified and motivated Administration Manager to join our team. The ideal candidate will oversee and streamline all administrative functions, ensure office operations run smoothly, and support organizational efficiency and compliance.Key Responsibilities:Manage daily administrative operations and office procedures.Supervise administrative staff and coordinate support services.Ensure compliance with organizational policies and government regulations.Coordinate logistics, supplies, equipment, and maintenance needs.Oversee scheduling, correspondence, document control, and filing systems.Support HR, finance, and procurement departments with administrative tasks.Prepare reports and presentations for management when required.Requirements:Nationality: Saudi (mandatory)Gender: Female candidates preferred (as part of Saudization &amp; diversity goals)Bachelor's degree in Business Administration, Management, or a related field.Minimum of 3&ndash;5 years of experience in a similar administrative role.Excellent communication (Arabic &amp; English), organizational, and leadership skills.Strong proficiency in MS Office (Word, Excel, PowerPoint).Ability to handle sensitive information with confidentiality and integrity.Why Join Us?Career growth opportunitiesDiverse and inclusive work environmentCompetitive compensation packageShortlisted candidates will be contacted for interviews in the coming weeks.Job Type: Full-timeApplication Question(s):<ul><li>What is your Nationality?</li><li>What is your gender?</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your nationality?</li><li>What is your gender?</li></ul>

Administration Assistant

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