administrative assistant

executive secretary

operations manager

branch manager

administration specialist

office manager

CNTXT

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Principal Duties
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ol>
  <li>
   Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
  </li>
  <li>
   Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
  </li>
  <li>
   Act as the point of contact between executives and internal/external stakeholders.
  </li>
  <li>
   Prepare, review, and manage confidential correspondence, reports, and presentations.
  </li>
  <li>
   Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
  </li>
  <li>
   Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
  </li>
  <li>
   Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
  </li>
  <li>
   Maintain office systems, policies, and procedures to support organizational goals.
  </li>
  <li>
   Support special projects and company initiatives as directed by executive leadership.
  </li>
  <li>
   Ensure compliance with company policies, data security, and confidentiality requirements.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ol>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
  </li>
  <li>
   <strong>
    Work Experience:
   </strong>
   Minimum of 5+ years of executive-level administrative or office management experience.
  </li>
  <li>
   <strong>
    Language:
   </strong>
   Strong English written and verbal communication skills.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Functional Job Competency
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Executive Tech Mastery:
   </strong>
   Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
  </li>
  <li>
   <strong>
    Financial &amp; Expense Governance:
   </strong>
   Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
  </li>
  <li>
   <strong>
    Governance &amp; Board Support:
   </strong>
   Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
  </li>
  <li>
   <strong>
    Office &amp; Vendor Operations Oversight:
   </strong>
   Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
  </li>
 </ul>
</div>


Executive Office Manager

Hilton

<div><p>Front Office Manager</p><p>
A Front Office Manager supervises the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out.</p><br>
<p><br>
<b>What will I be doing?</b></p><br>
<p>As Front Office Manager, you will oversee the Front Office Team which is the main connection between the Guest, the hotel, and the various hotel departments. A Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:</p>
<ul><li>Oversee the entire Front Office operation to maintain high standards</li>
<li>Evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Set departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings and produce minutes</li>
<li>Manage staff performance issues in compliance with company policies and procedures</li>
<li>Recruit, manage, train and develop the Front Office team</li>
<li>Comply with hotel security, fire regulations and all health and safety legislation</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li>
<li>Assist with other departments, as necessary</li>
</ul><b>What are we looking for?</b><p><br>
Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul>
<li>A degree or diploma in Hotel Management or equivalent</li>
<li>A minimum of 3 years of Front Office supervisory experience in the hotel, leisure, and/or retail sector</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Experience of managing people and developing people</li>
<li>Previous experience of managing a department and Profit and Loss account</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul>
<p>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p><ul>
<li>Familiar with Property Management Systems</li>
<li>A degree or diploma in Hotel Management or equivalent</li></ul><br>
<b>
What will it be like to work for Hilton?</b><br>
<p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div>

Front Office Manager

<div><p>Assistant Front Office Manager</p><p>
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out.<br>
</p><br>
<br>
<b>What will I be doing?</b><p><br>
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:</p><ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul><p><b>
What are we looking for?</b><br>
</p><p>Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul><li>
Previous supervisory experience in Front Office within the hotel/leisure/retail</li><li>
High level of IT proficiency</li><li>
High level of commercial awareness and sales capabilities</li><li>
Excellent leadership, interpersonal and communication skills</li><li>
Accountable and resilient</li><li><p>
Commitment to delivering a high level of customer servic</p><p>
</p></li><li>Flexibility to respond to a variety of work situations</li><li>
Ability to work on your own and as part of a team</li></ul><p><b><br>
What will it be like to work for Hilton?</b><br>
</p><p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div><p></p>

Assistant Front Office Manager

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Permitting Office Senior Manager, </b>to join our team! In this role you will be responsible for leading a team of managers, specialists and coordinators to carry out internal workflow activities for permitting and approval requirements for projects of Qiddiya. You'll connect with dozens of key leaders across the organization to build and manage the business processes that connect projects and asset development activities with external engagement agreements and requirements. Supports project organizational and administrative activities as required by the Director, and other Senior Managers in this integrated, fast paced team. These internal workflow activities can include coordination with Business Unit Executives, Central Development Unit Executive Directors, Project Managers, Permitting Managers, Stakeholder Management Specialists, document controllers, data analysts. You will drive process enhancements and adoption of the systems and policies to achieve reliable, consistent, organized permitting activities. As a Senior Manager, you'll also provide feedback to the team for strategic initiatives and multi-year planning.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Build and lead a team of Managers, Specialists and Coordinators to deliver stable and reliable Internal Workflows within the Qiddiya Permitting Office for all active projects at Qiddiya.</p></li><li><p>
Onboarding, orientation, networking, mentoring are key skills to help this new team build momentum under your management.</p></li><li><p>
As key issues are escalated, you may also liaise directly with internal organizations like the Central Development Unit, Strategic Delivery Unit, procurement, legal, strategy and others.</p></li><li><p>
Review and approval of reports, manuals and guideline documents pertaining to specific issues as required by the client.</p></li><li><p>
Liaise with Consultants and Contractors and provide comments where applicable. This include on-site visits to Qiddiya site offices from time-to-time.</p></li><li><p>
Attend weekly / monthly meetings as necessary for all types of projects, keep track and record all required actions and follow up on the progress as required.</p></li><li><p>
Provide input to weekly / monthly reports.</p></li><li><p>
Ensure the timely review of all documents submitted by the Consultant and/or Contractor.</p></li><li><p>
Plan and forecast the work for the team, Prioritize tasks, and Check and Measure the performed work in his/her line of work, record and help the Team Leader to display progress vs programmed work.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
BS degree, with minimum 7 years relevant experience with extensive client interfaces and authorizing bodies.</p></li><li><p>
Knowledge of engineering, construction, and management techniques in the Riyadh area for major program.</p></li><li><p>
Knowledgeable of current industry and technical development.</p></li><li><p>
English and Arabic fluency.</p></li></ul><p><br>
<br>
<b>What Desired Skills You'll Bring:</b></p><ul><li><p>
Proven leadership and management capability, as well as good written and oral communications skills.</p></li><li><p>
Familiarity with proven, reliable solutions to streamline permitting activities in KSA, specifically the Riyadh Region.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Permitting Office Senior Manager (Saudi National)

MillerKnoll

<div>
 <strong>
  Why join us?
  <br/>
  <br/>
 </strong>
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 <br/>
 <br/>
 <strong>
  Job Description &ndash; Office Administrator KSA
  <br/>
  <br/>
 </strong>
 <strong>
  Purpose of the job
  <br/>
  <br/>
 </strong>
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 <br/>
 <br/>
 <strong>
  Specific Responsibilities
  <br/>
  <br/>
 </strong>
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 <br/>
 <br/>
 <strong>
  Resource management
  <br/>
  <br/>
 </strong>
 Financial:
 <br/>
 <br/>
 None
 <br/>
 <br/>
 Human:
 <br/>
 <br/>
 None
 <br/>
 <br/>
 <strong>
  Contacts and relationships
  <br/>
  <br/>
 </strong>
 Internal contacts:
 <br/>
 <br/>
 Sales Staff and Managers
 <br/>
 <br/>
 HM Staff throughout International and the US
 <br/>
 <br/>
 External contacts:
 <br/>
 <br/>
 Clients
 <br/>
 <br/>
 Dealers
 <br/>
 <br/>
 <strong>
  Person profile
  <br/>
  <br/>
 </strong>
 <strong>
  Education And Experience
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Good level of Education
 <br/>
 <br/>
 Excellent English &ndash; spoken and written
 <br/>
 <br/>
 Fluency in verbal and written Arabic is preferred.
 <br/>
 <br/>
 Experience of administration/sales support
 <br/>
 <br/>
 <strong>
  Competences
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Able to communicate effectively at all levels, by telephone and face-to-face
 <br/>
 <br/>
 Computer skills &ndash; word, excel and email
 <br/>
 <br/>
 Good organisational skills
 <br/>
 <br/>
 Good level of financial awareness
 <br/>
 <br/>
 <strong>
  Characteristics
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Very professional, friendly and confident
 <br/>
 <br/>
 Well presented and smartly dressed
 <br/>
 <br/>
 Able to keep work area tidy at all times
 <br/>
 <br/>
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 <br/>
 <br/>
 Happy to work on own initiative.
 <br/>
 <br/>
 Flexible
 <br/>
 <br/>
 Mature attitude essential
 <br/>
 <br/>
 <strong>
  Who We Hire?
  <br/>
  <br/>
 </strong>
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 <br/>
 <br/>
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>


Office Administrator

Green Style Contracting Co

<p>Education: Bachelor Engineering Years of Experience: 10+ Years Responsibilities:- Managing technical office- Managing shop drawings- Managing submittals- Reviewing drawings- Managing RFIs- Coordinating BIM- Reviewing BIM models- Preparing variations- Reviewing Asbuilt- BOQ review- Technical meetings- Tracking submissions- Specification compliance- Technical reporting- Supporting project manager Professional Skills:- Communication Skills- Problem Solving- Team Work- Reporting Skills- Construction Knowledge</p><p>Job Type: Full-time</p>

Technical Manager (Technical Office & BIM)

TÜV SÜD

<p></p><div><div><div><div><div><div>Admin Office Coordinator - BLS - Riyadh - KSA<br>
</div></div></div></div><div></div><div><div><div><div><div><p><br>
1. Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
<br>
2. Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
<br>
3. Manage office supplies and ensure stock availability.
<br>
4. Oversee utilities and services, including telecoms, internet, and other office-related facilities.
<br>
5. Ensure compliance with health, safety, and security standards within the branch.
<br>
6. Manage annual maintenance contracts (AMC) for firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
<br>
7. Support legal license renewals by coordinating with GRO, relevant authorities and ensuring timely submissions.
<br>
8. Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
<br>
9. Support People team for employee engagement activities, including service awards and events.
<br>
10. Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
</p><p>11. Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
<br>
12. Provide support for logistics, including coordination of shipments, vendor management, and documentation.
<br>
13. Act as a key point of contact for escalations and resolve operational bottlenecks efficiently. Employee Support Services:
<br>
14. Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
<br>
15. Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
<br>
16. Address day-to-day employee inquiries and ensure their needs are met within company guidelines.
</p><p><b>Education and Experience:
</b></p><p>Any bachelor&rsquo;s degree
</p><p>Minimum 2-3 years of experience in branch administration or similar role.
</p><p>Proficiency in MS Office Suite (Excel, Word, PowerPoint).
</p></div></div></div></div></div><div></div><div><div><div><div>Work Area: Corporate Functions &amp; Business Support
</div></div></div></div><div><div><div><div>Country/Region: Saudi Arabia
</div></div></div></div><div><div><div><div>Job Location: Ar-Riyāḍ
</div></div></div></div><div><div><div><div>Working Model: Home-Office
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: Saudi Arabia RHQ
</div></div></div></div><div><div><div><div>Org Unit Code: AM
</div></div></div></div><div><div><div><div>Requisition ID: 3359
</div></div></div></div><div><div><div><div>Duration in months (if limited contract): open</div></div></div></div></div></div><div></div>

Admin Office Coordinator - BLS - Riyadh - KSA

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