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executive team assistant

Waffarha

<div>
 
 Key Responsibilities
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Manage and optimize the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Act as a gatekeeper, managing incoming communication and prioritizing requests.
 </li>
 <li>
 Prepare and organize materials for meetings, presentations, and reports.
 </li>
 <li>
 Draft, proofread, and send out correspondence on behalf of the CEO.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 
 
 </li>
 </ul>
 
 Meeting &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Coordinate logistics for internal and external meetings, including conference calls, video conferences, and in-person
 
 
 </li>
 </ul>
 engagements.
 
 
 <ul>
 <li>
 Prepare agendas, take notes during meetings, and track follow-up action items.
 </li>
 <li>
 Organize company events, off-sites, and team-building activities as requested by the CEO.
 
 
 </li>
 </ul>
 
 Travel Coordination
 
 
 
 <ul>
 <li>
 Arrange detailed travel itineraries, including flights, accommodations, and transportation.
 </li>
 <li>
 Ensure all travel logistics align with the CEO&rsquo;s schedule and preferences.
 
 
 </li>
 </ul>
 
 Project Support
 
 
 
 <ul>
 <li>
 Assist with the management of special projects, including research, data gathering, and preparing reports or
 
 
 </li>
 </ul>
 presentations.
 
 
 <ul>
 <li>
 Collaborate with cross-functional teams to ensure alignment and progress on initiatives.
 </li>
 <li>
 Maintain and update project tracking systems and timelines.
 
 
 </li>
 </ul>
 
 Communication &amp; Relationship Management
 
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Build and maintain relationships with clients, investors, partners, and other key contacts.
 </li>
 <li>
 Ensure the CEO&rsquo;s priorities and communications align with organizational goals.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Maintain the CEO&rsquo;s files, records, and documents in an organized manner.
 </li>
 <li>
 Manage expenses, reimbursements, and invoices related to the CEO&rsquo;s activities.
 </li>
 <li>
 Perform ad-hoc administrative tasks as needed to support the CEO.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fresh graduate or 0&ndash;1 year of experience in administrative or office support roles
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration or a related field
 </li>
 <li>
 Fluent in English (written and spoken)
 </li>
 <li>
 Strong interest in administrative and executive support work
 </li>
 <li>
 Demonstrates strong business acumen and professional judgment
 </li>
 <li>
 Mature, reliable, and able to handle confidential information with discretion
 </li>
 <li>
 Strong multitasking and organizational skills with attention to detail
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 AI-oriented with the ability to utilize digital tools and productivity software efficiently
 </li>
 <li>
 Professional attitude with strong communication and interpersonal skills
 </li>
 </ul>
</div>

Executive Team Assistant

Talent 360 ME

<div>
 
 Executive CEO Assistant &ndash; Job Summary
 
 
 
 We are seeking an experienced
 
 Executive CEO Assistant
 
 to provide high-level administrative and executive support to the CEO within a fast-paced
 
 software development
 
 environment. The role requires managing the CEO&rsquo;s calendar, communications, meetings, travel, and confidential matters while supporting strategic initiatives and special projects.
 
 
 The ideal candidate has
 
 5+ years of experience
 
 supporting C-level executives, strong organizational and communication skills, high discretion, and the ability to operate independently while coordinating across teams and stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 Manage the CEO&rsquo;s calendar, meetings, travel arrangements, and communications.
 
 
 Act as a gatekeeper, handling priorities and confidential information with discretion.Prepare meeting agendas, minutes, executive reports, presentations, and board materials.
 
 
 Coordinate communication with internal teams, board members, partners, and external stakeholders.
 
 
 Support the CEO with special projects, strategic initiatives, and executive-level events.
 
 
 Track deadlines, action items, and key deliverables across departments.
 
 
 
 Requirements
 
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 
 Minimum 5 years
 
 of experience as an Executive Assistant or CEO Assistant, preferably in
 
 tech
 
 .
 
 
 Strong proficiency in Microsoft Office and collaboration tools (e.g., Notion, Asana, Slack).
 
 
 Excellent communication skills in English; high professionalism and confidentiality.
 
 
 Strong organizational, multitasking, and problem-solving abilities.
 
 
 Flexibility to travel internationally (KSA).
 
 
 
 Work Details
 
 
 
 Location: Zahraa El-Maadi / Nasr City
 
 
 Working days: Saturday to Wednesday,
 
 
 Employment type: Full-time
</div>

CEO-Executive Assistant

Finaira

<div>
 The Executive Assistant to the CEO provides comprehensive administrative, operational, and strategic support to the Chief Executive Officer and the senior leadership team, ensuring the CEO's effectiveness and the smooth functioning of the executive office. This role requires exceptional organizational, communication, and interpersonal skills, a proactive approach, and the ability to manage a wide range of responsibilities with discretion and efficiency. In addition to standard executive assistant duties, this role is instrumental in organizing large-scale leadership events, managing office operations, and facilitating internal and external communications in both Arabic and English. The incumbent must be a proactive "extra-mile" contributor, willing to support program management tasks and ensure the company adheres to governance guidelines.
 
 
 The difference you will make
 
 
 <ul>
 <li>
 Proactively manage the CEO's complex calendar, coordinating internal/external meetings, appointments, and engagements with executives and their assistants.
 </li>
 <li>
 Lead the organization of large meetings, professional conferences, and high-impact events, managing all logistics, materials, and stakeholder coordination.
 </li>
 <li>
 Manage the planning and execution of regular leadership meetings, quarterly business updates, and company-wide all-hands events, ensuring alignment across all stakeholders.
 </li>
 <li>
 Support the governance framework and procedural requirements for the Board of Directors and its specialized committees, as well as the General Assembly meetings. This includes coordinating meetings, preparing comprehensive agendas, and ensuring accurate record-keeping.
 </li>
 <li>
 Provide administrative and operational support to the broader senior leadership team, facilitating a cohesive work environment and efficient executive workflow.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders, managing high-level correspondence and preparing written communications in both Arabic and English.
 </li>
 <li>
 Plan and organize the CEO's agenda, including conference calls, internal/client meetings, and preparing minutes.
 </li>
 <li>
 Proactively assist the CEO with administrative and office management tasks, anticipating needs and ensuring efficient workflow.
 </li>
 <li>
 Manage and prioritize multiple initiatives simultaneously, ensuring timely completion and follow-through.
 </li>
 <li>
 Prepare and review presentation materials, reports, and other documents for the CEO; take on "extra-mile" assignments including program management tasks and ad-hoc strategic initiatives.
 </li>
 <li>
 Coordinate all aspects of business travel and itineraries for the management team and international visitors.
 </li>
 <li>
 Maintain leadership memberships, including updates and renewals, and ensure all corporate resolutions are effectively documented and communicated.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 What you will bring to the role
 
 
 <ul>
 <li>
 Education: Bachelor's degree in business administration, Secretarial Studies, or a related field.
 </li>
 <li>
 Experience: 10+ years of experience as an executive assistant, ideally supporting C-level executives in a fast-paced, multinational environment. Experience in the technology pr financial services industry is a significant plus.
 </li>
 <li>
 Technical Skills:
 </li>
 <li>
 Mastery of calendar management tools.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
 </li>
 <li>
 Familiarity with office management software and equipment.
 </li>
 <li>
 Soft Skills:
 </li>
 <li>
 Effective time management and task prioritization.
 </li>
 <li>
 Excellent communication and interpersonal skills, with a high degree of professionalism and diplomacy.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Proactive and resourceful with a demonstrated ability to anticipate needs.
 </li>
 <li>
 Ability to exercise discretion and maintain confidentiality with sensitive information.
 </li>
 <li>
 Strong problem-solving and decision-making skills.
 </li>
 <li>
 Ability to work independently and take initiative.
 </li>
 <li>
 Excellent command of English language, both verbal and written.
 </li>
 <li>
 Receptiveness to feedback and continuous improvement mindset.
 </li>
 </ul>
</div>

Executive Assistant to CEO

Orascom Investment Holding

<div>
 
 Position:
 
 Admin Assistant
 
 
 
 Organization:
 
 OSL for Entertainment Projects
 
 
 OSL, under Orascom Investment Holdings umbrella, is leading the transformation of the iconic Pyramids Sound &amp; Light Show. Through advanced sound, light, and projection technologies, OSL is reimagining the storytelling of ancient Egypt, offering visitors a multi-sensory, educational, and inspiring experience. This project reinforces Egypt's cultural legacy while positioning the Pyramids as a world-class tourism destination.
 
 
 
 LinkedIn account:
 
 https://www.linkedin.com/company/osl-for-entertainment-projects/?viewAsMember=true
 
 
 
 Job Description:
 
 
 
 
 The Administrative Assistant
 
 provides high-level administrative and organizational support to the CEO, CTO, and CCO of OSL. In addition to handling daily administrative tasks, this role includes supporting light project coordination duties, such as meeting follow-ups, task tracking, and coordination with team members, to enhance efficiency across projects. The ideal candidate is detail-oriented, proactive, and capable of handling multiple responsibilities in a dynamic, fast-paced environment.
 
 
 
 Key Responsibilities:
 
 
 
 
 1- Executive Administrative Support:
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to management and team members
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments across departments
 </li>
 <li>
 Draft letters, memos, and official project correspondence in English and Arabic
 </li>
 <li>
 Prepare, format, and organize reports and presentations.
 </li>
 <li>
 Coordinate travel arrangements and meeting logistics when required
 
 
 
 </li>
 </ul>
 
 2- Office Coordination &amp; Operational Support:
 
 
 
 <ul>
 <li>
 Maintain accurate filing systems (both electronic and physical).
 </li>
 <li>
 Assist with procurement requests, invoices, and basic administrative follow-ups.
 </li>
 <li>
 Support internal coordination between departments and external stakeholders.
 
 
 
 </li>
 </ul>
 
 3- Meeting Preparation &amp; Documentation
 
 
 
 <ul>
 <li>
 Prepare and distribute accurate Minutes of Meetings (MoMs) and follow up on assigned actions.
 </li>
 <li>
 Schedule and organize meetings, workshops, and other project-related activities.
 </li>
 <li>
 Follow up on action items with relevant stakeholders to ensure timely progress updates.
 </li>
 <li>
 Help maintain updated action trackers and flag delays to the executives when needed.
 
 
 
 </li>
 </ul>
 
 4- Light Project Coordination Support:
 
 
 
 <ul>
 <li>
 Follow up with team members to ensure timely completion of assigned tasks and deliverables.
 </li>
 <li>
 Assist in tracking deadlines and reminding stakeholders of key dates.
 </li>
 <li>
 Support the development of simple project reports and status updates as requested by the executives.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 4-5 years of experience in an administrative or executive assistant role, ideally with some exposure to project coordination.
 </li>
 <li>
 Bachelor's degree or diploma in Business Administration or a related field is preferred.
 </li>
 <li>
 Excellent command of the English language, both written and verbal.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 High attention to detail and ability to multitask.
 </li>
 <li>
 Professional attitude with a high level of discretion and confidentiality.
 
 </li>
 </ul>
</div>

Admin Assistant

Deloitte

<div>
 
 About Deloitte
 
 
 
 When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. We have received numerous awards over the last few years, including Best Employer in the Middle East, Best Consulting Firm, and the Middle East Training &amp; Development Excellence Award.
 
 
 
 Our Purpose
 
 
 
 Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most&mdash;for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges, and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations, and supporting our communities.
 
 
 Our shared values guide the way we behave to make a positive, enduring impact:
 
 
 <ul>
 <li>
 Lead the way
 </li>
 <li>
 Serve with integrity
 </li>
 <li>
 Take care of each other
 </li>
 <li>
 Foster inclusion
 </li>
 <li>
 Collaborate for measurable impact
 
 
 </li>
 </ul>
 
 During your tenure as an Experienced Associate Executive Assistant, you will demonstrate your capabilities in the following areas:
 
 
 
 <ul>
 <li>
 Managing multiple partners&rsquo; complex calendars, scheduling, and prioritizing appointments effectively.
 </li>
 <li>
 Coordinating travel arrangements, including itineraries, logistics, and visa requirements.
 </li>
 <li>
 Preparing and reconciling expense claims in a timely and accurate manner.
 </li>
 <li>
 Assisting in day-to-day partner support, ensuring seamless coordination and communication.
 </li>
 <li>
 Coordinating with internal teams and external stakeholders to ensure timely delivery.
 </li>
 <li>
 Preparing reports, presentations, and documentation with strong focus on quality and attention to detail.
 </li>
 <li>
 Monitoring progress and escalating issues to ensure efficient resolution.
 
 
 </li>
 </ul>
 Contributing to process improvement initiatives and knowledge sharing within the team.
 
 
 
 Leadership Capabilities
 
 
 
 <ul>
 <li>
 Builds own understanding of our purpose and values; explores opportunities for impact.
 </li>
 <li>
 Demonstrates strong commitment to personal learning and development.
 </li>
 <li>
 Takes accountability for performance and delivers tasks with accuracy and timeliness.
 </li>
 <li>
 Develops effective communication and relationship-building skills.
 </li>
 <li>
 Understands how daily responsibilities contribute to partner and business priorities.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field.
 </li>
 <li>
 2&ndash;4 years of relevant experience as an Executive Assistant or in administrative support.
 </li>
 <li>
 Strong organizational and time management skills, with attention to detail.
 </li>
 <li>
 Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to work under pressure with flexibility, responsiveness, and discretion.
 </li>
 <li>
 Fluency in English (reading, speaking, and writing). Preference will be given to bilingual candidates (Arabic/English).
 </li>
 </ul>
</div>

Experienced Associate | Executive Assistant | Egypt/Jordan/Lebanon

Premier Services and Recruitment

<div>
 
 
 Job Title:
 
 Admin Assistant
 
 
 Location: Zahraa Elmaadi
 
 
 
 
 
 
 Job Description:
 
 
 
 We are looking for a dedicated and detail-oriented
 
 Admin Assistant
 
 to provide comprehensive administrative support to our team. The ideal candidate will be highly organized, proactive, and possess excellent communication skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Follow up on incoming and outgoing emails on time
 </li>
 <li>
 Provide administrative support to the team to ensure smooth operations
 </li>
 <li>
 Prepare engagement letters and contracts
 </li>
 <li>
 Prepare and issue invoices
 </li>
 <li>
 Coordinate and arrange payments with the bank
 </li>
 <li>
 Maintain filing systems and accurate records
 </li>
 <li>
 Manage office stationery and supplies
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum of 5 years of relevant experience in administrative support
 </li>
 <li>
 Fluency in English (both spoken and written) is essential
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office and general office tools
 </li>
 </ul>
 
 
</div>

Hilton

<div>
 An Assistant Food and Beverage Manager is responsible for assisting with managing operations of all Food and Beverage outlets to deliver an excellent Guest and Member experience while training staff and working within budgeted guidelines.
 
 
 
 What will I be doing?
 
 
 
 As an Assistant Food and Beverage Manager, you will be responsible for assisting with managing operations of all Food and Beverage outlets to deliver an excellent Guest and Member experience. An Assistant Food and Beverage Manager will also be required to manage, train, and develop team members and work within all budgeted guidelines. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Oversee operations of Food and Beverage outlets
 </li>
 <li>
 Maintain exceptional levels of customer service
 </li>
 <li>
 Recruit, manage, train, and develop the team
 </li>
 <li>
 Assist with annual and mid-year appraisals with team members under your responsibility
 </li>
 <li>
 Manage guest queries in a timely and efficient manner
 </li>
 <li>
 Work within budgeted guidelines
 </li>
 <li>
 Assist in setting departmental targets and objectives, work schedules, budgets, and policies and procedures
 </li>
 <li>
 Develop menus with other members of Food and Beverage team
 </li>
 <li>
 Accountable for monthly stock takes
 </li>
 <li>
 Incentivise team members to maximize sales and revenue
 </li>
 <li>
 Deputise for the Food and Beverage manager in their absence
 </li>
 <li>
 Comply with hotel security, fire regulations and all health and safety legislation
 </li>
 <li>
 Assist other departments wherever necessary and maintain good working relationships
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 An Assistant Food and Beverage Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous Food and Beverage Management or Supervisory experience
 </li>
 <li>
 Knowledge of Financial Systems
 </li>
 <li>
 Flexibility to respond to a range of work situations
 </li>
 <li>
 Committed to delivering high levels of customer service
 </li>
 <li>
 Positive attitude
 </li>
 <li>
 Good communication skills
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Excellent grooming standards
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Willingness to develop team members and self
 </li>
 <li>
 Degree in Relevant Area
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Pyramids Golf Resort
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Food and Beverage
</div>

Food and Beverage Manager

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Executive Team Assistant

CEO-Executive Assistant

Executive Assistant to CEO

Admin Assistant

Experienced Associate | Executive Assistant | Egypt/Jordan/Lebanon

Admin Assistant

Food and Beverage Manager