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<div><div><div><div>Administrator in Facilities at The Wonder Years Nursery
<div><div><div><div>Administration
</div></div></div></div>Listed On: 27 August 2025
Expires On: 27 September 2025
 <div></div><div><div>Dubai
</div></div><div><div><div><div>The Wonder Years Nursery is seeking to hire an Administrator in Facilities for their branch in dubai.
</div></div></div></div></div></div></div><div></div><div><div><div>Job Title: Administrator in Facilities 
Location: The Wonder Years Nursery, Remraam Branch, Dubai, UAE 
Working Hours: Monday to Saturday, 8 AM - 6 PM 
Benefits: Visa and medical insurance provided, transport included (Satwa, Al Rigga or Sport City)

Job Overview

The Wonder Years Nursery is seeking a dedicated and proactive Administrator in Facilities to ensure the smooth and safe operation of our nursery environment. This role involves managing facility maintenance, government compliance, and operational efficiency to create a safe and welcoming space for our children, staff, and parents.

Key Responsibilities

Compliance &amp; Safety:
<ul><li>
Ensure full compliance with Dubai Municipality and other government regulations.
</li><li>Maintain updated records of all required licenses, including trade licenses, building licenses, and other necessary government renewals.
</li><li>Ensure all Facility Management (FM) and Dubai Municipality (DM) files are up to date.
</li><li>Oversee waste disposal and environmental safety outside the building.
</li><li>Ensure compliance with health and safety regulations for staff and children.</li>
</ul>
Maintenance &amp; Operations:
<ul><li>
Arrange regular maintenance of nursery equipment and internal systems (e.g., CCTV, fire alarms, biometric machines, HVAC systems).
</li><li>Conduct routine inspections of classrooms and furniture to identify and schedule necessary repairs.
</li><li>Oversee summer deep cleaning and disinfecting of the nursery premises.
</li><li>Monitor and track all facility-related expenses, including regular and ad-hoc costs.
</li><li>Coordinate parking duty in the mornings and afternoons.
</li><li>Liaise with maintenance team.</li>
</ul>
Transport Coordination:
<ul><li>
Arrange transportation for students with an RTA approved bus company.
</li><li>Ensure proper registration of bus nannies with the RTA.
</li><li>Oversee the daily bus schedule, ensuring all routes and timings are followed.
</li><li>Ensure the health and safety of passengers traveling via nursery transport.</li>
</ul>
Inventory &amp; Procurement:
<ul><li>
Conduct a yearly inventory of school property in collaboration with the accounts department.
</li><li>Purchase pantry items, school consumables, and office supplies.
</li><li>Obtain quotations and manage purchasing processes for necessary supplies and maintenance services.
</li><li>Maintain an organized record of invoices from external suppliers, contractors, and transport providers.</li>
</ul>
Administrative Duties:
<ul><li>
Assist the PRO with documentation for government renewals and regulatory requirements (e.g., 24x7, trade license, building license).
</li><li>Assign cleaning tasks and oversee cleaning schedules for nursery staff alongside the supervisor.
</li><li>Keep detailed logs and ensure records are properly maintained for all facility-related operations.</li>
</ul>Requirements
<ul><li>Proven experience in facilities management, operations, or a similar role.
</li><li>Strong knowledge of Dubai Municipality regulations and compliance standards.
</li><li>Excellent spoken English and strong communication skills.
</li><li>Proficiency in computer skills, including MS Office (Excel, Word, Outlook).
</li><li>Ability to manage multiple tasks efficiently.
</li><li>Problem-solving skills and a proactive approach to maintenance and compliance tasks.
</li><li>Strong organizational skills with attention to detail.</li>
</ul>How to Apply

If you are a responsible, organized, and detail-oriented professional who takes pride in maintaining a safe and efficient environment, we would love to hear from you!</div></div></div></div>

Administrator in Facilities at The Wonder Years Nursery

dnata

<div>
 
 Job Purpose
 
 
 
 dnata is one of the world&rsquo;s largest air and travel services providers; offering ground handling, cargo, travel and catering &amp; retail services at over 130 airports in more than 34 countries across six continents. At dnata, we are by your side for the entire travel experience.
 
 
 As an Administrator-Facilities, you will review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operation of the department. This role is typically focussed on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
 </li>
 <li>
 Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
 </li>
 <li>
 Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in house equipment. Record transactional data in appropriate systems and produce reports as required. Collate, analyse, archive and retrieve data / information when necessary.
 </li>
 <li>
 Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
 </li>
 <li>
 Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
 </li>
 <li>
 Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
 
 
 </li>
 </ul>
 
 Other Activities May Include
 
 
 
 <ul>
 <li>
 Conduct briefings and inductions/training as required for new joiners across grades 1-4.
 </li>
 <li>
 Compile induction material and equipment required (as well as maintenance) for briefings/training.
 </li>
 <li>
 Make suggestions for improvements and provide statistical and/or productivity analysis.
 </li>
 <li>
 Allocate tasks for staff and update staff /team on new procedure/processes.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: EFTA
 
 
 <ul>
 <li>
 Conduct renewal of airside passes required for EFTA maintenance staff and visitors, and material passes as required.
 </li>
 <li>
 Assist in the management and maintenance of EFTA databases and tracking systems used within the maintenance department.
 </li>
 <li>
 Track and record changes to technical data used within EFTA maintenance department and distribute to interested parties as required. Control the content of the technical library and aircraft records storage.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Flight Training
 
 
 <ul>
 <li>
 Initial point of contact for all visitors to Flight Training premises, responding in a courteous and timely manner in line with departmental standards.
 </li>
 <li>
 Ensure Flight Training facilities are maintained to the required standard as reported via the electronic feedback systems or email notifications. If required coordinate with the relevant teams or external vendors to resolve reported issues within the approved expected timelines.
 </li>
 <li>
 Accurately issue letters/certificates, maintain e-filing in specific systems as directed and required.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Security Training
 
 
 <ul>
 <li>
 Support security training operations with regards to training schedules, statistics, logistics, roster patterns and administration etc
 </li>
 <li>
 Update Team Manpower Planning, including leave &amp; training assignments on the internal systems in line with departmental guidelines and approvals.
 </li>
 <li>
 Generate, update and publish relevant reports, including updates to the Oracle Learning Management system and e-learning completion reports.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Group Security Command Centre
 
 
 <ul>
 <li>
 Assist the GSCC Communication Coordinator in managing incoming calls and accurately logging the required actions. Monitor and organize incoming emails directed to Group Security operations mailboxes by prioritizing and flagging them to ensure efficient and timely responses.
 </li>
 <li>
 Register and update all incidents reported to the GSCC in the incident management application. Maintain up-to-date statistical logs of all incidents, ensuring they reflect the latest information and status markers.
 </li>
 <li>
 Provide support in monitoring triggers at identified high-risk stations and regions.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Group Security Business Support
 
 
 <ul>
 <li>
 Assist in preparing and updating monthly rosters by supporting roster management tasks and handling exceptions such as leave, training, and absences.
 </li>
 <li>
 Organise and coordinate staff training by managing nominations, bookings, shift coverage, and updating relevant databases.
 </li>
 <li>
 Maintain accurate data and reports by updating ETHOS records for attendance, overtime, leave, and training, and assisting in trend analysis.
 </li>
 <li>
 Provide staff support by addressing queries and processing leave and replacement requests while ensuring records are well maintained.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Group Security Crime Prevention and Investigation
 
 
 <ul>
 <li>
 Assist the Controller/Officer with operational tasks related to reported cases or incidents, including the initial review and compilation of incident data across designated areas of responsibility.
 </li>
 <li>
 Coordinate with other departments such as ticketing, finance, legal, and IT to gather relevant information or follow up.
 </li>
 <li>
 Conduct research on crime trends, prevention methods, and track media for relevant updates to support internal reporting. Manage case-related communications.
 </li>
 <li>
 Ensure accurate data management and reporting while maintaining confidentiality and compliance with data protection standards.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: EGIT
 
 
 <ul>
 <li>
 Raise RFP/MRE/GRN and follow up with P&amp;L for releasing POs as necessary.
 </li>
 <li>
 Physically move around assets as required to enable meetings and workshops.
 </li>
 <li>
 Maintaining stationary supplies across all three buildings
 </li>
 <li>
 Overseeing appropriate cleaning across Emirates Group Technology Centre (EGTC).
 </li>
 <li>
 Answer and arrange fixes for adhoc maintenance queries in EGTC
 </li>
 <li>
 Work closely with Group facilities team and ensure planned and proactive maintenance are carried our periodically across EGIT facilities.
 </li>
 <li>
 Ensure Meeting room facilities are in working condition and raise issues with the relevant teams
 </li>
 <li>
 Effectively manage and upkeep IT facilities (Furniture, office equipment, etc.)
 </li>
 <li>
 Book meetings and schedule events as necessary.
 </li>
 <li>
 Distribute incoming and outgoing mail.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Service Delivery
 
 
 <ul>
 <li>
 Conducts a biannual review of access to the Cabin Crew Portal and Crew Pulse.
 </li>
 <li>
 Timely administration and publishing of KiS, Portal and Pulse content as per the SLA and KPP Governance.
 </li>
 <li>
 Updating Cabin Crew leave assignment on the internal systems in line with departmental guidelines and approvals.
 </li>
 <li>
 Supporting and responding on any leave related queries from different stakeholders such as Cabin
 </li>
 <li>
 Crew Management, Crew Connect, Network Operations and HR.
 </li>
 <li>
 Supporting regular Cabin Crew leave training sessions virtually and in person.
 </li>
 <li>
 Generating and publishing relevant reports as required by business
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Insurance
 
 
 <ul>
 <li>
 Filing of new insurance contracts and claims and handling of insurance claims under the direction of claims team colleagues.
 </li>
 <li>
 Administration support to the department including organising meeting, schedules/timing and maintenance of office supplies and other ad hoc tasks as advised by the Managers Insurance.
 </li>
 <li>
 Review of old files and move them to InfoFort.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Marhaba
 
 
 <ul>
 <li>
 Handling &amp; processing Marhaba refunds credit card &amp; cash from call centre, operations, corporate clients, visa services team, ocean, SFCC and all CPG bookings.
 </li>
 <li>
 Action all DSR discrepancies and advice finance accordingly
 
 
 </li>
 </ul>
 Specific Supplier Relations Job accountabilities: Priohub and Destination Management
 
 
 <ul>
 <li>
 Reconcile the booking summary report sent by suppliers.
 </li>
 <li>
 Raise request and or issue ad-hoc invoices, such as transaction fees, setup fees, and activation fees
 </li>
 <li>
 Keep a record of security deposits provided to suppliers/Customers, reconcile and verify invoices to be processed.
 </li>
 <li>
 Identify pricing mismatches and investigate the cause of those differences in order to avoid continuous discrepancies.
 </li>
 <li>
 Track supplier payment ageing reports and escalate where required
 </li>
 <li>
 Manage the supplier profiles in salesforce, including keeping financial records such as security deposits
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Arabian Adventures
 
 
 <ul>
 <li>
 Manage queue for technical configuration tasks requested by business teams, prioritizing work and coordinating end-to-end work-items sent to loading team.
 </li>
 <li>
 Coordinate with business teams on the implementation of complex technical requirements, reviewing impact to operations and sales, establishing the best course of action and reporting on progress and final results.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for the role, you must meet the below requirements:
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Administration. General administration 1+ year.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 12 Years schooling or equivalent.
 
 
 </li>
 </ul>
 
 Knowledge/Skills
 
 
 
 <ul>
 <li>
 Proven experience as an office administrator, office assistant or relevant role.
 </li>
 <li>
 Outstanding communication and interpersonal abilities.
 </li>
 <li>
 Excellent organizational skills.
 </li>
 <li>
 Familiarity with office management procedures and basic admin principles.
 </li>
 <li>
 Excellent knowledge of MS Office and office management software.
 </li>
 <li>
 Proficiency in managing and analysing data.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administrator- Facilities

Affordable

Job Summary:The FM Coordinator is responsible for supporting the daily operations of the Facilities Management team, ensuring all building services are maintained effectively and efficiently. This role involves coordinating maintenance tasks, handling service requests, managing vendors, and playing a key role in the preparation, review, and comparison of quotations for facilities-related work and purchases.Key Responsibilities:<ul><li>Coordinate and schedule planned preventive maintenance (PPM) and reactive maintenance tasks.</li><li>Prepare, request, and evaluate quotations for facilities works, repairs, and service contracts.</li><li>Compare supplier quotes and assist in selecting the most cost-effective and compliant options.</li><li>Manage and update purchase orders, service requests, and maintenance records.</li><li>Liaise with vendors, contractors, and suppliers to ensure timely and high-quality service delivery.</li><li>Respond to internal facilities helpdesk tickets and ensure issues are resolved within defined SLAs.</li><li>Monitor and manage budgets related to maintenance and operational costs.</li><li>Assist with invoicing, procurement documentation, and approval workflows.</li><li>Support office moves, space planning, and workplace service requirements.</li><li>Ensure compliance with health, safety, and building regulations.</li><li>Conduct routine inspections and report on facility condition and contractor performance.</li></ul>Key Skills and Competencies:<ul><li>Strong organizational skills with the ability to multitask and prioritize effectively.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in quotation management, vendor comparison, and procurement processes.</li><li>Working knowledge of CAFM/CMMS systems (preferred but not required).</li><li>Basic understanding of building systems (HVAC, electrical, plumbing).</li><li>Attention to detail with a proactive and problem-solving mindset.</li><li>Familiarity with workplace health and safety standards.</li></ul>Qualifications &amp; Experience:<ul><li>Diploma or Bachelor's degree in Facilities Management, Business Administration, or related field.</li><li>2&ndash;4 years of experience in a facilities coordination or administrative role.</li><li>Demonstrated experience in handling quotations, vendor interactions, and cost comparisons.</li><li>Previous experience in an office, corporate, or industrial facility environment preferred.</li></ul>Job Types: Full-time, Permanent

FM Coordinator

Annet Technologies ME FZE

<ul><li>, 1. :Strong techno-functional background to lead the design, customization, integration, and optimization of Salesforce solutions.</li><li>Act as the bridge between business teams and technical teams, ensuring solutionsalign with business goals.</li><li>Design and implement scalable Salesforce Sales, Service, CRM, Experience and Marketing Cloud solutions.</li><li>Customize Salesforce objects, workflows, validation rules, reports, dashboards, and approval processes.</li><li>Recommend best practices and process improvements for CRM and customer lifecycle management.</li><li>Hands-on configuration and development using Apex, Visualforce, Lightning Web Components (LWC), SOQL/SOSL, and Flows.</li><li>Integrate Salesforce with ERP (e.g., Yardi &amp; SAP S/4 HANA) and other third-party applications.</li><li>Oversee data migrations, ETL, and data quality management.</li></ul>Required Skills:1. With over 10 years of experience2. Proficient in Apex, Visualforce, Lightning Components, SOQL/SOSL, Flows, and APIs.3. Experience integrating Salesforce with ERP, finance, and marketing automation systems.4. In-depth knowledge of Sales Cloud, Service Cloud, Marketing Cloud, CRM, Experience Cloud and AppExchange apps.5. Salesforce certifications preferred (Administrator, Advanced Administrator, Platform App Builder, Sales/Service Cloud Consultant, Platform Developer I/II).6. Experience in the real estate, facilities management, or property development sector.7. Familiar with Yardi Voyager, Onsite Snagging, SAP, or similar ERP/CRM, BI &amp; reporting tools (Power BI) and AI-driven CRM.Job Type: Full-timePay: AED7,000.00 - AED15,000.00 per month

Salesforce Techno-functional Specialist

noon

<div>
 
 
 About noon
 
 
 
 
 
 
 We&rsquo;re building an ecosystem of digital products and services that power everyday life across the Middle East&mdash;fast, scalable, and deeply customer-centric. Our mission is to deliver to every door every day. We want to redefine what technology can do in this region, and we&rsquo;re looking for an IT Support Technician who can help us move even faster.
 
 
 
 
 
 Noon&rsquo;s fastest hyper-local delivery platform, Noon Minutes, offers a localized assortment of FMCG &amp; grocery products with delivery within 15-minutes.
 
 
 Currently live across the UAE and Saudi Arabia, offering thousands of products to customers in record time.
 
 
 
 
 
 noon&rsquo;s mission: Every door, every day.
 
 
 
 
 
 
 What you'll do:
 
 
 
 
 
 
 To support the Facilities Management team by administering asset management and payment processes, ensuring accurate record-keeping, timely vendor payments, and compliance with internal policies and audit requirements.
 
 
 
 
 
 
 Financial Administration
 
 
 
 
 
 <ul>
 <li>
 Administer and maintain centralized purchase orders (POs), vendor payments, and related records.
 </li>
 <li>
 Support reconciliation, reporting, and compliance of all FM-related financial transactions.
 </li>
 <li>
 Coordinate with vendors and internal teams to ensure timely approvals and accurate payment processing.
 </li>
 </ul>
 
 
 
 
 
 Asset Management
 
 
 
 
 
 <ul>
 <li>
 Conduct physical verification, tagging, and bookkeeping of assets.
 </li>
 <li>
 Monitor asset lifecycle, including acquisition, allocation, maintenance, and disposal.
 </li>
 <li>
 Support inter-dark store asset transfers and ensure proper documentation.
 </li>
 </ul>
 
 
 
 
 
 Audit &amp; Documentation
 
 
 
 
 
 <ul>
 <li>
 Maintain comprehensive records for internal and external audits.
 </li>
 <li>
 Provide necessary documentation and reports on assets and payments as required.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What you'll need:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Finance, or related field (preferred).
 </li>
 <li>
 1&ndash;3 years of experience in administration, asset management, or accounts support.
 </li>
 <li>
 Knowledge of asset lifecycle management and vendor payment processes.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word) and ERP systems is an advantage.
 </li>
 <li>
 Good organizational, coordination, and communication skills.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Who will excel?
 
 
 
 
 
 <ul>
 <li>
 We&rsquo;re looking for people with high standards, who understand that hard work matters.
 </li>
 <li>
 You need to be relentlessly resourceful and operate with a deep bias for action.
 </li>
 <li>
 We need people with the courage to be fiercely original.
 </li>
 <li>
 noon is not for everyone; readiness to adapt, pivot, and learn is essential.
 </li>
 </ul>
 
 
</div>

Admin, Facilities

MMH SECURITY SERVICES

Job Description:We are seeking a dedicated and detail-oriented HR Administrator to join our team. The ideal candidate will have a minimum of 2 years of experience in HR administration, be proficient in Microsoft Excel, PowerPoint, Word, and have a working knowledge of payroll, salary processing, and invoicing.Key Responsibilities:<ul><li>Recruitment and Onboarding: Manage the hiring process, including job postings, interviews, and new employee orientation.</li><li>Employee Records Management: Maintain accurate and up-to-date employee records, including personal details, employment history, and benefits information.</li><li>Payroll Processing: Calculate and process employee salaries, benefits, and deductions, ensuring timely and accurate payment.</li><li>Accounts and Finance: Manage company accounts, including accounts payable, accounts receivable, and general ledger maintenance.</li><li>Invoicing and Billing: Generate and send invoices to clients, track payments, and follow up on outstanding balances.</li><li>Benefits Administration: Administer employee benefits, including health insurance, retirement plans, and other benefits.</li><li>Compliance and Risk Management: Ensure compliance with labor laws, regulations, and company policies, and identify potential risks.</li><li>Office Administration: Oversee office operations, including supplies, equipment, and facilities management.</li><li>HR Support and Queries: Provide support and guidance to employees on HR-related matters, including policies, procedures, and benefits.</li><li>Reporting and Analytics: Prepare HR and financial reports, including payroll reports, employee data analysis, and other metrics to support business decision-making</li></ul>Requirements:<ul><li>2+ years of experience in HR administration.</li><li>Proficiency in Microsoft Excel, PowerPoint, and Word.</li><li>Experience with payroll processing and invoicing.</li><li>Strong organizational and communication skills.</li><li>Ability to multitask and handle confidential information with care.</li><li>Knowledge of labor laws and HR best practices is a plus.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your Nationality?</li></ul>Experience:<ul><li>HR Administrator UAE: 2 years (Required)</li></ul>

HR & Administrator (Female)

Affordable Plus

Job Title: FM Administrator Company: Affordable Group of Companies Location: Dubai, UAECore Duties:<ul><li>Prepare and manage contracts, service agreements, invoices, and purchase orders accurately and promptly.</li><li>Identify, evaluate, and onboard vendors to expand supplier network and enhance service options.</li><li>Conduct vendor and supplier comparisons to secure the best quality at minimum cost.</li><li>Negotiate favourable terms and pricing to support cost-saving objectives.</li><li>Maintain organised records of all procurement and contractual documents.</li></ul>Essential Skills:<ul><li>Highly efficient in drafting and processing legal and financial documents.</li><li>Strong negotiation skills with a focus on cost reduction.</li><li>Experienced in vendor comparison, selection, and relationship management.</li><li>Proficient in MS Office (especially Excel) for data analysis and reporting.</li><li>Excellent attention to detail and organisational skills.</li></ul>Preferred:<ul><li>Previous experience in facilities management, procurement, or a related role.</li><li>Knowledge of local (UAE) vendor markets and regulations.</li></ul>Job Types: Full-time, Permanent

FM Admin (Female)

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