facility management administrator & contracts executive

arabic-speaking senior government affairs & policy advisor (gulf)

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facility management administrator contracts executive

Cinqo Group

Facility Management Administrator &amp; Contracts ExecutiveRole OverviewAs our FM Administrator &amp; Contracts Executive, you are the &quot;Control Tower&quot; of our operations. You will ensure that our field team&rsquo;s hard work is translated into accurate data within THC Workspace, while protecting the company&rsquo;s interests through rigorous contract management and strategic vendor sourcing.Core ResponsibilitiesI. THC Workspace &amp; Service Excellence<ul><li>The Final Check: Ownership of the daily service report lifecycle. You will verify that every job&mdash;from reactive maintenance to scheduled visits&mdash;is closed out with the correct labor hours and material costs.</li><li>Data Integrity: Ensure timely submission and synchronization of reports on THC Workspace, making sure our digital &quot;paper trail&quot; is audit-ready at all times.</li><li>Cost Validation: Check the expenses associated with each work order to prevent leakage and ensure job profitability.</li></ul>II. Contractual Stewardship<ul><li>Client AMCs: Be the guardian of our Annual Maintenance Contracts. You will track service schedules and expiration dates, ensuring THC never misses a any PPM activity delivering promised value to our clients based on contractual terms and conditions.</li><li>Subcontractor Management: Maintain a high-standard repository of subcontractor files. This includes managing the &quot;Full Lifecycle&quot; of the relationship:</li><li>Onboarding: Vetting and document collection.</li><li>Maintenance: Tracking and renewals.</li><li>Offboarding: Handling terminations or non-renewal notices professionally.</li></ul>III. Tendering &amp; Strategic Sourcing<ul><li>Vendor Hunting: Partner with the Operations team to scout and vet high-tier specialized vendors (HVAC, Fire &amp; Safety, MEP, Pest Control, Landscape) to expand our service capabilities.</li><li>Tender Support: Act as a key contributor during the bidding process, gathering subcontractor quotes and preparing the administrative documentation required for winning tender submissions.</li></ul>Job Type: Full-timePay: From BD400.000 per month

Facility Management Administrator & Contracts Executive

Cinqo Trading

Core ResponsibilitiesI. Workspace &amp; Service Excellence<ul><li>The Final Check: Ownership of the daily service report lifecycle. To verify that every job&mdash;from reactive maintenance to scheduled visits&mdash;is closed out with the correct labor hours and material costs.</li><li>Data Integrity: Ensure timely submission and synchronization of reports on Company Workspace, making sure our digital &quot;paper trail&quot; is audit-ready at all times.</li><li>Cost Validation: Check the expenses associated with each work order to prevent leakage and ensure job profitability.</li></ul>II. Contractual Stewardship<ul><li>Client AMCs: Be the guardian of our Annual Maintenance Contracts. You will track service schedules and expiration dates, ensuring THC never misses a any PPM activity delivering promised value to our clients based on contractual terms and conditions.</li><li>Subcontractor Management: Maintain a high-standard repository of subcontractor files. This includes managing the &quot;Full Lifecycle&quot; of the relationship:</li><li>Onboarding: Vetting and document collection.</li><li>Maintenance: Tracking and renewals.</li><li>Offboarding: Handling terminations or non-renewal notices professionally.</li></ul>III. Tendering &amp; Strategic Sourcing<ul><li>Vendor Hunting: Partner with the Operations team to scout and vet high-tier specialized vendors (HVAC, Fire &amp; Safety, MEP, Pest Control, Landscape) to expand our service capabilities.</li><li>Tender Support: Act as a key contributor during the bidding process, gathering subcontractor quotes and preparing the administrative documentation required for winning tender submissions.</li></ul>Job Type: Full-time

Capita Technologies WLL

Job descriptionWe are looking for an Accounts Administrator to manage our company&rsquo;s accounts payable and receivable.Accounts Administrator responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping.Ultimately, you will ensure we process all financial transactions accurately and on time.Experience : Minimum 2 years requiredResponsibilities&middot; Manage obligations to suppliers, customers and third-party vendors&middot; Process bank deposits&middot; Reconcile financial statements&middot; Prepare, send and store invoices&middot; Contact clients and send reminders to ensure timely payments&middot; Submit tax forms&middot; Identify and address discrepancies&middot; Report on the status of accounts payable and receivable&middot; Update internal accounting databases and spreadsheetsRequirements and skills&middot; Proven work experience of over 2 years as an Accounts Administrator or similar role&middot; Good knowledge of bookkeeping procedures and debt collection regulations&middot; Hands-on experience with accounting software&middot; Advanced knowledge of Excel (using financial formulas and creating spreadsheets)&middot; Solid data entry skills with an ability to identify numerical errors&middot; Good organizational and time-management abilities&middot; BSc degree in Finance, Accounting or relevant fieldJob Type: Full-timeExperience: Accounts Admin: 2 years (Required)Job Type: Full-timeExperience:<ul><li>Accounts Admin: 2 years (Required)</li></ul>

Accounts Admin

Single Origin

Business Development &amp; Marketing Executive Job DescriptionAbout UsSingle Origin is an artisan bakery and caf&eacute; passionate about delivering handcrafted baked goods and specialty coffee. We take pride in our creativity, quality, and warm hospitality &mdash; creating spaces that bring people together over exceptional food and coffee.As we continue to grow, we&rsquo;re seeking a Business Development &amp; Marketing Executive to work closely with the Founder in generating revenue, securing growth opportunities, and expanding the brand&rsquo;s market presence, while coordinating marketing content and internal operations to support business growth.Position OverviewThis role reports directly to the Founder and is commercially driven, results-oriented, and performance-focused. The ideal candidate is confident, persuasive, and proactive &mdash; someone who can source opportunities, close deals, and turn marketing and partnership initiatives into measurable revenue.You will be responsible for driving income through events, catering, collaborations, permanent placements, and strategic marketing, while coordinating content and internal workflows to ensure smooth execution and consistent brand representation.Key ResponsibilitiesBusiness Development, Sales &amp; Revenue Growth<ul><li>Actively source, pursue, and close revenue-generating opportunities including:</li><li>Catering services (corporate, private, and institutional clients)</li><li>Events, markets, pop-ups, and exhibitions</li><li>Brand collaborations and commercial partnerships</li><li>Permanent placement opportunities (corporate caf&eacute;s, kiosks, retail locations)</li><li>Pitch Single Origin&rsquo;s offerings to prospective clients and partners.</li><li>Prepare commercial proposals, pricing, and partnership agreements in coordination with the Founder.</li><li>Negotiate terms and manage deals through to closure.</li><li>Maintain a structured pipeline of leads and opportunities.</li><li>Work against monthly and quarterly revenue targets.</li><li>Prepare sales and performance reports showing revenue generated and pipeline status.</li></ul>Marketing Content &amp; Coordination (Revenue-Driven)<ul><li>Plan and coordinate marketing content aligned with sales, campaigns, and revenue goals.</li><li>Collaborate with photographers, videographers, designers, agencies, and influencers to produce brand content.</li><li>Ensure content supports:</li><li>Events, activations, and pop-ups</li><li>Catering promotions and B2B services</li><li>New product launches and seasonal campaigns</li><li>Coordinate posting schedules and ensure timely delivery of content across platforms.</li><li>Track content performance in relation to leads, inquiries, and sales.</li><li>Ensure all marketing content reflects Single Origin&rsquo;s brand positioning and commercial objectives.</li></ul>Events &amp; Activations<ul><li>Secure participation in high-impact events, exhibitions, and markets.</li><li>Coordinate pricing, logistics, staffing, and execution to maximize revenue.</li><li>Track event performance, sales results, and post-event leads.</li><li>Convert event leads into long-term catering or partnership opportunities.</li></ul>Operations &amp; Internal Coordination<ul><li>Coordinate with operations, kitchen, and front-of-house teams to deliver confirmed business.</li><li>Ensure operational readiness for catering orders, activations, and partnerships.</li><li>Support sourcing of materials, packaging, and supplies required for revenue activities.</li><li>Ensure timelines, standards, and deliverables are met.</li></ul>Executive &amp; Reporting Support<ul><li>Support the Founder with commercial planning, follow-ups, and opportunity tracking.</li><li>Prepare weekly and monthly revenue summaries, forecasts, and performance reports.</li><li>Maintain organized records of contracts, agreements, and client documentation.</li></ul>Requirements<ul><li>Bahraini National, (Female only) registered with the MLSD Employment Program (mandatory).</li><li>2&ndash;4 years&rsquo; experience in business development, marketing, sales, or revenue-focused roles.</li><li>Strong negotiation, communication, and relationship-building skills.</li><li>Comfortable working with targets, KPIs, and performance metrics.</li><li>Confident in professional and client-facing environments.</li><li>Proficient in Microsoft Office / Google Workspace and reporting tools.</li><li>Fluent in English and Arabic.</li><li>Highly motivated, results-driven, and dependable.</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in Business, Marketing, Management, or Hospitality.</li><li>Experience in F&amp;B, catering, events, retail, or lifestyle brands.</li><li>Experience working with influencers, agencies, or corporate clients.</li><li>Valid driving license.</li></ul>Job Type: Full-timePay: BD500.000 per monthApplication Question(s):<ul><li>Are you Bahraini (female) registered in MLSD program ?</li><li>Do you have a driving license ?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Business Development & Marketing Executive

Era Projects

Key ResponsibilitiesProvide administrative support to the Project Manager and site teamMaintain and organize all site documentation, records, and correspondencePrepare and manage daily reports, attendance records, and manpower logsCoordinate document control including drawings, submittals, RFIs, and approvalsHandle incoming and outgoing correspondence with contractors, consultants, and suppliersMaintain proper filing systems (electronic and hard copy) for project documentationTrack material deliveries, site requests, and inventory recordsAssist in preparation of reports, meeting minutes, and project updatesManage timesheets, leave records, and site staff documentationCoordinate site office requirements including stationery, equipment, and suppliesSupport HR and procurement departments with site-related documentationEnsure compliance with company policies and site proceduresRequirementsDiploma or Bachelor&rsquo;s Degree in Business Administration or related fieldMinimum 2-3 years of experience as a Site Administrator in construction projectsStrong knowledge of document control and site administration proceduresProficient in MS Office (Word, Excel, Outlook)Good organizational and record-keeping skillsStrong communication and coordination abilitiesAbility to work under pressure in a site environment.Job Types: Full-time, Permanent

SITE ADMIN -CONSTRUCTION

Facility Management CoordinatorDuties &amp; Responsibilities:<ul><li>Coordinate and schedule the daily task lists for 5&ndash;6 mobile maintenance teams, optimizing routes and skill sets for maximum efficiency.</li><li>Conduct regular check-ins with field teams to monitor work progress and verify completion against quality standards.</li><li>Act as the first point of contact for emergency call-outs, rerouting teams rapidly to address urgent issues and solve on-site problems.</li><li>Create, track, and close work orders within the CMMS (Computerized Maintenance Management System).</li><li>Ensure all technical reports, photos, and site sign-offs are captured and filed correctly upon job completion.</li><li>Identify and arrange the necessary materials, tools, and consumables required for scheduled works to prevent mid-job delays.</li><li>Liaise with suppliers to ensure timely delivery of specialized parts for complex repairs.</li><li>Serve as the primary liaison for clients, providing status updates and addressing concerns with a professional, solution-oriented approach.</li><li>Draft accurate quotations for additional works or repairs identified by the maintenance teams.</li><li>Assist in preparing periodic performance reports for client review.</li></ul>Qualifications:<ul><li>Experience 3+ years in Facility Management, MEP coordination.</li><li>Technical Savvy Proficiency in CMMS software and Microsoft Office (Excel is a must).</li><li>Problem Solving Ability to &quot;think on your feet&quot; during emergencies and re-prioritize tasks instantly.</li><li>Communication Exceptional written and verbal skills for client-facing correspondence.</li><li>Organization High capacity for multitasking; able to track 20+ active tasks simultaneously.</li></ul>Job Type: Full-timePay: From BD400.000 per month

Facility Management Coodinator

Ibix Global Tech

We are hiring a proactive and detail-oriented Executive Assistant (Female) to support our Managment. This is a unique opportunity to grow in business operations, strategy, and executive leadership support within a global IT company.Responsibilities<ul><li>Work on strategies and implementations operations.</li><li>Should handle things on technical side as well.</li><li>Provide executive support to the Business Director: calendar, travel, meetings, follow-ups.</li><li>Attend meetings, take minutes, track action items, and ensure timely task completion.</li><li>Coordinate with departments to track deliverables and KPIs.</li><li>Prepare presentations, reports, do project management and formal business documentation.</li><li>Support internal communications between Director and team members.</li><li>Participate in strategy discussions and assist with business planning and reporting.</li></ul>Requirements<ul><li>6 months to 1 year of experience in executive support or operations.</li><li>Bachelor&rsquo;s degree in IT related field, computer science, network engineering, cybersecurity or artificial intelligence.</li><li>Fresh Graduates of IT field are encouraged to apply for this position.</li><li>Fluent in English (Arabic is a plus).</li><li>Proficient in Microsoft Office, Google Workspace, and tools like Trello or Notion.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Willing to travel occasionally (International) - must be open for travelling, as it is mandatory!</li></ul>Growth Opportunities<ul><li>Occasional global travel for meetings, workshops, and business events.</li><li>Work closely with international teams and gain hands-on experience in global operations.</li><li>Training and professional growth.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your current salary package? </li><li>What is your expected Salary Package? </li><li>Have you worked with IT tools or platforms such as Trello, Notion, CRM systems, or analytics dashboards?</li><li>Have you ever worked with a IT Company before? and for how long? </li><li>What is your notice time period? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>

Executive Assistant – Operations (Female)

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