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financial administrative assistant

Millennium Hotels and Resorts MEA

<div>We are hiring an Income Clerk, to be based in the Millennium Hotels &amp; Resorts regional office in Dubai Healthcare City.
You will play a vital role in supporting the finance department by performing various administrative and clerical tasks related to financial records and transactions. Your attention to detail and accuracy will contribute to the smooth operation of the finance department.
This role involves to accurately enter financial transactions and data into the company's financial systems, verify the completeness and correctness of financial records, maintain organized and up-to-date financial records, including invoices, receipts, and expense reports.
You will also assist in document management and archiving, assist in the processing of supplier invoices and vendor payments, verify and match invoices with purchase orders and receiving documents, prepare invoice batches for approval and payment, monitor and track expenses, ensuring compliance with budgetary limits and assist in expense report processing and reimbursement.
The successful candidate will have around 5 years' experience and already be based in the UAE.
Due to the high number of applications received, only shortlisted candidates will be notified.</div>

Income Clerk

Quantum Star Secuirty

Company: Quantum Star Security Devices &amp; Equipment Trading LLC (QSS)About UsQuantum Star Security (QSS) is a fast-growing distributor of security and ELV systems in Dubai. We focus on operational excellence, financial discipline, and building long-term partnerships with our clients.Role OverviewWe are hiring a female Finance &amp; Operations Assistant with 3&ndash;4 years of proven UAE experience in both accounts and logistics/operations. This is a dual-role position, requiring someone detail-oriented, proactive, and well-versed in Zoho Books.Key ResponsibilitiesFinance &amp; Accounts<ul><li>Manage day-to-day accounting using Zoho Books (invoicing, payments, reconciliations).</li><li>Maintain accurate financial records and prepare monthly reports.</li><li>Support P&amp;L tracking, expense monitoring, and vendor settlements.</li><li>Liaise with auditors, banks, and external partners for financial compliance.</li></ul>Operations &amp; Logistics<ul><li>Coordinate shipments, customs clearance, and delivery schedules.</li><li>Manage purchase orders, order processing, and operational documentation.</li><li>Track inventory and assist with stock management.</li><li>Prepare MIS reports covering both operations and finance.</li></ul>Requirements<ul><li>3&ndash;4 years of UAE experience in finance/accounts and logistics/operations (mandatory).</li><li>Strong knowledge of Zoho Books.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Proficiency in MS Office, especially Excel.</li><li>Excellent organizational and multitasking skills.</li></ul>Preferred Candidate<ul><li>Female candidate currently based in the UAE.</li><li>Prior exposure to the ELV/security industry will be an advantage.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Opportunity to grow with a rapidly expanding company.</li><li>Professional and collaborative work culture.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>UAE : 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Finance and Operations Assistant

Accor

<div>Company Description 
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.
Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster. 
Job Description<ul><li> 
Assist with daily revenue reconciliation (rooms, F&amp;B, and other outlets).</li><li>Support in guest ledger and city ledger reconciliations.</li><li>Help with accounts payable (supplier invoices, purchase orders, expense verification).</li><li>Assist in accounts receivable (posting payments, credit checks, billing follow-ups).</li><li>Support the team with payroll preparation and staff expense claims.</li><li>Assist in preparing monthly financial statements and management reports.</li><li>Participate in inventory counts (food, beverage, and operating supplies).</li><li>Ensure compliance with hotel accounting policies and internal controls.</li><li>Perform administrative tasks such as filing, data entry, and document organization.</li></ul> 
Qualifications<div> 
Currently pursuing a degree in Finance, Accounting, Business, or Hospitality Management. 
<ul><li>Strong numerical and analytical skills.</li><li>Good knowledge of MS Excel and accounting tools.</li><li>Excellent communication and organizational skills.</li><li>Ability to maintain confidentiality and accuracy.</li><li>Team player with a proactive learning attitude.</li></ul></div></div>

Finance Intern

Elwood real estate LLC

Job Title: Administrative Assistant - Real Estate Agency (Female) Job Overview: We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic real estate team. The ideal candidate will provide essential support to agents and management, ensuring smooth daily operations and exceptional client service.Key Responsibilities:<ul><li>Administrative Support: Assist with daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence.</li><li>Client Relations: Greet clients and visitors, respond to inquiries, and maintain positive relationships with clients, ensuring a welcoming environment.</li><li>Documentation Management: Prepare and maintain accurate records of property listings, client files, and transaction documents. Ensure all paperwork is completed in compliance with regulations.</li><li>Agreement Preparation: Prepare agreements for developers, ensuring all terms are accurately reflected and documents are properly executed.</li><li>Database Management: Maintain and update the agency&rsquo;s database and CRM system, ensuring all information is current and accurate.</li><li>Financial Support: Assist with invoicing, tracking expenses, and preparing reports to help manage the agency&rsquo;s budget.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role, preferably in real estate.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite and familiar with real estate software.</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul>What We Offer:<ul><li>A collaborative and supportive work environment.</li><li>Opportunities for professional development and growth within the agency.</li><li>salary and benefits package.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>real estate: 1 year (Required)</li></ul>

Famle Receptionist / Admin Assistant

Abbott

<div>Administrative Assistant-Gulf, Levant and Emerging Markets (Fixed term contract)
Working at Abbott 
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You&rsquo;ll also have access to:<ul><li>
Career development with an international company where you can grow the career you dream of.</li><li>
A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.</li><li>
A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.</li></ul>
Position: Administrative Assistant &ndash; Gulf, Levant and Emerging Markets
Report to: Executive Assistant to Regional Director &ndash; Gulf, Levant and Emerging Markets
This will be on fixed term contract for 1 year 
This position works out of our UAE location in the Established Pharmaceuticals Division.
About Established Pharmaceuticals Division
We are committed to bringing the benefits of our trusted medicines to more people in the world&rsquo;s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.
The Administrative Assistant will provide regional-level support for compliance, healthcare professional (HCP) engagement, third-party sponsorships, financial administration, and event coordination. The role requires a high degree of organizational efficiency, compliance awareness, and stakeholder management, ensuring smooth execution of administrative tasks across Gulf, Levant, and Emerging Markets countries.
This position is critical to maintaining operational excellence, supporting cross-country activities, and ensuring compliance with Abbott&rsquo;s global standards and local regulatory requirements.
What You&rsquo;ll Work On
Event &amp; Meeting Support<ul><li>
Coordinate administrative tasks for regional events (e.g., Abbott-organized events, speaker meetings, training programs, product launches).</li><li>
Manage documentation and approvals (PSAs, LOAs, sponsorship requests, etc.) in alignment with compliance requirements.</li><li>
Ensure accurate tracking of attendees, logistics, vendor coordination, and follow-up reporting.</li><li>
Provide support for both in-person and virtual meetings, including agenda preparation, minutes documentation, and follow-up action tracking.</li></ul>
Healthcare Professional (HCP) &amp; Third-Party Engagements<ul><li>
Collect, review, and validate HCP documentation in line with compliance requirements.</li><li>
Support the submission and follow-up of third-party sponsorship requests (local and international).</li><li>
Maintain proper filing of contracts, agreements, and supporting evidence.</li><li>
Act as liaison with finance/procurement for timely processing of payments, accruals, and reconciliations.</li></ul>
Regional Administration<ul><li>
Manage cross-country administrative requirements, ensuring smooth execution of processes (visa letters, travel requests, hotel bookings, invitations, etc.).</li><li>
Support distribution of regional communications and data collection for reports, trackers, and presentations.</li><li>
Ensure compliance with internal audit and OEC guidelines for all promotional and non-promotional activities.</li></ul>
Financial &amp; Compliance Support<ul><li>
Coordinate vendor onboarding/re-activation processes in collaboration with Procurement and Finance.</li><li>
Track invoices and follow up on outstanding payments to ensure smooth financial operations.</li><li>
Preparing monthly/quarterly accruals and maintaining trackers for visibility.</li><li>
Support regional teams with compliance tools, including FMV requests, due diligence, and vendor documentation.</li></ul>
General Administrative Support<ul><li>
Maintain effective filing systems (digital and hard copy) for regional projects.</li><li>
Draft correspondence, internal memos, and standard templates.</li><li>
Provide day-to-day administrative support as required including travel arrangements, visa processing, hotel bookings, and itineraries for regional visitors.</li></ul><div></div>
Qualifications &amp; Skills<ul><li>
Bachelor&rsquo;s degree or equivalent diploma in Business Administration or related field.</li><li>
Minimum 2&ndash;3 years of experience in an administrative or coordination role, preferably within a multinational or pharmaceutical environment.</li><li>
Strong knowledge of MS Office (Excel, PowerPoint, Outlook, Teams).</li><li>
Excellent communication (written &amp; verbal) and interpersonal skills.</li><li>
Strong organizational and multitasking abilities.</li><li>
High level of accuracy, discretion, and confidentiality in handling sensitive information.</li><li>
Familiarity with compliance, procurement, and finance processes is an advantage.</li></ul><div></div>
Key Competencies<ul><li>
Attention to Detail: Ensures accuracy in documents, records, and compliance submissions.</li><li>
Collaboration: Works effectively with cross-functional and cross-country teams.</li><li>
Accountability: Delivers tasks within deadlines and upholds compliance standards.</li><li>
Adaptability: Responds to shifting priorities and manages multiple tasks effectively.</li><li>
Proactive Problem Solving: Anticipates needs, identifies gaps, and suggests process improvements.</li></ul>
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers.</div>

Administrative Assistant

You Smart

The Assistant Accountant supports the accounting team in managing financial records, preparing reports, and ensuring compliance with accounting standards. This role involves bookkeeping, reconciling accounts, assisting with audits, and providing administrative support for financial operations.Key Responsibilities:&middot; Financial Record-Keeping:<ul><li>Maintain accurate financial records, including invoices, receipts, and ledgers.</li><li>Record daily transactions in the accounting system.</li></ul>&middot; Accounts Payable &amp; Receivable:<ul><li>Process invoices, payments, and expense reports.</li><li>Reconcile vendor and customer accounts to ensure accuracy.</li></ul>&middot; Bank Reconciliation:<ul><li>Perform monthly bank reconciliations to verify financial records.</li><li>Identify and resolve discrepancies in bank statements.</li></ul>&middot; Financial Reporting &amp; Analysis:<ul><li>Assist in preparing financial statements, budgets, and management reports.</li><li>Analyze expenses and suggest cost-saving measures.</li></ul>&middot; Tax &amp; Compliance Support:<ul><li>Assist in tax preparation, VAT filings, and statutory compliance.</li><li>Ensure adherence to financial regulations and company policies.</li></ul>&middot; Audit Assistance:<ul><li>Support internal and external audits by providing required documents and explanations.</li><li>Maintain proper documentation for audit trails.</li></ul>&middot; Administrative &amp; Other Duties:<ul><li>Assist in payroll processing and employee expense reimbursements.</li><li>Support the senior accountant and finance team with ad hoc tasks.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>1-3 years of experience in accounting or finance.</li><li>Proficiency in accounting software : Zoho Books and QuickBooks</li><li>Strong knowledge of MS Excel and financial reporting.</li><li>Attention to detail and high level of accuracy.</li><li>Good communication and organizational skills.</li><li>Understanding of financial regulations and compliance requirements.</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>UAE: 1 year (Preferred)</li></ul>

Assistant Accountant

METAGREEN MIDDLE EAST FZ LLC

MALE CANDIDATES ONLYPersonal Assistant to Manager cum Administrative &amp; Accounts WorksLocation: Al Ghail, Ras Al Khaimah (Relocation required)Company: Metagreen Middle East FZ LLCWe are looking for a dedicated and detail-oriented professional to join our team as Personal Assistant to Manager cum Administrative &amp; Accounts Works.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks, PRO Services, office management, and documentation.</li><li>Manage accounts payable/receivable, expense tracking, and basic bookkeeping.</li><li>Support HR and operational functions and IT Functions including coordination and record-keeping.</li><li>Prepare financial reports, invoices, and assist in internal audits.</li><li>Coordinate with management for smooth workflow in administration and accounts.</li></ul>Requirements:<ul><li>Must be Presentable and Professional.</li><li>Bachelor&rsquo;s degree in Commerce/Accounting/Business Administration or related field.</li><li>3&ndash;5 years of relevant experience in Administration &amp; Accounts (preferably in UAE).</li><li>Strong knowledge of MS Office and accounting software (e.g., Tally/ERP).</li><li>Good communication and organizational skills.</li><li>Must be willing to relocate to Al Ghail, Ras Al Khaimah.</li><li>Should be flexible with timings.</li></ul>Salary Range: AED 3000 &ndash; 5,000 (based on experience)Interested candidates are requested to send their updated CV and we will schedule a discussion.Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Ras al-Khaimah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Are you flexible with timings and weekends over substantial meeting schedules?</li><li>Are you Presentable with communication Skill and Formals and Corporate Uniforms Only.</li></ul>Education:<ul><li>Master's (Preferred)</li></ul>

Personal Assistant to General Manager

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