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Safeway Facilities Management Services

HR &amp; Admin Executive &ndash; Job DescriptionCompany: Safeway Group &ndash; Safeway Interiors / Safeway Facilities Management Services Location: Abu Dhabi, UAE Department: HR &amp; Administration Reports To: Branch Manager / Management1. Job PurposeTo manage all HR and administrative functions of Safeway, ensuring smooth operations across recruitment, onboarding, employee welfare, documentation, attendance, payroll coordination, and office administration. The role supports management in maintaining compliance with UAE labour laws, company policies, and efficient day-to-day office functioning.2. Key ResponsibilitiesA. Human Resources Responsibilities1. Recruitment &amp; Hiring<ul><li>Prepare job postings, shortlist candidates, schedule interviews.</li><li>Conduct initial screening and coordinate technical interviews.</li><li>Collect necessary documents from selected candidates.</li><li>Prepare offer letters, employment contracts, and joining forms.</li></ul>2. Onboarding &amp; Employee Records<ul><li>Handle employee joining formalities (visa, medical, EID process).</li><li>Maintain accurate employee files&mdash;digital &amp; physical.</li><li>Ensure new joiners are trained on company policies &amp; procedures.</li></ul>3. Attendance &amp; Payroll Coordination<ul><li>Monitor daily attendance from biometric system.</li><li>Track leave, absence, overtime, and prepare monthly attendance sheet.</li><li>Share payroll inputs with Accounts department before deadline.</li></ul>4. HR Policies &amp; Compliance<ul><li>Ensure compliance with UAE labour laws and company HR policies.</li><li>Manage employee insurance, renewals, and related documentation.</li><li>Support in disciplinary procedures and issuing warnings when required.</li></ul>5. Employee Relations<ul><li>Act as the first point of contact for staff queries.</li><li>Handle grievances professionally and escalate where needed.</li><li>Assist in employee engagement activities and internal communication.</li></ul>6. Training &amp; Performance<ul><li>Maintain performance evaluation records.</li><li>Coordinate annual performance reviews with managers.</li><li>Track employee KPIs and update management.</li></ul>B. Administration Responsibilities1. Office Administration<ul><li>Manage daily office operations, stationery, supplies, and facility needs.</li><li>Maintain company documents such as trade license, tenancy, insurance, vehicle renewals.</li><li>Coordinate with PRO for visa, immigration and government services.</li></ul>2. Document Control<ul><li>Maintain organized filing systems for HR, accounts, procurement, and project documents.</li><li>Prepare letters, circulars, memos, and company forms when required.</li></ul>3. Travel &amp; Logistics<ul><li>Arrange staff travel, hotel bookings, transportation when needed.</li><li>Support project team with site access forms, gate passes, and authority submissions.</li></ul>4. Support to Management &amp; Departments<ul><li>Assist Sales, Procurement, Accounts, and Operations whenever documentation support is required.</li><li>Prepare weekly and monthly HR/Administration reports for management.</li></ul>3. Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or equivalent.</li><li>2&ndash;4 years experience in HR/Admin role in UAE (preferably construction/interiors/FM).</li><li>Knowledge of UAE labour law and HR best practices.</li><li>Experience with HR software and attendance systems.</li><li>Good communication skills in English (Arabic is a plus).</li></ul>4. Skills Required<ul><li>Strong organizational &amp; multitasking skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Good interpersonal &amp; communication skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>High level of confidentiality and professionalism.</li></ul>5. Working Conditions<ul><li>Based in Abu Dhabi office with occasional site visits when required.</li><li>Standard working hours with flexibility during recruitment or urgent tasks.</li></ul>Job Type: Full-time

HR & Admin Manager

TRACTEBEL

<div>
 
 Job Title: Executive Admin &ndash; HR Operations
 
 
 
 
 Location:
 
 UAE (Dubai)
 
 
 
 Reporting To:
 
 HR Officer &amp; Office Manager
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
 </li>
 <li>
 Deliver HR operations support to managers and staff that is responsive and timely.
 </li>
 <li>
 Assist the Admin Manager in Dubai with day-to-day administrative activities.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
 </li>
 <li>
 Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
 </li>
 <li>
 Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
 </li>
 <li>
 Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
 </li>
 <li>
 Prepare reports as required by management.
 </li>
 <li>
 Manage new joiner announcements across the region.
 
 
 </li>
 </ul>
 
 Key Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
 </li>
 <li>
 Experience in handling ambiguity and providing quick solutions/recommendations.
 </li>
 <li>
 Strong ability to maintain confidentiality regarding employee matters.
 </li>
 <li>
 Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
 </li>
 <li>
 Ability to handle multiple projects and meet deadlines.
 </li>
 <li>
 Detail-oriented with exceptional organizational skills; accuracy is essential.
 
 
 </li>
 </ul>
 Business Unit: Tractebel
 
 
 Division: Tractebel Div2
 
 
 Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
 
 
 Professional Experience: Junior (experience &lt; 3 years)
 
 
 Education Level: Bachelor's Degree
 
 
 Company Name: Tractebel
</div>

Executive Admin - HR Ops

Artelia Airports

Overview We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model. Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul>This role is open for UAE Nationals only.

HR and Administration executive - UAEN

TheGAW Industries

Company: TheGAW Industries Location: Abu Dhabi, UAE Job Type: Full-Time | Regular | Permanent Department: Finance &amp; Admin Reports To: Country Manager &amp; Business HeadAbout TheGAW IndustriesTheGAW Industries is a dynamic leader in industrial power tools, fluid transfer solutions, engineering services, and LV contracting, with offices in Abu Dhabi and Chennai. Our mission is simple: hire the best, deliver excellence, and innovate with impact. We are now looking to strengthen our Finance &amp; Admin team with a skilled professional who will manage financial operations, ensure smooth administrative processes, and support the success of our projects and business operations.Job OverviewWe are looking for a highly organized and detail-oriented Finance &amp; Admin Coordinator to join our team. The ideal candidate will support day-to-day finance operations, administrative activities, and ensure smooth coordination between departments. This role requires strong analytical skills, excellent communication, and the ability to handle multiple tasks with accuracy.Key Responsibilities:Finance:&middot; Manage accounts payables and receivables&middot; Perform monthly closing and reconciliation of accounts&middot; Maintain expense records, petty cash, and reimbursement documentation&middot; Perform invoice follow-ups with customers and vendors&middot; Prepare financial reports and summaries&middot; Support audits and documentation requirementsAdministration:&middot; Coordinate office operations and general administrative tasks&middot; Maintain company documentation and filing systems&middot; Assist HR with onboarding paperwork and employee records&middot; Manage procurement of office supplies and vendor coordination&middot; Support management in day-to-day administrative requirementsKey Skills:&middot; Strong technical, mathematical, and analytical abilities&middot; Excellent problem-solving skills&middot; High level of organization and attention to detail&middot; Ability to work independently and in team environmentsEducational Background:&middot; Bachelor&rsquo;s degree in accounting, Finance, Business Administration, or related field&middot; 2&ndash;3 years of experience in finance or admin roles (UAE experience is mandatory)&middot; Strong MS Excel and organizational skills&middot; Familiarity with accounting software (QuickBooks/Odoo/Tally is a plus)&middot; Excellent communication and time-management skillsWhat We Offer:A dynamic and fast-paced work environment Collaborative team culture Learning and growth opportunities Exposure to both UAE and international markets Competitive compensation based on experienceJob Type: Full-time

Finance and Administration Coordinator

Royal Swiss Auto Services

Job Purpose:To provide comprehensive administrative and secretarial support to the management and office team, ensuring efficient office operations, proper documentation, and smooth coordination across departments.Key Responsibilities:Administrative Support<ul><li>Manage day-to-day office operations, including filing, documentation, and record keeping.</li><li>Handle incoming and outgoing calls, emails, and correspondence professionally.</li><li>Coordinate with vendors, suppliers, and service providers for office needs.</li><li>Maintain office supplies inventory, place orders, and track usage.</li><li>Assist in preparing reports, forms, letters, and internal communications.</li><li>Manage bookings for meeting rooms, travel arrangements, courier, and office logistics.</li><li>Ensure the office environment is clean, organized, and well-maintained.</li></ul>Secretarial Duties<ul><li>Provide secretarial support to the Manager/Department Head, including calendar management and scheduling appointments.</li><li>Organize and prepare meeting agendas, minutes, and follow-up actions.</li><li>Draft, format, and proofread documents, letters, and presentations.</li><li>Handle confidential files and information with discretion.</li><li>Arrange internal and external meetings and coordinate necessary arrangements.</li></ul>Coordination &amp; Support<ul><li>Coordinate with HR, Accounts, and other departments for administrative tasks.</li><li>Support onboarding of new employees by preparing documents, ID cards, and basic orientation.</li><li>Assist with basic HR tasks such as attendance recording, leave tracking, and maintaining staff records (if required).</li><li>Liaise with maintenance teams to ensure timely repair of office equipment (printers, phones, AC, etc.).</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience as an Admin Assistant, Secretary, or similar role.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication and interpersonal skills.</li><li>Excellent organization, time management, and multitasking abilities.</li><li>Ability to handle confidential information professionally.</li><li>Attention to detail and a proactive working approach.</li></ul>Job Type: Full-time

Admin cum Secretary

Green Solutions Projects Development LLC

We are looking for an Admin Assistant(UAE NATIONAL ONLY) to join our team.<ul><li>Type of Job-Work from Office</li><li>Duties and Responsibilities-Provide assistance to to accounts and HR related works.</li><li>Job Location-Mohammed Bin Zayed City, Abu Dhabi.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Admin Assistant-UAE NATIONAL ONLY

Progressive Technology & Services LLC

The Receptionist and Admin Assistant will manage front desk operations and provide administrative support to ensure smooth day&#8209;to&#8209;day functioning of the office. The role includes handling calls and visitors, maintaining records, and assisting the team with routine administrative tasks.Key Responsibilites:<ul><li>Assist with preparing basic documents, letters, and data entry in spreadsheets or systems.</li><li>Maintain and update office records, files, and contact lists.</li><li>Support HR/Accounts/Admin/Sales teams in filing, and other routine tasks.</li><li>Manage incoming and outgoing emails, courier packages, and general correspondence</li></ul>Qualification &amp; Skills:<ul><li>Female candidate.</li><li>High school diploma or above</li><li>1&ndash;3 years of experience as a receptionist, front office, or admin assistant</li><li>Strong command of the English language, both written and verbal.</li><li>Proficient with MS Office (Word, Excel, Outlook) and basic computer use.</li><li>Presentable, polite, and professional with strong customer service skills.</li><li>Organized, punctual, and able to handle multiple tasks.</li></ul>Company Overview:We are a well-established 25 -year-old, small sized, specialized technical service company based in M9, Musaffah Industrial Area, Abu Dhabi.Interested candidates who meet the above criteria are requested to apply through this job portal with an updated CV and recent photo. In your application, please mention your current and expected salary, current visa status, notice period if employed. Candidates who are currently present in the UAE will only be considered.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Office is based in M9, Musaffah Industrial Area. Are you willing to travel using public transportation or arrange your own? </li></ul>Application Deadline: 27/12/2025

Receptionist and Administrative Assistant - Female

Explore 784+ Hr admin manager in Arabic Jobs In Arabic Jobs In Abu Dhabi United Arab Emirates this December. Find roles across top companies and apply now to boost your career.