administrative assistant ii-msh Jobs in New York

administrative assistant ii-msh

executive assistant

hr business partner

hr business partner i

hr coordinator

hr assistant

Cleary Gottlieb Steen & Hamilton LLP

<div>Overview:
<div>
Cleary Gottlieb is a pioneer in globalizing the legal profession. We have 16 offices in major financial centers around the world, but we operate as a single, integrated global partnership and not as a U.S. firm with a network of overseas locations. The firm employs approximately 1,100 lawyers from more than 50 countries.</div><div></div><div><br>
Since 1946 our lawyers and staff have worked across practices, industries, jurisdictions, and continents to provide clients with simple, actionable approaches to their most complex legal and business challenges, whether domestic or international. We support every client relationship with intellectual agility, commercial acumen, and a human touch.</div><div></div><div><br>
As a member of the Senior Legal Development team, the Senior Legal Talent Assistant provides administrative and operational support to the Senior Talent team, assisting with all aspects of senior lawyer onboarding, integration, professional development, performance management and other talent-related initiatives. The Senior Legal Talent Assistant must be able to demonstrate sound judgment, ensure confidentiality, and maintain a professional demeanor in all interactions with internal and external contacts on all levels.</div>
Responsibilities:
<ul><li><b>Partner, Counsel, and Senior Attorney Onboarding Support</b>: Take full ownership of the onboarding process for lateral partner and counsel hires. This includes preparing onboarding materials, managing the orientation schedule, and coordinating with internal teams to ensure a seamless onboarding experience. Collect, verify, and organize HR documentation (when applicable), ensuring compliance with legal and organizational requirements.
</li><li><b>Senior Lawyer Orientation Programming</b>: Coordinate scheduling New Partner and Counsel Orientation preparation sessions with presenters and members of the Senior Lawyer Development Team. Organize logistics for the zoom and in person sessions and track attendance during the sessions. Collect presenter materials and organize into a meeting book for distribution.</li><li><b>
Senior Lawyer Performance Management</b>: Assist with the administration of the firm&rsquo;s performance evaluation process for senior attorneys. Related tasks include running collaboration reporting, loading the system with evaluators, sending reminders, downloading reports and tracking completion rates and individual progress on a regular basis.</li><li><b>
HRIS Transaction Oversight</b>: Manage data entry and reporting in HRIS (Workday) system for processes such as new hires, terminations, transfers, promotions and leaves ensuring accuracy and compliance.</li><li><b>
Contribution Committee Support</b>: Providing administrative support and coordination to the firm&rsquo;s Contribution Committee in close coordination with the Chief of Staff.</li><li>
Other projects/tasks as assigned
</li></ul>Qualifications:
<ul><li>Bachelor&rsquo;s degree required.</li><li>
One to three years of administrative experience required, preferably in a law firm or professional services setting. Demonstrates a strong interest in human resources/talent.</li><li>
Solid knowledge of MS Word and MS Excel required.</li><li>
Must be highly organized, detail-oriented, reliable, and efficient at multi-tasking and prioritizing projects.</li><li>
Strong time management skills and ability to handle time sensitive projects.</li><li>
Must have flexibility in work hours to meet operating needs.</li><li>
Strong communication skills, both oral and written, with strong interpersonal skills.</li><li>
Strong work ethic and ability to maintain strict confidentiality.</li><li>
Ability to work well with internal and external clients.</li></ul><div>
The estimated base salary range for this position is $60,000 to $65,000 at the time of posting. The actual salary offered will depend on a variety of job-related factors, including skills, education, training, credentials, experience, scope and complexity of role responsibilities, geographic location, and performance. This role is non-exempt meaning it is overtime pay eligible.</div><div></div><div><br>
Cleary provides a comprehensive benefits package, including health care benefits. More information can be found here: Benefits</div><div></div><div><br>
We are an equal opportunity employer. Consistent with these goals, the firm prohibits any form of discrimination or harassment based on any category protected by law. Cleary provides reasonable accommodations to enable otherwise qualified employees to perform the essential functions of their position, provided the accommodation does not pose an undue hardship to the Firm.</div></div>

Senior Legal Talent Assistant

Robert Walters

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  The HR Coordinator supports the Human Resources department by performing a variety of administrative and operational tasks. This role is essential in ensuring smooth day-to-day HR processes, including onboarding, employee records management, HRIS data entry, reporting, and compliance tracking. The HR Coordinator works closely with HR Business Partners and other HR team members to support the employee lifecycle and maintain efficient HR operations.
 </p>
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  <strong>
   Key Responsibilities:
  </strong>
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   Assist with onboarding and offboarding processes, including preparing new hire paperwork and coordinating orientation schedules.
  </li>
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   Maintain accurate and up-to-date employee records in the HRIS system.
  </li>
  <li>
   Respond to employee inquiries regarding HR policies, benefits, and procedures.
  </li>
  <li>
   Support recruitment efforts by scheduling interviews, posting job ads, and communicating with candidates.
  </li>
  <li>
   Generate regular and ad-hoc reports from HR systems for compliance and decision-making purposes.
  </li>
  <li>
   Track and maintain compliance-related documentation (e.g., training completion, I-9s, EEO data).
  </li>
  <li>
   Coordinate employee changes (promotions, transfers, terminations) in HR systems and ensure proper documentation.
  </li>
  <li>
   Assist with benefits administration, including enrollments, changes, and employee communications.
  </li>
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   Participate in HR projects and initiatives as needed.
  </li>
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   Ensure confidentiality and data privacy in all HR-related matters.
  </li>
 </ul>
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  <strong>
   Qualifications:
  </strong>
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  <li>
   Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
  </li>
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   1&ndash;2 years of experience in an administrative or HR support role preferred.
  </li>
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   Familiarity with HR processes and employment laws is a plus.
  </li>
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   Proficiency in Microsoft Office Suite; experience with HRIS systems is a plus.
  </li>
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   Strong organizational skills and attention to detail.
  </li>
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   Excellent communication and interpersonal skills.
  </li>
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   Ability to handle sensitive and confidential information with discretion.
  </li>
 </ul>
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  <em>
   As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodation or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know.
  </em>
 </p>
</div>


Human Resources Coordinator

Ross Dress For Less

<div><p><b>Our values start with our people, join a team that values you!</b></p><p>
Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.<br>
As part of our team, you will experience:</p><ul><li><b>
Success.</b> Our winning team pursues excellence while learning and evolving</li><li><b>
Career growth.</b> We develop industry leading talent because Ross grows when our people grow</li><li><b>
Teamwork.</b> We work together to solve the hard problems and find the right solution</li><li><b>
Our commitment to Diversity, Equality &amp; Inclusion, and our community.</b> We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.</li></ul><p>
Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.</p><b>
GENERAL PURPOSE:</b><br>
<br>
The Coordinator, HR Ops is responsible for processing associate employment records for the Ross buying offices, i.e. payroll process, associate change of status processing and new hire activations. The Coordinator is responsible for responding to associate questions &amp; requests (sent to our HR Connect mailbox) and related requests from the Buying Offices' associates providing guidance on policy interpretation, payroll and benefits and making to ensure urgent issues are triaged and escalated and SLAs are met. The Coordinator is responsible for updating and maintaining all employee data in the Peoplesoft and related systems for the 2,000 Buying Office associates, as well as generating reports and compiling payroll information for reporting purpose.<br>
<br>
The base pay range for this role is $22.00 - $28.00. The hourly rate listed is just one component of the total compensation package for employees. Other rewards vary by position and location.<br>
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<b>ESSENTIAL FUNCTIONS</b><br>
<ul><li>
Supports weekly orientation to new hires, ensures presentation deck is updated with current information.</li><li>
Sets up new hires in PeopleSoft, creates &amp; maintains associates' personnel files and ensures legal compliance via I9 checking and documenting process.</li><li>
Provides Tier 1-level support to respond to &amp; perform follow-up activities to employee and HR emails (HR Connect mailbox) for the Buying Offices.</li><li>
Escalates complex issues to manager, as appropriate.</li><li>
Processes bi-weekly payroll reports from the MyTime hourly tracking system, including troubleshooting and partnering. PeopleSoft system updates and issues.</li><li>
Maintains all Outlook distribution lists, updates and audits bi-annually.</li><li>
Tracks and processes HR system updates to employee records during on-cycle (appraisal &amp; mid-year cycles) and off-cycle promotions (C&amp;B processing and tracking); activities include sending non-competes via DocuSign, updates supervisors and department information in PeopleSoft, files all documents in the OnBase employee records system.</li><li>
Prepares exit paperwork and coordinates off-boarding processes for HR Business Partners (e.g. submitting request and notifying appropriate parties, monitoring physical assets collection, tracking and filing documentation to support the completion of off-boarding procedures, etc.) timely and accurately.
</li><li>Manages and tracks the repayment process for former and current buying office associates due to over- (or under-) payment in prior paychecks</li><li>
Responds to and vets unemployment claims with Equifax to ensure accurate management of process.</li><li>
Reports on HR Connect issues, analyzing and making process improvement recommendations.</li><li>
Participates in projects and initiatives as requested.<br>
<br>
<b>COMPETENCIES:</b><br>
<ul><li>
Customer Oriented
</li><li>Communication / Influencing</li><li>
Results Driven
</li><li>Collaboration / Teamwork</li><li>
Detail Oriented</li><li>
Organizational Agility<br>
<br>
<b>QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:</b><br>
<ul><li>
Bachelor's Degree (preferred)
</li><li>Relevant HR experience preferred (e.g., PeopleSoft data entry)</li><li>
Customer Service oriented</li><li>
Strong ability in using MS Office tools, (e.g, Excel)
</li><li>Outstanding communication and interpersonal skills</li><li>
Ability to quickly learn and follow established policies and procedures consistently</li><li>
Strong organizational and time management skills, attention to detail and accuracy and ability to multitask and reprioritize as needed</li></ul></li></ul><br>
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PHYSICAL REQUIREMENTS/ADA:</b><br>
<ul><li>
Job requires ability to work in an office environment, primarily on a computer.
</li><li>Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
</li><li>Consistent timeliness and regular attendance.
</li><li>Vision requirements: Ability to see information in print and/or electronically.</li><li>
This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.</li></ul></li></ul><br>
<b>
DISCLAIMER</b><br>
<br>
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.<br>
<br>
Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.</div>

Coordinator, HR Operations

Social Capital Resources

<div>
 <p>
  <strong>
   Top-Tier Bank in Midtown, Manhattan is seeking an Entry-Level Human Resources Analyst for a temporary-to-permanent position! This person will be mainly supporting benefits.
  </strong>
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  <strong>
   Responsibilities:
  </strong>
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   Responsible for benefits research and implementation
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   Managing scheduling conflicts
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   Initiating and managing background checks
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   Drafting and delivering hiring offer letters to selected candidates
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   Employee Relations and vendor management
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   Maintain employee attendance records and vacation time
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   Maintain HR Systems
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   Manage HR&rsquo;s vendor bills and ensure the accuracy.
  </li>
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   Conduct the employee documents filing and perform data validation
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  <strong>
   Qualifications:
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   0-1 years previous experience in Human Resources
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   Internships are a plus
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   Fluency in Mandarin or Cantonese is a plus
  </li>
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   Bachelor's Degree
  </li>
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   Degree in Human Resources or related is a plus
  </li>
 </ul>
</div>


Entry Level Human Resources Analyst

Lidl

<div><div><div><div><div><h2 class="jobSectionHeader"><b>Salary
</b></h2><div><p>Starting at $30.50/hr plus benefits (up to $35.00/hr)</p>
</div></div></div></div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Salary
</b></h2><div><p>Starting at $30.50/hr plus benefits (up to $35.00/hr)</p>
</div></div></div><div><div><h2 class="jobSectionHeader"><b>Location
</b></h2><div>Store
<br>
408 Grand St<br>
New York, NY 10002-4702 USA
</div></div></div><div><div><h2 class="jobSectionHeader"><b>Employment Type
</b></h2><div>Full-Time</div>
</div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Experience Level
</b></h2><div>Management Experience</div>
</div></div><div><div><h2 class="jobSectionHeader"><b>Employment Area
</b></h2><div>Grocery</div>
</div></div><div><div><h2 class="jobSectionHeader"><b>Reference number
</b></h2><div>591196</div>
</div></div><div><div><h2 class="jobSectionHeader"><b>Target Start Date
</b></h2><div>09/02/2025</div>
</div></div></div></div></div><p></p><div><div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
</div><div><p>Assistant Store Managers fulfill an important role within our business by supporting the Store Manager in developing and coaching their store team as they provide our customers with the shopping experience that Lidl is famed for in over 30 countries. Our most successful Assistant Store Managers take ownership of their store&rsquo;s performance as if it were their own business, willing to put in the physical work required to get the job done. They exhibit a proactive leadership style, meeting both operational and personnel-related challenges head-on. They can pivot smoothly between tasks and projects and multi-task efficiently. They have an eye for potential, evaluating training needs accurately and prioritizing employee development. Most of all, they are passionate about our core business &ndash; providing our customers with high-quality, low-price, and hassle-free shopping.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
What You&rsquo;ll Do</b></h2>
</div><div><ul><li>Work directly with the Store Manager to lead and motivate the team to work to their full potential every day</li><li>
Provide excellent customer service throughout the store and be the lead point of contact for all customer needs</li><li>
Monitor and drive continuous improvement of store Key Performance Indicators (KPIs)</li><li>
Lead essential team projects, such as weekly promotional store sets and routine re-merchandising</li><li>
Provide hands-on support for all other operational tasks, including cash management, working stock, cleaning, and other essential store functions</li><li>
Ensure a safe, positive, and productive working environment for all store employees based on company and legal policies and procedures</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
What You&rsquo;ll Need</b></h2>
</div><div><ul><li>Must be 21 years of age or older</li><li>
1-2 years of management experience OR a bachelor&rsquo;s degree</li><li>
Determination to complete every to-do list on time, hit your store targets, and maximize productivity</li><li>
Experience in leading and developing a team in a fast-paced environment</li><li>
Excellent customer service skills, including the patience and ability to de-escalate tense situations</li><li>
Readiness to participate in the physical operations of the store, including stocking, cleaning, and ringing, on a daily basis</li><li>
Ability to lift, move, carry, or slide product over 50 pounds</li><li>
Ability to reach above head to heights greater than 10 inches</li><li>
The ability to obtain and maintain ServSafe certification</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
What You&rsquo;ll Receive</b></h2>
</div><div><p>At Lidl, we know that in order for our people to do their best, they must be at their best. That&rsquo;s why as a company, we offer one of the most generous benefits packages in the industry.</p><p>
All our Lidl employees are eligible to receive the following benefits:</p><ul><li>
Starting pay of $30.50 per hour ($35.00)</li><li>
Medical &amp; Prescription | Dental | Vision coverage</li><li>
Paid Holiday &amp; Paid Time Off (PTO) to use for sickness or vacation</li><li>
A dedicated training plan to ensure you are set up for success</li><li>
401k Plan (+ 5% company match)</li><li>
Voluntary Term Life &amp; AD&amp;D Insurance</li><li>
Total Well-Being Program</li><li>
Incentive Programs like Employee Referral bonuses</li></ul><p>
In addition to the great benefits above, our Full-Time employees receive these additional benefits: Group Term Life &amp; AD&amp;D Insurance, Short &amp; Long-Term Disability Insurance, Voluntary Critical Illness and/or Accident Insurance, Parental Leave &ndash; 100% pay for birth mothers and non-birth parents, Additional Paid Time-Off &amp; Sick Time.</p><p>
Lidl US views our Corporate Social Responsibility (CSR) through a lens of actions that are Good for the Environment, Good for People, and Good for You.</p></div></div></div></div></div></div></div>

Assistant Store Manager - NY/Metro Area

Housing Works

<div><p><b>Job Description</b><br>
</p><p></p><p><b>Compensation: $17/hr</b></p><p><b><br>
</b><br>
<b>Benefits:</b><br>
We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books.</p><p></p><p><b><br>
Overview:</b></p><p>
The Operations Assistant is responsible for making repairs and performing maintenance in scatter site apartments, program offices and or Congregate sites in the STH Portfolio. The Operations Assistant performs apartment turnovers and help our clients pack their belongings and move. The Operations Assistant must drive throughout NYC as a part of their daily duties.</p><p></p><p><b><br>
Responsibilities:</b></p><p>
Primary:</p><ul><li>
Perform repair and maintenance tasks in our clients&rsquo; apartments, including, but not limited to, plastering, sanding, painting, repairing sheetrock, plumbing, changing locks, and replacing fixtures.</li></ul><p>
Secondary:</p><ul><li>
Assist in the apartment/room turnover process by preparing apartments for new residents including, but not limited to, cleaning floors, cleaning refrigerators, cleaning bathrooms, cleaning ovens and stoves, and removing garbage and furniture.</li></ul><p>
Other functions that may be required with this position include:</p><ul><li>
Assisting program clients pack, move, and unpack their personal belongings to a new apartment.</li><li>
Delivering furniture and supplies to clients.</li><li>
Responding to Work Orders and updating Salesforce as needed.</li><li>
Always representing Housing Works in a professional manner.</li><li>
Extending a professional, warm, and respectful attitude towards clients</li><li>
Meeting vendors and tradespeople at client apartments and ensuring the work is done properly.</li><li>
Participating in advocacy and direct action to end the twin crises of homelessness and HIV/AIDS.</li></ul><p></p><p>
<b>Job Requirements</b>
</p><p></p><ul><li>Experience with and proven commitment to working with low-income and marginalized communities, as well as individuals with multiple chronic medical and/or behavioral health conditions.</li><li>
Clean NYS Driver&rsquo;s License</li></ul><p>
Job candidates should be aware that scammers may pose as employers and create fake job postings in order to extract personal information from individuals for financial gain. Housing Works will never ask job candidates for personal information, such as social security numbers or bank account details, over the phone. If you suspect that a job posting may be fake or wish to confirm that a job posting from Housing Works is genuine, please contact us at recruitment@housingworks.org</p><p>
Housing Works was founded in 1990; With a long-term commitment to AIDS advocacy. Housing Works established New York State&rsquo;s first harm reduction-based, OASAS-licensed outpatient drug treatment program. Other services include Health Home care management, behavioral health, and syringe exchange programs. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Cafe in Soho. For more information, visit www.housingworks.org</p><p><br>
<br>
Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services.</p><p>
Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p><p><br>
<br>
This position is included in a bargaining unit of Housing Works&rsquo; New York City employees represented by a labor union known as the Retail Wholesale and Department Store Union (&ldquo;RWDSU&rdquo;). Accordingly, the RWDSU has the exclusive right to bargain over the terms and conditions of employment related to this position and this position may become covered by the terms of a collective bargaining agreement (a &ldquo;CBA&rdquo;) between Housing Works and the RWDSU</p></div><p></p>

Operations Assistant

Greenspoon Marder LLP

<p>Greenspoon Marder is seeking a Foreclosure Legal Assistant for our New York office. The Foreclosure Legal Assistant will be responsible for enhancing attorney effectiveness by providing information management support, assisting the attorney in the delivery of legal services, including but not limited to assisting with clients. Candidates should have at least two years of experience. Are you a Legal Assistant looking for a new opportunity? Please see below for more information regarding this opening!</p><p><b>Your Foreclosure Legal Assistant Duties and Responsibilities:</b></p><p>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</p><ul><li>Prepare correspondence for review by the attorney</li><li>Communicate with client in the respective client system</li><li>Request necessary information and documentation from the client in advance of the hearing</li><li>Prepare for hearings, including send preparation to counsel covering the hearing</li><li>Relay hearing results to the client</li><li>Calendar court deadlines and future conferences</li><li>Manage attorney contacts and calendar</li><li>Handle confidential client information in a professional and trustworthy manner</li></ul><p>We have great benefits, most of which are effective on your first day:</p><ul><li>Heavily subsidized health insurance premiums</li><li>Firm paid HSA contributions ranging from $600 and $1,200 annually</li><li>Firm pays 100% of employee only premium for dental insurance and provides inexpensive options for dependents.</li><li>Firm pays 100% of employee only premium for vision insurance and provides inexpensive options for dependents</li><li>Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts</li><li>Life Insurance, paid by the Firm</li><li>Long-Term Disability Insurance, paid by the Firm</li><li>Employee Assistance Program (EAP)</li></ul><ul><li>Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution.</li></ul><p>The expected salary range for this position is between $48,750-$58,500. Actual pay will be adjusted based on experience and other job-related factors permitted by law.</p><p>Greenspoon Marder is currently not accepting resumes or referrals from search firms for this position.</p><p><i><b>Greenspoon Marder is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</b></i></p><p>All inquiries will be kept confidential.</p><p>Job Type: Full-time</p><p>Pay: $25.00 - $30.00 per hour</p><p>Work Location: In person</p>

Foreclosure Legal Assistant

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