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RetailEXPO

<div>
 
 OPEN TO SAUDI NATIONAL
 
 
 
 Want to start your career in a FTSE 10 company, working in the exciting and dynamic events industry, where no day is the same?
 
 
 
 About The Role
 
 
 
 As an HR &amp; Finance Assistant, you will provide vital support across HR, finance, and administrative functions. This entry-level role is ideal for graduates or those with 1&ndash;2 years of business experience seeking a career in a global corporate environment. Responsibilities include assisting with HR and finance processes, managing government portals, licensing, visas, internal systems, and ensuring smooth daily operations, including onboarding new hires.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Support HR by maintaining employee records, onboarding new hires, managing visas, and updating HR systems.
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 Assist finance with processing POs, invoices, and expense claims.
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 Handle government and regulatory tasks, including licensing, visas, and official communications.
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 Maintain accurate trackers and records for HR and finance activities.
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 Assist with internal reporting and compliance requirements.
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 Coordinate with suppliers and internal teams to support operational and financial workflows.
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 Ensure proper documentation and filing for HR and finance functions.
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 Help managers prepare and maintain internal systems, reports, and documentation.
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 Provide general administrative support to HR and finance teams as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
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 Graduate preferred or 1&ndash;2 years of business experience
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 Interest in developing a career in HR, finance, and operations within a global events organization
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 Strong organizational skills and attention to detail
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 Proficient in Microsoft Office, especially Excel; experience with ERP or HR/finance software is a plus
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 Confident communicator, able to liaise professionally with internal teams, suppliers, and authorities
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 Proactive, dependable, and eager to learn in a fast-paced environment
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 Positive team player with strong administrative skills and initiative
 
 
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 </ul>
 
 Working For You
 
 
 
 
 Benefits
 
 
 
 RX promotes a healthy work-life balance, flexible working hours, wellbeing initiatives and development opportunities to support your career growth.
 
 These are some of the benefits on offer:
 
 
 
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 Family Medical benefit
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 25 days paid annual leave
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 End-of-service benefits
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 Retention Plan
 
 
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 </ul>
 
 About The Business
 
 
 
 RX Middle East is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. Part of RELX, a global provider of information-based analytics and decision tools, we have a presence in 25 countries across 42 industry sectors. Hosting approximately 350 events annually we are committed to creating an inclusive work environment for all our teams. For more information, visit RX Middle East | RX
</div>

HR & Finance Assistant

Fluid Codes

<div>
 
 
 
 About the company:
 
 
 
 
 Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa.
 
 
 Ansys is the global leader in engineering simulation, helping the world&rsquo;s most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.
 
 
 
 
 
 
 
 About the Role:
 
 
 
 
 We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.
 
 
 The ideal candidate will have 1&ndash;2 years of relevant experience in administration and public relations, particularly within Saudi Arabia, and a proven ability to handle government-facing interactions professionally and effectively.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 PRO tasks:
 
 <ul>
 <li>
 Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
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 Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
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 Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
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 Maintain confidentiality and accuracy in all administrative and PRO tasks
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 Handle inquiries and communications from government agencies and ensure timely resolution.
 </li>
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 Submit and follow up on government tenders
 
 
 through portals such as Etimad.
 </li>
 </ul>
 
 
 
 
 Administrative tasks:
 
 <ul>
 <li>
 Maintain and update employee records, documents, and contracts.
 </li>
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 Coordinate with HR for onboarding, offboarding, and document submissions.
 </li>
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 Assist HR for letters for employees (salary, employment, NOC, etc.).
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 Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
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 Support day-to-day office administration, supplies, and logistics.
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 Assist in administrative tasks across HR, Finance, and Management departments.
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 </ul>
 
 
 
 
 
 
 Key Requirements:
 
 
 
 <ul>
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 1&ndash;2 years of experience in administration and PRO roles, preferably within KSA
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 Fluent in Arabic and English &ndash; both written and verbal
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 Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.)
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 Ability to handle government correspondence and formal documentation
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 Strong organizational and time management abilities.
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 Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite
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 Ability to work independently and manage multiple tasks efficiently
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 Understanding of Saudi labor laws and administrative procedures
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 Bachelor&rsquo;s degree or diploma in Business Administration, HR, or a related field (preferred)
 </li>
 </ul>
 
 
</div>

Admin Assistant / PRO (SAUDIZATION)

<div><div><div>About the company:
Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa.
Ansys is the global leader in engineering simulation, helping the world&rsquo;s most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.
About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.
The ideal candidate will have 1&ndash;2 years of relevant experience in administration and public relations, particularly within Saudi Arabia, and a proven ability to handle government-facing interactions professionally and effectively.
Key Responsibilities:
PRO tasks:<ul><li>
Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).</li><li>
Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.</li><li>
Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.</li><li>
Maintain confidentiality and accuracy in all administrative and PRO tasks</li><li>
Handle inquiries and communications from government agencies and ensure timely resolution.</li><li>
Submit and follow up on government tenders through portals such as Etimad.</li></ul>
Administrative tasks:<ul><li>
Maintain and update employee records, documents, and contracts.</li><li>
Coordinate with HR for onboarding, offboarding, and document submissions.</li><li>
Assist HR for letters for employees (salary, employment, NOC, etc.).</li><li>
Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.</li><li>
Support day-to-day office administration, supplies, and logistics.</li><li>
Assist in administrative tasks across HR, Finance, and Management departments.</li></ul>
Key Requirements:<ul><li>
1&ndash;2 years of experience in administration and PRO roles, preferably within KSA</li><li>
Fluent in Arabic and English &ndash; both written and verbal</li><li>
Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.)</li><li>
Ability to handle government correspondence and formal documentation</li><li>
Strong organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite</li><li>
Ability to work independently and manage multiple tasks efficiently</li><li>
Understanding of Saudi labor laws and administrative procedures</li><li>
Bachelor&rsquo;s degree or diploma in Business Administration, HR, or a related field (preferred)</li></ul></div></div><div><div><ul><li>
</li><li>
Location Saudi Arabia</li><li>
Department Administrative</li><li>
Employment Type Full Time</li></ul></div></div></div>

ADMIN ASSISTANT / PRO (SAUDIZATION)

SAHARA International Group for Glass and Architectural Products

Urgently Required for Sahara International Group, Dammam- KSAHR AssistantJob Summary: We are seeking a motivated and detail-oriented HR Assistant to join our team. The HR Assistant will provide administrative support to the HR department, ensuring smooth day-to-day operations. This role involves assisting with recruitment, employee records, payroll processing, and general HR tasks while maintaining confidentiality and professionalism.Key Responsibilities:Recruitment Support: Assist in job postings on various platforms. Screen resumes and schedule interviews. Maintain communication with candidates throughout the hiring process.Employee Onboarding and Records Management: Organize new hire onboarding, including orientation schedules and documentation. Maintain accurate employee records, including personal and job-related information.Payroll and Benefits Administration: Support payroll preparation by providing relevant employee information. Assist in managing employee benefits enrollment and inquiries.HR Policies and Compliance: Assist in ensuring adherence to company policies and labor laws. Support in preparing HR-related reports and documentation.Administrative Duties: Answer employee inquiries and redirect as necessary. Assist in organizing HR events, workshops, and meetings. Maintain confidentiality and secure storage of HR documents.Requirements: Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.Experience: 2 years of HR or administrative experience (preferred).Skills: Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Familiarity with HR software or systems (e.g., HRIS) is a plus.Personal Attributes: High level of professionalism and discretion. Strong attention to detail and accuracy. Ability to work independently and as part of a team.Interested candidates with relevant experience can apply indeedJob Type: Full-timePay: &#65020;1,800.00 - &#65020;2,500.00 per month

HR Assistant

Kanz

<div>
 We are a private, institutional family office with a long-term commitment to preserving and compounding capital across generations. Our activities focus on building a robust global investment portfolio, fostering strategic partnerships, and supporting a multigenerational legacy aligned with the Kingdom of Saudi Arabia&rsquo;s development goals.
 
 
 The Executive Assistant to the CEO will serve as a strategic partner and trusted advisor to our CEO, supporting the leadership of our central shared services organization. This role demands exceptional organizational skills, proactive problem-solving abilities, and absolute discretion in managing sensitive information across multiple business entities. The ideal candidate will anticipate needs, streamline operations, and enable the CEO to focus on high-impact strategic initiatives as we build institutional capacity across legal, compliance, HR, finance, strategy, and governance functions.
 
 
 Executive Support &amp; Calendar Management
 
 
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 Proactively manage the CEO's complex calendar, prioritizing commitments across multiple stakeholder entities and optimizing time allocation for strategic priorities
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 Coordinate high-level meetings with internal business units, external stakeholders, investors, partners, joint venture entities, and government officials
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 Prepare comprehensive meeting briefs, agendas, and post-meeting action items with follow-up tracking across service delivery functions
 
 
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 </ul>
 Strategic Communication Management
 
 
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 Act as the primary gatekeeper for all communications, screening and prioritizing emails, calls, and correspondence from various business entities and stakeholders
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 Draft and edit communications on behalf of the CEO, ensuring accuracy and appropriate tone for institutional audiences
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 Facilitate information flow between the CEO, shared services teams (legal, HR, finance, compliance, strategy), and partner entities
 
 
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 </ul>
 Research &amp; Strategic Support
 
 
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 Conduct in-depth research and analysis to support executive decision-making on shared services delivery, resource allocation, and organizational capacity
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 Develop high-quality presentations, reports, and briefing materials for steering committee meetings, board presentations, and stakeholder updates
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 Track and monitor key projects, service level agreements, and deliverables across multiple partner entities and business unitsAdministrative Excellence
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 Maintain comprehensive digital and physical filing systems with meticulous attention to security, compliance, and confidentiality across multi-entity operations
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 Process expense reports, track budgets, and assist with financial documentation related to shared services delivery
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 Coordinate with legal, compliance, audit, tax, and HR teams on administrative requirements and service request tracking
 
 
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 </ul>
 Travel &amp; Logistics Coordination
 
 
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 Research and compare multiple travel options (minimum 3 providers) to optimize cost and efficiency
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 Arrange complex domestic and international travel itineraries with contingency planning
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 Manage accommodation, ground transportation, and event logistics for executive engagements
 
 
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 </ul>
 Technology &amp; Systems Management
 
 
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 Maintain advanced proficiency in productivity tools including Notion, Slack, ChatGPT, HubSpot, and Microsoft Office Suite
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 Provide basic IT support for account setup, application troubleshooting, and device configuration
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 Assist in implementing workflow optimization tools to enhance service delivery efficiency across shared services functions
 
 
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 </ul>
 Stakeholder &amp; Relationship Management
 
 
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 Build and maintain professional relationships with leaders across partner entities, external advisors, vendors, and service providers
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 Coordinate with cross-functional shared services teams to ensure seamless execution of service delivery initiatives
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 Serve as a liaison between the CEO and stakeholders across multiple business units, representing the organization with professionalism
 
 
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 </ul>
 Service Delivery Support
 
 
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 Assist in monitoring service request tracking systems and prioritization across partner entities
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 Support coordination of steering committee meetings focused on capacity planning and resource allocation
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 Help facilitate communication between shared services functions (legal, HR, finance, compliance, strategy) and business units
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
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 5-8 years of progressive experience as an Executive Assistant supporting C-suite executives in fast- paced, high-pressure environments
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 Proven track record working with demanding executives who require proactive, anticipatory support
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 Experience in family offices, shared services organizations, private equity, investment banking, or professional services preferred
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 Exposure to multi-entity organizational structures is highly advantageous
 
 
 </li>
 </ul>
 Education
 
 
 <ul>
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 Bachelor's degree in Business Administration, Communications, or related field required
 </li>
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 Certifications in executive assistance, project management (PMP, CAPM), or office management (CAP) are advantageous
 
 
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 </ul>
 Technical Skills
 
 
 <ul>
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 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace
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 Experience with collaboration tools: Notion, Slack, project management platforms
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 Familiarity with AI tools (ChatGPT, productivity automation)
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 Basic IT troubleshooting and system configuration capabilities
 
 
 </li>
 </ul>
 Core Competencies
 
 
 <ul>
 <li>
 Organizational Excellence: Ability to manage multiple complex priorities simultaneously across various business entities with precision and attention to detail
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 Proactive Problem-Solving: Anticipate challenges and provide solutions before issues escalate across shared services delivery
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 Discretion &amp; Confidentiality: Absolute integrity in handling privileged information across multiple entities and sensitive commercial matters
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 Communication Mastery: Exceptional written and verbal communication skills in English; Arabic proficiency is a strong plus
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 Adaptability: Thrive in dynamic environments with shifting priorities and urgent demands across multiple stakeholders
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 Cultural Intelligence: Understanding of Saudi business culture, family office operations, and Vision 2030 initiatives
 
 
 </li>
 </ul>
 Personal Attributes
 
 
 <ul>
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 Proactive &amp; Anticipatory: Ability to think ahead and prepare for the CEO's needs before being asked
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 Resourceful: Creative problem-solver who finds solutions independently across multi-entity challenges
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 Professional Maturity: Calm under pressure with sound judgment in high-stakes situations
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 Collaborative Spirit: Team player who builds positive relationships across all organizational levels and entities
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 Continuous Learner: Committed to professional development and staying current with best practices
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 Alignment with Our Values: Meritocracy - Ethics - Responsibility - Collaboration - Impact
 
 
 </li>
 </ul>
 Why Join Us?
 
 
 <ul>
 <li>
 Strategic Impact: Play a pivotal role in supporting leadership that drives Saudi Arabia's Vision 2030 objectives through institutional capacity building
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 Dynamic Environment: Work alongside leading entrepreneurs, transformative national leaders, and global investment professionals across multiple business entities
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 Professional Growth: Exposure to high-level strategic initiatives, multi-entity governance, shared services delivery, and organizational development
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 Inspiring Culture: We cultivate a "want to work, love my job" environment through inclusive leadership, values promotion, and knowledge sharing
 </li>
 <li>
 Institutional Infrastructure: Contribute to building sustainable shared services infrastructure across legal, compliance, HR, finance, and strategy functions
 </li>
 <li>
 Competitive Compensation: Attractive salary package commensurate with experience and market standard
 </li>
 </ul>
</div>

Executive Assistant to CEO

Egis Group

We are seeking a motivated and detail-oriented fresh graduate to join our AlUla team as a Project Administrative Assistant. This role provides essential support to the project management and HR functions ensuring smooth coordination of administrative, financial and recruitment-related activities. The successful candidate will gain valuable experience working within a large-scale development project and will have the opportunity to collaborate closely with multidisciplinary teams and leadership. Key Responsibilities <ul> <li>Follow up with project employees to ensure timely and accurate submission of timesheets.</li> <li>Support timesheet consolidation and verification for reporting and invoicing.</li> <li>Assist in collecting and preparing data required for project invoicing.</li> <li>Coordinate with the finance and project control teams to ensure supporting documentation is complete.</li> <li>Support the HR team with scheduling and coordinating interviews.</li> <li>Communicate professionally with candidates regarding interview details.</li> <li>Assist in maintaining candidate and employee records as needed.</li> <li>Provide general administrative support to the Project Director and management team.</li> <li>Assist with preparing reports, meeting notes and project documentation.</li> <li>Manage and organize project documentation correspondence and filing.</li> <li>Contribute to maintaining a professional and collaborative work environment.</li> </ul> Qualifications <ul> <li>Saudi National</li> <li>Bachelor's degree in Engineering, Business Administration, Management or any related field.</li> <li>Fresh graduates are encouraged to apply.</li> <li>Previous experience or internship in administrative or coordination roles is an advantage.</li> <li>Strong communication and interpersonal skills in English and Arabic.</li> <li>Excellent organizational skills and attention to detail.</li> <li>Proficiency in Microsoft Office tools (Excel, Outlook, Word, Teams).</li> <li>Eagerness to learn and adapt in a fast-paced project environment.</li> </ul> Key Skills <ul> <li>Generator</li> <li>Accomodation</li> <li>Football</li> <li>Advertising</li> <li>Architectural Design</li> </ul> Remote Work: No Employment Type: Full-time Experience: Years Vacancy: 1

Project Administrative Assistant Saudi National

Hospitality Center Trading Co.

Job Title: Assistant FinanceLocation: Dammam, Saudi Arabia Job Type: Full-Time Reports To: Finance Manager / Finance SupervisorJob Summary:The Assistant Finance will support the finance department in maintaining accurate financial records, assisting with daily accounting operations, and ensuring compliance with internal policies and Saudi financial regulations. This role requires attention to detail, strong analytical skills, and proficiency in accounting software.Key Responsibilities:<ul><li>Assist in preparing financial statements and reports.</li><li>Process invoices, payments, and expense claims.</li><li>Maintain accurate general ledger entries and support month-end and year-end closings.</li><li>Reconcile accounts, bank statements, and other financial records.</li><li>Support budget preparation and financial analysis.</li><li>Ensure compliance with Saudi tax regulations (Zakat, VAT) and internal policies.</li><li>Assist with audits and provide documentation as required.</li><li>Provide administrative support to the finance team.</li><li>Perform ad-hoc financial tasks as requested by the Finance Manager.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>1&ndash;3 years of experience in finance or accounting preferred.</li><li>Proficiency in MS Office, especially Excel; knowledge of ERP systems is a plus.</li><li>Strong numerical and analytical skills.</li><li>Attention to detail and high level of accuracy.</li><li>Ability to work independently and in a team.</li><li>Good communication skills in English; Arabic is a plus.</li></ul>Job Type: Full-time

Assistant Finance

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