executive assistant

administrative assistant

assistant accountant

executive secretary

office administrator

it administrative assistant

Blaxity

<div>
 
 
 Company Description
 
 
 
 Blaxity is a community-focused social network for polyamorous couples and singles. We are dedicated to disrupting and transforming traditional relationship models that have been stagnant for thousands of years. By fostering a unique and inclusive environment, Blaxity aims to revolutionize the way relationships are experienced and understood.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will manage daily office operations, provide executive administrative assistance, handle phone calls, schedule appointments, and maintain records. Tasks also include clerical work such as managing correspondence and ensuring efficient communication within the office.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Administrative Assistance and Clerical Skills
 </li>
 <li>
 Creating User accounts and Moderating those accounts.
 </li>
 <li>
 Making sure Engagement is there
 </li>
 <li>
 Handle Basic financing and Calendar
 </li>
 <li>
 Handle Research and outreach
 </li>
 <li>
 Phone Etiquette and excellent Communication skills
 </li>
 <li>
 Experience in Executive Administrative Assistance
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Proficiency with office software and tools
 </li>
 <li>
 Ability to work independently and collaboratively
 </li>
 <li>
 Prior experience in a similar role is an advantage
 </li>
 <li>
 Bachelor's degree in Business Administration or a related field preferred
 </li>
 </ul>
</div>

Administrative Assistant

Hyatt Regency

<div>
 
 Organization- Hyatt Regency Dubai
 
 
 
 
 Summary
 
 
 
 You will be responsible to provide an excellent and consistent level of administrative support to your customers. The Administrative Assistant is responsible to provide strong and efficient administrative support.
 
 
 
 Qualifications
 
 
 
 Well-developed computer knowledge, particularly in the use of MS Office and email. Minimum 2 years' work experience as a secretary or Senior Clerk in a hotel or big company.
</div>

Administrative Assistant - Hospitality Background

Abbott

<div>Administrative Assistant-Gulf, Levant and Emerging Markets (Fixed term contract)
Working at Abbott 
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You&rsquo;ll also have access to:<ul><li>
Career development with an international company where you can grow the career you dream of.</li><li>
A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.</li><li>
A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.</li></ul>
Position: Administrative Assistant &ndash; Gulf, Levant and Emerging Markets
Report to: Executive Assistant to Regional Director &ndash; Gulf, Levant and Emerging Markets
This will be on fixed term contract for 1 year 
This position works out of our UAE location in the Established Pharmaceuticals Division.
About Established Pharmaceuticals Division
We are committed to bringing the benefits of our trusted medicines to more people in the world&rsquo;s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.
The Administrative Assistant will provide regional-level support for compliance, healthcare professional (HCP) engagement, third-party sponsorships, financial administration, and event coordination. The role requires a high degree of organizational efficiency, compliance awareness, and stakeholder management, ensuring smooth execution of administrative tasks across Gulf, Levant, and Emerging Markets countries.
This position is critical to maintaining operational excellence, supporting cross-country activities, and ensuring compliance with Abbott&rsquo;s global standards and local regulatory requirements.
What You&rsquo;ll Work On
Event &amp; Meeting Support<ul><li>
Coordinate administrative tasks for regional events (e.g., Abbott-organized events, speaker meetings, training programs, product launches).</li><li>
Manage documentation and approvals (PSAs, LOAs, sponsorship requests, etc.) in alignment with compliance requirements.</li><li>
Ensure accurate tracking of attendees, logistics, vendor coordination, and follow-up reporting.</li><li>
Provide support for both in-person and virtual meetings, including agenda preparation, minutes documentation, and follow-up action tracking.</li></ul>
Healthcare Professional (HCP) &amp; Third-Party Engagements<ul><li>
Collect, review, and validate HCP documentation in line with compliance requirements.</li><li>
Support the submission and follow-up of third-party sponsorship requests (local and international).</li><li>
Maintain proper filing of contracts, agreements, and supporting evidence.</li><li>
Act as liaison with finance/procurement for timely processing of payments, accruals, and reconciliations.</li></ul>
Regional Administration<ul><li>
Manage cross-country administrative requirements, ensuring smooth execution of processes (visa letters, travel requests, hotel bookings, invitations, etc.).</li><li>
Support distribution of regional communications and data collection for reports, trackers, and presentations.</li><li>
Ensure compliance with internal audit and OEC guidelines for all promotional and non-promotional activities.</li></ul>
Financial &amp; Compliance Support<ul><li>
Coordinate vendor onboarding/re-activation processes in collaboration with Procurement and Finance.</li><li>
Track invoices and follow up on outstanding payments to ensure smooth financial operations.</li><li>
Preparing monthly/quarterly accruals and maintaining trackers for visibility.</li><li>
Support regional teams with compliance tools, including FMV requests, due diligence, and vendor documentation.</li></ul>
General Administrative Support<ul><li>
Maintain effective filing systems (digital and hard copy) for regional projects.</li><li>
Draft correspondence, internal memos, and standard templates.</li><li>
Provide day-to-day administrative support as required including travel arrangements, visa processing, hotel bookings, and itineraries for regional visitors.</li></ul><div></div>
Qualifications &amp; Skills<ul><li>
Bachelor&rsquo;s degree or equivalent diploma in Business Administration or related field.</li><li>
Minimum 2&ndash;3 years of experience in an administrative or coordination role, preferably within a multinational or pharmaceutical environment.</li><li>
Strong knowledge of MS Office (Excel, PowerPoint, Outlook, Teams).</li><li>
Excellent communication (written &amp; verbal) and interpersonal skills.</li><li>
Strong organizational and multitasking abilities.</li><li>
High level of accuracy, discretion, and confidentiality in handling sensitive information.</li><li>
Familiarity with compliance, procurement, and finance processes is an advantage.</li></ul><div></div>
Key Competencies<ul><li>
Attention to Detail: Ensures accuracy in documents, records, and compliance submissions.</li><li>
Collaboration: Works effectively with cross-functional and cross-country teams.</li><li>
Accountability: Delivers tasks within deadlines and upholds compliance standards.</li><li>
Adaptability: Responds to shifting priorities and manages multiple tasks effectively.</li><li>
Proactive Problem Solving: Anticipates needs, identifies gaps, and suggests process improvements.</li></ul>
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers.</div>

New Beginning

<div>
 
 
 Role:
 
 Administrative Assistant
 
 
 
 Title:
 
 Admin Assistant &ndash; Beauty &amp; Luxury Retail Sector
 
 
 
 
 
 
 Role Description
 
 
 
 We are seeking a
 
 dynamic, detail-oriented Administrative Assistant
 
 with exceptional organizational skills and a passion for the
 
 luxury beauty industry
 
 . This role supports our high-paced beauty team by bridging
 
 creative operations with back-end coordination
 
 , ensuring smooth day-to-day activities across brand activations, product launches, and in-store events.
 
 
 The ideal candidate is proactive, resourceful, and thrives in a stylish, fast-evolving environment &mdash; with the ability to handle multiple priorities while maintaining a polished, client-facing demeanor.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Manage executive and team calendars, schedule meetings, and coordinate appointments with beauty brand partners.
 </li>
 <li>
 Maintain digital and physical filing systems (samples, purchase orders, invoices, PR kits, event collateral).
 </li>
 <li>
 Oversee shipments of beauty products, press kits, and event materials; liaise with couriers and logistics teams.
 </li>
 <li>
 Coordinate showroom or in-store appointments, influencer visits, and press events with the marketing team.
 </li>
 <li>
 Support travel bookings, store visit itineraries, and event logistics for launches, campaigns, and pop-ups.
 </li>
 </ul>
 
 
 Finance Support
 
 
 <ul>
 <li>
 Process invoices, expense reports, and petty cash reconciliations in coordination with the finance team.
 </li>
 <li>
 Track purchase orders and ensure timely vendor payments.
 </li>
 <li>
 Maintain accurate records for product inventory, promotional stock, and retail assets.
 </li>
 </ul>
 
 
 Brand, Website &amp; Event Coordination
 
 
 <ul>
 <li>
 Liaise with beauty suppliers, retail partners, and service providers.
 </li>
 <li>
 Support product launch timelines, event schedules, and in-store activation tracking.
 </li>
 <li>
 Draft internal memos, presentations, and event recaps for management and clients.
 </li>
 <li>
 Assist in planning and executing seasonal beauty events, influencer activations, and training sessions.
 </li>
 <li>
 
 Manage and update the company&rsquo;s website
 
 &mdash; including uploading new product details, event photos, blog/news updates, and ensuring all content is aligned with brand guidelines.
 </li>
 <li>
 Coordinate with the digital marketing team to keep the website optimized for campaigns, promotions, and seasonal launches.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Marketing, Fashion/Beauty Management, or a related field.
 </li>
 <li>
 1&ndash;3 years of administrative or coordination experience, ideally within the
 
 beauty, luxury retail, or fashion
 
 industry.
 </li>
 <li>
 Proficiency in Microsoft Office (especially Excel), Google Workspace, and
 
 basic website CMS management
 
 (WordPress, Shopify, or similar).
 </li>
 <li>
 Knowledge of accounting or retail inventory systems is a plus.
 </li>
 <li>
 Strong organizational and communication skills with a client-service mindset.
 </li>
 <li>
 Detail-oriented, proactive, and adaptable in fast-paced environments.
 </li>
 <li>
 Passion for the
 
 beauty and luxury industry
 
 with awareness of market trends.
 </li>
 </ul>
 
 
 
 
 
 Job Type:
 
 Full-Time, On-site (Dubai, UAE)
 
 
 
 Contract:
 
 1 Year (with possibility of extension)
 
 
 
 Compensation:
 
 Full-time job with salary based on experience
 
 
</div>

N2S INTERIORS & DECOR

We are looking for a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for managing daily office operations, coordinating with staff, suppliers, and clients, and ensuring smooth administrative support for the company.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks.</li><li>Maintain employee records, attendance, and timesheets.</li><li>Coordinate meetings, schedules, and communication between staff, clients, and suppliers.</li><li>Handle petty cash, expense tracking, and office documentation.</li><li>Prepare official letters, reports, and correspondence as required.</li><li>Support company registrations and ensure timely updates from staff.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Business Administration or a related field.</li><li>Fluent in English (spoken and written).</li><li>Strong organizational and communication skills.</li><li>Proficiency in MS Office (Word, Excel, google sheets)</li><li>Ability to multitask and prioritize effectively.</li><li>Must hold a valid UAE Residence Visa.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

1004 Mart

We are a growing company in the Food &amp; Beverage industry, committed to delivering exceptional quality and service. We are looking for a dedicated Thai-speaking Administrative Assistant to support our team with day-to-day operations and ensure smooth communication with our Thai-speaking stakeholders.Key Responsibilities:<ul><li>Provide administrative and clerical support to the management team.</li><li>Handle correspondence, reports, and documentation in both English and Thai.</li><li>Coordinate schedules, appointments, and meetings.</li><li>Assist in communication with Thai-speaking suppliers, clients, and team members.</li><li>Maintain organized filing systems (digital and physical).</li><li>Support purchasing, logistics, and other F&amp;B operational tasks when required.</li><li>Ensure smooth flow of information across departments.</li></ul>Requirements:<ul><li>Proficiency in Thai and English (spoken and written) is a must.</li><li>Previous experience in administrative or office support roles (preferably in F&amp;B or hospitality industry).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li></ul>If you are the.person we have been waiting for, APPLY NOW!Job Types: Full-time, PermanentPay: From AED3,500.00 per month

Administrative Assistant (Thai-Speaking) – F&B Industry

Alqaro Roads Contracting LLC

We are looking for a skilled and experienced IT Assistant / Administrator to support our IT team with experience in IT infrastructure, including CCTV configuration, website hosting, and overall IT operations. The ideal candidate will have a strong background in IT infrastructure management and be capable of supporting and improving the IT environment for the organization.Job Type: Full-timePay: AED1.00 - AED2.00 per month

IT Assistant / Administrator

Explore 2165+ It administrative assistant in Dubai this September. Find roles across top companies and apply now to boost your career.

2165 it administrative assistant jobs IN Dubai

Administrative Assistant

Administrative Assistant - Hospitality Background

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (Thai-Speaking) – F&B Industry

IT Assistant / Administrator