office administrator

executive assistant

office assistant

personal assistant

admin assistant

executive secretary

B&B Hotel Hannover-City

<p><b>Are you holding an Emirati Family Book?</b> Then you may be the candidate we are looking for. We are seeking a professional and highly organized Executive Secretary / Department Coordinator to provide executive-level support to the CEO while coordinating daily departmental operations. The ideal candidate should possess strong communication skills in English and Arabic, excellent administrative abilities, and the flexibility to support business events during weekends and evenings when required.</p><p><b>Key Responsibilities</b></p><ul><li>Provide high-level administrative and secretarial support to the CEO.</li><li>Manage calendars, meetings, appointments, travel arrangements, and correspondence.</li><li>Coordinate departmental activities, schedules, and internal communication.</li><li>Prepare reports, presentations, meeting minutes, and official documents.</li><li>Liaise with internal departments, external stakeholders, and clients professionally.</li><li>Support event coordination, including weekend and evening events when required.</li><li>Maintain confidentiality of sensitive business information and executive communications.</li><li>Ensure smooth office operations and assist in resolving administrative issues efficiently.</li><li>Deliver excellent customer service while maintaining strong professional relationships.</li></ul><p><b>Required skills/ Education/ Experience</b></p><ul><li>Any Bachelors Degree</li><li>Must be hold Emirati Family book</li><li>Minimum 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li><li>Proven track record of supporting C-Suite executives.</li><li>Strong communication skills in English and Arabic (spoken and written).</li><li>Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage multiple priorities effectively.</li><li>Flexible to work during weekends and evenings for events and business requirements.</li><li>Strong organizational, interpersonal, and customer service skills.</li><li>Team player with a professional and positive attitude.</li></ul><p><b>Salary: AED 10000/Month</b></p><p><b>Location: Dubai</b></p><p><b>Type of Employment: Full time / Permanent</b></p><p><b>What you can expect from the employer</b></p><p>Opportunity to grow and develop creative skills</p><p>Supportive and collaborative work environment</p><p>Exposure to real-world projects and branding work.</p><p>Pay: AED9,000.00 - AED10,000.00 per hour</p><p>Application Question(s):</p><ul><li>Are you an Emirati national ?</li><li>Are you okay to work 5 days a week?</li><li>Do you have min 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li></ul><p>Work Location: In person</p>

Executive Secretary

High Home Ceramic

<p>We are hiring a r Secretary to support the owner and assist with daily administrative tasks.</p><p><b>Requirements:</b></p><ul><li>Experience in accounts or as an Accounts Assistant</li><li>Experience in Logistic/Purchase</li><li>Basic understanding of civil engineering field</li><li>Fluent in English with strong email drafting skills</li><li>Proactive, flexible, and well-organized</li><li>Visit visa or cancelled visa holders only</li><li>Immediate joiners preferred</li></ul><p><b>Responsibilities:</b></p><ul><li>Provide secretarial and administrative support</li><li>Assist with basic accounting tasks</li><li>Manage emails, documents, and schedules</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai International City: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Experience:</p><ul><li>construction : 2 years (Preferred)</li></ul><p>Work Location: In person</p>

windmills group

<p>Job Responsibilities:</p><ul><li>Manage the Chairman&rsquo;s calendar, including scheduling meetings and appointments.</li><li>Prepare meeting agendas, minutes, and follow-up correspondence.</li><li>Handle incoming and outgoing communications, including emails, calls, and correspondence.</li><li>Serve as a liaison between the Chairman and internal/external stakeholders.</li><li>Coordinate with other departments to ensure timely delivery of information and reports.</li><li>Maintain strong relationships with key contacts, partners, and clients.</li><li>Arrange and coordinate the Chairman&rsquo;s travel plans, including flights and accommodations.</li><li>Plan and organize events, meetings, and conferences as required.</li><li>Assist in the preparation of presentations and materials for strategic initiatives.</li><li>Conduct research and gather data to support decision-making processes.</li><li>Provide input on workflow improvement and office management practices.</li><li>Draft, proofread, and edit reports, presentations, and other documents.</li><li>Organize and maintain an efficient filing system for records and documents.</li><li>Manage sensitive and confidential information with utmost discretion.</li><li>Address urgent or unexpected issues with flexibility and efficiency.</li><li>Undertake special projects and assignments as delegated by the Chairman.</li></ul><p>Qualifications &amp; Skills:</p><ul><li>Bachelor&rsquo;s degree in business administration or communications.</li><li>Minimum of 3-5 years of experience in a similar executive-level support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) specially in booking and managing calendar for chairman.</li><li>Strong organizational skills with keen attention to detail and problem-solving abilities.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>Kindly mention the nationality as per passport</li></ul><p>Work Location: In person</p>

ROZ Real Estate Development L.L.C

<p><b>Executive Secretary</b></p><p><b>Job Title:</b> Executive Secretary<br/><b>Location:</b> Dubai, UAE</p><p><b>Job Description:</b><br/>We are seeking a highly organized Arabic Executive Secretary with real estate developement experience to support senior management.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage schedules, meetings, and correspondence</li><li>Handle administrative and coordination tasks</li><li>Support executive-level operations</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an Executive Secretary in real estate and with developpers</li><li>Strong communication and organizational skills</li></ul><p>Pay: From AED10,000.00 per month</p><p>Experience:</p><ul><li>real estate: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>arabic (Preferred)</li></ul><p>Work Location: In person</p>

Executive Secretary to CEO

The American University in the Emirates (AUE)

<div>
 <strong>
  Job Title: Executive Secretary - President&rsquo;s Office
  <br/>
  <br/>
 </strong>
 <strong>
  Department:
 </strong>
 Office of the President
 <br/>
 <br/>
 <strong>
  Institution:
 </strong>
 American University in the Emirates (AUE)
 <br/>
 <br/>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.
 <br/>
 <br/>
 <strong>
  Qualifications &amp; Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills / Knowledge / Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent organizational and multitasking abilities.
  </li>
  <li>
   Bilingual proficiency in Arabic and English is mandatory.
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality.
  </li>
  <li>
   Strong decision-making skills with the ability to work independently.
  </li>
  <li>
   Knowledge of academic and administrative procedures, student policies, and university protocols.
  </li>
  <li>
   Strong interpersonal and communication skills when dealing with diverse stakeholders.
  </li>
  <li>
   Ability to manage and coordinate executive office operations efficiently.
  </li>
  <li>
   Strong problem-solving skills with attention to detail and accuracy.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
  </li>
  <li>
   Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
  </li>
  <li>
   Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
  </li>
  <li>
   Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
  </li>
  <li>
   Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
  </li>
  <li>
   Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
  </li>
  <li>
   Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
  </li>
  <li>
   Serve as a professional point of contact for internal and external stakeholders.
  </li>
  <li>
   Handle multiple tasks and priorities simultaneously while meeting deadlines.
  </li>
  <li>
   Maintain strict confidentiality of sensitive information and documents.
  </li>
  <li>
   Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
  </li>
  <li>
   Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About American University in the Emirates (AUE):
  <br/>
  <br/>
 </strong>
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.
 <br/>
 <br/>
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 <br/>
 <br/>
 <strong>
  At AUE, we believe Nothing is Impossible is the Pathway to Success
  <br/>
  <br/>
 </strong>
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 <br/>
 <br/>
 The American University in the Emirates is accredited by
 <strong>
  SACSCOC
 </strong>
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 <br/>
 <br/>
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 <br/>
 <br/>
 The
 <strong>
  College of Business Administration
 </strong>
 is a proud member of
 <strong>
  AACSB
 </strong>
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 <strong>
  AACSB
 </strong>
 ) as of 2022.
 <br/>
 <br/>
 The Bachelor of Computer Science in the
 <strong>
  College of Engineering and Technology
 </strong>
 is accredited by the Computing Accreditation Commission of
 <strong>
  ABET
 </strong>
 .
 <br/>
 <br/>
 <strong>
  NASAD
 </strong>
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 <strong>
  College of Design
 </strong>
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>


Executive Secretary – President’s Office

Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/23/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>IT Services
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div><b>Role Summary</b><br>
We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.<br>
<br>
<b>Key Responsibilities</b>
<br>
Executive Support to CEO
<br>
<ul><li>Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements</li></ul></div><ul><li>Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
</li><li>Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
</li><li>Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion</li></ul><div><br>
Executive &amp; Leadership Coordination
<br>
</div><ul><li>Provide structured administrative support to the leadership team as required
</li><li>Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
</li><li>Support the development of presentations, dashboards, and business reports
</li><li>Ensure proper follow-up and alignment across departments on key decisions and initiatives
</li><li>Coordinate Business travels for all C-level and teams</li></ul><br>
Office Management &amp; Administration (Dubai)
<br>
<ul><li>Oversee day-to-day administrative operations of the Dubai office
</li><li>Manage relationships with vendors, facility management, and service providers</li><li>Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
</li><li>Support onboarding and administrative requirements for Dubai-based employees
</li><li>Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
</li><li>Ensure compliance with local regulations and administrative standards</li></ul><div></div><div><br>
HR Coordination (Dubai Scope)
<br>
</div><ul><li>Support HR-related activities in coordination with regional HR teams
</li><li>Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
</li><li>Assist in employee documentation, onboarding coordination, and HR communications
</li><li>Act as a coordination point between Dubai employees and HR teams across other countries</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><b>
Requirements Education</b><br>
</div><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field Experience:
</li><li>3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives</li></ul><div></div><div><b><br>
Skills &amp; Competencies</b>
<br>
</div><ul><li>Exceptional communication skills in English (written and verbal)
</li><li>Strong organizational and multitasking abilities
</li><li>High level of professionalism, discretion, and confidentiality
</li><li>Strong emotional intelligence and stakeholder management skills
</li><li>Ability to work under pressure and manage competing priorities
</li><li>Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)</li></ul><div></div><div><b><br>
Additional Requirements</b>
<br>
</div><ul><li>Based in Dubai with valid residency (preferred: spouse/family visa)</li></ul></div></div></div></div></div><p></p>

Executive Secertary to CEO & Office Manager

American University in the Emirates

<div><p><b>Job Title: Executive Office Support Assistant</b></p>
<p><b>
Department:</b> Office of the Vice President / President<br>
<b>Institution:</b> American University in the Emirates (AUE)</p>
<p><b>
Job Purpose</b></p>
<p>
The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders.</p><br>
<p></p>
<p><b>
Qualifications &amp; Education</b></p>
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul><br>
<p></p>
<p><b>
Experience</b></p>
<ul>
<li>Minimum of <b>4 to 7 years of administrative experience</b> supporting senior or top-level management in a higher education or similar professional environment.</li></ul><br>
<p></p>
<p><b>
Skills / Knowledge / Competencies</b></p>
<ul>
<li>Strong multitasking and organizational skills.</li>
<li><b>Bilingual proficiency</b> (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul><br>
<p></p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul><br>
<p></p>
<p><b>
About American University in the Emirates (AUE):</b></p>
<p>
The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.</p>
<p>
AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.</p>
<p><b>
At AUE, we believe Nothing is Impossible is the Pathway to Success</b></p>
<p>
AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.</p>
<p>
The American University in the Emirates is accredited by <b>SACSCOC</b> (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels</p>
<p>
The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.</p>
<p>
The <b>College of Business Administration</b> is a proud member of <b>AACSB</b> (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by <b>AACSB</b>) as of 2022.</p>
<p>
The Bachelor of Computer Science in the <b>College of Engineering and Technology</b> is accredited by the Computing Accreditation Commission of <b>ABET</b>.</p>
<p><b>
NASAD</b> (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the <b>College of Design</b>, the designation of Substantial Equivalency with accredited programs in the United States.</p></div><p></p>

Executive Office Support Assistant

Explore 261+ Executive secretary in Dubai this May. Find roles across top companies and apply now to boost your career.

261 executive secretary jobs In Dubai

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary to CEO

Executive Secretary – President’s Office

Executive Secertary to CEO & Office Manager

Executive Office Support Assistant