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HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

We&rsquo;re Hiring &ndash; Executive Secretary (Emirati National)We are looking for a qualified Emirati Executive Secretary to join a leading organization in the UAE.If you&rsquo;re organized, professional, and skilled in administrative work &mdash; we&rsquo;d love to hear from you!Position: Executive Secretary (Emirati National)Location: United Arab EmiratesSalary: AED 17,000 &ndash; 20,000Apply now: operation@imgrecruitment.ae055 248 7567Join a professional and inspiring work environment where your talent is valued.Job Type: Full-timePay: AED17,000.00 - AED20,000.00 per month

Executive Secretary

Naik Foundation

About the RoleWe are looking for a dependable and resourceful Executive Assistant to provide high-level administrative and project coordination support to our leadership team. This position is ideal for someone who enjoys working on a mix of strategic projects and day-to-day operations, ensuring priorities are managed smoothly and efficiently.Responsibilities<ul><li>Provide administrative and scheduling support to senior executives.</li><li>Coordinate projects across departments, tracking progress and following up on deliverables.</li><li>Prepare documents, presentations, and reports for leadership meetings.</li><li>Organize meetings, company events, and travel logistics.</li><li>Serve as a communication bridge between executives, internal teams, and external partners.</li><li>Maintain organized records and manage confidential information with discretion.</li><li>Anticipate needs and proactively resolve issues to keep projects on track.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>5+ years of experience supporting senior management or coordinating cross-functional projects.</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Strong proficiency in Microsoft Office, Google Workspace, and project tools</li><li>Ability to work independently and adapt to changing priorities.</li><li>Professional demeanor, attention to detail, and a strong sense of ownership.</li></ul>Benefits<ul><li>Competitive compensation package</li><li>All benefits as per UAE Labor Law</li><li>Opportunities for growth and career development</li></ul>We are an equal opportunity employer and welcome applicants from all backgrounds.Job Types: Full-time, PermanentExperience:<ul><li>Executive Secretary: 5 years (Preferred)</li></ul>

Ayedh Dejem Group

<div>
 
 
 Job Purpose:
 
 The
 
 Executive Secretary
 
 need to provide comprehensive executive support and manage office operations efficiently, ensuring smooth organizational functioning, effective stakeholder engagement, and timely delivery of administrative tasks aligned with organizational KPIs.
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Operations:
 
 
 <ul>
 <li>
 Manage day-to-day office operations, including scheduling, correspondence, and ensuring the office is clean, organized, and well-stocked.
 </li>
 <li>
 Oversee and maintain office supplies, equipment, and IT systems.
 </li>
 <li>
 Organize and coordinate internal office events, and meetings ensuring satisfaction ratings of &ge;90%.
 </li>
 <li>
 Maintain office cleanliness and organization with 100% compliance during inspection.
 </li>
 </ul>
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Assist in managing appointments and client meetings, by ensuring 100% are scheduled on time.
 </li>
 <li>
 Handle phone calls, emails, and other communications in a timely and professional manner.
 </li>
 <li>
 Draft, proofread, and edit correspondence and other documents on behalf of the C-level executives.
 </li>
 <li>
 Conduct research and compile data for executive decision-making.
 </li>
 <li>
 Assist in the preparation of board meetings, including gathering materials and taking minutes.
 </li>
 <li>
 Prepare and submit professional and accurate documents. Manage and maintain executive-level documents and systems for easy access and retrieval.
 </li>
 <li>
 Perform ad hoc administrative tasks, as required by the executives.
 </li>
 </ul>
 
 
 Client &amp; Stakeholder Relations
 
 
 <ul>
 <li>
 Assist with client inquiries, ensuring they receive timely and accurate information regarding properties, services, and processes. Manage to reply to all inquiries with a response time within one business day.
 </li>
 <li>
 Maintain an updated database of clients, vendors, and guests with a maximum of 2 missing active contacts.
 </li>
 </ul>
 
 
 Financial &amp; Document Management:
 
 
 <ul>
 <li>
 Oversee the management of financial records, including invoicing, payments, and budgeting for office expenses.
 </li>
 <li>
 Prepare &amp; submit complete expense and payment records on a monthly basis, achieving 100% submission rate.
 </li>
 <li>
 Maintain confidentiality and compliance with industry standards regarding client and transaction documentation.
 </li>
 <li>
 Maintain proper filing systems and documentation related to property transactions, leases, and contracts
 
 .
 
 </li>
 <li>
 Ensure to submit all the internal documents on time.
 </li>
 </ul>
 
 
 Executive Support &amp; Compliance
 
 
 <ul>
 <li>
 Track and close executive tasks with a target of &ge;95% completion on time.
 </li>
 <li>
 Monitor KPI through Clear point and provide regular report to CEO .
 </li>
 <li>
 Prepare weekly and monthly follow-up reports with 100% timeliness via ClearPoint.
 </li>
 <li>
 Follow up with Heads of Departments (HODs) using the Planner, with at least 1 communication per task per week.
 </li>
 <li>
 Prepare accurate post-meeting Minutes of Meeting (MoMs) including tasks, recaps, actions, and deadlines, achieving 100% compliance.
 </li>
 <li>
 Coordinate travel and accommodation arrangements with 100% accuracy.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Qualifications:
 
 
 
 Bachelor&rsquo;s degree in business administration, Accounting , Economics, or any related field preferred.
 
 
 
 
 
 
 Work Experience:
 
 
 <ul>
 <li>
 Minimum 5+years of experience in office management, administrative support, or a related field (preferably in real estate).
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and real estate management software.
 </li>
 <li>
 Knowledge of CRM systems, document management, and scheduling tools.
 </li>
 <li>
 Detail-oriented with a strong sense of responsibility.
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 Problem-solving skills and the ability to think critically and independently.
 </li>
 <li>
 We prefer only Arabic speaker applicants.
 </li>
 </ul>
 
 
</div>

Confidential

<div>
 
 The Secretary will provide high-level administrative and operational support to the Senior Leader, ensuring smooth day-to-day management of schedules, communication, and coordination. The role requires a highly organized professional with discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and maintain the Senior Leader&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare correspondence, reports, presentations, and briefing materials with a high degree of accuracy and professionalism.
 </li>
 <li>
 Act as the primary point of contact between the Senior Leader and internal/external stakeholders, ensuring timely and effective communication.
 </li>
 <li>
 Handle confidential information with utmost discretion.
 </li>
 <li>
 Coordinate and organize meetings, including agenda preparation, minutes recording, and follow-up on action items.
 </li>
 <li>
 Liaise with other departments and leadership teams to facilitate smooth information flow and task execution.
 </li>
 <li>
 Support in planning and organizing internal and external events, conferences, and business engagements.
 </li>
 <li>
 Maintain documentation, filing systems, and databases efficiently.
 </li>
 <li>
 Monitor and prioritize incoming emails, calls, and requests, ensuring appropriate response or delegation.
 </li>
 <li>
 Assist in preparing expense reports, budget tracking, and other administrative functions as required.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field preferred.
 </li>
 <li>
 5&ndash;10 years of experience supporting C-suite or senior leadership in a large organization.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Teams, Zoom, etc.).
 </li>
 <li>
 Strong organizational, time-management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and emotional intelligence.
 </li>
 <li>
 Ability to work independently with minimal supervision and exercise sound judgment.
 </li>
 </ul>
 
 
</div>

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate professionalism, excellent communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, and meetings.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on assigned actions.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless daily operations and workflow efficiency.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organisational and time management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Secretary to CEO

Invest Group Overseas L.L.C

About the Group:Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.Job Overview:A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.Key Responsibilities:<ul><li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li><li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li><li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li><li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li><li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li><li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li><li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li><li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li><li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li><li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li><li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li><li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li><li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li><li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li><li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li><li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li><li>Visit project sites and other offices as required to oversee the operations and provide support.</li><li>Perform other duties assigned.</li></ul>Experience &amp; Educational Requirements:<ul><li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li><li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li><li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li><li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li><li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li><li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li><li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li><li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li><li>Discretion and professionalism in handling sensitive information.</li></ul>Job Type: Full-time

ENGINEERING EXECUTIVE SECRETARY

Binsuloom Group

Executive Secretary/PA to the Owner/GM - Preferably with Real Estate BackgroundWe are seeking a highly organized and proactive Female Secretary with a background in Real Estate, Construction, or Maintenance to join our team in the UAE.Key Responsibilities:<ul><li>Office Management: Organize office schedules, meetings, and appointments, ensuring seamless operations.</li><li>Administration: Oversee office administration tasks including document management, coordinating schedules, and liaising with various departments.</li><li>Executive Support: Assist and support high-level executives and management with various administrative duties.</li><li>Family Support: Manage personal matters for the owner&rsquo;s family, including personal arrangements and bookings.</li><li>Correspondence Handling: Prepare, manage, and handle official correspondence, reports, and documents.</li><li>Document Filing: Maintain and organize both physical and digital filing systems for easy access and reference.</li><li>Vehicle Maintenance: Schedule and manage service/maintenance bookings for the owner&rsquo;s personal and company vehicles, including drop-offs, pick-ups, and payments.</li><li>Travel &amp; Hotel Coordination: Organize travel arrangements, hotel bookings, and manage related tasks when required.</li><li>Meetings: Take minutes at meetings and ensure distribution to relevant parties.</li><li>Confidentiality: Handle sensitive documents and information with discretion and professionalism.</li><li>Liaise with Other Departments: Provide administrative support as needed across departments.</li><li>Family Coordination: Assist with family-related tasks such as managing travel, banking, hotels, and property-related matters.</li></ul>Requirements:<ul><li>Min 5 years of experience in UAE as a Secretary cum Administrative Assistant</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Exceptional organizational and time-management skills.</li><li>Ability to multitask and thrive under pressure.</li><li>Discretion and professionalism when handling confidential information.</li><li>A Bachelor&rsquo;s Degree in Business Administration or a related field is preferred.</li></ul>Salary Range: AED 4,500 - AED 6,000Location: DubaiJob Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Do you have experience in trade license renewals?</li><li>Do you have experience in liaising with government agencies?</li><li>Are you from philippines? If so, then only apply</li><li>Are you willing to join for a salary of AED4500 to AED6000 (all inclusive)?</li><li>Are you available to join immediately? Please mention your notice period days</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Secretary/PA in UAE: 4 years (Required)</li><li>UAE Real Estate: 1 year (Required)</li><li>managing personal errands of owner and family: 4 years (Required)</li><li>calendar management, travel arrangements handling: 4 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Secretary/Personal Assistant to the Owner-UAE Real Estate Background Preferred

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Executive Secretary to CEO

ENGINEERING EXECUTIVE SECRETARY

Executive Secretary/Personal Assistant to the Owner-UAE Real Estate Background Preferred