executive assistant

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office assistant

executive secretary

Klassna Events

<p><b>Female Secretary</b></p><p><b>Job Description</b></p><p>Klassna Events UAE is seeking a skilled, organized, and reliable female <b>Secretary</b> to join our team. The ideal candidate will provide administrative support, coordinate with clients and venues, and assist with day-to-day office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle client inquiries via email and phone.</li><li>Coordinate with hotel and event venue managers.</li><li>Prepare quotations, purchase orders, and working permits.</li><li>Draft and manage business correspondence.</li><li>Book airline tickets for team members when required.</li><li>Provide general administrative support to the team.</li><li>Maintain a clean and organized office environment.</li><li>Perform other administrative tasks related to the role as assigned by the CEO.</li></ul><p><b>How to Apply</b></p><p>Interested applicants may:</p><ul><li>Apply directly through <b>Indeed</b>, or</li><li>Send their updated CV to hr.klassna@outlook.com</li></ul><p>Pay: AED2,500.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Female Secretary/Receptionist

Arab Center for Engineering Studies

<p>We are looking a fresher Female Secretary that provide secretarial, administrative and clerical support for management and staff. Greet visitors, answer telephone calls, conduct assignments and projects, receive and distribute correspondence and mail, gather information and compile diverse reports for management.</p><p><b>Principal Duties and Responsibilities:</b></p><p>&middot; Perform various executive and administrative support duties that are sensitive and sometimes confidential.</p><p>&middot; Read and screen incoming reports and correspondence; make preliminary assessment and organize documents.</p><p>&middot; Research, compile, assimilate, and prepare sensitive and sometimes confidential documents.</p><p>&middot; Follow up and arrange for issuing visas and traveling permits, travel flights, hotel reservation and car renting, etc. and coordinate with the Human Resources for that. Also, maintain travel records and vouchers.</p><p>&middot; Recommend actions to be carried on office expenditures like supply and equipment need.</p><p>&middot; Operate electronic mail systems and coordinate the flow of information both internally externally.</p><p>&middot; Review work done by others to check for correct spelling and grammar, ensure that Center format policies are followed, and recommend revisions.</p><p>&middot; Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.</p><p>&middot; Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.</p><p>&middot; Compose, type and distribute meeting notes, routine correspondence and reports.</p><p>&middot; Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.</p><p>&middot; Set up and maintain paper and electronic filing systems for records, correspondence and other materials.</p><p>&middot; Conduct searches to find needed information, using such sources as the Internet.</p><p>&middot; Screen and ensure orderly schedule of employee and visitor appointments to the office.</p><p>&middot; Make sure that every department in the office has the needed office supplies and monitor the equipment usage in the office</p><p>&middot; Take care of plants and straightening magazines to maintain lobby or reception area.</p><p>&middot; Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.</p><p>&middot; Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.</p><p>&middot; Hear and resolve complaints from customers and public.</p><p>&middot; Transmit information or documents to customers, using computer, mail or facsimile machine.</p><p>&middot; Schedule appointments, maintain and update appointment calendars.</p><p>&middot; Provide information about establishment, such as location of departments or offices, employees within the organization or services provided.</p><p>&middot; Take orders for merchandise or materials and send them to the proper departments to be filled.</p><p>&middot; Schedule space and equipment for special programs and prepare lists of participants</p><p>&middot; Any duties or responsibilities assigned by the management.</p><p><b>Education and Related Work Experience:</b></p><p>Bachelor or Diploma Degree in Business Administration, or any related field<br/>2-4 years of Experience in the field of Secretarial work.</p><p>Interested applicants can also apply through the link below:</p><p>https://menaitech.aces-int.net/Menaitech/OnlineApp/ShareOnlineApplication/ACES/DXB/1/100059</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Work Location: In person</p>

Secretary

ABL ENTERPRISES

<p><b>Job Summary:</b><br/>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum <b>5 years</b> of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li><b>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</b></li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul><p><b>Key Competencies:</b></p><ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul><p>Pay: AED8,000.00 - AED10,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant to CEO

Wayz Digitally

<p><b>Executive Assistant / Office Manager (HR Background)</b></p><p>Dubai, UAE<br/>On behalf of our client | Recruitment by Daxin Global</p><p><b>About the Opportunity</b><br/>Daxin Global is recruiting on behalf of a client in Dubai for an experienced Executive Assistant to take on Office Manager responsibilities, with a strong HR background to support recruitment, people operations and other HR responsibilities. This is a hands-on, multi-hat role suited to someone who thrives on structure and can manage both executive support and day-to-day office/HR functions.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive-level administrative support (scheduling, correspondence, travel, meeting coordination)</li><li>Oversee daily office operations and administration</li><li>Support recruitment activities: CV screening, interview coordination, candidate communication</li><li>Assist with HR functions: onboarding, employee records, attendance, policy compliance</li><li>Manage vendor relationships and office supplies/logistics</li><li>Prepare reports, presentations, and documentation as needed</li><li>Act as a point of contact between management, staff, and external parties</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's degree (HR, Business Administration, or related field preferred)</li><li>2+ years of experience in an EA, office management, or HR support role</li><li>UAE experience preferred; must be based in or willing to relocate to Dubai</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication in English</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to handle confidential information with discretion</li></ul><p><b>What's on Offer</b></p><ul><li>Competitive salary (based on experience)</li><li>Dynamic, professional work environment</li><li>Growth potential within the company</li></ul><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Office executive and HR: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant / Office Manager with HR Background

AL Sabi Glass & Mirror  LLC

<p>- Key Responsibilites:</p><ul><li>Manage daily office administrative tasks.</li><li>Prepare, organize, and maintain physical and digital filing systems.</li><li>Schedule meetings, appointments, and coordinate with internal departments.</li><li>Assist with document submissions and maintain project records.</li><li>Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.</li><li>Maintain confidentiality of company information and documentation.</li><li>Perform other administrative and secretarial duties as assigned.</li></ul><p>- Requirements:</p><ul><li>Previous experience as a Secretary, Administrative Assistant, or in a similar office role.</li><li>Excellent written and spoken English.</li><li>Strong email writing and communication skills.</li><li>Quick learner with the ability to work independently after training.</li><li>Highly organized with excellent attention to detail.</li><li>Good time management and ability to prioritize multiple tasks.</li><li>Professional attitude, positive work ethic, and willingness to take initiative.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.</li></ul><p>Pay: From AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have working as a Secretary or Administrative Assistant?</li></ul><p>Less than 1 year<br/>1&ndash;2 years<br/>3&ndash;5 years<br/>More than 5 years</p><ul><li>Do you currently reside in the UAE?</li></ul><p>Yes<br/>No</p><ul><li>How many years of office experience do you have in the UAE?</li></ul><p>None<br/>Less than 1 year<br/>1&ndash;2 years<br/>3+ years</p><ul><li>Have you worked in any of the following industries?</li></ul><p>Construction<br/>Glass &amp; Aluminum<br/>Manufacturing<br/>Trading<br/>Other</p><ul><li>Which Microsoft Office programs are you confident using?</li></ul><p>Word<br/>Excel<br/>Outlook<br/>PowerPoint<br/>All of the above</p><ul><li>Have you managed document filing systems (physical and digital)?</li></ul><p>Yes<br/>No</p><ul><li>How comfortable are you writing professional emails without supervision?</li></ul><p>Very Comfortable<br/>Comfortable<br/>Need Some Guidance<br/>Not Comfortable</p><ul><li>Briefly explain how you would respond to a client asking for an update on their order.</li></ul><p>(Open text answer)</p><ul><li>Imagine you receive:</li></ul><p>12 new emails,<br/>a phone call,<br/>your manager asks you to prepare a document.</p><p>How would you prioritize these tasks?</p><ul><li>If your manager is unavailable and a client requests information you are unsure about, what would you do?</li></ul><p>(Open text answer)</p><ul><li>How soon can you join?</li></ul><p>Immediately<br/>Within 2 weeks<br/>Within 1 month<br/>More than 1 month</p><p>Work Location: In person</p>

Keolis

<div><div>To provide high-level executive support to the MEEA Executive team whilst managing and coordinating all office administration and support services across the regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and effective stakeholder engagement across the Middle East and Eastern Asia region.</div><br>
<div></div>
<div><b>
KEY RESPONSIBILITIES</b></div><br>
<div></div>
<div><b>
 Strategic</b></div><br>
<div></div>
<ul>
<li>Coordinate leadership meetings, prepare agendas, briefing materials, and ensure accurate minute-taking and follow-up actions.
</li><li>Track key regional initiatives, ensuring alignment and timely execution.
</li><li>Support preparation of board materials, executive reports, and strategic presentations.</li></ul><br>
<div></div>
<div><b>
 </b><b>Financial
</b></div><ul><li>Manage office and administrative budgets across the regional hub.
</li><li>Monitor and control expenditure related to office operations, travel, and events.
</li><li>Coordinate procurement processes in collaboration with procurement teams.
</li><li>Manage CEO expense tracking, approvals, and reporting</li></ul><br>
<div></div>
<div><b>
Stakeholder / Customer</b></div><br>
<div></div>
<ul>
<li>Serve as the primary point of contact for the CEO with internal and external stakeholders.
</li><li>Manage high-level communications, ensuring professionalism and confidentiality.
</li><li>Coordinate VIP visits, board meetings, and executive engagements including logistics, itineraries, and briefings.
</li><li>Build and maintain effective relationships with regional and global stakeholders.</li></ul><br>
<div></div>
<div><b>
Operational</b></div>
<ul>
<li>Serving the Reception of the MEEA regional office
</li><li>Manage the CEO&rsquo;s calendar, meetings, travel, and correspondence.
</li><li>Ensure efficient day-to-day office operations, including facilities, administration, and office services.
</li><li>Prepare executive-level presentations, reports, and correspondence.
</li><li>Maintain structured filing systems (electronic and physical) ensuring confidentiality and accessibility.
</li><li>Coordinate regional reporting cycles, governance tracking, and action registers.
</li><li>Organize corporate events, leadership workshops, and internal forums.
</li><li>Oversee office supplies, vendors, and service providers.
</li><li>Ensure consistency of templates, documentation, and communication standards.</li></ul><br>
<div></div>
<div><b>
Capability / People</b></div>
<ul>
<li>Support coordination of leadership team activities and internal communications.
</li><li>Assist in organizing recruitment processes, onboarding coordination, and HR-related activities.
</li><li>Provide administrative support to the wider regional team as required</li></ul><br>
<p></p>
<p><b>
DIMENSIONS</b></p>
<ul>
<li>Support to MEEA Executive team.
</li><li>Oversight of regional office management and administrative operations.
</li><li>Coordination across multiple countries and functions.
</li><li>Management of executive-level engagements, communications, and governance tracking.</li></ul><br>
<div></div>
<div><b>
MINIMUM QUALIFICATIONS</b></div><br>
<div></div>
<div>
<div><div><div><div><b>Min.</b></div></div><div><br>
<div><b>
Required</b></div></div><div><br>
<div><b>
Desirable</b></div></div></div><div><br>
<div>
<div><b>Education</b></div></div><br>
<div>
<ul><li>Degree or Diploma in Business Management, Administration, or a related field.</li>
</ul>
</div><div><ul><li>MBA</li></ul></div><br>
</div><br>
<div><div><div><b>Experience</b></div></div><br>
<div>
<ul><li>Experience in administrative and executive support roles</li>
</ul>
</div><div><ul><li>Experience in administrative and executive support roles in rail industry</li></ul></div><br>
</div><br>
<div><div><div><b>Skills / Training</b></div></div><br>
<div>
<ul><li>Fluent in English</li>
<li>Excellent report preparation skill</li>
<li>Microsoft working knowledge</li>
<li>Strong communication and organizational skills, high discretion</li>
</ul>
</div><div><ul><li>Additional languages &ndash; Preferably French</li></ul></div></div></div></div></div><p></p>

Executive Assistant & Office Manager

Infinity Hotel Supplies LLC

<p>Job DescriptionJob Title</p><p><b>Driver to the Chairman</b></p><p>Reporting To</p><p>Chairman / Executive Office</p><p>Job Summary</p><p>The Driver to the Chairman is responsible for providing safe, reliable, and confidential transportation services to the Chairman. The role requires professionalism, punctuality, discretion, and a strong commitment to maintaining the assigned vehicle in excellent condition while ensuring smooth and efficient travel.</p><p>Key Responsibilities</p><ul><li>Safely transport the Chairman to meetings, business appointments, airports, events, and other destinations.</li><li>Plan travel routes to ensure timely arrivals while considering traffic and road conditions.</li><li>Maintain strict confidentiality regarding the Chairman's schedules, meetings, and personal information.</li><li>Ensure the assigned vehicle is clean, well-maintained, fueled, and serviced according to schedule.</li><li>Conduct daily vehicle inspections and report any mechanical issues immediately.</li><li>Coordinate with the Executive Office regarding travel schedules and itinerary changes.</li><li>Assist with loading and unloading luggage, documents, and other personal or business items when required.</li><li>Maintain accurate records of vehicle maintenance, fuel consumption, mileage, and trip logs.</li><li>Ensure compliance with all traffic laws, company policies, and safety regulations.</li><li>Be available for flexible working hours, including evenings, weekends, and public holidays when required.</li><li>Support administrative or logistical tasks assigned by the Chairman or Executive Office, as appropriate.</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent.</li><li>Valid UAE driving license with a clean driving record.</li><li>Minimum of 3&ndash;5 years of experience as an executive, personal, or VIP driver.</li><li>Good knowledge of UAE roads, routes, and traffic regulations.</li><li>Basic English communication skills; Arabic or other languages are an advantage.</li></ul><p>Skills &amp; Competencies</p><ul><li>Professional appearance and courteous manner.</li><li>Excellent driving and defensive driving skills.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Strong time management and organizational skills.</li><li>Ability to remain calm under pressure.</li><li>Flexible and dependable with a positive attitude.</li></ul><p>Working Conditions</p><ul><li>Full-time position with flexible working hours based on the Chairman's schedule.</li><li>May require travel within the UAE and occasional long-distance trips.</li><li>Availability during weekends, holidays, and after office hours when necessary.</li></ul><p>Performance Indicators</p><ul><li>Safe driving record with no major traffic violations.</li><li>Punctuality and reliability.</li><li>Vehicle cleanliness and maintenance standards.</li><li>Professional conduct and confidentiality.</li><li>Overall satisfaction of the Chairman and Executive Office.</li></ul><p>Pay: AED2,000.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Driver to Chairman

Explore 121+ Executive secretary in Dubai this August. Find roles across top companies and apply now to boost your career.

121 executive secretary jobs In Dubai

Female Secretary/Receptionist

Secretary

Executive Assistant to CEO

Executive Assistant / Office Manager with HR Background

Secretary

Executive Assistant & Office Manager

Driver to Chairman