administrative assistant

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executive assistant

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executive secretary

FMC Network

We are looking for an experienced and dynamic Senior Executive Secretary to join our organization immediately.Requirements<ul><li>5 to 10 years of experience in a multinational company or hospitality industry</li><li>Strong executive secretarial and administrative skills</li><li>Master&rsquo;s Degree in Public Health or Social Welfare is mandatory</li><li>Excellent communication and coordination abilities</li><li>Professional documentation and organizational skills</li><li>Ability to manage executive schedules, meetings, and correspondence efficiently</li></ul>Preferred<ul><li>Malayalam speaking will be an added advantage</li><li>Immediate joining</li></ul>We Offer<ul><li>Attractive salary package</li><li>Professional working environment</li></ul>Interested candidates may send their CV with current and expected salary details.Work Location: In person

Senior Executive Secretary

Switch Link Computers Trading LLC

Job description:<ul><li>Assist the Managing Director in handling daily office operations and administrative tasks.</li><li>Prepare quotations and support sales coordination and documentation.</li><li>Follow up with customers, suppliers, and business partners.</li><li>Schedule and coordinate meetings, appointments, and business activities.</li><li>Attend and manage incoming phone calls professionally.</li><li>Draft, send, and respond to emails and correspondence.</li><li>Maintain records, files, and office documentation.</li><li>Provide general administrative and secretarial support to management.</li></ul>Requirements:<ul><li>1-2 years of previous experience in a secretarial, administrative, or office coordination role.</li><li>Strong communication and interpersonal skills.</li><li>Good knowledge of Microsoft Office applications (Word, Excel, Outlook).</li><li>Ability to multitask and work independently.</li><li>Professional appearance and positive attitude.</li><li>Fluency in English is required; additional languages are an advantage.</li></ul>Education:<ul><li>Minimum High School Diploma (12 years of schooling) or equivalent.</li><li>Candidates holding a Bachelor's Degree will be preferred.</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Are you comfortable with a salary range of AED 2,500&ndash;3,000 per month?</li><li>How many years of experience do you have in a similar role within an IT &amp; Networking, or Technology company?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Office Work: 1 year (Required)</li></ul>Work Location: In person

Executive Secretary

MITTAL CONTRACTING

We are looking for a Secretary with 6+ years of experience in the construction/contracting industry.Requirements:* Minimum 6 years of experience in the construction/contracting field* UAE experience* Strong administrative and coordination skills* Experience handling project documentation and correspondence* Proficient in MS Office and AI tools for productivity and document management* Good communication and organizational skillsWork Location: In person

Secretary cum Admin Assistant

NRTC Group Of Companies

About NRTC Group:<ul><li>Glorious legacy of over 50 years in the U.A.E</li><li>Growth from humble beginnings to an industry pioneer</li><li>Leading importer and exporter of fruits and vegetables.</li><li>A dynamic group of 3000 associates and growing!!</li><li>Modern storage facilities compliant with ISO standards.</li><li>Fleet of 300+ vehicles.</li></ul>Job Title: Executive AssistantLocation: Dubai, United Arab EmiratesCompany: NRTC GroupEmployment Type: Full-timeJob Purpose:The Executive Assistant will provide high-level administrative support to one of our senior C Suite Managers, ensuring smooth management of day-to-day activities, effective communication, and strategic alignment with the company&rsquo;s business objectives. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage confidential information with discretion. The ideal candidate will possess industry knowledge of fruits and vegetables distribution and be comfortable in a fast-paced environment.Key Responsibilities:Executive Support:<ul><li>Manage the CXO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.</li><li>Handle all travel arrangements including flight bookings, accommodations, and itinerary planning for both local and international business trips.</li><li>Prepare meeting agendas, take minutes during executive meetings, and follow up on action items.</li><li>Draft, review, and send communications on behalf of the CXO.</li><li>Organize and maintain confidential files and documents, ensuring information is easily accessible and secure.</li></ul>Project Management:<ul><li>Assist in planning and executing key projects aligned with the company&rsquo;s business goals.</li><li>Monitor project timelines and milestones, providing updates to the CXO.</li><li>Conduct research and prepare reports to support decision-making and strategic initiatives.</li></ul>Communication &amp; Coordination:<ul><li>Act as a primary point of contact between the CXO and internal teams, clients, and vendors.</li><li>Screen calls, emails, and inquiries, responding or redirecting as necessary.</li><li>Coordinate with department heads for regular updates, ensuring alignment with company objectives.</li></ul>Operational Support:<ul><li>Oversee office operations related to the executive team, including procurement of supplies and maintenance of office standards.</li><li>Assist in organizing company events, board meetings, and executive functions.</li><li>Ensure compliance with company policies and relevant regulations.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum of 5 years of experience as an Executive Assistant, preferably within the fruits and vegetables or FMCG industry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.</li><li>Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.</li><li>Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.</li><li>High degree of professionalism and confidentiality.</li></ul>What do we offer:&middot; Competitive salary.&middot; Medical Insurance.&middot; Opportunities for career growth.Job Types: Full-time, PermanentPay: AED15,000.00 - AED18,000.00 per monthApplication Question(s):<ul><li>What is your expected monthly salary in AED?</li><li>Are you available to join immediately?</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Drivers License (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Assistant to CXO

Amiri Prime contracting LLC

We are seeking a Philipino Lady well-organized and experienced Office Secretary / Admin Assistant to support daily administrative operations and management activities.Key Responsibilities:* Managing general office administration, filing, and document control* Handling phone calls, emails, and general office correspondence* Preparing letters, reports, and official documents* Scheduling meetings and managing executive calendar* Managing petty cash and processing approved company payments (DEWA, office expenses, Salik, etc.)* Arranging salary payments via WPS system* Coordinating with external service providers for office cleaning (weekly service schedule)* Tracking and monitoring all company renewals (trade license, vehicle registrations, insurance policies, etc.) and ensuring timely follow-up* Renewing company domains, hosting, and related digital subscriptions* Coordinating company driver schedules and daily logistics* Supporting front desk reception duties by welcoming and assisting visitors in a professional manner* Providing general administrative support to management as requiredRequirements:* Advanced proficiency in Microsoft Excel and MS Office is mandatory* Previous experience in administrative or secretary roles* Strong organizational and multitasking abilities* High attention to detail and accuracy* Good communication skills in English* Professional attitude, responsibility, and trustworthinessFull timeWorking hours: Monday to Thursday from 8:30 am to 16:30Friday and Saturday from 8:30 to 12:30Send your CV to hrmanager@monarch-trading.comWork Location: In person

Office Secretary / Admin Assistant

Bismi Group

Role OverviewWe are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, communications, and administrative tasks while acting as a trusted partner to ensure efficient day-to-day operations.Key Responsibilities<ul><li>Calendar &amp; Schedule Management</li><li>Coordinate and manage complex calendars, meetings, and appointments</li><li>Prioritize commitments and resolve scheduling conflicts</li><li>Communication Management</li><li>Screen calls, emails, and correspondence</li><li>Draft, edit, and manage internal and external communications</li><li>Travel &amp; Logistics</li><li>Arrange domestic and international travel (flights, hotels, itineraries)</li><li>Prepare detailed travel plans and expense reports</li><li>Meeting &amp; Event Support</li><li>Organize meetings, agendas, and materials</li><li>Take minutes and track action items</li><li>Administrative Support</li><li>Maintain records, documents, and filing systems</li><li>Handle confidential information with discretion</li><li>Project Coordination</li><li>Assist with special projects and cross-functional initiatives</li><li>Follow up on deadlines and deliverables</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>3&ndash;7+ years of experience as an Executive Assistant or similar role</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>High level of professionalism and confidentiality</li><li>Proficiency in tools like Microsoft Office, Google Workspace, and scheduling platforms</li></ul>Email your cv to : hr@bismi.comPay: AED3,000.00 - AED4,000.00 per hourWork Location: In person

Executive Assistant

FloxyPay

OWN VISA PREFERREDResponsibilities:<ul><li>Provide high-level administrative support to the executive, including managing schedules, appointments, and travel arrangements.</li><li>Act as the primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all communications.</li><li>Prepare and organize documents, reports, and presentations for meetings and conferences.</li><li>Coordinate and oversee special projects, ensuring deadlines and deliverables are met.</li><li>Handle sensitive and confidential information with utmost discretion and maintain confidentiality at all times.</li><li>Conduct research on various topics as needed and compile information into concise summaries.</li><li>Assist with personal tasks and errands as required, including managing household needs and coordinating family schedules.</li><li>Manage and maintain organizational systems, including filing, record-keeping, and database management.</li><li>Prioritize and manage multiple tasks simultaneously, demonstrating excellent time management and organizational skills.</li><li>Anticipate needs and proactively address issues to ensure the smooth functioning of the executive's office.</li><li>Should be able to coordinate and arrange for attending different events relating to the business requirement.</li></ul>Qualifications:<ul><li>Bachelor's degree in business administration, communications, or a related field preferred.</li><li>Proven experience as an executive assistant or personal assistant, with a minimum of 3-5 years in a similar role.</li><li>Exceptional communication skills, both written and verbal, with the ability to interact confidently with individuals at all levels.</li><li>Proficiency in Microsoft Office Suite and other relevant software applications.</li><li>Strong attention to detail and accuracy in all work.</li><li>Ability to maintain a high level of professionalism and confidentiality.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks effectively.</li><li>Strong problem-solving skills and the ability to handle unexpected challenges with composure.</li><li>Flexibility and adaptability to changing priorities and environments.</li><li>Proactive and self-motivated, with the ability to work independently and as part of a team.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Executive Assistant to CEO

Explore 187+ Executive secretary in Dubai this June. Find roles across top companies and apply now to boost your career.