sales executive

administrative assistant

executive assistant

office administrator

office assistant

executive secretary

MIRA Construction

<div>We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager, with previous experience in a real estate development company strongly preferred. The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
Key Responsibilities<ul><li>
Provide comprehensive executive support to the CEO and CFO.
</li><li>Manage complex calendars, appointments, and meeting schedules.
</li><li>Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence.
</li><li>Record meeting minutes and follow up on action items to ensure timely completion.
</li><li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Manage confidential documents and sensitive business information with the highest level of discretion.
</li><li>Coordinate board meetings, investor meetings, and executive presentations.
</li><li>Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
</li><li>Organize company events, executive meetings, and business functions.
</li><li>Liaise with various departments to ensure projects and executive requests are completed on time.
</li><li>Monitor office supplies, vendor relationships, and administrative budgets where applicable.
</li><li>Assist with special projects and strategic initiatives as assigned by management.</li></ul> 

Requirements 
<ul><li>
Bachelor's degree in Business Administration or a related field is preferred.
</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
</li><li>Previous experience within a real estate development, construction, or property development company is highly preferred.
</li><li>Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
</li><li>Excellent written and verbal communication skills in English.
</li><li>Strong organizational and multitasking abilities.
</li><li>High level of professionalism, confidentiality, and attention to detail.
</li><li>Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
</li><li>Experience preparing reports, presentations, and executive documentation.
</li><li>Ability to prioritize multiple tasks and work under pressure.
</li><li>Strong problem-solving and interpersonal skills.
</li><li>UAE experience will be considered a strong advantage.</li></ul> 

Benefits 
<ul><li>
Competitive salary package
</li><li>Employment visa
</li><li>Medical insurance
</li><li>Opportunity to work directly with senior leadership
</li><li>Professional and dynamic work environment
</li><li>Career growth within a leading real estate development company</li></ul></div>

Executive Assistant (CEO/CFO Office)

M I R A L.L.C

<div>
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant / Office Manager
 
 to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
 
 
 The ideal candidate will have
 
 at least 5 years of experience as an Executive Assistant or Office Manager
 
 , with
 
 previous experience in a real estate development company strongly preferred
 
 . The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive executive support to the CEO and CFO.
 </li>
 <li>
 Manage complex calendars, appointments, and meeting schedules.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
 </li>
 <li>
 Prepare meeting agendas, presentations, reports, and executive correspondence.
 </li>
 <li>
 Record meeting minutes and follow up on action items to ensure timely completion.
 </li>
 <li>
 Act as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Manage confidential documents and sensitive business information with the highest level of discretion.
 </li>
 <li>
 Coordinate board meetings, investor meetings, and executive presentations.
 </li>
 <li>
 Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
 </li>
 <li>
 Organize company events, executive meetings, and business functions.
 </li>
 <li>
 Liaise with various departments to ensure projects and executive requests are completed on time.
 </li>
 <li>
 Monitor office supplies, vendor relationships, and administrative budgets where applicable.
 </li>
 <li>
 Assist with special projects and strategic initiatives as assigned by management
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
 </li>
 <li>
 Previous experience within a real estate development, construction, or property development company is highly preferred.
 </li>
 <li>
 Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
 </li>
 <li>
 Experience preparing reports, presentations, and executive documentation.
 </li>
 <li>
 Ability to prioritize multiple tasks and work under pressure.
 </li>
 <li>
 Strong problem-solving and interpersonal skills.
 </li>
 <li>
 UAE experience will be considered a strong advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Employment visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Opportunity to work directly with senior leadership
 </li>
 <li>
 Professional and dynamic work environment
 </li>
 <li>
 Career growth within a leading real estate development company
 </li>
 </ul>
</div>

ABL ENTERPRISES

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.Key Responsibilities:<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul>Key Competencies:<ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant to CEO

mepcontracting2017@gmail.com

As a Construction Project Site Secretary, you will be responsible for maintaining company project documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computer to organize and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller/Project Secretary: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>Work Location: In person

Project Secretary

AL Sabi Glass & Mirror  LLC

- Key Responsibilites:<ul><li>Manage daily office administrative tasks.</li><li>Prepare, organize, and maintain physical and digital filing systems.</li><li>Schedule meetings, appointments, and coordinate with internal departments.</li><li>Assist with document submissions and maintain project records.</li><li>Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.</li><li>Maintain confidentiality of company information and documentation.</li><li>Perform other administrative and secretarial duties as assigned.</li></ul>- Requirements:<ul><li>Previous experience as a Secretary, Administrative Assistant, or in a similar office role.</li><li>Excellent written and spoken English.</li><li>Strong email writing and communication skills.</li><li>Quick learner with the ability to work independently after training.</li><li>Highly organized with excellent attention to detail.</li><li>Good time management and ability to prioritize multiple tasks.</li><li>Professional attitude, positive work ethic, and willingness to take initiative.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.</li></ul>Pay: From AED3,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working as a Secretary or Administrative Assistant?</li></ul>Less than 1 year 1&ndash;2 years 3&ndash;5 years More than 5 years<ul><li>Do you currently reside in the UAE?</li></ul>Yes No<ul><li>How many years of office experience do you have in the UAE?</li></ul>None Less than 1 year 1&ndash;2 years 3+ years<ul><li>Have you worked in any of the following industries?</li></ul>Construction Glass &amp; Aluminum Manufacturing Trading Other<ul><li>Which Microsoft Office programs are you confident using?</li></ul>Word Excel Outlook PowerPoint All of the above<ul><li>Have you managed document filing systems (physical and digital)?</li></ul>Yes No<ul><li>How comfortable are you writing professional emails without supervision?</li></ul>Very Comfortable Comfortable Need Some Guidance Not Comfortable<ul><li>Briefly explain how you would respond to a client asking for an update on their order.</li></ul>(Open text answer)<ul><li>Imagine you receive:</li></ul>12 new emails, a phone call, your manager asks you to prepare a document.How would you prioritize these tasks?<ul><li>If your manager is unavailable and a client requests information you are unsure about, what would you do?</li></ul>(Open text answer)<ul><li>How soon can you join?</li></ul>Immediately Within 2 weeks Within 1 month More than 1 monthWork Location: In person

Secretary

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 
 leading UAE Federal Government Ministry
 
 for an experienced and highly organized
 
 Administrative Support Coordinator
 
 to provide executive-level administrative and coordination support.
 
 
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and coordination support to the Office
 </li>
 <li>
 Manage executive calendars, appointments, meetings, and official schedules
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
 </li>
 <li>
 Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
 </li>
 <li>
 Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
 </li>
 <li>
 Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
 </li>
 <li>
 Coordinate travel arrangements, accommodation, and logistics for official missions and events
 </li>
 <li>
 Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
 </li>
 <li>
 Monitor the implementation of executive decisions and follow up with relevant departments
 </li>
 <li>
 Support the planning and coordination of executive meetings, workshops, official visits, and events
 </li>
 <li>
 Prepare periodic reports and dashboards on assigned initiatives and operational matters
 </li>
 <li>
 Coordinate administrative and procurement requirements for the Executive Office, where applicable
 </li>
 <li>
 Perform other duties assigned to support the effective operation of the Office
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
 </li>
 <li>
 Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
 </li>
 <li>
 Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
 </li>
 <li>
 Strong experience drafting official correspondence, briefing notes, reports, and presentations
 </li>
 <li>
 Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
 </li>
 <li>
 Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
 </li>
 <li>
 Professional proficiency in Arabic for preparing official correspondence
 </li>
 </ul>
</div>

Administrative Support Coordinator

Nagaad Trading LLC

About Nagaad OrganicsNagaad Organics is a fifth-generation, vertically integrated multinational manufacturer with more than 85 years of heritage in sustainably sourcing, processing, extracting, manufacturing, packaging, and distributing premium natural ingredients and wellness products worldwide.Operating across Eastern Africa, North America, Europe, the United Kingdom, Ireland, Australia, the Middle East, GCC, Asia-Pacific, and emerging international markets, Nagaad Organics manages the complete value chain&mdash;from sustainable harvesting and responsible sourcing through manufacturing, quality assurance, research and development, product innovation, packaging, international logistics, retail distribution, and global digital commerce.Our portfolio includes more than 153 premium SKUs, including Frankincense, Myrrh, Gum Arabic, botanical extracts, essential oils, hydrosols, aromatherapy products, cosmetics, personal care products, wellness products, nutraceutical ingredients, and industrial natural ingredients supplied to manufacturers, distributors, retailers, healthcare companies, and consumers worldwide.As an established global supplier operating across Amazon Prime and multiple international marketplaces, Nagaad Organics is entering its next phase of global expansion through Artificial Intelligence (AI), digital transformation, omnichannel commerce, international retail expansion, and integrated commercial operations.Position SummaryNagaad Organics is seeking an experienced, innovative, commercially driven, and technology-oriented executive to lead its worldwide digital commerce strategy and commercial transformation.The Chief Digital Commerce &amp; Global Marketplace Officer (CDCGMO) will be responsible for designing, implementing, integrating, and managing one centralized global commercial ecosystem that connects manufacturing, procurement, inventory, logistics, finance, sales, marketing, customer service, Artificial Intelligence, retail distribution, and international digital marketplaces into one intelligent, scalable, and highly efficient business platform.The successful candidate will lead the integration of all Amazon accounts, global marketplaces, company websites, Shopify stores, affiliate platforms, CRM, ERP, finance systems, social media, digital marketing, customer engagement, analytics, reporting, and executive dashboards into one unified enterprise ecosystem supporting worldwide growth and operational excellence.Leadership Team StructureThe Chief Digital Commerce &amp; Global Marketplace Officer will lead and develop a multidisciplinary global digital commerce organization comprising dedicated professionals specializing in:&middot; Amazon Marketplace Management&middot; Amazon PPC &amp; DSP&middot; Amazon SEO &amp; Listing Optimization&middot; Amazon Brand Registry &amp; A+ Content&middot; Shopify &amp; Shopify Plus&middot; AI Commerce &amp; Automation&middot; Google Advertising&middot; Meta Advertising&middot; Digital Marketing&middot; Social Media Management&middot; Affiliate &amp; Influencer Marketing&middot; Website Development&middot; UX/UI Design&middot; Graphic Design &amp; Multimedia&middot; Content Creation&middot; Product Photography &amp; Video Production&middot; CRM &amp; Marketing Automation&middot; ERP Integration&middot; Business Intelligence &amp; Data Analytics&middot; Inventory Planning&middot; Supply Chain &amp; Logistics&middot; Customer Experience &amp; Customer Support&middot; Product Development &amp; Commercialization&middot; Retail Business Development&middot; International Marketplace Expansion&middot; Compliance &amp; DocumentationThis leadership structure enables the executive to focus on strategic planning, business growth, international expansion, digital transformation, commercial excellence, and organizational leadership while empowering specialized teams to execute day-to-day operational activities.Purpose of the PositionThe Chief Digital Commerce &amp; Global Marketplace Officer will be responsible for:&middot; Accelerating worldwide revenue, profitability, and sustainable growth.&middot; Maximizing manufacturing utilization through intelligent sales forecasting.&middot; Integrating production planning with global demand forecasting.&middot; Building one centralized enterprise commercial platform connecting all business operations.&middot; Integrating all Amazon global accounts under one management system.&middot; Integrating all international marketplaces under one commercial strategy.&middot; Integrating all company websites and Shopify platforms into one global digital ecosystem.&middot; Integrating digital marketing, CRM, ERP, finance, analytics, customer support, and social media into one intelligent business platform.&middot; Leading enterprise-wide Artificial Intelligence adoption across all commercial functions.&middot; Expanding international retail, wholesale, industrial, private-label, and B2B business.&middot; Developing existing employees through structured coaching, mentoring, succession planning, and professional development.&middot; Building world-class multidisciplinary international teams.&middot; Managing strategic partners, contractors, agencies, consultants, technology providers, and affiliate networks.&middot; Ensuring compliance with international organic certifications, quality standards, food safety regulations, marketplace policies, cybersecurity requirements, and corporate governance standards.&middot; Establishing a culture of innovation, accountability, operational excellence, continuous improvement, and customer-centricity throughout the organization.Enterprise Commercial IntegrationThe successful executive will lead the integration of all commercial operations under one centralized enterprise platform, including:&middot; Amazon Global Marketplace Accounts&middot; International Marketplaces&middot; Corporate Websites&middot; Shopify Stores&middot; Affiliate Platforms&middot; CRM Systems&middot; ERP Systems&middot; Financial Systems&middot; Inventory Management&middot; Manufacturing Planning&middot; Procurement&middot; Warehousing&middot; Global Logistics&middot; Customer Relationship Management&middot; Customer Service&middot; Digital Marketing&middot; Social Media&middot; Business Intelligence&middot; Executive Dashboards&middot; Artificial Intelligence SolutionsThe objective is to establish a fully integrated omnichannel ecosystem that provides complete visibility, automation, scalability, operational efficiency, and real-time executive decision-making.Strategic LeadershipThe successful executive will develop and implement:&middot; Global Digital Commerce Strategy&middot; International Marketplace Strategy&middot; AI Transformation Strategy&middot; Omnichannel Strategy&middot; Global Sales Strategy&middot; Global Marketing Strategy&middot; International Retail Expansion Strategy&middot; Distribution Strategy&middot; Manufacturing &amp; Sales Integration Strategy&middot; Digital Transformation Roadmap&middot; Five-Year Business Growth Strategy&middot; Product Commercialization Strategy&middot; Customer Experience Strategy&middot; Data &amp; Analytics Strategy&middot; Cybersecurity &amp; Digital Infrastructure Strategy&middot; Sustainability &amp; ESG Commercial InitiativesExecutive Reporting &amp; Corporate GovernanceThe Chief Digital Commerce &amp; Global Marketplace Officer will establish comprehensive executive reporting systems, including:Daily Reports&middot; Sales performance&middot; Marketplace performance&middot; Website performance&middot; Digital marketing performance&middot; Inventory status&middot; Production updates&middot; Logistics updates&middot; Customer service performance&middot; Executive action itemsWeekly Reports&middot; Sales trends&middot; Advertising performance&middot; Inventory movement&middot; Production planning&middot; Team performance&middot; Risk assessments&middot; Operational improvementsMonthly Reports&middot; Financial performance&middot; Marketplace profitability&middot; P&amp;L analysis&middot; Gross margin&middot; Revenue by country&middot; Revenue by marketplace&middot; Product performance&middot; AI implementation progress&middot; Marketing ROI&middot; KPI dashboardsSix-Month Reviews&middot; Strategic objectives&middot; Market expansion&middot; Operational excellence&middot; Budget performance&middot; Digital transformation progress&middot; Organizational capability developmentAnnual Reports&middot; Global business performance&middot; Five-year strategic roadmap&middot; Executive business review&middot; Sustainability achievements&middot; Investment recommendations&middot; Innovation roadmap&middot; Corporate performance reviewWhy Join Nagaad Organics?This is a unique executive leadership opportunity to shape the future of one of the world&rsquo;s fastest-growing natural ingredients manufacturers.You will lead the integration of global digital commerce, Artificial Intelligence, international marketplaces, manufacturing, logistics, marketing, retail expansion, and commercial operations while building a world-class organization capable of delivering sustainable long-term growth across international markets.This position offers the opportunity to build a globally recognized digital commerce operation that connects manufacturing excellence with intelligent commercial execution and positions Nagaad Organics as a global leader in natural ingredients, wellness products, and AI-enabled digital commerce.How to apply?If you are the right candidate, please send your CV to procurement@nagaad.com or WhatsApp us at +971 54 710 1599.Work Location: In person

Chief Digital Commerce & Global Marketplace Officer (CDCGMO)

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Executive Assistant (CEO/CFO Office)

Executive Assistant (CEO/CFO Office)

Executive Assistant to CEO

Project Secretary

Secretary

Administrative Support Coordinator

Chief Digital Commerce & Global Marketplace Officer (CDCGMO)