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Nafis Group - Eagle Properties

Job Title: Executive SecretaryJob Summary:Provide high-level administrative support to senior executives, managing schedules, communications, and travel logistics.Key Responsibilities:<ul><li>Administrative Support: Manage executive calendars, correspondence, and document preparation.</li><li>Travel Management: Coordinate domestic and international travel, including flights, accommodations, and visas.</li><li>Communication: Serve as a liaison between executives and clients, drafting and managing communications.</li><li>Office Management: Oversee office supplies, assist with event planning, and maintain organized files.</li><li>Project Assistance: Support special projects through research, data compilation, and report preparation.</li></ul>Requirements:Experience:<ul><li>Minimum 2 years in an Executive Secretary role.</li><li>Mandatory experience in travel management.</li><li>Travel-related courses are Mandatory</li></ul>Skills:<ul><li>Proficient in MS Office.</li><li>Strong organizational, communication, and time-management skills.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Executive Secretary: 3 years (Preferred)</li></ul>

Executive Secretary

Karst Landscapes LLC

We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office. Prior experience in an executive support role is preferred.Key Responsibilities:<ul><li>Manage and maintain executives&rsquo; schedules, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming and outgoing emails, phone calls, and inquiries on behalf of executives.</li><li>Organize and coordinate meetings, conferences, and events, including agenda preparation and minute-taking.</li><li>Conduct research and compile data to support reports, presentations, and proposals.</li><li>Act as a point of contact between executives and internal/external stakeholders.</li><li>Screen and prioritize phone calls, emails, and correspondence, responding on behalf of the executive when appropriate.</li></ul>Job Type: Full-time

Adroit Immigration Services

Job description:Adroit Immigration Services is a leading consultancy company specializing in Study Visa / Work Visa / Visit Visa &amp; PR. We are seeking a highly organized and proactive Secretary to support our Sales executive team and ensure smooth day-to-day operations.Key Responsibilities:<ul><li>Manage the executive&rsquo;s schedule, appointments, and meetings.</li><li>Handle emails, calls, and correspondence on behalf of the executive.</li><li>Organize travel arrangements, accommodations, and itineraries.</li><li>Maintain confidential records and documents.</li><li>Prepare reports, presentations, and meeting materials.</li><li>Coordinate office operations and assist with administrative tasks.</li><li>Act as the primary point of contact between the executive and internal/external stakeholders.</li><li>Perform other duties as assigned to support the company&rsquo;s operations.</li></ul>Requirements:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Excellent organizational and multitasking skills.</li><li>Strong verbal and written communication abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite.</li><li>Ability to handle confidential information with discretion.</li><li>A proactive attitude and ability to work independently.</li><li>Experience in immigration is a plus.</li></ul>Benefits:<ul><li>Competitive salary and performance-based incentives.</li><li>Career growth opportunities.</li><li>A dynamic and professional work environment.</li></ul>Languages:EnglishArabicUrdu / HindiTagalogJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-timeJob Overview: We are seeking a highly organized and detail-oriented Executive Secretary to provide administrative, client, and managerial support within the property development sector. The ideal candidate will be responsible for handling executive-level correspondence, managing documentation, coordinating schedules, and assisting in day-to-day operations to ensure smooth workflow and excellent client service.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Manage executive calendars, schedule meetings, and coordinate with internal and external stakeholders.</li><li>Handle official correspondence, emails, and phone calls with professionalism.</li><li>Maintain records, agreements, and confidential documents in an organized manner.</li><li>Prepare executive reports, presentations, and documentation.</li></ul>Office Coordination &amp; Documentation:<ul><li>Organize and maintain filing systems for contracts, legal paperwork, and company records.</li><li>Support management in preparing property listings, marketing materials, and internal communication.</li><li>Ensure timely follow-ups on executive instructions and tasks.</li></ul>Support to Sales &amp; Management:<ul><li>Assist sales teams with client coordination and documentation.</li><li>Provide administrative support in client presentations and meetings.</li><li>Facilitate smooth communication between management, sales, and clients.</li></ul>Key Requirements:Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>5 - 10 years of experience as an Executive Secretary, preferably in the property development industry. (Required)</li></ul>Technical Skills:<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Knowledge of CRM systems and real estate documentation processes.</li><li>Strong organizational and multitasking skills.</li></ul>Soft Skills:<ul><li>Excellent communication and interpersonal skills.</li><li>Ability to handle confidential information with discretion.</li><li>Strong attention to detail and time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Property Development: 5 years (Required)</li></ul>

Executive Secretary – Property Development

Spider Plus

This is not a typical secretarial role !We are looking for a proactive and detail-oriented Female Secretary to support our General Manager. you will play a key part in data management, analysis, and reporting, turning complex departmental data (Operations, Finance, Sales, HR, Engineering etc ) into clear summary reports and dashboards that support executive decisions.Key Responsibilities<ul><li>Collect, consolidate, and analyze data from multiple departments.</li><li>Prepare summary reports, dashboards, and presentations for management review.</li><li>Ensure accuracy and consistency of departmental data submissions.</li><li>Assist in data-driven decision-making by highlighting key trends and variances.</li><li>Maintain a structured filing and data management system</li><li>Provide full secretarial and administrative support to the GM, including managing schedules, meetings, and correspondence.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Data Management, or related field.</li><li>Proven experience as Executive Secretary, Personal Assistant, Data Analyst Assistant, or similar role.</li><li>Strong proficiency in MS Excel (pivot tables, charts, formulas), PowerPoint, and MS Office Suite.</li><li>Experience in data management, analysis, and reporting across multiple departments.</li><li>Hands-on experience in Looker Studio / Google Data Studio and Canva will be an advantage.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to handle sensitive information with confidentiality.</li><li>Proactive, detail-oriented, and able to work independently under pressure.</li></ul>If you are detail-oriented, tech-savvy, and thrive in a fast-paced executive support role, we&rsquo;d like to meet you!Job Type: Full-timePay: AED3,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in data analysis and data management?</li><li>What is your level of proficiency in MS Excel (Basic / Intermediate / Advanced)?</li><li>Do you have experience using Looker Studio / Google Data Studio? (Yes/No &ndash; If yes, how long?)</li><li>Do you have experience using Canva for reports or presentations? (Yes/No)</li><li>Have you prepared summary reports or dashboards for senior management before? (Yes/No)</li><li>Are you comfortable consolidating data from multiple departments (Finance, Sales, HR, Operations, Engineering)? (Yes/No)</li><li>What is your notice period / availability to join?</li></ul>Experience:<ul><li>data analysis : 3 years (Required)</li><li>data management: 3 years (Required)</li></ul>

Executive Secretary with strong Data Analysis & Reporting skills

Walkers

<div>
 
 We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
 
 
 
 
 
 We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon &ndash; it&rsquo;s the sheer breadth of Walkers people that makes us who we are &ndash; gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.
 
 
 
 
 
 
 Overview Of Role
 
 
 
 
 
 
 The Executive Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The Executive Legal Secretary will report into the Head of Secretarial Services and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow.
 
 
 
 
 
 
 Duties, Responsibilities &amp; Person Specification
 
 
 
 
 
 
 To provide general secretarial support to the Lawyer including (without limitation):
 
 <ul>
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 Assist in the preparation of standard and complex legal documents including Cayman Island company formations, initial and amended and restated memorandum and articles of association; board minutes; directors resolutions; shareholder resolutions; powers of attorney; structured finance transaction documentation (including declarations of trust and corporate services agreements); Mutual and Private Fund documentation; legal opinions; share certificates and entries for registers of mortgages and charges
 </li>
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 Manage filings with all internal and external bodies
 </li>
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 Organise documents for Private and Mutual Fund entities to be uploaded for registration through the Government Portal.
 </li>
 <li>
 Assist in the termination of funds to include the drafting of relevant documents, ensuring all fees paid , notices filed and published and liaising with Government bodies to complete termination.
 </li>
 <li>
 Liaise with the Registered Office in respect of Entity filings, dealing with service requests and ensuring relevant documents are sent for adding to the minute book
 </li>
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 Undertaking the apostilling and legalisation of corporate documents (without limitation) advising clients on the necessary steps and procedures, fee quotation, preparation of notary certificates and liaising with relevant government authorities to facilitate the legalisation process
 </li>
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 Billing support including drafting of billing narratives; assisting with collections, liaising with Clients and Accounts Department
 </li>
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 Responding to internal and external telephone and email enquiries, and ensuring timely responses in a professional and polite manner
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 Photocopying and scanning of documents and correspondence
 </li>
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 Diary management including scheduling client meetings, preparing agendas and ensure logistics are handled smoothly
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 Arranging the opening, closing and archiving of accounts and files using InTapp
 </li>
 <li>
 Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines
 </li>
 <li>
 Providing cover for other secretaries within the team during times of absence, as required
 </li>
 <li>
 Maintain accurate records and correspondence files in relation to the Lawyer's client files
 </li>
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 To liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies
 </li>
 <li>
 To be familiar with, and comply with, Firm policies relevant to the purpose of the job
 </li>
 <li>
 Participate in special projects as and when required in relation to the Firm's and the Lawyer's practice areas
 </li>
 <li>
 Carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours
 </li>
 </ul>
 
 
 
 
 
 Education, Skills &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 A recognised legal secretarial qualification from a recognised university or college
 </li>
 <li>
 A minimum of 5 years secretarial experience in a legal or professional services environment supporting senior professionals
 </li>
 <li>
 A strong understanding of legal terminology, procedures and documentation
 </li>
 <li>
 Experience with legal practice management and document management systems
 </li>
 <li>
 High level of proficiency in Microsoft Office applications
 </li>
 <li>
 Familiarity with billing software and CRM systems
 </li>
 <li>
 Exceptional organisational and time management skills
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Excellent client service
 </li>
 <li>
 Strong written and verbal communication skills with the ability to relate to people at all levels
 </li>
 <li>
 Ability to work independently and collaboratively
 </li>
 <li>
 Calm under pressure, with a flexible and proactive mindset
 </li>
 <li>
 Excellent attention to detail
 </li>
 <li>
 Positive attitude with a practical, common-sense approach; resilient
 </li>
 <li>
 To work in a flexible manner and respond to changing circumstances and emergency situations
 </li>
 <li>
 Pro-active and flexible attitude for any ad-hoc tasks
 </li>
 <li>
 Willingness to broaden skills to meet evolving requirements
 </li>
 <li>
 Ability and willingness to occasionally work overtime when requested.
 </li>
 </ul>
 
 
 
 
 Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.
 
</div>

Executive Legal Secretary

PURPLE BRICKS TECHINAL SERVICE

We are seeking a professional, organized, and proactive female secretary to support our office with daily administrative and clerical tasks. The ideal candidate will have excellent communication skills, be detail-oriented, and able to multitask efficiently in a dynamic office environment.Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings</li><li>Handle phone calls, emails, and correspondence</li><li>Maintain office records and filing systems</li><li>Greet visitors and clients in a professional manner</li><li>Coordinate travel arrangements and meeting logistics</li><li>Assist in the preparation of reports, presentations, and documents</li><li>Ensure smooth day-to-day office operations</li></ul>Requirements:<ul><li>Proven experience as a secretary or administrative assistant</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and multitasking abilities</li><li>Professional appearance and demeanor</li><li>High school diploma required; associate or bachelor&rsquo;s degree preferred</li></ul>Job Type: Full-time

Secretary (Female Preferred)

Explore 700+ Executive secretary in Dubai this September. Find roles across top companies and apply now to boost your career.

700 executive secretary jobs IN Dubai

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary – Property Development

Executive Secretary with strong Data Analysis & Reporting skills

Executive Legal Secretary

Secretary (Female Preferred)