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executive secretary

Sentinel Ventures Group of Companies

Company ProfileSentinel Ventures is a dynamic holding company that manages a diverse portfolio of seven operating companies across multiple industries and geographies. With a commitment to excellence, innovation, and sustainable growth, Sentinel Ventures plays a pivotal role in overseeing and guiding its subsidiaries toward achieving their business objectives while fostering synergies across the group.Job ProfileThe Executive Secretary provides high-level administrative support to senior executives, ensuring smooth management of their schedules, correspondence, and day-to-day operations. The role requires strong organizational skills, discretion, and the ability to handle confidential information.Reports toManaging Director and Board MembersKey Responsibilities1. Administrative Support to the Managing Director (MD) and other Board Members (BM).<ul><li>Manage and maintain the MD&rsquo;s &amp; BM&rsquo;s calendar, schedule meetings, and appointments.</li><li>Handle all correspondence, including emails, phone calls, and letters, ensuring timely responses.</li><li>Prepare and organize documents, presentations, and reports for meetings.</li></ul>2. Meeting Coordination<ul><li>Arrange and coordinate meetings, conferences, and travel arrangements.</li><li>Record and distribute minutes of meetings, highlighting action points and follow-ups.</li><li>Ensure meeting rooms are prepared and equipped with necessary materials.</li></ul>3. Communication<ul><li>Serve as a primary point of contact between the MD and internal/external stakeholders.</li><li>Screen and prioritize communications to ensure efficient workflow.</li><li>Draft and edit correspondence on behalf of the executive.</li></ul>4. Office Management<ul><li>Maintain and update filing systems, ensuring easy retrieval of information.</li><li>Monitor and replenish office supplies as required.</li><li>Coordinate with other departments for administrative tasks.</li></ul>5. Confidentiality and Professionalism<ul><li>Handle sensitive and confidential information with utmost discretion.</li><li>Act as a gatekeeper to ensure the executive&rsquo;s time is used efficiently.</li></ul>6. Project Assistance<ul><li>Support in executing special projects or assignments as directed by the MD.</li><li>Conduct research and compile data to assist in decision-making.</li></ul>Qualifications and SkillsEducational Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience<ul><li>3&ndash;5 years of experience as an executive assistant, secretary, or in a similar administrative role.</li></ul>Key Skills<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>High level of attention to detail.</li></ul>Job Type: Full-time

Executive Secretary

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
To handle all administration, documents control, secretarial tasks and documents translation of department to smoothen the operations. Liaising with external counsels to ensure proper updates on the cases
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div><ul><li>Liaise with all external lawyers regarding updates on the cases and invoices;</li>
<li>Upload all contracts in DMS and ensure their expiry is linked to the alarm system;</li>
<li>Manage the office in terms of liaising with all team staff and report on their tasks and their achievements;</li>
<li>Organize filing and keep records of all documents.</li>
<li>Manage organization sensitive documents, and ensure the compliance of the company&rsquo;s, prior granting access.</li>
<li>Insure trade license renewal is done on time by following up with all concerned departments and making sure that all needed documents are provided</li>
<li>Meeting the Notary Public to finalize pending transactions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Requirements</h2>
</div><div>
Qualifications
<ul><li>High school or equivalent</li></ul> 

Experience
<ul><li>2-5 years of experience as secretary/administrator</li></ul> 

Knowledge &amp; Skills
<ul><li>Basic knowledge of legal documents;</li>
<li>Good communication skills;</li>
<li>Proficiency in MS office;</li>
<li>Fluent in Arabic and English (written and verbal);</li>
<li>Good translation skills;</li>
</ul>
Good time management skills.
</div></div></div>
At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

Executive Secretary - GLD

Confidential

<div>
 
 
 Job Title:
 
 Secretary
 
 
 
 Gender:
 
 Male
 
 
 
 Language Requirement:
 
 Fluent in Arabic (English is a plus)
 
 
 
 Salary:
 
 AED 8,000 per month
 
 
 
 Location:
 
 [Dubai]
 
 
 
 Job Summary:
 
 
 
 We are seeking a well-organized and professional Secretary to provide administrative and clerical support and ensure the smooth day-to-day operations of the office. The ideal candidate will have strong communication skills, excellent time management, and the ability to multitask efficiently.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, appointments, and daily schedules.
 </li>
 <li>
 Handle phone calls, emails, and correspondence.
 </li>
 <li>
 Prepare and format letters, reports, and official documents.
 </li>
 <li>
 Maintain filing systems &ndash; both physical and electronic.
 </li>
 <li>
 Coordinate with other departments and provide administrative assistance.
 </li>
 <li>
 Arrange travel bookings and accommodations as needed.
 </li>
 <li>
 Greet visitors and manage front-desk responsibilities professionally.
 </li>
 <li>
 Maintain confidentiality and discretion at all times.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 2 years of experience in a similar secretarial or administrative support role.
 </li>
 <li>
 Fluency in Arabic (spoken and written) is a must; English is an advantage.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Professional appearance and ability to interact with all levels of staff.
 </li>
 <li>
 Strong organizational skills with the ability to multitask and meet deadlines.
 </li>
 <li>
 A diploma or a bachelor&rsquo;s degree in a relevant field is preferred.
 </li>
 </ul>
 
 
</div>

Executive Secretary – Arabic Speaker

Deutsche Technik Dental Lab DMCC

Executive Secretary cum Business Development Executive Location: Jumeriah Lake Towers, Dubai Industry: Dental Laboratory Reports to: Managing DirectorKey Responsibilities<ul><li>Executive Secretary Functions</li><li>Manage executive calendar, meetings, travel arrangements, and confidential correspondence.</li><li>Prepare reports, presentations, contracts, and executive summaries.</li><li>Maintain document control systems and ensure confidentiality.</li><li>Coordinate internal communications and follow-up on executive directives.</li><li>Organize board meetings, minutes, and action tracking.</li><li>Business Development &amp; Growth</li><li>Identify and develop new business opportunities, partnerships, and referral networks.</li><li>Build relationships with clinics, corporate clients, and healthcare professionals.</li><li>Prepare business proposals, presentations, and service agreements.</li><li>Support expansion strategies and new service launches.</li><li>Conduct market research and competitor analysis within the UAE &amp; GCC healthcare sector.</li><li>Client &amp; Relationship Management</li><li>Maintain strong relationships with key accounts and VIP clinics.</li><li>Follow up on leads, inquiries, and contract negotiations.</li><li>Coordinate service onboarding and client satisfaction follow-ups.</li><li>Represent the organization at exhibitions, healthcare events, and professional meetings.</li></ul>Qualifications &amp; Requirements<ul><li>Education &amp; Experience</li><li>Minimum Bachelor&rsquo;s degree in Business Administration or Healthcare Management or Marketing, or related field.</li><li>Minimum 3 years experience in executive administration and/or business development.</li><li>Experience in UAE or GCC dental sector or healthcare preferred.</li></ul>Skills &amp; Competencies<ul><li>Fluent in Tagalog &amp; English is required; Arabic is an advantage.</li><li>Strong business communication and negotiation skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Ability to build professional relationships and close deals.</li><li>Proficiency in MS Office, CRM systems, and reporting tools.</li><li>Professional presentation and interpersonal skills.</li></ul>Applicants Resumes/CV&rsquo;s don&rsquo;t meet the requirements will be dismissed.Job Type: Full-time

Executive Secretary cum Business Development Executive

WovV Technologies

We&rsquo;re Hiring Executive Assistant/Secretary &ndash; Dubai (Remote)WovV Technologies, a Global Business Productivity SaaS company, is looking for a Secretary to support our UAE operations. This is a great opportunity for fresh graduates who are organized, proactive, and excited to begin their career with a fast-growing global tech company.About WovV Technologies WovVTech empowers businesses across 3,000+ locations in 50 countries to digitize operations, gain real-time analytics, and boost productivity. Our customers include Global Fortune 500 companies, and we&rsquo;re proud to be recognized as a leader in digital transformation.Our Recognitions Include: ✔ Best Employer &ndash; Business View ✔ Front-Runner in IT &ndash; Go Global Awards ✔ Top Revolutionary Digital Transformation Company &ndash; Industry Wired ✔ Top 10 Most Promising SaaS Companies &ndash; CEO Insights ✔ Top 20 Global SaaS Start-ups &ndash; CIO ReviewRole: Executive Assistant/SecretaryLocation: Dubai (Remote) (Near Bur Dubai)Preferred Locations: Preferably located near Bur Dubai / Deira / nearby areasExperience: 1+ year (Freshers welcome)What You&rsquo;ll Do1. Provide administrative and secretarial support2. Handle communication in Arabic and English3. Manage schedules, documentation, and coordination4. Assist with internal and external correspondence5. Support day-to-day operational activitiesWho Can Apply1. Native Arabic speaker (Mandatory)2. Fresh graduates / entry-level candidates3. Currently residing in the Dubai (Near Bur Dubai)4. Ability to drive (valid driving license)5. Good communication and organizational skills6. Basic knowledge of MS Office toolsJob Types: Full-time, FresherPay: AED2,500.00 - AED4,000.00 per monthWork Location: Remote

Executive Assistant/Secretary_Dubai

Belresheed Building Contracting

مطلوب تعيين سكرتارية (عربية الجنسية) للانضمام إلى فريق العمل لديها، وفقاً للشروط التالية:-الشروط والمتطلبات:<ul><li>أن تكون المتقدمة عربية الجنسية.</li><li>ألا يزيد العمر عن 35 سنة.</li><li>خبرة سابقة في مجال السكرتارية أو الأعمال الإدارية.</li><li>إجادة تامة لاستخدام برامج Microsoft Office (Word &ndash; Excel &ndash; Outlook).</li><li>مهارات عالية في التنظيم وإدارة الوقت.</li><li>قدرة على إعداد المراسلات والتقارير ومحاضر الاجتماعات.</li><li>اللباقة وحسن المظهر والقدرة على التواصل الفعّال.</li></ul>المهام الوظيفية:<ul><li>تنظيم المواعيد والاجتماعات وإعداد جداول الأعمال.</li><li>إدارة المراسلات الصادرة والواردة.</li><li>متابعة الأعمال الإدارية اليومية ودعم الإدارة العليا.</li><li>حفظ وتنظيم الملفات والوثائق.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Executive Secretary/Receptionist - (Arab nationality )

Squire Patton Boggs

<div>
 
 Description
 
 
 
 
 Executive Legal Secretary
 
 
 
 
 Dubai
 
 
 
 
 Full Time
 
 
 
 Join our dynamic office in Dubai as an Executive Legal Secretary and become an essential part of our high-performing business support team. We're looking for a proactive, impeccably organised professional with a positive, "can-do" mindset&mdash;someone who takes pride in going the extra mile and providing exceptional support to colleagues across the firm.
 
 
 
 Our Firm
 
 
 
 Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, the UK and Europe, the Middle East, Asia Pacific, and Latin America.
 
 
 
 Our Opportunity
 
 
 
 You will be reporting into the Dubai Office Manager and working closely with our team of Executive Legal Secretaries in Dubai, to provide secretarial and administration support to the Partners and Associates, as well as reception services for our wider office.
 
 
 In this varied role, no two days will be the same! You'll perform a full and varied legal secretary role, working for partners and associates across the office. The role would include full diary management and associated tasks, client and matter inceptions, dealing with international travel, filing and archiving, document production and amends, expenses, plus a variety of other tasks and duties expected in this busy but fulfilling role. We are also looking for a candidate who will provide reception cover in terms of meeting and greeting guests and ensuring we are providing a top level of service to our visitors and clients.
 
 
 You must have a positive and professional approach at all times and work efficiently in a hardworking team.
 
 
 
 You
 
 
 
 You'll need to be an organised, proactive individual who can easily prioritise. You'll need to have the flexibility to assist colleagues when required. You should also be able to use your initiative and spot where help is needed with limited supervision.
 
 
 You'll also have experience of global travel arrangements and the ability to juggle priorities. As you will be dealing directly with clients of the firm, excellent communication skills are key for this role.
 
 
 You must have good knowledge of all Microsoft packages along with strong keyboard skills, and a good eye for detail are a must! You will be proficient in client and matter inceptions. We are ideally looking for a candidate with 3 years' experience of working in a professional service firm.
 
 
 
 What You Need To Know
 
 
 
 If you're interested in finding out more about this role, please visit our website at www.squirepattonboggs.com . We are unable to process applications sent directly by email, so please complete an online application. We will be reviewing applications on an ongoing basis, so please don't delay in sending us your details!
 
 
 
 We are an inclusive employer and aim to ensure our workforce is representative of our society. We welcome applications regardless of age, neurodiversity, disability, family or parental status, race, religion, ethnicity, sexual orientation, or gender identity and expression or other legally protected characteristics. We will make reasonable adjustments and adaptions to our recruitment process to ensure it is inclusive for anyone who wishes to apply.
 
</div>

Executive Legal Secretary - Dubai

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