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Venco Imtiaz Contracting Co

Job SummaryThe Secretary to the Chairman provides high‑level administrative and organizational support to ensure the smooth functioning of the Chairman&rsquo;s office. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel logistics, and confidential information. The Secretary acts as a key liaison between the Chairman and internal/external stakeholders, ensuring timely coordination and professional representation.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Maintain and manage the Chairman&rsquo;s daily, weekly, and long‑term calendar.</li><li>Schedule and coordinate meetings, appointments, and events.</li><li>Prioritize and adjust schedules proactively based on urgency and importance.</li><li>Ensure the Chairman is fully briefed and prepared for all engagements.</li></ul>2. Travel Arrangements<ul><li>Plan and coordinate domestic and international travel itineraries.</li><li>Arrange flights, hotel bookings, ground transportation, visas, and travel documents.</li><li>Prepare detailed travel packs including agendas, contacts, and briefing notes.</li><li>Handle last‑minute changes and ensure seamless travel experiences.</li></ul>3. Communication &amp; Correspondence<ul><li>Serve as the primary point of contact for the Chairman&rsquo;s office.</li><li>Screen calls, emails, and requests; respond or redirect as appropriate.</li><li>Draft, edit, and proofread letters, reports, presentations, and confidential documents.</li><li>Maintain professional communication with board members, executives, and external partners.</li></ul>4. Meeting &amp; Office Coordination<ul><li>Prepare meeting agendas, minutes, and follow‑up action items.</li><li>Organize board meetings, executive sessions, and high‑level events.</li><li>Maintain organized filing systems (digital and physical).</li><li>Track deadlines, commitments, and deliverables.</li></ul>5. Confidentiality &amp; Executive Support<ul><li>Handle sensitive information with absolute discretion.</li><li>Support the Chairman with special projects and strategic initiatives.</li><li>Conduct research and prepare briefing materials when required.</li><li>Ensure smooth day‑to‑day operations of the Chairman&rsquo;s office.</li></ul>QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or related field.</li><li>Additional certifications in office administration or executive assistance are an advantage.</li></ul>Experience<ul><li>5+ years of experience supporting C‑suite executives or senior leadership.</li><li>Proven experience managing complex calendars and international travel.</li><li>Experience in corporate, multinational, or high‑pressure environments preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation ?</li><li>How soon you can join ?</li></ul>

Executive Secretary

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-TimeJob OverviewA reputable property development firm in Dubai is seeking a competent and detail-focused Executive Secretary to assist senior management in daily executive functions. This role centers on managing high-level communication, scheduling, confidential documentation, and ensuring seamless administrative operations. The ideal applicant will demonstrate strong coordination skills and prior exposure to the real estate or property development sector.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, appointments, and meeting arrangements.</li><li>Handle emails, phone calls, and formal correspondence with professionalism and accuracy.</li><li>Prepare, edit, and organize executive reports, presentations, and official documents.</li><li>Maintain secure and well-structured records, contracts, and confidential files.</li></ul>Office Coordination &amp; Documentation<ul><li>Develop and manage filing systems for legal papers, agreements, and company records.</li><li>Assist management with property listings, marketing materials, and internal communications.</li><li>Track executive instructions and ensure timely completion of assigned tasks.</li></ul>Sales &amp; Management Assistance<ul><li>Coordinate with sales teams regarding client meetings, proposals, and documentation.</li><li>Provide administrative support during business presentations and negotiations.</li><li>Enable smooth communication between leadership, sales departments, and clients.</li></ul>Candidate ProfileQualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related discipline.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, preferably within property development or real estate environments. (Mandatory)</li></ul>Technical Skills<ul><li>Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Working knowledge of CRM platforms and property-related documentation processes.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently.</li></ul>Soft Skills<ul><li>Outstanding verbal and written communication abilities.</li><li>Professional attitude with strong interpersonal skills.</li><li>High level of discretion, confidentiality awareness, and effective time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>property development: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Urdu (Required)</li></ul>

Executive Secretary – Property Development

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.
 
 
 
 About The Role
 
 
 
 We are seeking a dedicated
 
 Executive Assistant
 
 to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Coordinate executive meetings, travel arrangements, and schedules
 </li>
 <li>
 Assist in the preparation of meeting agendas, materials, and minutes
 </li>
 <li>
 Manage and prioritize executive communications, including emails and calls
 </li>
 <li>
 Support the execution of special projects and initiatives
 </li>
 <li>
 Maintain confidentiality and exercise discretion in handling sensitive information
 </li>
 <li>
 Perform additional administrative tasks as required to support executive leadership
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative support role, preferably in an executive setting
 </li>
 <li>
 Exceptional organizational skills with the ability to handle multiple priorities
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 <li>
 Ability to operate with discretion and maintain confidentiality
 </li>
 <li>
 Proficient in technology, including Google Workspace and other project management software
 </li>
 <li>
 Self-motivated and able to work independently in a fast-paced environment
 </li>
 <li>
 Demonstrates problem-solving capabilities and a proactive approach to tasks
 </li>
 <li>
 Professional demeanor with a focus on collaboration and teamwork
 </li>
 <li>
 Fluency in English is required; knowledge of other languages is a plus
 
 
 </li>
 </ul>
 
 Expectations:
 
 
 
 <ul>
 <li>
 Full-time commitment (40 hours/week)
 </li>
 <li>
 Ability to adapt to changing priorities and work schedules
 </li>
 <li>
 Willingness to engage in continued professional development and growth opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

Executive Assistant

RAKBANK

<div>
 
 
 About the Role
 
 
 
 The Vice President &ndash; Company Secretary reports administratively to the Board Chairman and plays a pivotal role in supporting the Board of Directors and its Committees on governance matters. This position ensures the effective functioning of governance frameworks in alignment with regulatory expectations and best practices. The role involves close collaboration with key departments including Legal, Compliance, Audit, Risk, and other internal stakeholders to maintain transparency, integrity, and sound decision-making across the organization. Additionally, the Company Secretary acts as a liaison with external regulators, auditors, and legal advisors, ensuring that all statutory and secretarial obligations are met with precision and timeliness.
 
 
 
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
 <li>
 Serve as the principal liaison between the Board of Directors, its Committees, and Executive Management.
 </li>
 <li>
 Schedule, coordinate, and document all Board, Board Committee, and Annual General Meetings (AGMs).
 </li>
 <li>
 Prepare and review meeting agendas, packs, papers, and resolutions.
 </li>
 <li>
 Monitor implementation of Board and Committee decisions and ensure proper documentation and record-keeping.
 </li>
 <li>
 Ensure full compliance with UAE laws and regulations, including those set by the UAE Central Bank, SCA, and ADX.
 </li>
 <li>
 Maintain statutory registers and ensure timely submission of filings, disclosures, and reports to regulators.
 </li>
 <li>
 Maintain and safeguard all corporate records including Articles of Association, Board Resolutions, and Licenses.
 </li>
 <li>
 Act as a key liaison with shareholders, managing communication, meetings, notices, and voting procedures.
 </li>
 <li>
 Support AGM preparation, including agenda coordination and compliance with quorum and voting procedures.
 </li>
 <li>
 Support the Board and leadership in governance continuity planning.
 </li>
 <li>
 Ensure statutory obligations are met during organizational changes or regulatory matters.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or Diploma in Law and Corporate Governance (preferred).
 </li>
 <li>
 Company Secretary Certification from a recognized institute is a plus.
 </li>
 <li>
 5&ndash;10 years of experience in Corporate Governance or Company Secretary roles.
 </li>
 <li>
 Proven experience in managing Board-level corporate affairs.
 </li>
 <li>
 Familiarity with UAE corporate governance legislation, including the Federal Companies Act and ADX requirements.
 </li>
 <li>
 Banking or financial services sector.
 </li>
 <li>
 Strong understanding of regulatory and legal frameworks in the UAE.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Fluent in Arabic and English (Arabic proficiency is a must).
 </li>
 <li>
 Strong drafting and formal correspondence skills.
 </li>
 <li>
 Confident in managing complex stakeholder interactions.
 </li>
 <li>
 In-depth knowledge of UAE Corporate Laws, CBUAE, and SCA regulations.
 </li>
 <li>
 Ability to interpret and advise on complex legal matters.
 </li>
 <li>
 Strong document management and record-keeping discipline.
 </li>
 <li>
 High attention to detail, especially under tight deadlines.
 </li>
 </ul>
 
 
 
 
 
 What&rsquo;s In It For You:
 
 
 <ul>
 <li>
 Competitive, performance-linked compensation
 </li>
 <li>
 Medical coverage for you and your family
 </li>
 <li>
 Comprehensive life insurance
 </li>
 <li>
 Inclusive and supportive workplace culture
 </li>
 <li>
 Career development and fast-track growth opportunities
 </li>
 <li>
 A chance to work with experienced professionals and make a real impact
 </li>
 </ul>
</div>

Vice President – Company Secretary

Homework Cleaning Service LLC

We are looking for a proactive and highly organized Executive Assistant to the CEO who can maintain a positive atmosphere, communicate effectively, and support CEO with professionalism and efficiency.Key Responsibilities* Provide executive support to the CEO in daily operations* Maintain a positive, professional, and motivating office environment* Handle internal and external communication with clarity and confidence* Analyze financial reports and prepare clear summaries for the CEO* Assist with basic marketing activities (preferred, not mandatory)* Coordinate schedules, meetings, follow‑ups, and documentation* Prepare reports, presentations, and business correspondenceQualifications* M.Com / B.Com or any degree with a strong accounting background* Solid understanding of financial statements and reporting* Strong communication and interpersonal skills* Ability to multitask and stay organized under pressure* Basic marketing knowledge (preferred not mandatory)* Positive attitude and team‑oriented mindsetPosition: Executive Assistant to CEOLocation: Dubai(Should be in Dubai)Salary: AED 3,000 &ndash; 4,000Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Executive Assistant to CEO

Amazon

<div>
 
 Description
 
 
 
 The International Stores &amp; Corp Communications (ISCC) organization is seeking a self-motivated, highly organized, and creative Executive Assistant to provide support for three Directors within the ISCC team.
 
 
 The 3 Directors will be located in Tokyo, Bangalore and Dubai. If you are a detail-oriented individual with a collaborative spirit, who enjoys a fast pace, the ambiguity and opportunity to invent that comes with an evolving organization, and the challenge of keeping things humming as a business partner, this may be the role for you!
 
 
 This role requires the ability to complete complex tasks and projects quickly with little-to-no guidance. Strong standards of written and verbal skills are required, along with a diligent and detail-orientated attitude. You must have a strong bias for action, proven ability to effectively communicate at all levels, and be highly organized with exceptional project management skills. Integrity and discretion in handling confidential information is essential, as is a collaborative demeanor when dealing with senior executives both inside and outside the company. Additionally, a good sense of humor is a must!
 
 
 A demonstrated ability to manage complex calendars, coordinate international and domestic travel, process expense reports, assist with project support, and act as a general liaison between team members and leadership are also important aspects of the role.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agendas, all-hands meetings, team morale-building)
 </li>
 <li>
 Track and help drive completion of key deliverables and follow up on pending items
 </li>
 <li>
 Work within a group of high-performing, fun, and collaborative EAs around the world
 </li>
 <li>
 Be a steward and leader of team culture
 </li>
 <li>
 Coordinate with teams on programs and projects in various areas across the ISCC network
 </li>
 <li>
 Be able to travel domestically and internationally when required to do so
 </li>
 <li>
 Complete and file expense reports.
 </li>
 <li>
 Acting as a liaison for leader&rsquo;s direct reports.
 </li>
 <li>
 Managing group logistics.
 </li>
 <li>
 Organize team events within budget.
 </li>
 <li>
 Have fun at work and help others do the same.
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 7+ years of executive assistant experience
 </li>
 <li>
 Bachelor's degree
 </li>
 <li>
 Experience with Microsoft Office products and applications
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience leading process improvements
 </li>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience designing processes to maximize efficiency
 
 
 </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Amazon Middle East and North Africa FZ-LLC - F52
 
 
 Job ID: A3169297
</div>

Executive Assistant, International Stores & Corp Comms, Amazon

Al Yousuf LLC

Job Title: Legal SecretaryEmployer: Dr. Yousif Al-Sharif Advocates &amp; Legal ConsultantsLocation: [Dubai / UAE]Employment Type: Full-timeJob Description:Dr. Youssef Al-Sharif Advocates &amp; Legal Consultants is seeking a highly organized and professional Legal Secretary to join our legal team. The ideal candidate will provide administrative and clerical support to lawyers and legal staff, ensuring the smooth operation of daily office activities.Key Responsibilities:Managing correspondence, emails, and phone communicationsDrafting, formatting, and typing legal documents and reportsOrganizing and maintaining legal files and recordsScheduling appointments, meetings, and court datesAssisting lawyers in case preparation and documentationHandling client reception and coordination professionallyManaging office administration and daily workflowRequirements:Previous experience as a Legal Secretary or Administrative Assistant in a law firmStrong organizational and time-management skillsExcellent written and verbal communication skills in English (Arabic is a plus)Proficiency in MS Office (Word, Outlook, Excel)High level of confidentiality and professionalismAbility to work under pressure and meet deadlinesHow to Apply:Please send your CV to: [0547019343]Subject line: Legal Secretary ApplicationJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Legal Secretary

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