executive secretary

Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/04/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Administration
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div>Role Summary:
<br>
</div><div>We are looking for a seasoned and highly professional Executive Secretary to the CEO, who will serve as a trusted partner in enabling executive effectiveness. The incumbent will primarily support the CEO (70% focus) while also providing high-level executive assistance to the Executive Committee (G5) and overseeing administrative operations for the Dubai office. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.</div><div></div><div><br>
Key Responsibilities:
<br>
</div><div>Executive Secretary to CEO (Primary Responsibility &ndash; 70%):
<br>
</div><ul><li>Provide comprehensive executive support, ensuring seamless management of the CEO&rsquo;s calendar, priorities, and engagements
</li><li>Strategically manage complex scheduling, including internal leadership meetings, external stakeholder interactions, and travel planning
</li><li>Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-through
</li><li>Track strategic priorities, action items, and deliverables, ensuring timely closure
</li><li>Maintain strict confidentiality and handle sensitive information with utmost professionalism<br>
</li></ul><div></div><br>
<div>Executive Assistant &ndash; Executive Committee (G5):
<br>
</div><ul><li>Provide structured administrative and coordination support to members of the Executive Committee
</li><li>Facilitate leadership meetings by managing logistics, preparing agendas, and documenting minutes
</li><li>Support in the preparation of business presentations, dashboards, and reports
</li><li>Ensure alignment and follow-ups across functions on key initiatives and decisions<br>
</li></ul><div></div><br>
<div>Dubai Office Administration:
<br>
</div><ul><li>Oversee and manage day-to-day administrative operations of the Dubai office
</li><li>Coordinate with external vendors, facility management teams, and service providers
</li><li>Ensure smooth functioning of office infrastructure, supplies, and administrative processes
</li><li>Support onboarding and administrative requirements for employees based in Dubai
</li><li>Ensure adherence to local compliance and administrative standards</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div>
Key Competencies:
<br>
</div><ul><li>Strong executive presence with excellent interpersonal and communication skills
</li><li>Exceptional planning, prioritization, and time management abilities
</li><li>High level of integrity, discretion, and confidentiality
</li><li>Detail-oriented with strong execution and follow-through capabilities
</li><li>Ability to manage multiple stakeholders and work under tight timelines
</li><li>Advanced proficiency in MS Office and presentation tools<br>
</li></ul><div></div><br>
<div>Qualifications &amp; Experience:
<br>
</div><ul><li>Bachelor&rsquo;s degree in business administration or a related discipline
</li><li>8+ years of experience in executive support roles, preferably supporting CXO-level leadership
</li><li>Prior exposure to multinational or cross-cultural environments will be an advantage<br>
</li></ul><div></div><br>
<div>Personal Attributes:
<br>
</div><ul><li>Highly proactive and solution-oriented
</li><li>Professional, composed, and adaptable
</li><li>Strong ownership mindset with a high degree of accountability</li></ul><br>
<b>
CANDIDTAES WITH SPONSERED VISA (SPOUSE/FATHER) WILL BE PREFERED</b></div></div></div></div></div><p></p>

Executive Secretary

<p>Female Executive Secretary fluent in Arabic and English with 5 year experienced in the UAE. Provides high-level administrative support to senior executives, managing calendars, travel, meetings, act as a vital liaison, handling correspondence, taking minutes, and managing office operations to allow executives to focus on managerial duties.</p><p>Pay: AED1.00 - AED2.00 per hour</p><p>Work Location: In person</p>

EXECUTIVE SECRETARY

FMC Network

<p>We are seeking a highly competent and business-savvy Executive Secretary to support the Chairman. The ideal candidate will not only provide top-level administrative and executive support but also demonstrate strong business acumen to actively contribute to business discussions, initiatives, and strategic planning. This role is suited for someone who understands the dynamics of the healthcare insurance industry and can act as a reliable liaison between the Chairman, senior leadership, and external stakeholders.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain the Chairman&rsquo;s calendar, schedule meetings, and coordinate travel arrangements.</li><li>Prepare agendas, attend meetings, take minutes, and follow up on action items.</li><li>Draft and manage correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain confidentiality of highly sensitive information at all times.</li><li>Participate in selected business meetings, take part in ideation sessions, and contribute to strategic decision-making.</li><li>Coordinate with heads of departments to track progress of key business objectives and provide regular updates to the Chairman.</li><li>Support in the preparation of board meeting materials, reports, and performance dashboards.</li><li>Liaise with regulators, partners, clients, and senior officials when required.</li><li>Represent the Chairman in selected internal and external engagements when necessary.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, MSW or related field (Master&rsquo;s preferred).</li><li>Minimum of 5&ndash;10 years of experience in a similar executive support role, preferably in the healthcare, insurance, or financial services industry.</li><li>Strong understanding of business operations; exposure to the health insurance/TPA sector is highly desirable.</li><li>Exceptional organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and business communication tools.</li><li>Valid UAE driving license.</li></ul><p><b>Job Type: Full-time</b></p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Reinforcement HR Consultancy

<p>Receptionist cum Executive Secretary (Arabic Speaking &ndash; Female is a must!)</p><p>We are looking for a professional and well-presented Arabic-speaking Female Receptionist cum Executive Secretary to join our team in Dubai. The ideal candidate should have excellent communication skills, strong organizational abilities, and a pleasant personality to manage front desk operations and provide administrative support.</p><p>Key Responsibilities:</p><p>Handle incoming calls, emails, and correspondence</p><p>Manage appointments, meetings, and calendars</p><p>Provide administrative and secretarial support to management</p><p>Prepare reports, documents, and presentations</p><p>Maintain office records and filing systems</p><p>Coordinate with internal teams and external clients</p><p>Requirements:</p><p>Fluent in Arabic and English (spoken and written)</p><p>Proven experience as a receptionist or executive secretary</p><p>Proficient in MS Office (Word, Excel, Outlook)</p><p>Strong communication and interpersonal skills</p><p>Well-organized with multitasking ability</p><p>Professional appearance and positive attitude</p><p>Preferred:</p><p>Previous experience in UAE</p><p>Salary &amp; Benefits:</p><p>Competitive salary (based on experience)</p><p>Visa and other benefits as per UAE labor law</p><p>If you meet the above criteria, we would love to hear from you.</p><p>Apply Now:</p><p>Please send your CV to info@reinforcement.ae</p><p>Job Types: Full-time, Permanent, Contract<br/>Contract length: 24 months</p><p>Pay: AED5,000.00 - AED8,000.00 per month</p><p>Work Location: In person</p>

Receptionist cum Executive Secretary

American University in the Emirates

<div><p><b>Job Title: Executive Secretary &ndash; President&rsquo;s Office</b></p>
<p><b>
Department:</b> Office of the President<br>
<b>Institution:</b> American University in the Emirates (AUE)</p>
<p><b>
Job Purpose</b></p>
<p>
The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.</p>
<p><b>
Qualifications &amp; Education</b></p>
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
</li></ul><p><b>Experience</b></p>
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.</li><br>
</ul>
<p></p><p><b>Skills / Knowledge / Competencies</b></p>
<ul>
<li>Excellent organizational and multitasking abilities.
</li><li>Bilingual proficiency in <b>Arabic and English</b> is mandatory.
</li><li>High level of professionalism, discretion, and confidentiality.
</li><li>Strong decision-making skills with the ability to work independently.
</li><li>Knowledge of academic and administrative procedures, student policies, and university protocols.
</li><li>Strong interpersonal and communication skills when dealing with diverse stakeholders.
</li><li>Ability to manage and coordinate executive office operations efficiently.
</li><li>Strong problem-solving skills with attention to detail and accuracy.</li><br>
</ul>
<p></p><p><b>Key Responsibilities</b></p>
<ul>
<li>Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
</li><li>Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
</li><li>Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
</li><li>Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
</li><li>Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
</li><li>Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
</li><li>Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
</li><li>Serve as a professional point of contact for internal and external stakeholders.
</li><li>Handle multiple tasks and priorities simultaneously while meeting deadlines.
</li><li>Maintain strict confidentiality of sensitive information and documents.
</li><li>Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
</li><li>Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.</li></ul><br>
<p></p>
<p><b>
About American University in the Emirates (AUE):</b></p>
<p>
The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.</p>
<p>
AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.</p>
<p><b>
At AUE, we believe Nothing is Impossible is the Pathway to Success</b></p>
<p>
AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.</p>
<p>
The American University in the Emirates is accredited by <b>SACSCOC</b> (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels</p>
<p>
The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.</p>
<p>
The <b>College of Business Administration</b> is a proud member of <b>AACSB</b> (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by <b>AACSB</b>) as of 2022.</p>
<p>
The Bachelor of Computer Science in the <b>College of Engineering and Technology</b> is accredited by the Computing Accreditation Commission of <b>ABET</b>.</p>
<p><b>
NASAD</b> (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the <b>College of Design</b>, the designation of Substantial Equivalency with accredited programs in the United States.</p></div><p></p>

Executive Secretary – President’s Office

Julphar

<p></p><div><p>The Executive Secretary to the GCC Director provides high-level administrative and organizational support to ensure the efficient operation of the GCC office. This role is responsible for managing the Director&rsquo;s schedule, coordinating communications across GCC markets, and supporting reporting and administrative processes in alignment with headquarters&rsquo; requirements.</p>
<p></p>
<p><b>Key Responsibilities</b></p><br>
<p></p>
<ul>
<li><b>Calendar &amp; Meeting Management</b></li>
<li><ul><li>Manage and maintain the GCC Director&rsquo;s calendar, including scheduling meetings, appointments, and internal/external engagements</li>
<li>Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items</li>
<li>Arrange and support executive-level meetings with GCC country heads and stakeholders</li>
</ul></li><li><b>Travel Coordination</b></li>
<li><ul><li>Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries</li>
<li>Ensure all travel arrangements align with company policies and executive preferences</li>
</ul></li><li><b>Administrative &amp; Approval Processes</b></li>
<li><ul><li>Handle and track internal approval workflows (e.g., expenses, contracts, and requests)</li>
<li>Maintain organized documentation and records for easy retrieval and compliance</li>
</ul></li><li><b>Communication &amp; Coordination</b></li>
<li><ul><li>Act as a key point of contact between the GCC Director and internal/external stakeholders</li>
<li>Coordinate communication with GCC country heads and functional teams</li>
<li>Draft, review, and manage correspondence, reports, and presentations</li>
</ul></li><li><b>Reporting &amp; HQ Coordination</b></li>
<li><ul><li>Compile, prepare, and submit reports required by headquarters in a timely manner</li>
<li>Follow up with GCC markets to gather necessary data and ensure accuracy and completeness</li>
<li>Support the Director in preparing business updates, presentations, and executive summaries</li>
</ul></li><li><b>General Administrative Support</b></li>
<li><ul><li>Ensure smooth day-to-day administrative operations of the GCC Director&rsquo;s office</li>
<li>Maintain confidentiality and handle sensitive information with discretion</li></ul></li></ul><br>
<p></p>
<p></p><p><b>Qualifications &amp; Skills</b></p><br>
<p></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related field</li>
<li>Minimum 3&ndash;5 years of experience as an executive secretary or administrative assistant, preferably supporting senior management</li>
<li>Strong organizational and time management skills</li>
<li>Excellent written and verbal communication skills in English (Arabic is a plus)</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Experience with ERP or approval systems is an advantage</li>
<li>Ability to multitask, prioritize, and work under pressure in a fast-paced environment</li>
<li>High level of professionalism, discretion, and attention to detail.</li></ul></div><p></p>

Secretary

Emirates Global Aluminium (EGA)

<div>
 Job description:
 <br/>
 <br/>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   JOB PURPOSE:
  </strong>
 </p>
 <p>
  To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Note: Secretary Level 3
  </strong>
 </p>
 <p>
  This is the advanced level. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   KEY ACCOUNTABILITIES:
  </strong>
 </p>
 <p>
  &nbsp;
 </p>
 <strong>
  Correspondence and Documentation
 </strong>
 <ul>
  <li>
   Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms as required by the team
  </li>
  <li>
   Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to relevant team member
  </li>
  <li>
   Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records
  </li>
  <li>
   Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence
  </li>
  <li>
   Reviews and evaluates applications, petitions, contracts, or other documents to determine if prescribed requirements are met for acceptance or approval.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Visitors and Incoming Calls
  </strong>
 </p>
 <p>
  Receives and screens visitors and telephone calls, takes messages, schedules appointments for the team and provides information to callers requiring knowledge of agency's operation, and the interpretation and application of policies and procedures.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Meetings
  </strong>
 </p>
 <ul>
  <li>
   Makes scheduling commitments for the team for meetings, conferences and speeches and assembles related necessary materials
  </li>
  <li>
   Schedules and arranges meetings and conferences for the team and notifies interested parties; makes travel reservations as needed
  </li>
  <li>
   Takes minutes or recordings of meetings for distribution to meeting participants.
  </li>
 </ul>
 <p>
  <strong>
   Proofreading and Editing
  </strong>
 </p>
 <p>
  Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
 </p>
 <p>
  <strong>
   Information Recording and Archiving
  </strong>
 </p>
 <ul>
  <li>
   Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control
  </li>
  <li>
   Enters, retrieves, updates, verifies, and deletes information from electronic files.
  </li>
  <li>
   Locates and reviews pertinent information from files, documents, newspapers, and other sources; and prepares a summary of content for professional(s) and/or management staff.
  </li>
 </ul>
 <p>
  <strong>
   Office Supplies
  </strong>
 </p>
 <p>
  Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels in order to ensure that inventory stocks meet demand.
 </p>
 <p>
  <strong>
   Allocation of Work
  </strong>
 </p>
 <p>
  Serves as liaison between management and staff by overseeing the work of office support staff in the unit, transmitting information, explaining appropriate work instructions, and following up on assignments.
 </p>
 <p>
  <strong>
   Operational Efficiency
  </strong>
 </p>
 <p>
  Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment.
 </p>
 <p>
  <strong>
   Safety, Quality &amp; Environment
  </strong>
 </p>
 <p>
  Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
 </p>
 <p>
  <strong>
   Operational Efficiency
  </strong>
 </p>
 <p>
  Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment.
 </p>
 <p>
  <strong>
   Related Assignments
  </strong>
 </p>
 <p>
  Performs other related duties or assignments as directed.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   QUALIFICATIONS &amp; SKILLS:
  </strong>
 </p>
 <p>
  <strong>
   Minimum Qualifications:
  </strong>
  <strong>
   &nbsp;
  </strong>
 </p>
 <p>
  High School Completion
 </p>
 <p>
  <strong>
   Minimum Experience:
  </strong>
 </p>
 <p>
  Four years of administrative support experience including two years equivalent to experienced administrative support work or equivalent to a Secretary Level 2
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <ul>
  <li>
   Knowledge of office practices, procedures, and computer software programs
  </li>
  <li>
   Knowledge of correct English usage and grammar
  </li>
  <li>
   Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets
  </li>
 </ul>
</div>


Executive Assistant

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315 executive secretary jobs In Dubai

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