hr executive

Najma Alsama Technical Services LLC

About UsWe are a Dubai-based fit-out and renovation contractor specializing in high-end villa, apartment, office, and commercial renovation projects across the UAE. Our company has a team of 35+ skilled professionals, an in-house joinery workshop, and a fleet of pickup trucks, passenger vans, and a coaster to support our daily operations. We are committed to delivering quality workmanship, efficient project execution, and exceptional customer service.We are looking for a proactive, organized, and detail-oriented Admin &amp; HR Executive to manage our day-to-day administration and HR operations.Key Responsibilities<ul><li>Manage daily office administration and ensure smooth office operations.</li><li>Maintain employee records, personal files, contracts, and HR documentation.</li><li>Handle recruitment activities, including job postings, CV screening, interview scheduling, onboarding, and employee induction.</li><li>Coordinate visa processing, Emirates ID applications, medical appointments, labour and immigration documentation.</li><li>Maintain staff attendance, leave records, overtime, and payroll-related information.</li><li>Coordinate with PROs, government authorities, and external service providers.</li><li>Maintain company documentation, licenses, insurance policies, and renewal schedules.</li><li>Administer company accommodation, transportation, and fleet records, including vehicle registration, insurance, servicing, Salik, and maintenance schedules.</li><li>Coordinate with project managers, the joinery workshop, suppliers, and clients on administrative matters.</li><li>Prepare letters, reports, meeting minutes, and other business correspondence.</li><li>Maintain filing systems and ensure confidentiality of company and employee information.</li><li>Support management with general administrative and operational tasks.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Human Resources, or a related field.</li><li>Minimum 2 years of UAE experience in Administration and HR.</li><li>Experience in the construction, fit-out, or renovation industry is preferred.</li><li>Good knowledge of UAE Labour Law and HR best practices.</li><li>Experience with visa processing, employee onboarding, and HR administration.</li><li>Proficiency in Microsoft Office, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Employment Visa.</li><li>Medical Insurance.</li><li>Annual Leave and other benefits as per UAE Labour Law.</li><li>Professional and supportive working environment.</li><li>Opportunity to grow with a fast-growing fit-out and renovation company.</li></ul>Work Location: Dubai, UAE (On-site)Pay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you work in a construction/renovation or fit-out company in Dubai, UAE?</li></ul>Experience:<ul><li>UAE: 2 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Admin & HR Assistant

TRIUM BAKERIES LLC

Job Title: Data Entry Executive (F&amp;B Experience Preferred) / Admin AssistantJob Description:We are looking for a detail-oriented and responsible Data Entry Executive / Admin Assistant to join our team. The ideal candidate should have strong data management skills, attention to detail, and the ability to support daily administrative and HR-related activities.Candidates with previous experience in the Food &amp; Beverage (F&amp;B) industry, especially in recipe management, menu data entry, item master management, costing data, and ERP/POS system data handling, will have an added advantage.Key Responsibilities:<ul><li>Perform accurate data entry and maintain company records.</li><li>Manage and update item master data, recipes, ingredients, and product information.</li><li>Handle recipe management data entry and maintain F&amp;B-related databases.</li><li>Support HR and administrative activities including documentation, employee records, and reports.</li><li>Assist in preparing reports and maintaining operational data.</li><li>Coordinate with different departments for data collection and verification.</li><li>Ensure accuracy and confidentiality of all company information.</li></ul>Requirements:<ul><li>Previous experience in Data Entry, Administration, or HR support roles.</li><li>Experience in the F&amp;B industry is highly preferred.</li><li>Knowledge of recipe management, inventory systems, ERP, or POS systems is an advantage.</li><li>Good knowledge of MS Excel and Microsoft Office applications.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and organizational skills.</li><li>Ability to work independently and manage multiple tasks.</li></ul>Preferred Experience:<ul><li>F&amp;B Recipe Management</li><li>ERP/POS Data Entry</li><li>Inventory &amp; Product Master Management</li><li>HR &amp; Administrative Support</li></ul>Job Type: Full-time Location: UAE Experience: 1&ndash;3 years preferredPay: Up to AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Data entry: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Data Entry Executive (F&B Experience Preferred) / Admin Assistant

Access hr sollutions

Job Title: Administration ExecutiveLocation: Dubai, UAE Salary: AED 2,500 &ndash; 4,000 per month Job Type: Full-Time Language Preffered: TagalogJob SummaryWe are looking for a proactive and customer-focused Administration Executive to join our team in Dubai. The ideal candidate should have excellent organizational skills, strong communication abilities, and experience handling office administration, customer interactions, and telecalling. Candidates who can work efficiently in a fast-paced environment are encouraged to apply.Key Responsibilities<ul><li>Manage day-to-day administrative and office operations.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Perform telecalling activities to follow up with clients and schedule appointments.</li><li>Maintain office records, documents, and filing systems.</li><li>Prepare reports, correspondence, and other administrative documents.</li><li>Coordinate meetings, appointments, and office schedules.</li><li>Assist in data entry and maintain accurate records.</li><li>Support HR and management with general administrative tasks.</li><li>Monitor office supplies and coordinate procurement when required.</li><li>Ensure a professional and welcoming environment for visitors and clients.</li><li>Perform other administrative duties as assigned by management.</li></ul>Requirements<ul><li>Previous experience in Administration, Office Assistant, Reception, or Customer Service roles.</li><li>Strong customer service and telecalling skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and general computer applications is mandatory.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently and as part of a team.</li><li>Positive attitude and professional appearance.</li><li>Preferred Language: Tagalog.</li><li>Immediate joiners will be preferred.</li></ul>Benefits<ul><li>Competitive Salary (AED 2,500 &ndash; 4,000)</li><li>Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>End-of-Service Benefits</li><li>Career Growth Opportunities</li></ul>How to ApplyInterested candidates can send their updated CV to:Email: recruiter@nvrhrsolutions.com WhatsApp/Call: +971 50 927 9689Subject Line: Application &ndash; Administration ExecutiveType d'emploi : Temps pleinR&eacute;mun&eacute;ration&nbsp;: AED2 500,00&nbsp;&agrave;&nbsp;AED4 000,00&nbsp;par heureLieu du poste : En pr&eacute;sentiel

Administration Executive (Tagalog)

Reset HR Consulting

For our client, a Dubai-based electronic and electrical components distribution company operating across the UAE and GCC region, we are seeking a strategic and results-driven &quot;Senior Sales Engineer&quot;.The company specializes in providing engineering and reliable sourcing solutions directly to the Aerospace, Aviation, Industrial Automation, Manufacturing, Transportation, and Electronic Systems applications.Qualifications:<ul><li>Bachelor&rsquo;s degree in Electrical-Electronic Engineering, Electronics and Communication Engineering, or related engineering disciplines,</li><li>Minimum 5 years of proven track record in technical sales, key account management, or business development within the UAE/GCC electronic components market,</li><li>Deep technical and market knowledge of industrial, defense, and aviation components, including connectors, relays, sensors, RF components, and harness components,</li><li>Proven experience in managing long, complex sales cycles for high-value engineering projects and tenders,</li><li>Advanced ability to analyze complex technical specifications, blueprints, and manage comprehensive Bill of Materials (BOM) and project RFQs,</li><li>Fluency in English (both written and spoken) is required,</li><li>Must be currently residing and working in Dubai, UAE </li><li>Valid UAE driving license is required, with flexibility to travel across the GCC region as needed,</li><li>Exceptional negotiation, stakeholder management, and presentation skills with a strong commercially-driven mindset.</li></ul>Responsibilities:<ul><li>Act as the strategic point of contact for key accounts, tier-1 suppliers, and major industry stakeholders (such as major aerospace, aviation, and advanced technology entities) in the GCC region,</li><li>Drive regional sales strategies and position the company's premium product lines (such as premium interconnect and RF components) into upcoming project blueprints (spec-in execution),</li><li>Analyze complex technical inquiries, major tenders, and RFQs received from strategic clients to deliver optimal technical and commercial proposals,</li><li>Collaborate directly with international suppliers and partners to provide technical alignment and cross-reference support for critical and harsh-environment projects,</li><li>Lead contract negotiations, ensure high-quality delivery execution with the logistics team, and provide accurate market intelligence and pipeline forecasting to the management team.</li></ul>Please note that only shortlisted candidates will be contacted.Reset HR Consulting empowers organizations and individuals to thrive through deep expertise in talent, leadership, and culture. We partner with our clients to identify top talent, develop resilient leaders, and craft future-ready HR strategies, creating a lasting impact. Our services include recruitment solutions, executive search, leadership development, outplacement, employer branding, and HR projects. Headquartered in Istanbul, we serve clients across Turkey, Europe, and the Middle East.Work Location: On the road

Senior Sales Engineer - Dubai

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Website: www.yousmart.ae Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 (Based on Experience) Joining: ImmediateAbout UsYou Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.Key Responsibilities Executive Support<ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul>Project Coordination<ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul>Customer Communication<ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul>Documentation &amp; Administration<ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul>Operations Support<ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul>Business ReportingPrepare daily reports for the GM including:<ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul>AI &amp; Technology SupportUse AI tools to improve productivity.Required Skills<ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul>Personal QualitiesWe are looking for someone who is:<ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul>Key Performance Indicators (KPIs)The successful candidate will be evaluated on:<ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Executive Assistant to GM / Operations Coordinator

Rocky Real Estate

Job Title: Receptionist / Telesales Executive (Female)Job OverviewRocky Real Estate is looking for a professional, presentable, and customer-focused Female Receptionist / Telesales Executive to join our team. This role combines front desk management with customer service and telesales responsibilities. The ideal candidate will be the first point of contact for clients while also supporting the sales team by handling inbound and outbound calls, generating leads, and assisting with client follow-ups.Candidates with experience in customer service, reception, front office, call center, telesales, or the real estate industry are highly preferred.Key Responsibilities<ul><li>Greet and welcome clients and visitors in a professional and courteous manner.</li><li>Manage the front desk, ensuring the reception area remains clean, organized, and welcoming.</li><li>Answer, screen, and direct incoming phone calls and respond to general inquiries.</li><li>Handle incoming and outgoing mail, courier services, and maintain visitor logs.</li><li>Schedule meetings, maintain appointment calendars, and coordinate meeting room bookings.</li><li>Provide administrative support, including filing, data entry, document preparation, photocopying, and record management.</li><li>Conduct outbound calls to prospective clients and follow up on inquiries generated through marketing campaigns and property portals.</li><li>Promote the company's real estate projects and services over the phone.</li><li>Qualify leads, schedule property viewings, and coordinate with the sales team.</li><li>Build and maintain strong relationships with clients by providing excellent customer service.</li><li>Update and maintain accurate client information in the CRM system.</li><li>Handle client inquiries, address objections professionally, and support the sales team in achieving conversion targets.</li><li>Assist the HR and Administration team with additional tasks as required.</li></ul>Requirements<ul><li>Female candidates only.</li><li>Minimum 1&ndash;2 years of experience in Reception, Customer Service, Front Office, Telesales, Call Center, or the Real Estate industry.</li><li>Previous experience in real estate is an added advantage.</li><li>Willingness and confidence to handle telesales and client follow-up activities.</li><li>Excellent communication and interpersonal skills in English (Arabic is an advantage).</li><li>Strong customer service orientation with a friendly and professional attitude.</li><li>Good sales, negotiation, and relationship-building skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook); experience with CRM systems is a plus.</li><li>Excellent organizational and multitasking abilities.</li><li>Well-groomed, presentable, and able to work in a fast-paced environment.</li><li>High school diploma or equivalent; additional certification in Office Administration or Customer Service is an advantage.</li></ul>Work LocationDubai, UAE (In-person)Job Type: Full-timeWork Location: In person

Receptionist

Malues Trading LLC

【 About Meaven Group】Meaven Group is a Dubai-based integrated service provider dedicated to offering customized business solutions for corporations, high-net-worth individuals, and international investors. With innovation and integrity at our core, we strive to meet client needs and drive business success. Our services encompass company registration and management, visa applications, accounting and tax services, legal support, and asset management. Through close collaboration with top-tier global partners, Meaven is renowned for its cross-industry expertise and client-centric solutions.【*Position Summary】*We are seeking a highly driven, Dubai-based HR Specialist to serve as the core operational hub for our team management and organizational expansion. In this role, you will manage full-cycle recruitment, attendance tracking, WPS-compliant payroll processing, and visa administration through local government portals (MOHRE / GDRFA / ICP). Additionally, you will play a pivotal role in driving performance appraisal frameworks (KPIs/OKRs) and cultivating strong employee relations. The ideal candidate must be fluent in English (Mandarin is a plus), possess a comprehensive grasp of UAE Labour Law, maintain sharp attention to detail in a fast-paced multicultural environment, and act as a trusted advisor to management.【*Key Responsibilities】*<ul><li>Recruitment &amp; Talent Acquisition</li><li>Channel Operations: Prepare recruitment materials and post job openings across various recruitment platforms, including LinkedIn, indeed , Telegram, and WhatsApp groups.</li><li>Candidate Sourcing: Proactively source, screen resumes, and conduct interviews to evaluate candidates using databases and social media channels.</li><li>Full-Cycle Management: Oversee the entire onboarding and offboarding lifecycle while establishing and maintaining accurate HR personnel files.</li><li>Payroll &amp; Attendance Management</li><li>Attendance Calculation: Track, audit, and consolidate monthly employee attendance data (clock-in records, overtime, absences, and leaves) to serve as the basis for payroll calculation.</li><li>Payroll Processing: Collaborate with the Finance Department to manage the payroll process, calculating allowances, annual leave encashment, and deductions based on attendance.</li><li>Wages Protection System Compliance: Manage salary disbursement compliance via the UAE Wages Protection System (WPS) and coordinate with clients for fund transfers before the end of each month.</li><li>Visa Processing &amp; Compliance</li><li>Visa Administration: Proficiently navigate MOHRE and GDRFA/ICP portals to handle the application, renewal, and cancellation of employment visas (Entry Permits/Residence Visas) and official labor contracts.</li><li>License &amp; Document Tracking: Strictly monitor and process renewals for company Trade Licenses, corporate establishment cards, employee medical insurance, and specialized certificates (e.g., SIRA, RERA).</li><li>Legal Compliance: Ensure all corporate HR and administrative initiatives strictly comply with the latest UAE Federal Labour Laws and regulatory frameworks.</li><li>Performance Appraisal System</li><li>Appraisal Implementation: Assist in designing, optimizing, and implementing the company&rsquo;s performance appraisal management systems (such as KPIs/OKRs).</li><li>Data Consolidation: Regularly gather and consolidate performance review data across departments to provide factual grounds for salary increments, promotions, demotions, or annual bonuses.</li><li>Evaluation Support: Support line managers in facilitating performance evaluation meetings and follow up on employee Performance Improvement Plans (PIPs).</li><li>General HR Duties</li><li>Employee Relations: Handle internal conflict resolution, manage disciplinary procedures, and issue professional HR documents such as Experience Certificates and Salary Certificates upon request.</li><li>Trusted Advisor: Act as a trusted and professional advisory partner to executive leadership on all strategic HR and personnel matters.</li></ul>【Requirements】<ul><li>Language Proficiency:Excellent written and verbal communication skills in English; capable of precisely drafting corporate emails and legal/business documents. Basic conversational proficiency in Mandarin is a strong plus.</li><li>Professional Expertise:Deeply familiar with UAE Labour Law and the practical navigation of MOHRE platforms. Hands-on experience in UAE visa processing and WPS payroll operations is mandatory.</li><li>Core Competencies:Highly detail-oriented with exceptional organizational, multitasking, coordination, and cross-cultural conflict-resolution skills.</li></ul>【Benefits】 We offer a competitive compensation package and strictly adhere to UAE regulations:<ul><li>Legal Compliance: Comply with all UAE Labour Law regulations and public holidays.</li><li>Salary Package: The salary package includes Housing and Transportation allowances.</li><li>Administrative Support: Company-provided employment visa and medical insurance.</li><li>Annual flight allowance</li></ul>【Compensation &amp; Benefits】<ul><li>Monthly Salary: 7,000 AED</li><li>Work Location: Dubai Office</li><li>Reporting Line: Reports directly to Ｍanager</li><li>Working hours: 10:00-21:00</li></ul>【How to Apply】If you are interested in this position, please submit your bilingual (English and Chinese) CV/resume to our recruitment team. As this role involves core external business interactions, we place a high value on a professional business image, excellent presentation, and grooming standards. When submitting your application, please be sure to include your LinkedIn profile URL for our initial review. We look forward to welcoming you to our team!Email: hr@meaven.comPay: AED7,000.00 per monthWork Location: In person

HR Specialist

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