administrative assistant

executive assistant

office assistant

accounts assistant

hr intern

hr assistant

Najma Alsama Technical Services LLC

About UsWe are a Dubai-based fit-out and renovation contractor specializing in high-end villa, apartment, office, and commercial renovation projects across the UAE. Our company has a team of 35+ skilled professionals, an in-house joinery workshop, and a fleet of pickup trucks, passenger vans, and a coaster to support our daily operations. We are committed to delivering quality workmanship, efficient project execution, and exceptional customer service.We are looking for a proactive, organized, and detail-oriented Admin &amp; HR Executive to manage our day-to-day administration and HR operations.Key Responsibilities<ul><li>Manage daily office administration and ensure smooth office operations.</li><li>Maintain employee records, personal files, contracts, and HR documentation.</li><li>Handle recruitment activities, including job postings, CV screening, interview scheduling, onboarding, and employee induction.</li><li>Coordinate visa processing, Emirates ID applications, medical appointments, labour and immigration documentation.</li><li>Maintain staff attendance, leave records, overtime, and payroll-related information.</li><li>Coordinate with PROs, government authorities, and external service providers.</li><li>Maintain company documentation, licenses, insurance policies, and renewal schedules.</li><li>Administer company accommodation, transportation, and fleet records, including vehicle registration, insurance, servicing, Salik, and maintenance schedules.</li><li>Coordinate with project managers, the joinery workshop, suppliers, and clients on administrative matters.</li><li>Prepare letters, reports, meeting minutes, and other business correspondence.</li><li>Maintain filing systems and ensure confidentiality of company and employee information.</li><li>Support management with general administrative and operational tasks.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Human Resources, or a related field.</li><li>Minimum 2 years of UAE experience in Administration and HR.</li><li>Experience in the construction, fit-out, or renovation industry is preferred.</li><li>Good knowledge of UAE Labour Law and HR best practices.</li><li>Experience with visa processing, employee onboarding, and HR administration.</li><li>Proficiency in Microsoft Office, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Employment Visa.</li><li>Medical Insurance.</li><li>Annual Leave and other benefits as per UAE Labour Law.</li><li>Professional and supportive working environment.</li><li>Opportunity to grow with a fast-growing fit-out and renovation company.</li></ul>Work Location: Dubai, UAE (On-site)Pay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you work in a construction/renovation or fit-out company in Dubai, UAE?</li></ul>Experience:<ul><li>UAE: 2 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Admin & HR Assistant

Kress Cooper

Job Title: HR &amp; Admin AssistantJob SummaryWe are seeking a proactive and detail-oriented HR &amp; Admin Assistant to support the daily operations of the Human Resources and Administration department. The successful candidate will assist with recruitment, employee lifecycle management, payroll coordination, visa processing, office administration, and business setup activities while ensuring compliance with UAE labor laws and regulatory requirements.Key ResponsibilitiesHuman Resources* Assist in end-to-end recruitment, including posting job advertisements, screening CVs, scheduling interviews, and onboarding new employees.* Prepare employment contracts, offer letters, HR letters, salary certificates, NOCs, and other employee documents.* Maintain and update employee records, both physical and digital.* Coordinate onboarding and offboarding processes, including document collection, asset issuance, and clearance.* Monitor employee attendance, leave records, and timesheets.* Support monthly payroll preparation by maintaining accurate attendance and leave data.* Assist with employee performance review documentation and probation confirmations.* Ensure compliance with UAE Labour Law and company HR policies.* Handle employee inquiries regarding HR policies, benefits, and procedures.Visa &amp; Government Relations* Coordinate employment visa applications, renewals, cancellations, Emirates ID processing, medical fitness appointments, and labour card renewals.* Liaise with government authorities, typing centers, and PRO service providers.* Maintain an updated tracker for employee visas, passports, labour cards, and Emirates IDs.Business Setup &amp; Corporate Services* Coordinate company formation for Mainland, Free Zone, and Offshore entities.* Prepare and submit incorporation documents and application forms.* Assist with trade license issuance, amendments, renewals, and cancellations.* Monitor renewal dates for trade licenses, establishment cards, leases, and regulatory registrations.* Assist clients with compliance requirements and document collection.* Maintain accurate records of all business setup transactions and client files.Administration* Manage office supplies and procurement.* Coordinate office maintenance and vendor relationships.* Handle courier services, document filing, and correspondence.* Schedule meetings, prepare meeting rooms, and maintain office calendars.* Arrange travel bookings, hotel reservations, and flight tickets when required.* Maintain company records, insurance policies, and office asset inventories.* Support document control and record management.Qualifications* Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.* Minimum 3&ndash;5 years of UAE experience in HR and Administration.* Experience in UAE business setup and company formation is highly preferred.* Strong knowledge of UAE Labour Law, visa processes, and employment regulations.* Excellent organizational and time management skills.* Strong written and verbal communication skills in English.* Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).* Ability to handle confidential information with professionalism.* Experience working in a consultancy or corporate services firm is an advantage.Skills* Recruitment &amp; Onboarding* Payroll Support* HR Administration* Employee Relations* UAE Visa Processing* Business Setup &amp; Company Formation* Trade License Management* Government Portal Coordination* Document Control* Office Administration* Time Management* Attention to Detail* Problem Solving* Communication &amp; Interpersonal Skills* Multitasking and PrioritizationWork Location: In person

HR & Admin Assistant

MOBIKING PHONES FZCO

Job Title: Document ControllerLocation: Dubai, UAE Company: Mobiking Phones FZCOJob SummaryWe are looking for a Document Controller to join our team. The ideal candidate should be organized, detail-oriented, and have good knowledge of Microsoft Excel and Microsoft Word. The role also includes supporting the HR and Administration department with day-to-day operations. Freshers with good computer skills and a willingness to learn are welcome to apply.Key Responsibilities<ul><li>Maintain and organize company documents and records.</li><li>Prepare and update documents using Microsoft Excel and Word.</li><li>Handle filing, scanning, printing, and document archiving.</li><li>Ensure all documents are properly maintained and easily accessible.</li><li>Coordinate with different departments for document collection and submission.</li><li>Provide administrative support for daily office operations.</li><li>Assist the HR department with documentation, employee records, and other HR-related administrative tasks.</li><li>Perform other administrative duties as assigned.</li></ul>Requirements<ul><li>Good knowledge of Microsoft Excel and Microsoft Word.</li><li>Basic computer skills.</li><li>Good communication and organizational skills.</li><li>Strong attention to detail.</li><li>Ability to manage multiple tasks.</li><li>Freshers are welcome to apply.</li><li>Previous experience as a Document Controller, Administrator, or HR Assistant is an advantage.</li></ul>How to ApplyEmail: hr@mobikingfzco.com Contact: +971 52 102 8406 No calls, Kindly Share your CV on WhatsApp or email.Work Location: In person

Document Controller

EPS Electric Power Synergies LLC

Position: Accounts AssistantNote: Candidates are requested to mention their expected salaries while applying for the position.Job Profile:To monitor and control all company administrative and day to day working.Detailed Roles &amp; Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Preparation of monthly financial reports.</li><li>Responsible for Petty cash issuance, maintenance and reconciliation.</li><li>Development and maintenance of human resource policies and procedures.</li><li>Provide HR administration support to corporate directors.</li></ul>Qualification requirements:<ul><li>Bachelor's Degree in commerce /B.com /M.com</li><li>Core working knowledge in MS Office &ndash; Excel, Word, PowerPoint.</li><li>Fresher can apply</li><li>Fluency in English.</li></ul>Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Candidates must mention there expected Salary for the advertised position.</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Work Location: In person

Accounts Assistant Female

TRIUM BAKERIES LLC

Job Title: Data Entry Executive (F&amp;B Experience Preferred) / Admin AssistantJob Description:We are looking for a detail-oriented and responsible Data Entry Executive / Admin Assistant to join our team. The ideal candidate should have strong data management skills, attention to detail, and the ability to support daily administrative and HR-related activities.Candidates with previous experience in the Food &amp; Beverage (F&amp;B) industry, especially in recipe management, menu data entry, item master management, costing data, and ERP/POS system data handling, will have an added advantage.Key Responsibilities:<ul><li>Perform accurate data entry and maintain company records.</li><li>Manage and update item master data, recipes, ingredients, and product information.</li><li>Handle recipe management data entry and maintain F&amp;B-related databases.</li><li>Support HR and administrative activities including documentation, employee records, and reports.</li><li>Assist in preparing reports and maintaining operational data.</li><li>Coordinate with different departments for data collection and verification.</li><li>Ensure accuracy and confidentiality of all company information.</li></ul>Requirements:<ul><li>Previous experience in Data Entry, Administration, or HR support roles.</li><li>Experience in the F&amp;B industry is highly preferred.</li><li>Knowledge of recipe management, inventory systems, ERP, or POS systems is an advantage.</li><li>Good knowledge of MS Excel and Microsoft Office applications.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and organizational skills.</li><li>Ability to work independently and manage multiple tasks.</li></ul>Preferred Experience:<ul><li>F&amp;B Recipe Management</li><li>ERP/POS Data Entry</li><li>Inventory &amp; Product Master Management</li><li>HR &amp; Administrative Support</li></ul>Job Type: Full-time Location: UAE Experience: 1&ndash;3 years preferredPay: Up to AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Data entry: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Data Entry Executive (F&B Experience Preferred) / Admin Assistant

Classic Home Furniture Factory

We are looking for a highly organized and proactive Admin / Procurement Assistant to join our growing team in the joinery and interior fit-out industry.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the team.</li><li>Assist with procurement activities, including sourcing materials and obtaining quotations.</li><li>Prepare and process purchase orders and follow up with suppliers.</li><li>Coordinate deliveries and ensure timely procurement of materials.</li><li>Maintain accurate records of purchases, invoices, and supplier information.</li><li>Liaise with vendors, subcontractors, and internal departments.</li><li>Support project teams with documentation and administrative tasks.</li><li>Perform general office administration duties as required.</li><li>Maintain accurate employee records, contracts, and HR databases in compliance with confidentiality requirements.</li><li>Administer leave management, attendance tracking, and HR reports if needed.</li><li>Assist in payroll coordination by preparing attendance, leave, and employee data.</li><li>Handle employee queries related to HR policies, benefits, and procedures and discuss with HR Manager</li></ul>Requirements:<ul><li>Previous experience in administration and procurement, preferably in the joinery, interior fit-out, or construction industry.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication and negotiation skills.</li><li>Ability to work independently and meet deadlines.</li><li>Knowledge of procurement processes and supplier coordination is an advantage.</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Admin / Procurement Assistant

Red Blue Flame Fire Safety and Security System LLC

Job Title: Legal Assistant cum AdminCompany: Four Square Steel Constructions Contracting LLC Part of: Blue Square Group of Companies Location: Dubai, UAEJob SummaryFour Square Steel Constructions Contracting LLC, part of the Blue Square Group of Companies, is looking for a proactive and detail-oriented Legal Assistant cum Admin to join our team. The ideal candidate will have an LLB qualification, a strong understanding of legal documentation, and the ability to provide efficient administrative support while ensuring compliance with company policies and applicable UAE regulations.Key Responsibilities<ul><li>Assist in drafting, reviewing, and maintaining contracts, agreements, legal notices, and other legal documents.</li><li>Organize and maintain legal files, records, and confidential documentation.</li><li>Coordinate with external legal consultants, government authorities, and other stakeholders as required.</li><li>Support company licensing, permit renewals, and regulatory compliance activities.</li><li>Prepare legal correspondence, reports, and official documents.</li><li>Provide general administrative support, including document control, filing, scheduling, and office coordination.</li><li>Maintain accurate records and ensure timely follow-up on legal and administrative matters.</li><li>Perform other legal and administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's Degree in Law (LLB) is mandatory.</li><li>Minimum 2 years of relevant experience as a Legal Assistant, Legal Officer, or in a similar role.</li><li>Knowledge of UAE legal documentation and administrative procedures is preferred.</li><li>Strong communication skills in English (written and verbal).</li><li>Proficiency in Microsoft Office applications.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li></ul>How to ApplyInterested candidates are invited to send their updated CV to hr@bluesquaregroupdubai.com with the subject line:Application for Legal Assistant cum AdminWork Location: In person

Legal Assistant/Admin

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