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administrative affairs officer Jobs in Dubai

administrative affairs officer

administrative officer

hr officer

Ultra Abseil Building Cleaning Services LLC

An Admin &amp; HR Officer typically handles a wide range of administrative and human resources responsibilities to ensure the smooth operation of an organization. Below is a detailed list of the duties and responsibilities that are commonly associated with this role:Administrative Duties:<ul><li>Office Management:</li><li>Manage day-to-day office operations, including organizing and maintaining office supplies and equipment.</li><li>Ensure the office environment is safe, clean, and well-organized.</li><li>Coordinate office space allocation and supervise office maintenance.</li><li>Handle communication (phone calls, emails, and letters) and direct inquiries to appropriate departments.</li><li>Scheduling &amp; Coordination:</li><li>Organize and schedule meetings, conferences, and travel arrangements for executives and staff.</li><li>Coordinate and prepare agendas, documents, and presentations for meetings.</li><li>Ensure the proper functioning of office systems and technology.</li><li>Documentation &amp; Record Keeping:</li><li>Maintain and update physical and electronic filing systems.</li><li>Prepare and organize reports, documents, and presentations.</li><li>Ensure compliance with organizational policies regarding document retention and data protection.</li><li>Health &amp; Safety Compliance:</li><li>Monitor office environment to ensure compliance with safety regulations.</li><li>Coordinate fire drills and emergency preparedness procedures.</li><li>Inventory Management:</li><li>Oversee and manage office supplies, ensuring that inventory is stocked and organized.</li><li>Handle orders for office supplies and equipment.</li></ul>Human Resources Duties:<ul><li>Recruitment &amp; Onboarding:</li><li>Assist in the recruitment process, including preparing job descriptions, posting job ads, screening resumes, and scheduling interviews.</li><li>Coordinate new employee onboarding, including orientation, training, and ensuring that employees have the necessary tools and resources.</li><li>Employee Relations:</li><li>Serve as a point of contact for employees regarding HR-related matters, including queries about policies, benefits, and workplace issues.</li><li>Mediate and resolve conflicts between employees and management.</li><li>Foster a positive work environment and help promote employee engagement.</li><li>Payroll &amp; Benefits Administration:</li><li>Assist with payroll processing, ensuring accuracy and timely distribution of employee wages.</li><li>Administer employee benefits programs, such as health insurance, retirement plans, and leave policies.</li><li>Ensure proper documentation for payroll and benefits is completed accurately.</li><li>Compliance &amp; Policy Enforcement:</li><li>Ensure the organization complies with labor laws and other regulations related to HR practices.</li><li>Update and maintain employee handbooks, policies, and procedures.</li><li>Track employee attendance, leaves, and ensure proper documentation for absences.</li><li>Performance Management:</li><li>Assist in managing employee performance reviews, feedback, and goal setting.</li><li>Support managers in addressing performance issues and promoting employee development.</li><li>Training &amp; Development:</li><li>Organize training sessions, workshops, and other development programs for staff.</li><li>Track employee development and help identify opportunities for growth within the organization.</li><li>HR Documentation &amp; Reporting:</li><li>Maintain accurate employee records, including personal details, contracts, and performance evaluations.</li><li>Prepare regular HR reports on staffing, turnover, and other relevant metrics.</li><li>Leave Management:</li><li>Track and manage employee leave requests, including sick leave, vacation, and other time off.</li><li>Ensure proper documentation for leave policies and ensure compliance with local labor laws.</li></ul>General Responsibilities:<ul><li>Communication &amp; Collaboration:</li><li>Collaborate with other departments to ensure smooth communication and coordination.</li><li>Support senior management in planning and decision-making processes.</li><li>Problem-Solving &amp; Troubleshooting:</li><li>Address day-to-day administrative and HR issues as they arise, finding solutions to maintain workflow and employee satisfaction.</li><li>Confidentiality &amp; Ethics:</li><li>Maintain confidentiality of sensitive employee and organizational information.</li><li>Ensure ethical conduct in all HR and administrative activities.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR/ADMIN: 5 years (Preferred)</li></ul>License/Certification:<ul><li>Diploma/certificates attested from MOFA? (Preferred)</li></ul>Work Location: In person

Admin & HR Officer

Object 1 Real Estate

Location: UAEIndustry: Contracting / ConstructionJob SummaryWe are seeking a proactive and experienced HR Officer to manage day-to-day HR operations within a contracting environment. The role involves handling recruitment, employee relations, compliance, and workforce management, with a strong focus on contractor and site-based labor.Key Responsibilities:Recruitment &amp; Onboarding- Manage end-to-end recruitment for technical, labor, and administrative roles- Coordinate manpower requirements with project teams- Conduct screening, interviews, and hiring processes- Handle onboarding, documentation, and employee orientationEmployee Relations- Address employee concerns and grievances across sites and office- Support disciplinary actions and conflict resolution- Maintain a positive and productive work environmentHR Operations- Maintain employee records, contracts, and HR systems- Prepare offer letters, contracts, and HR documentation- Monitor attendance, leave, and overtime recordsCompliance &amp; Administration- Ensure compliance with UAE labor laws and company policies- Manage visa processing, labor cards, and renewals- Coordinate with PRO and government authoritiesPayroll &amp; Benefits Support- Assist in payroll preparation and data validation- Track benefits, allowances, and deductionsTraining &amp; Development- Coordinate training programs, especially safety and compliance training- Maintain training records and certificationsContractor &amp; Labor Workforce Management- Coordinate recruitment and deployment of skilled and unskilled labor- Manage subcontractors and labor supply agencies- Monitor attendance, productivity, and workforce allocation across sites- Oversee labor camp operations including accommodation and transport- Conduct site visits to ensure workforce welfare and compliance- Handle labor grievances and disciplinary issues on-site- Ensure timely renewal of visas, permits, and IDs for labor workforce- Maintain accurate labor records (headcount, trades, nationalities)- Verify and approve subcontractor timesheets before payroll- Ensure compliance with HSE standards and company safety policies- Coordinate safety inductions, toolbox talks, and training sessions- Support mobilization and demobilization of workers- Ensure proper PPE distribution and usage on-site- Liaise with project managers regarding manpower needs- Assist in audits, inspections, and labor compliance reviewsRequirements- Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field- 3&ndash;5 years of HR experience, preferably in contracting/construction- Strong knowledge of UAE labor law and visa processes- Experience managing blue-collar and white-collar workforce- Excellent communication and organizational skills- Proficiency in MS Office and HR systemsPreferred- Experience in large-scale labor management- Multilingual skills (English required; Arabic/Hindi/Urdu is a plus)Тип вакансії: Повна зайнятістьМісце роботи: Фізична присутність

HR Officer (Construction Company)

BankByChoice

The Administrative Assistant cum HR supports project managers, teams, and HR functions by organizing administrative tasks, managing documentation, assisting with employee coordination, and supporting HR-related processes. This role ensures smooth communication, efficient operations, and supports both project and people-related initiatives within the organization.Key Accountabilities<ul><li>Maintain and update employee records, attendance, and leave data.</li><li>Support recruitment efforts, including posting job ads, scheduling interviews, and assisting in onboarding.</li><li>Communicate effectively with team members and coordinate internal updates.</li><li>Prepare basic reports, presentations, and HR-related documentation.</li><li>Support employee engagement and welfare activities.</li></ul>Job Specific Skills<ul><li>Organization skills: Ability to manage documents, schedules, and HR files.</li><li>Basic computer skills: Familiarity with Microsoft Word, Excel, PowerPoint, and email tools.</li><li>Communication skills: Clear and professional English writing and speaking.</li><li>Time management: Prioritizing administrative and HR tasks to meet deadlines.</li><li>Confidentiality: Handling employee and company information with discretion.</li></ul>Qualifications<ul><li>At least a High School Diploma; a Bachelor&rsquo;s Degree in Business Administration, Human Resource Management, or related field is an advantage.</li><li>Minimum of 1&ndash;2 years of experience in administrative and/or HR support roles preferred.</li><li>Experience in a multinational or project-based company is a plus.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthLanguage:<ul><li>English, Tagalog (Preferred)</li></ul>Work Location: In person

HR & Admin Officer - Forex Platform & Manpower Supply

Queen Elizabeth’s School, Dubai Sports City

<div>
 
 
 Queen Elizabeth&rsquo;s Schools
 
 are an equal opportunities employer and is deeply committed to safeguarding our students, ensuring their safety and wellbeing. We expect all staff and members of our community to share this commitment and to promptly report any concerns about a student&rsquo;s or community member&rsquo;s safety or wellbeing. Applicants must be willing to undergo rigorous child protection screening, including checks with past employers and providing Police Clearance Certificates from all countries that the applicant has resided in.
 
 
 
 
 
 
 The Opportunity
 
 
 
 We are seeking an exceptional
 
 Global People &amp; Culture Officer
 
 to provide expert guidance and operational support across our UAE and India schools. This is a unique opportunity to contribute to the development of a world-class People &amp; Culture function within Queen Elizabeth&rsquo;s Global Schools.
 
 
 
 
 
 The successful candidate will be a proactive and knowledgeable HR professional with a strong understanding of employment law, best practice, and the international education sector. You will play a key role in delivering high-quality People &amp; Culture support across multiple campuses, ensuring compliance with local regulations while upholding global standards.
 
 
 
 
 
 As a key member of the Global People &amp; Culture team, you will support the full employee lifecycle from recruitment and onboarding to employee relations, performance management, and professional development contributing to a culture of excellence, collaboration, and care.
 
 
 
 
 
 
 The Role
 
 
 
 
 Strategic &amp; Global Responsibilities
 
 
 <ul>
 <li>
 Support the delivery of the Global People &amp; Culture strategy aligned to the vision of Queen Elizabeth&rsquo;s Global Schools
 </li>
 <li>
 Act as a trusted partner to leadership, providing insights on workforce planning, talent retention, engagement, and organisational effectiveness
 </li>
 <li>
 Champion organisational culture and values, embedding these into all people processes across campuses
 </li>
 <li>
 Strengthen employer branding to attract and retain high-quality international and local talent
 </li>
 </ul>
 
 
 Recruitment and Onboarding
 
 
 <ul>
 <li>
 Manage the end-to-end recruitment process for teaching and non-teaching roles
 </li>
 <li>
 Support hiring managers with candidate screening, shortlisting, and interview coordination
 </li>
 <li>
 Oversee onboarding processes, including offer letters, contracts, and induction programmes
 </li>
 <li>
 Ensure all recruitment activities comply with local labour laws and internal policies
 </li>
 </ul>
 
 
 Policy and Compliance
 
 
 <ul>
 <li>
 Support the development, review, and implementation of People &amp; Culture policies and procedures
 </li>
 <li>
 Maintain accurate and confidential employee records in line with data protection standards
 </li>
 <li>
 Ensure compliance with UAE labour law; knowledge of Indian labour law is an advantage
 </li>
 <li>
 Support internal and external audits and regulatory requirements
 </li>
 </ul>
 
 
 Employee Relations and Well-being
 
 
 <ul>
 <li>
 Provide guidance to staff and managers on policies, procedures, and employment matters
 </li>
 <li>
 Act as a first point of contact for employee queries and concerns, ensuring timely and sensitive resolution
 </li>
 <li>
 Support employee wellbeing initiatives, including wellness programmes and engagement activities
 </li>
 <li>
 Assist with disciplinary, grievance, and performance-related processes
 </li>
 </ul>
 
 
 Performance Management
 
 
 <ul>
 <li>
 Support the implementation and administration of the performance management framework
 </li>
 <li>
 Guide managers on goal setting, performance reviews, and development planning
 </li>
 <li>
 Monitor probation periods and ensure timely reviews and confirmations
 </li>
 </ul>
 
 
 Learning and Development
 
 
 <ul>
 <li>
 Identify training needs and support delivery of professional development initiatives
 </li>
 <li>
 Coordinate workshops, CPD programmes, and training sessions
 </li>
 <li>
 Maintain training records and ensure completion of mandatory training (e.g. safeguarding)
 </li>
 </ul>
 
 
 HR Operations and Administration
 
 
 <ul>
 <li>
 Maintain accurate HR systems, records, and employee data
 </li>
 <li>
 Prepare reports and provide insights to support decision-making
 </li>
 <li>
 Support payroll processes by ensuring accurate data on attendance, leave, and benefits
 </li>
 <li>
 Administer employee benefits, including insurance and end-of-service entitlements
 </li>
 </ul>
 
 
 Stakeholder Collaboration
 
 
 <ul>
 <li>
 Build strong relationships with internal stakeholders across academic and operational teams
 </li>
 <li>
 Liaise with external partners, including recruitment agencies, insurers, and legal advisors
 </li>
 <li>
 Act as an ambassador for the organization&rsquo;s values, promoting a positive and inclusive culture
 </li>
 </ul>
 
 
 Local Hiring Compliance
 
 
 <ul>
 <li>
 Support localisation initiatives in line with country specific legal and cultural requirements
 </li>
 <li>
 Monitor hiring targets and reporting to ensure compliance with national workforce frameworks
 </li>
 <li>
 Partner with relevant authorities and platforms to attract local talent
 </li>
 <li>
 Ensure fair, inclusive, and compliant hiring and promotion practices
 </li>
 <li>
 Support the development of a culturally responsive and inclusive workforce
 </li>
 </ul>
 
 
 
 
 
 The Person
 
 
 
 
 Qualifications and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (or equivalent professional experience)
 </li>
 <li>
 HR-related qualification (e.g. CIPD) is desirable
 </li>
 <li>
 Minimum of 3 years&rsquo; HR experience, preferably within an international or school environment
 </li>
 <li>
 Strong knowledge of UAE labour laws, regulations, and HR compliance requirements
 </li>
 <li>
 Knowledge of Indian labour laws is an added advantage
 </li>
 <li>
 Proven experience in payroll management, ideally using Oracle HRMS
 </li>
 <li>
 Experience across core HR functions including recruitment, employee relations, and People &amp; Culture policy development
 </li>
 <li>
 Proficient in HR systems and Microsoft Office applications (e.g. Oracle, Excel, Word, PowerPoint)
 </li>
 </ul>
 
 
 
 
 
 Personal Qualities
 
 
 <ul>
 <li>
 Strong understanding of working within a multicultural environment, with a commitment to inclusion and diversity
 </li>
 <li>
 Flexible and composed under pressure, with the ability to manage multiple priorities effectively
 </li>
 <li>
 Proactive, solutions-focused, and passionate about building and developing a strong People &amp; Culture function
 </li>
 <li>
 Excellent interpersonal and communication skills, with the ability to build relationships at all levels
 </li>
 <li>
 High level of discretion and professionalism when handling sensitive information
 </li>
 </ul>
 
 
</div>

Global People & Culture Officer

Zahr Freighters

<div>Zahr Freighters is seeking a proactive and detail-oriented HR Executive to join our human resources team in Dubai. This role is ideal for an experienced HR professional who can efficiently manage recruitment, employee relations, and HR operations while supporting a productive and professional work environment in a fast-paced logistics company.

Key Responsibilities:
<ul>
<li>Manage the end-to-end recruitment process including job postings, screening, and interview coordination.</li>
<li>Maintain and update employee records and HR documentation.</li>
<li>Handle onboarding and orientation processes for new employees.</li>
<li>Monitor attendance, leave records, and employee files.</li>
<li>Support performance management and appraisal processes.</li>
<li>Ensure compliance with UAE labor laws and company HR policies.</li>
<li>Organize employee engagement activities and training programs.</li>
<li>Address employee concerns and handle HR-related issues professionally.</li>
<li>Prepare HR reports and maintain confidential employee information.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li>
<li>2&ndash;4 years of experience in HR operations or similar roles.</li>
<li>Strong knowledge of HR practices and UAE labor regulations.</li>
<li>Proficiency in MS Office and HR management systems.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to handle confidential information responsibly.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Strong recruitment and coordination skills</li>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational abilities</li>
<li>Professional attitude and reliability</li>
<li>Ability to work independently and within a team</li>
</ul>
At Zahr Freighters, effective human resource management plays a key role in building a strong and productive workforce. This HR Executive position in Dubai offers an excellent opportunity to grow your career while contributing to a dynamic and professional logistics organization.</div>

HR Executive

OOMMAA Group of Companies

HR Manager cum AccountantJob Description: We are looking for a dedicated and experienced HR Manager cum Accountant to join our team in Dubai. The ideal candidate should be capable of handling both HR and accounting responsibilities efficiently in a fast-paced work environment.Requirements:<ul><li>Minimum 3&ndash;4 years of experience in Dubai (UAE)</li><li>Strong knowledge of HR processes and basic accounting</li><li>Good communication and interpersonal skills</li><li>Ability to work under pressure and meet deadlines</li></ul>How to Apply: Send your CV to: mjk@oommaagroup.ae / info@oommaagroup.ae OR WhatsApp: 056 778 8786Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

HR Manager cum Accountant

First Option Contracting LLC

HR Executive is responsible for managing day-to-day human resources operations, ensuring compliance with UAE labor laws, and supporting workforce management for construction projects. The role includes recruitment, employee relations, payroll coordination, and administration of HR policies.Key Responsibilities:1. Recruitment &amp; Onboarding<ul><li>Handle end-to-end recruitment (sourcing, screening, interviews, selection)</li><li>Coordinate with recruitment agencies for manpower supply</li><li>Prepare offer letters, employment contracts, and job descriptions</li><li>Manage onboarding process including documentation and induction</li></ul>2. Employee Relations<ul><li>Maintain good relationships with employees and site staff</li><li>Address grievances and disciplinary issues</li><li>Issue warning letters, memos, and notices when required</li><li>Ensure proper communication between management and workers</li></ul>3. HR Administration<ul><li>Maintain employee records, files, and HR database</li><li>Monitor attendance, leave records, and overtime</li><li>Handle employee documentation (passport copies, visa, Emirates ID, etc.)</li></ul>4. Payroll &amp; Benefits<ul><li>Assist in payroll preparation (WPS compliance)</li><li>Track leaves, absences, and deductions</li><li>Manage benefits such as accommodation, transportation, and allowances</li></ul>5. Compliance &amp; Legal<ul><li>Ensure compliance with UAE Labour Law and company policies</li><li>Coordinate visa processing, labor approvals, medical tests, and Emirates ID</li><li>Liaise with government authorities (MOHRE, Immigration, etc.)</li></ul>6. Training &amp; Development<ul><li>Identify training needs and coordinate training programs</li><li>Conduct employee orientation and safety awareness programs</li></ul>7. Camp &amp; Site Coordination<ul><li>Monitor labor camp conditions and discipline</li><li>Coordinate with camp boss and site supervisors</li><li>Ensure compliance with health &amp; safety standards</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>2&ndash;5 years of HR experience (preferably in construction industry in UAE)</li><li>Good knowledge of UAE Labour Law and HR practices</li><li>Experience in handling blue-collar workforce</li><li>Strong communication and interpersonal skills</li><li>Proficiency in MS Office and HR software</li></ul>Key Skills:<ul><li>Recruitment &amp; manpower planning</li><li>Employee relations &amp; conflict resolution</li><li>Time management and multitasking</li><li>Documentation and compliance handling</li><li>Problem-solving and decision-making</li></ul>Preferred:<ul><li>Experience working in construction or contracting companies in Dubai</li><li>Knowledge of WPS, visa processing, and labor camp management</li></ul>Job Type: Full-timePay: AED1.00 - AED2.00 per monthApplication Question(s):<ul><li>Can You Join Immediately</li></ul>Experience:<ul><li>uae: 2 years (Required)</li></ul>Work Location: In person

Explore 384+ Hr officer in Dubai this April. Find roles across top companies and apply now to boost your career.

384 hr officer jobs In Dubai

Admin & HR Officer

HR Officer (Construction Company)

HR & Admin Officer - Forex Platform & Manpower Supply

Global People & Culture Officer

HR Executive

HR Manager cum Accountant

HR Executive