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law firm mailroom legal specialist

Tromberg, Morris & Partners, PLLC

EXCITING ENTRY LEVEL OPPORTUNITY - WE WILL PROVIDE TRAINING IN OFFICE POSITION Opportunity to join a growing multi-state law firm focused on consumer and commercial debt recovery activities. Seeking a strong candidate looking to perform various mailroom, administrative and clerical tasks with the operations group. This is an entry level position with job training available. Future career pathing available dependent on personal achievements displayed.This position will be responsible for working directly within operations gathering, preparing and handling incoming mail, outgoing mail, scanning and all mailroom related functions.Responsibilities:<ul><li>Provide administrative and mailroom support for the collection's business</li><li>Successfully complete special projects and other assignments as requested</li><li>Processing Litigation documents</li><li>Preparing/mailing out legal documents</li><li>Scanning</li><li>Working with necessary vendors to confirm services are performed timely and thoroughly</li><li>Manage, monitor and order inventory of supplies related to copier, mailing and any other mailroom related machinery to confirm satisfactory level of inventory is available at all times</li><li>Safely and efficiently operate mailroom equipment including postage meter and scale, sealer, inserter, binder, laminator, and other office equipment and arrange service calls as needed</li><li>Sort incoming mail and packages by department and individual employees for distribution in a timely manner</li><li>Escalate any issues related to supplies, production and machinery associated with the mailroom functions and responsibilities</li><li>Perform all outgoing mail requirements utilizing necessary equipment</li><li>Coordinates and processes customized packaging when necessary</li><li>Executes and prioritizes scheduling print jobs within the organization and confirm are print lists are current</li><li>Replace copier/printer toner and ink cartridges and perform minor troubleshooting procedures as needed</li><li>Maintains relationship with business machine vendors and places services calls as needed and escalate issues of concern to management when appropriate</li><li>Skills or Experience:</li><li>Ability to operate mailroom machinery</li><li>Ability to interact with people at all levels of the firm structure, prioritize and handle numerous competing demands in high-volume, fast paced working environment</li><li>Proven ability to work effectively as a group and independently</li><li>Identify and resolve or escalate issues in a timely manner</li><li>Good written and verbal communication skills</li><li>Deadline and detailed oriented</li><li>JST Experience a plus</li></ul>Job Type: Full-TimeJob Type: Full-timePay: $16.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

LAW FIRM - MAILROOM LEGAL SPECIALIST

Sidley Austin

<div>Summary:

Sidley is seeking a detail-oriented and enthusiastic Legal Recruiting Specialist to join their collaborative team in New York. This role will support the Senior Legal Recruiting Manager in all aspects of law student recruiting, including the planning and execution of the full-cycle 1L, 2L and 3L hiring processes for the New York office. The Specialist will also provide support to the law school engagement initiatives and Summer Associate Program for the New York office.
Duties and Responsibilities:
<ul><li>Provide support to the Senior Legal Recruiting Manager.</li><li>
Partner with the Senior Legal Recruiting Manager to plan and coordinate all aspects of 1L, 2L and 3L recruiting for the New York office.</li><li>
Manage summer associate and entry level job postings, assist in reviewing resumes and overseeing the callback interview process for law school and entry level candidates.</li><li>
Assist with the preparation for and follow-up from Recruiting Committee meetings.</li><li>
Oversee follow up efforts for candidates who have received offers.</li><li>
Serve as a liaison to the New York Recruiting Committee.</li><li>
Maintain accurate and complete records within the LawCruit database.</li><li>
Assist with NALP surveys.</li><li>
Maintain familiarity with hiring processes and law school recruitment timelines.</li><li>
Serve as a firm ambassador.</li><li>
Provide support for 1L receptions and programs and law school sponsorship opportunities.</li><li>
Oversee and execute the administrative onboarding process for Fall Associates.</li><li>
Provide support to the summer program.</li><li>
Must be willing to work overtime as requested.</li><li>
Demonstrate excellent organizational skills, professionalism and attention to detail in a fast-paced environment.</li><li>
Work collaboratively and across the team and other departments of the firm.</li><li>
Perform other duties as assigned or as judgment or necessity dictates.</li></ul><div></div><div> 
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.</div>
Target Salary Range: $110,000 - $140,000 if located in New York Qualifications:
<div>
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).</div><div> 
</div><div>Education and/or Experience:
</div><div>Required:</div><ul><li>
Bachelor&rsquo;s degree from an accredited college or university</li><li>
Four years of legal recruiting experience
</li><li>Possesses superior organizational and time-management skills, including the ability to prioritize projects and meet deadlines; excellent written and oral communication skills, ability to work independently and be proactive</li><li>
Strong computer skills including knowledge of Microsoft Word, Excel and PowerPoint</li></ul>
Preferred:<ul><li>
Law firm or professional services experience</li></ul><div></div><div> 
Other Skills and Abilities:</div><div>
The following will also be required of the successful candidate:</div><ul><li>
Strong organizational skills</li><li>
Strong attention to detail</li><li>
Good judgment</li><li>
Strong interpersonal communication skills</li><li>
Strong analytical and problem-solving skills</li><li>
Able to work harmoniously and effectively with others</li><li>
Able to preserve confidentiality and exercise discretion</li><li>
Able to work under pressure</li><li>
Able to manage multiple projects with competing deadlines and priorities</li></ul><div></div> 
Sidley Austin LLP is an Equal Opportunity Employer.
#LI-Hybrid
#LI-GK1</div>

Legal Recruiting Specialist

LEGAL SPECIALIST/PARALEGALJob DescriptionExciting opportunity for a driven candidate that will play a pivotal role in supporting our operations and legal team by managing a diverse array of tasks related to debt collection and legal proceedings. Your responsibilities will include preparing and organizing case files, conducting file level reviews, drafting legal documents such as pleadings, motions, and correspondence, and assisting with the preparation for court hearings and trials. You will also be responsible for tracking case progress, managing assigned daily production timely, answering phone calls from the courts and ensuring compliance with both firm and client guidelines and deadlines. The ideal candidate will have strong analytical skills, attention to detail, and the ability to handle multiple tasks efficiently while maintaining professionalism. Prior experience in collections or a related legal field is a must. This is an in office position.About Us:Tromberg, Morris and Partners is a distinguished law firm specializing in providing exceptional legal services in debt collection matters. Our Collection division excels in collecting debt obligations while being sensitive and empathetic to consumers and commercial entities we seek to collect from. With a reputation for excellence and integrity, our firm is committed to achieving optimal outcomes for our clients while fostering positive relationships with consumers and maintaining a high standard of professional ethics.Responsibilities:<ul><li>Calendaring and preparing for court proceedings.</li><li>Maintain litigation electronic databases including uploading key case documents and emails.</li><li>Daily handling of assigned productions and confirming all action codes and status codes assigned are completed timely and accurately.</li><li>Phone que handling for inbound callers assigned to the legal ops que.</li><li>Obtain information required to comply with requests for production of documents.</li><li>Maintain key case deadlines within the firm's system of record.</li><li>Prepare and process legal documents and business communications as needed.</li></ul>Qualifications:<ul><li>1-2 years of related legal assistant experience in a corporate or law firm environment is preferred.</li><li>Excellent communication skills.</li><li>Demonstrate an ability to successfully manage competing priorities, with experience creating systems to stay organized.</li><li>JST system a plus.</li><li>Organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Must be driven, ability to multitask and work independently and as a team.</li></ul>Job Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Specialist/Paralegal

RealREPP

<div>
 RealREPP, a full service recruiting firm, is partnering with a NATIONAL legal firm who specializes in Civil Litigation Defense and are seeking Associate Attorneys to work in their NYC office (HYBRID schedule - 2 days WFH/week).
 
 
 The ideal candidate is one who has experience drafting legal documents such as pleadings and legal memoranda, has strong organizational skills, and is willing to take on a heavy workload. This position imparts broad responsibilities and exposes you to a range of legal issues related to consumer protection, including transactional and civil litigation matters.
 
 
 This opportunity offers an EXCELLENT
 
 base salary ($85,000 - $100,000, DOE)
 
 , and the opportunity to work REMOTE with a fantastic firm while appearing in local country courts as needed.
 
 
 
 Requirements
 
 
 
 
 <ul>
 <li>
 Must be currently admitted to practice law in NEW YORK (multiple-state admission is a big PLUS) and must reside in the Long Island area.
 </li>
 <li>
 Minimum of 1 year of relevant experience at a law firm in litigation
 </li>
 <li>
 Must possess superior organizational &amp; time-management skills to meet strict deadlines
 </li>
 <li>
 Exceptional written and oral communication skills
 </li>
 <li>
 Highest ethical standards and professional integrity
 </li>
 <li>
 Strong interpersonal skills and ability to work easily with senior management and employees at all levels throughout the organization
 </li>
 <li>
 Strong legal research skills -- proficiency in LexisNexis is a plus
 
 
 
 </li>
 </ul>
 
 OFFERS
 
 
 
 
 <ul>
 <li>
 $75,000 - $85,000 base salary (DOE)
 </li>
 <li>
 Training &amp; Guidance
 </li>
 <li>
 Medical, Dental &amp; Vision Benefits
 </li>
 <li>
 401K Benefits with Employer Match
 </li>
 <li>
 Paid Time Off (PTO)
 </li>
 <li>
 Promotion &amp; Growth opportunities
 </li>
 <li>
 Team-building Events sponsored by the Firm
 </li>
 <li>
 An incredible team of smart and supportive people!
 
 
 
 </li>
 </ul>
 If you are interested in applying for this role, please send your resume to MeganScott@realrepp.com or visit our website and apply directly - www.RealREPP.com
 
 
 
 <ul>
 <li>
 We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*
 </li>
 </ul>
</div>

Associate Attorney, Litigation

NXTHVN, Inc.

We are a small law firm with a varied practice, focusing on trusts and estates, nonprofit organziations, and art law.As part of supporting the principal of a single-member law firm, you will be asked to<ul><li>Assist in the preparation and execution of wills, trusts, powers of attorney, and other estate planning documents.</li><li>Manage and maintain client files, ensuring all documents are properly organized and accessible.</li><li>Communicate with clients, financial institutions, and other parties involved in trust and estate matters.</li><li>Assist with the preparation of probate filings, including inventory, asset valuation, and other necessary documents.</li><li>Track deadlines for filing documents with courts and other agencies, ensuring timely compliance.</li><li>Prepare and maintain reports on trust and estate administration, including asset distributions and accountings.</li><li>Coordinate the execution of documents, including notarization and witness coordination.</li></ul>Preferred Qualifications:<ul><li>Associate's degree or paralegal certification preferred; equivalent work experience considered.</li><li>Minimum of 1 year of experience in a Trusts and Estates legal assistant or paralegal role, with a strong understanding of probate, estate administration, and estate planning processes.</li><li>Excellent organizational skills with the ability to handle multiple tasks and deadlines simultaneously.</li><li>Proficiency in Microsoft Office Suite (Word, Excel), and familiarity with legal software (e.g., WealthCounsel, Lawmatics or similar).</li><li>Attention to detail and ability to work independently with minimal supervision.</li><li>Ability to maintain confidentiality and professionalism in all client interactions.</li></ul>Job Types: Full-time, Part-timeProjected Total Compensation: From $40,000.00 per yearExpected hours: 25 &ndash; 40 per weekBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Describe your experience working at a law firm.</li></ul>Experience:<ul><li>law firm: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>New York, NY 10007 (Required)</li></ul>Ability to Relocate:<ul><li>New York, NY 10007: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Assistant

Robert Half

<div>
 
 Our client is a New York&ndash;based boutique law firm known for handling high-stakes litigation, complex cross-border matters, and sensitive government and regulatory issues. The firm is seeking an experienced attorney with strong knowledge of U.S. sanctions laws administered by the Office of Foreign Assets Control (OFAC). The ideal candidate will have government or law firm experience advising clients on sanctions compliance, enforcement, licensing, and related international trade or national security matters.
 
 
 &nbsp;
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Advise clients on OFAC sanctions programs, including SDN list issues, general and specific licenses, and compliance obligations.
 </li>
 <li>
 Conduct internal investigations and assist clients with voluntary self-disclosures to OFAC or other regulatory bodies.
 </li>
 <li>
 Draft and review compliance policies, contractual provisions, and due diligence reports related to sanctions and cross-border transactions.
 </li>
 <li>
 Support litigation and enforcement defense matters involving sanctions or related financial crimes issues.
 </li>
 <li>
 Coordinate with U.S. and foreign counsel on multi-jurisdictional sanctions matters.
 </li>
 <li>
 Monitor evolving sanctions regimes and advise clients on regulatory changes.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 J.D. from an accredited law school; admission to the New York Bar.
 </li>
 <li>
 2&ndash;8 years of relevant experience, ideally within OFAC, the U.S. Department of the Treasury, Department of Justice, or a major law firm sanctions practice.
 </li>
 <li>
 Strong understanding of U.S. and international sanctions, export controls, and compliance frameworks.
 </li>
 <li>
 Exceptional analytical, communication, and writing skills.
 </li>
 <li>
 Ability to manage complex matters with discretion and professionalism.
 </li>
 </ul>
 
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use.
 
</div>

Attorney/Lawyer

Binding Minds

The Practice Coordinator performs a wide range of administrative tasks to support assigned attorneys and other timekeepers and plays an integral role in daily practice support, combining premier assistance with administrative, organizational, project-based, and practice-related responsibilities to provide comprehensive support. The Coordinator leverages detailed knowledge of legal procedures, firm operations, and client needs to ensure seamless and efficient management of attorney schedules, client matters, billing, and practice-related projects. This individual provides a high level of client service and support while producing a high volume of consistently excellent work product.Administrative Coordination<ul><li>Maintains detailed calendars displaying appointments, deadlines, travel schedules, and conference calls. Proactively tracks important dates to ensure timely completion of key tasks.</li><li>Provides professional relationship management with external and internal clients. Serves as a direct point of contact for telephone calls, emails, and in-person inquiries. Exercises sound judgment when screening communications, facilitating effective follow-up and high-quality client service.</li><li>Creates and maintains client/matter lists and communication lists. Maintains contacts in Outlook and Salesforce.</li><li>Manages both paper and electronic files in compliance with the firm&rsquo;s records management policies, ensuring confidentiality and accuracy. Creates and maintains working files and binders as requested. Utilizes firm-provided software to accurately store email messages and maintain and retrieve files.</li><li>In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.</li><li>Utilizes firm-designated workflow software to open and close matters. Processes and tracks conflict reports. Prepares engagement letters. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firm&rsquo;s data security policy.</li></ul>General Practice Support<ul><li>Creates, edits, proofreads, and finalizes complex and practice specific legal and administrative documents, forms, and correspondence, ensuring accuracy and completeness.</li><li>Engages in active coordination of practice-related projects such as practice group meetings and initiatives, client or industry research, and event planning. Interprets objectives, designs project timelines, and ensures that deliverables align with the firm&rsquo;s expectations.</li><li>Supports attorneys&rsquo; efforts to maintain client relationships. Coordinates pitch materials, tracks leads, updates contact databases, and arranges key client meetings. Assists with social media or targeted outreach.</li><li>Partners with other administrative departments (Billing, Marketing, IT, Office Services) to assemble critical information, coordinate billing tasks, and maintain client satisfaction.</li></ul>Billing and Financial Administration<ul><li>Upon attorney request, diligently manages attorney time, including inputting timenotes provided by attorney, editing and proofreading, and ensuring compliance with matter codes and billing guidelines. Proactively reminds attorneys of time entry deadlines and collaborates with them to ensure timely submission. Collaborates with attorneys to finalize and submit time daily.</li><li>Collaborates with Client Account Manager, Pricing Team, and attorneys to respond to client requests for budgets, projections, costs incurred, and related reports.</li><li>Collaborates with Client Account Specialist or Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and performing final proofing and sending out final invoices. May assist with collection efforts. Coordinates client, matter, and timekeeper inquiries.</li><li>Prepares expense reimbursements, reconciles travel expenditures, arranges for payment of invoices, and prepares check requests as needed.</li></ul>Travel and Meeting Logistics<ul><li>Books travel (domestic and international) through designated travel providers, considering attorney preferences, cost guidelines, and itinerary efficiencies.</li><li>Organizes in-person or virtual conferences, meetings, meals, seminars, and client events, including making reservations, sending invitations and tracking attendees, booking conference rooms, catering arrangements, confirming audio/video logistics, and final follow-up.</li><li>Thoroughly organizes itineraries, prepares comprehensive travel documents, and disseminates meeting agendas or background information in advance. Prepares and disseminates both hard-copy and electronic materials.</li></ul>Team and Leadership Support<ul><li>Works proactively and efficiently to free attorneys from administrative burdens, allowing them to focus on core legal tasks. Anticipates attorneys&rsquo; needs by outlining upcoming deadlines, preparing relevant background materials, and prioritizing tasks.</li><li>Communicates professionally and courteously with clients, external counsel, and vendors, upholding a polished firm image.</li><li>Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. May participate in departmental projects designed to streamline workflow and/or resolve issues. Proactively supports the firm&rsquo;s strategic initiatives and operational improvements.</li><li>Acts and assists as a proactive mentor for junior department members and new employees. Assists with training on specific firm processes, software, and procedures as requested.</li></ul>ABOUT YOU<ul><li>Bachelor&rsquo;s or Associate&rsquo;s degree in business, finance, or a related field and relevant certifications is highly preferred.</li><li>Minimum 3+ years&rsquo; experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas.</li><li>Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met.</li><li>Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential.</li><li>A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced.</li><li>Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm.</li><li>Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines.</li><li>Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality.</li><li>Demonstrated ability to maintain positive internal and external client relationships and anticipate needs.</li><li>Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.</li></ul>Job Type: Full-timePay: $70,000.00 - $120,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Law firm : 3 years (Required)</li><li>Legal administrative: 3 years (Required)</li></ul>Work Location: On the road

Legal Secretary/Assistant

Explore 606+ Law firm mailroom legal specialist in New York this November. Find roles across top companies and apply now to boost your career.