legal administrative assistant

Addison Group

<div>
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Industry:
 
 Legal Services
 
 
 
 Location (city, state):
 
 New York, NY
 
 
 
 Assignment Type:
 
 Direct Hire
 
 
 
 Pay:
 
 $65,000 &ndash; $72,000 annually (depending on experience)
 
 
 
 Work Schedule:
 
 Monday &ndash; Friday, 9:30 AM &ndash; 5:30 PM; onsite with every other Friday remote
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 About Our Client
 
 
 
 Addison Group is partnering with a globally recognized legal services organization headquartered in New York City. Our client supports a broad range of corporate, litigation, regulatory, and financial matters for organizations worldwide. They are seeking an Administrative Assistant to support legal professionals and contribute to the smooth operation of daily administrative and client service activities.
 
 
 
 Job Description
 
 
 
 The Administrative Assistant will provide high-level administrative and operational support to attorneys and legal teams. This role involves coordinating calendars, preparing documents, managing communications, and assisting with billing and client-related administrative tasks.
 
 
 The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced professional services environment where priorities may shift throughout the day.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Draft, format, and revise professional correspondence, reports, and legal-related documentation
 </li>
 <li>
 Manage incoming calls and messages, ensuring clear and professional communication with internal and external contacts
 </li>
 <li>
 Review and organize electronic and physical correspondence for attorneys and team members
 </li>
 <li>
 Maintain and coordinate calendars, including scheduling meetings and appointments
 </li>
 <li>
 Coordinate domestic and international travel arrangements as needed
 </li>
 <li>
 Prepare and format documents based on attorney dictation or notes
 </li>
 <li>
 Maintain organized filing systems for both electronic and physical records
 </li>
 <li>
 Coordinate logistics for internal meetings and client-facing events
 </li>
 <li>
 Enter attorney time and track reimbursable expenses in internal systems
 </li>
 <li>
 Assist with billing preparation and review of invoices for accuracy
 </li>
 <li>
 Update internal client relationship management systems with contact information
 </li>
 <li>
 Support administrative workflows such as opening client matters and conducting internal checks related to new work
 </li>
 <li>
 Provide backup administrative support to other legal professionals when needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Experience:
 
 
 
 <ul>
 <li>
 1&ndash;5 years of administrative support experience, preferably within a legal or professional services environment
 </li>
 <li>
 Recent graduates may be considered if they have completed relevant internships or legal administrative programs
 
 
 </li>
 </ul>
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
 </li>
 <li>
 Strong calendar management skills using Outlook
 </li>
 <li>
 Ability to proofread documents for spelling, grammar, and formatting accuracy
 </li>
 <li>
 Experience with legal or professional services software platforms is a plus
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree required
 </li>
 <li>
 Bachelor&rsquo;s degree strongly preferred
 
 
 </li>
 </ul>
 Perks
 
 
 <ul>
 <li>
 Opportunity to work with a globally recognized professional services organization
 </li>
 <li>
 Collaborative administrative team environment
 </li>
 <li>
 Exposure to high-level legal operations and professional development opportunities
 </li>
 <li>
 Competitive salary and benefits package
 
 
 </li>
 </ul>
 Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
</div>

Legal Administrative Assistant

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
 </li>
 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
 </li>
 <li>
 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

Administrative Assistant

Green Key Resources

<div>
 
 International law firm is seeking an Administrative Assistant to support a high-level executive. Must have 3+ years of relevant experience including c-suite support. Law firm experience is required.
 
 
 
 
 
 Onsite Monday - Friday
 
 
 Hours: 9:30am - 5:30pm
 
 
 Salary range: 90k - 110k base plus OT + bonus eligible
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage complex calendars, coordinate meetings, and ensure seamless scheduling.
 </li>
 <li>
 Prepare and process expense reports, including reconciliation of credit card transactions.
 </li>
 <li>
 Track deadlines and proactively follow up on deliverables to ensure timely completion.
 </li>
 <li>
 Assist in coordinating and executing special projects involving multiple stakeholders.
 </li>
 <li>
 Maintain professionalism and responsiveness in all interactions.
 </li>
 <li>
 Draft, proofread, and finalize documents, presentations, and correspondence.
 </li>
 <li>
 Handle confidential and sensitive information with discretion and integrity.
 </li>
 <li>
 Provide organizational support for events, meetings, and other firm activities.
 </li>
 <li>
 Assist with miscellaneous tasks, including errands and addressing time-sensitive needs.
 </li>
 <li>
 Collaborate with senior leadership on operational and strategic initiatives.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of 3+ years of experience supporting C-suite executives in a law firm.
 </li>
 <li>
 Exceptional written and verbal communication skills, with strong attention to detail.
 </li>
 <li>
 Demonstrated ability to manage multiple priorities in a dynamic environment.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Proactive and resourceful approach to problem-solving and task management.
 </li>
 <li>
 Availability outside regular hours to support urgent business matters when needed.
 </li>
 </ul>
</div>

Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 Administrative Assistant, New York, NY
 
 
 
 We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.
 
 
 
 If you apply to this posting, you will be considered for multiple roles across the firm that require this skillset.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provides administrative support in a complex team environment to a senior group or executive.
 </li>
 <li>
 Coordinates complex, senior-level internal/ external meetings and conference calls.
 </li>
 <li>
 Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
 </li>
 <li>
 Supports internal and external managers or clients while responding and following up to client requests.
 </li>
 <li>
 Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
 </li>
 <li>
 Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
 </li>
 <li>
 Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
 </li>
 <li>
 Maintains understanding of firm policies and handles certain issues independently.
 </li>
 <li>
 Manages monthly invoices and arranges payment.
 </li>
 <li>
 On-boards new hires, processes new employees, transfers, termination, etc.
 </li>
 <li>
 Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
 </li>
 <li>
 Works with conference and catering services for meetings and client engagements as needed.
 </li>
 <li>
 Orders supplies and keeps inventory well-stocked.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong proficiency in Concur, MS Word, Excel, PowerPoint and Outlook.
 </li>
 <li>
 Prefer 3+ years of experience
 </li>
 <li>
 Requires excellent interpersonal and communication skills and team player mentality.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Ability to maintain high standards despite pressing deadlines.
 </li>
 <li>
 Ability to solve problems quickly and efficiently with excellent judgement.
 </li>
 <li>
 Strong knowledge of general business, corporate and government cultures with the ability to handle highly sensitive, confidential and non-routine information.
 </li>
 <li>
 Self-starter with excellent anticipation skills; problem solving; follow up.
 </li>
 <li>
 Demonstrated dependability and sense of urgency about getting results.
 </li>
 <li>
 Demonstrates high degree of integrity and confidentiality.
 </li>
 <li>
 Comfortable working with people at all organizational levels.
 </li>
 <li>
 Ability to display a consistent, professional degree of communication while working well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
 </li>
 <li>
 Highest degree of integrity, professionalism, diplomacy and discretion required
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2023. All rights reserved.
 
 
 Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
 
 
 
 Salary Range
 
 
 
 The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
 
 
 
 Benefits
 
 
 
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
</div>

Administrative Assistant, New York

PIMCO

<div>
 PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients&rsquo; capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world&rsquo;s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
 
 
 Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.
 
 
 
 Position Description
 
 
 
 We are currently seeking an Administrative Assistant to join our team in New York, NY. We have opportunities to support our Client Management, Global Wealth Management, and Portfolio Management businesses. This position offers a unique opportunity to gain insight into various areas of the firm, collaborate with diverse teams, and contribute to our commitment to exceptional client service.
 
 
 In this role, you will thrive as a resourceful self-starter in a fast-paced environment that demands professionalism, organization, and attention to detail. You will serve as a trusted partner to your immediate team and contribute to our team support model, providing comprehensive support to the entire organization and backup support as needed. Your responsibilities will include managing executives' calendars, scheduling and coordinating meetings, and ensuring smooth communication between leaders and internal/external stakeholders. You will also handle travel arrangements, process expense reports, and assist in planning client events, managing all logistical elements to create a seamless experience.
 
 
 
 Location
 
 
 
 New York, NY
 
 
 
 Responsibilities
 
 
 
 The key responsibilities include, but are not limited to:
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support, acting as a proactive gatekeeper to maximize executives' time and contribute to efficient team operations.
 </li>
 <li>
 Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail.
 </li>
 <li>
 Assist with general administrative duties, including phone coverage, copying, distributing mail, and supporting ad-hoc projects and group events.
 
 
 </li>
 </ul>
 
 Calendar &amp; Meeting Management
 
 
 
 <ul>
 <li>
 Proactively manage and prioritize executives&rsquo; calendars, scheduling internal and external meetings efficiently.
 </li>
 <li>
 Manage daily calendars for multiple executives, showcasing flexibility and problem-solving skills to adjust and prioritize schedules in response to last-minute changes.
 </li>
 <li>
 Arrange and reserve conference rooms, catering, audio/video, and other essential services for meetings and conferences, coordinating logistics for both onsite and offsite events.
 
 
 </li>
 </ul>
 
 Travel &amp; Expense Management
 
 
 
 <ul>
 <li>
 Book travel arrangements (primarily domestic) and manage complex itineraries, including flights, accommodations, ground transportation, and visas, while adhering to firm policies.
 </li>
 <li>
 Process expense reporting with precision and timeliness.
 
 
 </li>
 </ul>
 
 Client &amp; Event Management
 
 
 
 <ul>
 <li>
 Organize client meetings and internal events, including venue selection, catering, and logistics management to create a seamless experience (e.g., Global Client Meetings, Due Diligence Meetings, Roadshows, Board Meetings, Department Onsites).
 </li>
 <li>
 Order and coordinate monthly client anniversary gifts, reinforcing our commitment to client relationships.
 </li>
 <li>
 Update and maintain client information and activities in CRM/Perform, ensuring data integrity and compliance standards for client meals, gifts, and entertainment.
 
 
 </li>
 </ul>
 
 Communication &amp; Relationship Management
 
 
 
 <ul>
 <li>
 Build strong business relationships with executives and administrative staff, ensuring smooth communication between leaders and internal/external stakeholders.
 
 
 </li>
 </ul>
 
 Research &amp; Documentation
 
 
 
 <ul>
 <li>
 Draft, proofread, and edit business documents, including memos, reports, presentations, and emails, ensuring accuracy and clarity.
 </li>
 <li>
 Conduct research, gather data, and prepare reports and presentations to support decision-making processes.
 
 
 </li>
 </ul>
 
 Team Collaboration &amp; Development
 
 
 
 <ul>
 <li>
 Collaborate with the Admin team to ensure backup coverage and provide ad hoc support for other Account Managers as needed.
 </li>
 <li>
 Drive key team activities and events, such as all-hands meetings, team meetings, and social events.
 </li>
 <li>
 Coordinate mid-year and year-end conversations between associates and their managers, fostering open communication and development.
 </li>
 <li>
 Manage the onboarding process for new employees and consultants, including coordinating seating, equipment, announcements, and access.
 
 
 </li>
 </ul>
 
 Proactive Engagement
 
 
 
 <ul>
 <li>
 Actively engage with the executive's direct report team to ensure alignment of priorities and open communication paths.
 </li>
 <li>
 Keep leaders informed of upcoming commitments and responsibilities, anticipating their needs in advance of meetings.
 </li>
 <li>
 Optimize leaders' schedules by managing conflicting priorities and minimizing time conflicts while displaying discretion in handling highly confidential information and addressing unexpected situations.
 
 
 </li>
 </ul>
 
 Position Requirements
 
 
 
 
 Experience and Education
 
 
 
 <ul>
 <li>
 Minimum of five years of administrative experience, with a proven track record of supporting multiple senior executives or management teams.
 </li>
 <li>
 Two-year college degree preferred but not required.
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
 </li>
 <li>
 Demonstrated working knowledge of core policies and procedures, including Travel, Calendaring, Client Meetings, Expenses, and tools like Zoom, Box, Slack, Concur, Navan, Condeco, Catering, Visitors Portals, and Service Now.
 
 
 </li>
 </ul>
 
 Organizational &amp; Time Management Skills
 
 
 
 <ul>
 <li>
 Excellent organizational, time-management, and multitasking skills with strong attention to detail.
 </li>
 <li>
 Ability to maintain composure under pressure and effectively manage high-stress situations.
 </li>
 <li>
 Strong capability to reprioritize tasks as business needs change.
 
 
 </li>
 </ul>
 
 Communication Skills
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills, including superior telephone etiquette and effective email composition.
 </li>
 <li>
 High ethical standards with the ability to handle confidential information professionally.
 
 
 </li>
 </ul>
 
 Interpersonal &amp; Soft Skills
 
 
 
 <ul>
 <li>
 Ability to work independently, take initiative, and collaborate effectively with team members.
 </li>
 <li>
 Proactive mindset with a sense of urgency, anticipating needs to support executives.
 </li>
 <li>
 Strong prioritization, client focus, solutions-oriented approach, and follow-through skills.
 </li>
 <li>
 Flexibility and adaptability to changing priorities and demands.
 </li>
 <li>
 Self-starter with a strong aptitude for learning and exercising good judgment in various situations.
 
 
 </li>
 </ul>
 
 Critical Success Factors
 
 
 
 The successful candidate will have demonstrated a consistent and proven track record in the following key areas:
 
 
 
 Client Focus
 
 
 
 <ul>
 <li>
 Strong focus on understanding and meeting client needs while fostering and nurturing positive relationships with clients and stakeholders, ensuring high levels of client satisfaction.
 
 
 </li>
 </ul>
 
 Effective Communication
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills, ensuring clear interactions and effective engagement with diverse audiences.
 
 
 </li>
 </ul>
 
 Attention to Detail
 
 
 
 <ul>
 <li>
 Exhibits accuracy and timeliness across all core functions&mdash;such as travel, calendaring, meeting coordination, expenses, and phone coverage&mdash;ensuring the delivery of individual goals while supporting team priorities.
 </li>
 <li>
 Meticulous in handling logistics, documentation, and communication with professionalism.
 
 
 </li>
 </ul>
 PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance.
 
 
 Hourly Rate: $ 47.59
 
 
 Equal Employment Opportunity and Affirmative Action Statement
 
 
 
 PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.
 
 
 
 Applicants with Disabilities
 
 
 
 PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.
 
</div>

Administrative Assistant (New York, NY)

LAW OFFICES OF JAY S. KNISPEL, LLC

Job Summary We are seeking a highly organized, reliable and detail-oriented Personal Injury Paralegal and/or Legal Assistant to join our growing legal team. The ideal candidate will provide support in personal injury cases, either with administrative assistance or assisting attorneys with case preparation. This role offers an excellent opportunity for long term development and growth. We are seeking a pleasant, team oriented, responsible individual to contribute to our group.Duties<ul><li>Assist attorneys in managing personal injury cases from inception through resolution, including case file management.</li><li>Draft legal documents, pleadings, correspondence, and reports with accuracy.</li><li>Organize and maintain case files using case management software such as Smart Advocate.</li><li>Prepare discovery documents, coordinate depositions, and assist with trial preparation.</li><li>Interview clients, witnesses, and experts to gather relevant information for cases.</li><li>Manage calendar deadlines, court filings, and document submissions.</li><li>Perform administrative tasks including answering phones, data entry, filing, proofreading, transcription, and maintaining organized case records.</li><li>Provide executive administrative support as needed, including phone etiquette and organizational assistance to attorneys.</li></ul>Requirements<ul><li>Experience in a plaintiff's personal injury firm preferred</li><li>Experience with legal case management software such as Smart Advocate preferred but not required</li><li>Spanish speaking preferred but not required</li><li>Demonstrated organizational skills with the ability to manage multiple cases simultaneously while meeting deadlines.</li><li>Proficiency in data entry, file management, and clerical tasks within a busy law office environment.</li><li>Effective interviewing skills for client intake and witness interviews.</li><li>Strong administrative skills including phone etiquette and professional communication.</li><li>This position offers an engaging work environment for motivated individuals eager to develop their legal career while supporting clients through their personal injury cases.</li></ul>Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>People with a criminal record are encouraged to applyLanguage:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Personal Injury Paralegal/Legal Assistant

Time Equities Inc

<div>ADMINISTRATIVE ASSISTANT - FINANCIAL REPORTING
Time Equities, Inc. (&ldquo;TEI&rdquo;), a full-service real estate company, is seeking an administrative assistant who will be responsible for supporting the CFO and Director of the Equity Department. This role involves assisting in managing a large roster of current investors, handling a multitude of transactions, preparing communications, uploading K-1 and Investor Statements, and collaborating with internal teams to enhance operational processes.
RESPONSIBILITIES
Job responsibilities include, but are not limited to:<div><ul><li>
Coordinate team communications and calendars, respond to calls/emails, and interface with clients</li><li>
Prepare invoices, memos, and reports</li><li>
Maintain organized filing systems (electronic &amp; hardcopy), databases and retrieve information</li><li>
Schedule meetings, calls, and webinars</li><li>
Provide general administrative support to the IR, Audit, and Finance executives</li><li>
Uphold a strict level of confidentiality</li><li>
Develop and sustain a level of professionalism among staff and clientele</li><li>
Maintenance and Management of the App Folio Investor Portal</li><li>
Assist various departments with onboarding of investors, new and sold properties, and other transactions</li></ul></div>
 REQUIREMENTS<div><ul><li>
2+ years of professional experience in finance, private wealth advisory, or related real estate/investment fields</li><li>
Proficiency with App Folio, Microsoft Excel, and PowerPoint</li><li>
Requirement to work in the office</li><li>
Professional written/verbal interpersonal communication skills with a client-service mindset</li><li>
High level of organization, accuracy, and attention to detail</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Strong initiative and ability to work both independently and as part of a team</li><li>
Ability to manage multiple deadlines and adapt to changing priorities</li><li>
Interest in real estate, investing, private markets, and in developing skills across investor relations, capital administration, and operational systems</li><li>
Bachelor's degree</li></ul></div> 
BENEFITS AND PERKS:<div><ul><li>
Broad competitive compensation and benefits package, including Medical, Dental, Vision, Life, and Disability insurance</li><li>
401(k) Retirement Plan with company-matched contributions</li><li>
Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages</li><li>
Up to $3,500/year in tuition reimbursement</li><li>
Tax-free benefits for mass transit or parking expenses</li><li>
Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more</li><li>
Opportunity to enroll in an internal mentorship program</li><li>
Opportunity to serve on various internal committees, such as the Change Committee and Wellness Committee</li><li>
Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass</li><li>
Paid time off, including vacation, sick, and personal days</li></ul></div> 
Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are based on qualifications, merit, and business needs.
For more information, please visit our website at https://timeequities.com/ 
 Salary - 75-85K</div>

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