legal administrative assistant

Atrium

<div>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client is a prestigious and rapidly growing law firm seeking experienced
 <strong>
  Administrative Assistants
 </strong>
 to support Partners and Attorneys in a fast-paced, client-focused legal environment. This is an excellent opportunity for someone with prior law firm experience who enjoys providing high-level administrative support and is looking for long-term growth within a professional services organization.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $35/hr - $45/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Administrative Assistant will provide comprehensive support to Partners and Associates, acting as a key liaison between attorneys, clients, and internal departments. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism.
 <br/>
 <br/>
 The ideal candidate will have prior law firm experience and be comfortable supporting senior-level legal professionals in a demanding, deadline-driven environment.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to Partners and Associates.
  </li>
  <li>
   Manage calendars, schedule meetings, and coordinate appointments.
  </li>
  <li>
   Arrange complex domestic and international travel and prepare detailed itineraries.
  </li>
  <li>
   Draft, edit, proofread, and format correspondence, presentations, reports, and legal documents.
  </li>
  <li>
   Serve as a primary point of contact for clients and internal stakeholders.
  </li>
  <li>
   Process expense reports, invoices, reimbursements, and billing-related documentation.
  </li>
  <li>
   Assist with time entry, billing review, and administrative tracking.
  </li>
  <li>
   Coordinate courier services, shipments, and document deliveries.
  </li>
  <li>
   Maintain business contacts and assist with business development activities.
  </li>
  <li>
   Support internal and external meetings, including catering and event coordination.
  </li>
  <li>
   Handle filing, scanning, copying, and document management tasks.
  </li>
  <li>
   Assist with special projects and provide backup support to team members as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills For The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2+ years of law firm administrative experience required.
  </li>
  <li>
   Experience supporting attorneys, partners, or senior legal professionals.
  </li>
  <li>
   Strong calendar management and travel coordination experience.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Exceptional attention to detail and organizational skills.
  </li>
  <li>
   Ability to manage multiple priorities and deadlines simultaneously.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  </li>
  <li>
   Professional demeanor with strong client-service skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills For The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience with legal billing, expense management, and timekeeping systems.
  </li>
  <li>
   Notary Public certification or willingness to obtain certification.
  </li>
  <li>
   Experience supporting litigation or corporate legal practices.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
</div>


Administrative Assistant

MetLife

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information
</b></h3></div></div><div><div><div><div><div><b>Location</b></div><div>
New York, New York</div>
</div></div></div></div></div><div><div><div><div><div>Working Schedule
</div><div>Full-Time
</div></div><div><div>Work Arrangement
</div><div>Hybrid
</div></div><div><div>Relocation Assistance Available
</div><div>No
</div></div><div><div>Posted Date
</div><div>16-Jun-2026
</div></div><div><div>Job ID
</div><div>18458
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Description and Requirements<br>
</b></h3></div></div><div></div><div><div><div><div><br>
<div><b>The Team You Will Join</b></div>
</div></div><div><div><p>In Government &amp; Legal Affairs, you'll be an engaged and trusted partner - empowered to deliver innovative solutions, influence public policy, and achieve results that enable MetLife&rsquo;s growth and protect its global interests. Applying a commercial and contemporary mindset, you'll advocate for what&rsquo;s possible, overcome challenges, and embrace different perspectives. If you also pride yourself on acting with accountability, transparency, and respect, apply to join our Government &amp; Legal Affairs team today.</p><br>
</div></div><div></div><div><div><br>
<div><b>The Opportunity</b></div>
</div></div><div><div><p>The Legal Administrative Associate provides administrative and operational support to attorneys across the Government and Legal Affairs (GLA) department, ensuring smooth day-to-day operations and effective communication in the New York office. Guided by our purpose &ndash; always with you, building a more confident future &ndash; and our New Frontier strategy focused on stronger growth, attractive returns, and all-weather performance, this is an exciting opportunity to work in a department that offers exposure to multiple areas within Government and Legal Affairs and enables meaningful contributions by improving workflows, solving problems independently, and enabling the team to deliver high-quality service.</p><br>
</div></div><div></div><div><div><br>
<div><b>Key Responsibilities</b></div>
</div></div><div><div><ul><li>Provide administrative support to a team of attorneys</li><li>
Manage calendars and prioritize meetings based on business need</li><li>
Proactively identify issues and implement solutions with an ownership mindset.</li><li>
Coordinate communication among executive assistants and stakeholders at all levels</li><li>
Support special projects, events, and meetings, exercising judgment to make decisions within the scope of responsibilities</li></ul><br>
<p></p>
</div></div><div></div><div><div><br>
<div><b>Required Qualifications</b></div>
</div></div><div><div><ul><li>High school diploma or equivalent</li><li>
 2&ndash;3 years of administrative experience supporting multiple attorneys, with a demonstrated ability to manage time, priorities, and confidential information independently.</li><li>
 Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, OneDrive) and SharePoint and related legal or document management tools, with the capability to learn new systems</li><li>
 Strong written and verbal communication skills, organizational, time management, and multitasking abilities in a fast-paced environment</li><li>
 Familiarity with AI-powered tools and the ability to leverage emerging technologies to improve efficiency, streamline administrative tasks, and support day-to-day operations.</li></ul><br>
</div></div><div></div><div><div><br>
<div><b>Preferred Qualifications</b></div>
</div></div><div><div><ul><li>Suggested 3+ years of experience delivering high-level executive support to senior leaders.</li><li>
Demonstrates a proactive, solution-focused work style with strong prioritization, organization, proofreading skills, and the ability to anticipate leader needs while handling multiple deadlines and shifting priorities.</li><li>
Familiarity with AI-powered tools and the ability to leverage emerging technologies to improve efficiency, streamline administrative tasks, and support day-to-day operations.</li><li>
High attention to detail with a focus on accuracy, quality, and timely execution</li></ul><br>
</div></div><div></div><div><div><br>
<div>Location Expectation: This is a hybrid role<b> requiring a minimum of 3 days per week </b>in office.</div><br>
</div></div><div></div><div><div><div><i>The expected salary range for this position is</i><i> </i><i>$54,200 - $71,000</i><i>. This role may also be eligible for annual short-term incentive compensation and stock-based long-term incentives. All incentives and benefits are subject to the applicable plan terms.</i></div><br>
<div></div>
</div></div></div></div></div><div><div><div><div><div><b>Benefits We Offer</b><div><br>
Our U.S. benefits address holistic well-being with programs for physical and mental health, financial wellness, and support for families. We offer a comprehensive health plan that includes medical/prescription drug and vision, dental insurance, and no-cost short- and long-term disability. We also provide company-paid life insurance and legal services, a retirement pension funded entirely by MetLife and 401(k) with employer matching, group discounts on voluntary insurance products including auto and home, pet, critical illness, hospital indemnity, and accident insurance, as well as Employee Assistance Program (EAP) and digital mental health programs, parental leave, paid time off, paid holidays, volunteer time off, tuition assistance and much more!</div><br>
</div></div><div></div><div><div><br>
<b>About MetLife</b><div><div><p><br>
Recognized on Fortune magazine's list of the &quot;World's Most Admired Companies&quot;, Fortune World&rsquo;s 25 Best Workplaces&trade;, as well as the Fortune 100 Best Companies to Work For&reg;, MetLife, through its subsidiaries and affiliates, is one of the world&rsquo;s leading financial services companies; providing insurance, annuities, employee benefits and asset management to individual and institutional customers. With operations in more than 40 markets, we hold leading positions in the United States, Latin America, Asia, Europe, and the Middle East.
</p><p></p><p>Our purpose is simple - to help our colleagues, customers, communities, and the world at large create a more confident future. United by purpose and guided by our core values - Win Together, Do the Right Thing, Deliver Impact Over Activity, and Think Ahead - we&rsquo;re inspired to transform the next century in financial services. At MetLife, it&rsquo;s #AllTogetherPossible. Join us!</p></div></div><br>
</div></div></div></div></div><div></div><div><div><div><div><div><br>
<i>MetLife is an Equal Opportunity Employer. All employment decisions are made without regards to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law (&ldquo;protected characteristics&rdquo;).</i><div></div><div><i><br>
If you need an accommodation due to a disability, please email us at accommodations@metlife.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application process.</i><br>
<br>
<i>MetLife maintains a drug-free workplace.</i></div></div></div></div></div></div></div>

Legal Administrative Associate

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 <br/>
 <br/>
 <strong>
  The Opportunity
  <br/>
  <br/>
 </strong>
 We are seeking a
 <strong>
  Administrative Support Manager
 </strong>
 to join our Firm. This position will be based in our New York office (hybrid). This position will manage all aspects of the Administrative Support team including department administration, recruiting, staff oversight, training and employee development, performance management, and general process and departmental improvement in the NY office.
 <br/>
 <br/>
 <ul>
  <li>
   Manages the daily operations of the Administrative Support department including department projects, day-to-day operations and long-range plans.
  </li>
  <li>
   Monitors time, attendance, overtime, expense reports, and absence requests to ensure accuracy and compliance with Firm policies.
  </li>
  <li>
   Coordinates daily workflow, oversees workloads, and monitors utilization.
  </li>
  <li>
   Manages and addresses staffing requests and assignments efficiently.
  </li>
  <li>
   Ensures accurate and timely responses to requests for departmental services.
  </li>
  <li>
   Provides ongoing coaching and guidance to business services professionals to implement continuous quality improvements and/or enhancements to department operating efficiency.
  </li>
  <li>
   Participates in the recruitment, interviewing, and selection process for Executive Assistants and Administrative Project Coordinators, ensuring the highest standards of talent acquisition.
  </li>
  <li>
   Consults regularly with the department&rsquo;s Assistant Director and other managers in the creation and implementation of team programs and initiatives, as well as regarding the status of employees&rsquo; work performance and broader departmental updates.
  </li>
  <li>
   Collaborates with peer managers in the Administrative Support Department, Paralegal Services and Operations Group Management teams, to increase departmental efficiency, strengthen employee knowledge, and abilities, improve leadership and maintain high level service support to attorneys and clients.
  </li>
  <li>
   Partners with other members of the Administrative Support management team to design, coordinate, and deliver training programs tailored to the experience and development needs of the Administrative Support business services professionals.
  </li>
  <li>
   Ensures current knowledge of Firm policies and practices, current knowledge of industry trends and continued professional development for business services professionals.
  </li>
  <li>
   Engages in strategic (i.e., long-range) planning by developing departmental goals and supporting objectives for assigned department.
  </li>
  <li>
   Serves as active member of management by recommending new or revised policies, procedures and/or practices that promote efficiency, effectiveness, excellent customer services and excellent management and employee relations. Suggests new programs and/or activities, which reflect best practices or current trends in legal administration.
  </li>
  <li>
   Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
  </li>
  <li>
   Oversees employees' work performance and provides guidance in the resolution of problems.
  </li>
  <li>
   Initiates disciplinary procedures in collaboration with the Human Resources Department.
  </li>
  <li>
   Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service and improved employee relations in alignment with the Firm's Core Values.
  </li>
  <li>
   Develops and communicates departmental guidelines and procedures.
  </li>
  <li>
   Forecasts financial and budget requirements for the department, prepares related reports, and monitors the budget.
  </li>
  <li>
   Regular and reliable physical presence.
  </li>
  <li>
   Demonstrates effective interpersonal and written and verbal communication skills to facilitate effective work relationships with others.
  </li>
  <li>
   Manages Firm resources responsibly.
  </li>
  <li>
   Complies with and understands Firm operations, policies and procedures.
  </li>
  <li>
   Performs other related duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Current knowledge of law firm administration and administrative support best practices, trends and techniques
  </li>
  <li>
   Knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel), with the ability to learn new software and operating systems
  </li>
  <li>
   Knowledge and implementation of the annual budget process
  </li>
  <li>
   Demonstrated experience with leading and supervising others. Effectively employs coaching and problem solving techniques
  </li>
  <li>
   Ability to organize and prioritize work and delegate effectively
  </li>
  <li>
   Ability to handle sensitive matters and maintain confidentiality
  </li>
  <li>
   Excellent analytical, troubleshooting, organizational, and planning skills
  </li>
  <li>
   Ability to administer Firm policies and procedures
  </li>
  <li>
   Ability to handle multiple projects and shifting priorities
  </li>
  <li>
   Demonstrates effective interpersonal and communication skills, both verbally and in writing
  </li>
  <li>
   Demonstrates close attention to detail
  </li>
  <li>
   Ability to use discretion and exercise independent and sound judgment.
  </li>
  <li>
   Ability to work well in a demanding and fast-paced environment
  </li>
  <li>
   Ability to work well independently as well as effectively within a team
  </li>
  <li>
   Flexibility to adjust hours and work the hours necessary to meet operating and business needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree
  </li>
  <li>
   Minimum of eight years administrative management or related experience in a law firm or professional services environment, including four years of supervisory experience. Experience should include demonstrated success in leading others, problem solving, resolving conflicts and developing effective work relationships with employees at all levels.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Culture &amp; Life at Skadden
  <br/>
  <br/>
 </strong>
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 <br/>
 <br/>
 <ul>
  <li>
   Competitive salaries and year-end discretionary bonuses.
  </li>
  <li>
   Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
  </li>
  <li>
   Generous paid time off.
  </li>
  <li>
   Paid leave options, including parental.
  </li>
  <li>
   In-classroom, remote, and on-demand learning and professional development opportunities.
  </li>
  <li>
   Robust well-being classes and programs.
  </li>
  <li>
   Opportunities to give back and make an impact in local communities.
   <br/>
   <br/>
  </li>
 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 <br/>
 <br/>
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 <br/>
 <br/>
 <strong>
  Salary Details
  <br/>
  <br/>
 </strong>
 $155,000 - $175,000
 <br/>
 <br/>
 <strong>
  EEO Statement
  <br/>
  <br/>
 </strong>
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 <br/>
 <br/>
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 <br/>
 <br/>
 <strong>
  Skadden
 </strong>
 <strong>
  Equal Employment Opportunity Policy
  <br/>
  <br/>
 </strong>
 Skadden Equal Employment Opportunity Policy
 <br/>
 <br/>
 <strong>
  Applicants Have Rights Under Federal Employment Law
  <br/>
  <br/>
 </strong>
 Applicants Have Rights Under Federal Employment Law
 <br/>
 <br/>
 <strong>
  In accordance with the Transparency in Coverage Rule,
  <br/>
  <br/>
 </strong>
 click here to review machine-readable files made available by UnitedHealthcare:
 <br/>
 <br/>
 Transparency in Coverage
</div>


Administrative Support Manager

Ripco Real Estate

<p><b>Job Overview</b><br/>We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.</p><p><b>Key Responsibilities </b></p><p><b>Email Management (High Priority)</b></p><ul><li>Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up</li><li>Respond on behalf of the Owner when appropriate, maintaining tone and accuracy</li><li>Categorize, prioritize, and track key deal-related communications</li></ul><p><b>Calendar Management (High Priority)</b></p><ul><li>Maintain and coordinate a complex and constantly evolving calendar</li><li>Coordinate internal and external meetings, including preparing agendas</li><li>Proactively manage scheduling conflicts and ensure optimal time allocation</li><li>Prepare daily and weekly schedules with relevant context and material</li></ul><p><b>Administrative &amp; Operational Tasks</b></p><ul><li>Provide comprehensive administrative support such as drafting correspondence, proofreading documents</li><li>Manage office supplies inventory and oversee general office management duties to ensure a productive work environment</li><li>Provide personal assistant support as needed, while maintaining discretion</li></ul><p><b>Qualifications</b></p><ul><li>3&ndash;7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage high-volume email and complex scheduling</li><li>Ability to prioritize effectively and handle multiple tasks simultaneously</li><li>High level of discretion and confidentiality</li></ul><p><b>Technical Skills</b></p><ul><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)</li><li>Experience with CRM systems (e.g., Monday) is a plus</li></ul><p><b>Key Traits for Success</b></p><ul><li>Proactive and anticipatory mindset</li><li>Strong sense of urgency and responsiveness</li><li>Calm under pressure in a fast-paced deal environment</li><li>Highly professional with excellent judgment</li><li>Resourceful problem solver</li></ul><p>Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.</p><p>Pay: $95,000.00 - $125,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant to Executive

111 Sign

<p><strong>Job Overview</strong><br /><br />111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised <strong>Remote Virtual Assistant</strong> to join our team. This is a <strong>Full-Time</strong>, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail.<br /><br />This role offers a competitive hourly rate of <strong>$27 - $30 USD</strong>.<br /><br /><strong>Responsibilities</strong><br /><br />As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:<br /><br /> </p><ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul><p><strong>Qualifications</strong><br /><br />To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:<br /><br /> </p><ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul><p><br /><strong>What We Offer</strong><br /><br /> </p><ul><li>A competitive hourly wage of <strong>$27 - $30 USD</strong>.</li><li>The flexibility and convenience of a fully remote, <strong>Full-Time</strong> position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul><p> </p>

Remote Virtual Assistant

Pfizer

<div><p><b>ROLE SUMMARY</b></p><p>
The CISO, Infrastructure and Cloud Services organization enables Pfizer&rsquo;s mission by delivering secure, resilient, and scalable technology platforms that support operations and future growth. Through a unified operating model, it strengthens accountability, accelerates decision‑making, and improves availability, security, and cost efficiency.<br>
</p><p></p><p>The Administrative Assistant will provide comprehensive administrative and operational support to the Leadership Team (LT) for Cybersecurity, Infrastructure, and Cloud Services.</p><p></p><p><br>
This role ensures the efficient execution of leadership operations, meeting coordination, and communication workflows, supporting the smooth functioning of LT activities across a global, matrixed organization.</p><p></p><p><br>
The position plays a key role in coordinating priorities, tracking actions, and ensuring alignment, while operating with strong organizational awareness and attention to detail.</p><p></p><p><b><br>
ROLE RESPONSIBILITIES</b></p><p><b>
Leadership Team Coordination</b></p><ul><li>
Coordinate LT meetings, including scheduling, agenda consolidation, materials preparation, and note-taking</li><li>
Support leadership forums, ensuring logistics and materials are complete and ready</li><li>
Track meeting outputs (decisions, action items) and support follow-up</li></ul><p><b>
Administrative &amp; Operational Support</b></p><ul><li>
Provide administrative support across LT members as needed</li><li>
Manage shared calendars, distribution lists, and organizational documentation</li><li>
Assist in organizing team events, offsites, and leadership sessions</li></ul><p><b>
Action Tracking &amp; Follow-Up</b></p><ul><li>
Maintain trackers for LT actions and key deliverables</li><li>
Follow up with stakeholders to ensure progress updates are captured</li><li>
Escalate overdue items to the appropriate LT member</li></ul><p><b>
Communication &amp; Materials Support</b></p><ul><li>
Assist in preparing presentations, reports, and meeting materials</li><li>
Support coordination of leadership communications and updates</li><li>
Compile inputs from stakeholders into structured formats</li></ul><p></p><p><b><br>
Cross-Functional Coordination</b></p><ul><li>
Coordinate with executive assistants, business operations, and functional teams</li><li>
Support alignment across cybersecurity, infrastructure, and cloud teams</li><li>
Help connect stakeholders to ensure timely execution of activities</li></ul><p><b>
Scheduling &amp; Logistics Management</b></p><ul><li>
Support scheduling of complex meetings across global time zones</li><li>
Coordinate travel, logistics, and meeting arrangements for leadership activities</li><li>
Ensure seamless execution of both virtual and in-person engagements</li></ul><p><b>
Operational Efficiency &amp; Process Support</b></p><ul><li>
Identify opportunities to improve administrative processes and workflows</li><li>
Support implementation of templates, trackers, and standard practices</li><li>
Maintain organized records and documentation</li></ul><p></p><p><b><br>
BASIC QUALIFICATIONS</b></p><br>
<p></p><ul><li>
High School Diploma</li><li>
4+ years of administrative or operations support experience</li><li>
Experience supporting leadership teams in a global organization</li><li>
Strong organizational, coordination, and communication skills</li><li>
Ability to manage multiple priorities and follow through on tasks</li><li>
High attention to detail and ability to handle confidential information</li><li>
Proficiency in Microsoft Office tools (Outlook, PowerPoint, Excel, Teams)</li></ul><p></p><p><b><br>
PREFERRED QUALIFICATIONS</b></p><ul><li>
Experience in technology, cybersecurity, or infrastructure organizations</li><li>
Experience supporting leadership team operations or coordination</li><li>
Strong stakeholder coordination skills across complex environments</li></ul><br>
<p></p>
<br>
<br>
<p><b>PHYSICAL/MENTAL REQUIREMENTS</b></p><p>
This is a desk job.</p><p><b><br>
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
</b></p><p>10% travel may be required.</p><br>
Work Location Assignment: Hybrid<br>
The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company&rsquo;s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life&rsquo;s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site &ndash; U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
<p>Relocation assistance may be available based on business needs and/or eligibility.</p>
<p>
Candidates must be authorized to be employed in the U.S. by any employer.</p><p>
U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.</p>
<div><div><div><div><div><div><div><div><p><b>
Sunshine Act</b></p><p>
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider&rsquo;s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.</p></div></div></div></div></div></div></div></div>
<div><div><div><div><div><div><div><div><p><b>
EEO &amp; Employment Eligibility</b></p><p>
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
</p><p></p><p>Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.</p></div></div></div></div></div></div></div></div>
<p>
To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.</p>
Administrative</div>

Administrative Assistant - CISO, Infrastructure and Cloud Services

<div>
 <p>
  <strong>
   Executive Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Manhattan, NY (4 days onsite, 1 day remote)
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  Up to $150,000 base + bonus
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
  </li>
  <li>
   Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
  </li>
  <li>
   Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
  </li>
  <li>
   Prepare and reconcile expense reports in a timely and accurate manner
  </li>
  <li>
   Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
  </li>
  <li>
   Draft correspondence, presentations, and other administrative documents
  </li>
  <li>
   Assist with investor meetings, board materials, and high-level presentations as needed
  </li>
  <li>
   Manage ad hoc projects and ensure seamless day-to-day operations
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5&ndash;10+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
  </li>
  <li>
   Strong experience managing complex calendars, travel logistics, and expenses
  </li>
  <li>
   High level of professionalism with exceptional communication skills
  </li>
  <li>
   Proven ability to prioritize and multitask in a high-pressure environment
  </li>
  <li>
   Strong attention to detail and ability to handle confidential information with discretion
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite
  </li>
 </ul>
 <p>
  <strong>
   Preferred Attributes
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting multiple executives or a team of senior leaders
  </li>
  <li>
   Exposure to investor relations, board support, or deal-related coordination
  </li>
  <li>
   Proactive, anticipatory mindset with strong problem-solving skills
  </li>
  <li>
   Team-oriented with a collaborative approach
  </li>
 </ul>
 <p>
  <strong>
   Work Environment
  </strong>
 </p>
 <ul>
  <li>
   Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Executive Assistant

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