associate attorney

legal assistant

legal operations senior manager Jobs in New York

legal operations senior manager

litigation paralegal

attorney assistant

legal administrative assistant

Iakovou & Xanthopoulos Law Group PLLC

<p><b>ESSENTIAL FUNCTIONS:</b></p><p><i><b>General Office Support</b></i></p><ul><li>Provide administrative support and assistance</li><li>Coordinate printing and shipping of materials, format/copy/distribute materials as needed</li><li>Maintaining inventory of needed supplies and purchasing as needed</li><li>Help maintain physical office environment (for example, keeping kitchen area and conference rooms neat and organized, caring for plants)</li><li>Perform ad hoc duties for members of the team, as necessary</li></ul><p><i><b>Front Desk Support</b></i></p><ul><li>Ensure the front desk is occupied at all times</li><li>Welcome guests warmly and offer assistance</li><li>Receive and sign for mail and packages, and distribute to employees</li></ul><p><i><b>Phone Support</b></i></p><ul><li>Manage incoming telephone calls</li><li>Ensuring callers are spoken to warmly and receive a high level of customer service</li><li>Determining necessary information</li><li>Transferring calls, ensuring employees are available and able to take the call first</li><li>Taking messages</li></ul><p><i><b>Meeting Support</b></i></p><ul><li>Schedule meetings, coordinate logistics, and prepare agendas and itineraries.</li><li>Arrange conference room scheduling</li><li>Manage calendars, travel, and appointments</li><li>Create travel itineraries as needed.</li></ul><p><i><b>Legal Support</b></i></p><ul><li>Support the Legal Support Team as needed</li><li>Preparing court statements and forms</li><li>Dictating Lawyers&rsquo; audio files and written notes</li><li>Managing records, projects, and calendars to make sure everything functions smoothly</li><li>Transcribing and proofreading legal documents</li><li>Indexing and updating pleadings and discovery binders</li><li>Collecting and delivering documents</li><li>Managing diaries and making travel arrangements for one or more Lawyers</li><li>Creating summary analyses</li><li>Communicating with vendors, experts, Lawyers, opposing counsel, and other staff</li><li>Coordinating printing and/or shipping of materials, format/copy/distribute materials as needed</li></ul><p><i><b>Contact &amp; Correspondence Management</b></i></p><ul><li>Manage contact database, ensuring all contacts are represented and current contact information is kept up to date</li><li>Create and send polished, error-free communications to internal and external parties, both electronically and through paper correspondence</li><li>Interact directly with clients ensuring professional and customer-service oriented interactions</li></ul><p><i><b>Electronic and Paper Filing and Document Management</b></i></p><ul><li>Set up and manage paper or electronic files and filing systems, recording information, updating paperwork</li><li>Prepare and edit documents including reports, presentations, and meeting remarks, ensuring professional language and formatting</li><li>Keep files (both electronic and paper) organized and accessible to Partner, ensuring work spaces are orderly and stocked with necessities</li></ul><p>Experience:</p><ul><li>Law Firm Experience (Required)</li><li>Microsoft Office: 3 years (Required)</li><li>100% Bilingual Spanish/English (Preferred)</li></ul><p>Work Location: In person</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Job Type: Full-time</p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Do you have experience with basic legal correspondence, forms, etc. as well as conducting limited legal research or fact-checking?</li><li>Are you comfortable with the hourly rate of $25 - $30/hour?</li></ul><p>Experience:</p><ul><li>Legal administrative: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10005 (Required)</li></ul><p>Work Location: In person</p>

Receptionist and Legal Administrative Assistant

The ONeil Search Group

<div>
 <strong>
  Attorney Assistant needed at a Leading Global Law Firm in NYC
  <br/>
  <br/>
 </strong>
 <strong>
  Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus
  <br/>
  <br/>
 </strong>
 <strong>
  What You'll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Be the first point of contact for clients as a friendly and responsive professional.
  </li>
  <li>
   Manage attorney calendars and coordinate meetings across global time zones.
  </li>
  <li>
   Review and triage emails and calls to reduce administrative burden on attorneys.
  </li>
  <li>
   Handle client onboarding to include conflict checks, engagement letters, and database updates.
  </li>
  <li>
   Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
  </li>
  <li>
   Coordinate travel, prepare expense reports, and manage vendor payments.
  </li>
  <li>
   Create and edit documents with precision, following firm standards.
  </li>
  <li>
   Support client meetings, video conferences, and events with seamless logistics.
  </li>
  <li>
   Maintain client and matter files, assist with audits and compliance reporting.
  </li>
  <li>
   Collaborate across departments and volunteer for overflow work.
  </li>
  <li>
   Uphold the highest standards of confidentiality and professionalism.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience: Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus.
  </li>
  <li>
   Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
  </li>
  <li>
   Mindset: Forward-thinking, proactive, and committed to excellence.
  </li>
  <li>
   Education: Bachelor&rsquo;s degree preferred.
  </li>
  <li>
   Billing Expertise: Experience with electronic billing and budget tracking is a plus.
   <br/>
   <br/>
  </li>
 </ul>
</div>


Attorney Assistant

The Stevens & Lee Companies

<div><p><b><i>Powerful Partnerships. Standout Solutions.</i></b></p><p>
StevensLee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware and Florida. The firm is the cornerstone of The StevensLee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.</p><p><b>
Job Overview</b></p><p>
At StevensLee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.</p><p>
The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.</p><p></p><p><b><br>
Primary Responsibilities</b><b><i> (</i></b><i>responsibilities include but not limited to</i><b><i>)</i></b></p><ul><li>
Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.</li><li>
Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.</li><li>
Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.</li><li>
Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.</li><li>
Make redactions, conduct bates numbering, and compile document productions.</li><li>
Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.</li><li>
Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
</li><li>Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.</li><li>
Welcome clients and greet visitors with a helpful, positive, and professional attitude.</li><li>
Answer direct-line phone calls in a professional manner and route as necessary.</li><li>
Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.</li></ul><p><b>
SkillsCompetencies</b></p><ul><li>
Ability to communicate professionally and interact effectively with all levels of personnel.</li><li>
Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.</li><li>
Flexibility and ability to respond quickly and positively to shifting demands.</li><li>
Ability to work under pressure to meet strict deadlines.</li></ul><p><b>
Qualifications</b></p><ul><li>
Bachelor's degree or equivalent relevant work experience</li><li>
Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation</li><li>
Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook</li><li>
Exceptional computer skills with the ability to learn new software applications quickly.</li></ul><p></p><p><b><br>
The firm is not accepting resumes from search firms for this position.</b></p><p><b>
Job Type:</b> Full-Time- 40 Hours/week</p><p><b>
FLSA Classification:</b> Non-Exempt</p><p><b>
Reports To:</b> Human Resources</p><p><b>
Job Location: </b>New York City, NY</p><p><b>
Salary Range: </b>The estimated salary range for this position is $65,000 - $80,000. Actual salary determination is dependent on a variety of factors some of which include: experience, qualifications, and geographic location.</p><p></p><p><i><br>
In compliance with federal and state equal opportunity employment laws, The StevensLee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.</i></p></div><p></p>

Legal Assistant

Gordon Rees Scully Mansukhani, LLP

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Gordon Rees Scully Mansukhani has an immediate opening for a Legal Secretary in its New York office. This position is full time with flexible options for successful candidates, including hybrid opportunities.
 <br/>
 <br/>
 <strong>
  Requirements/Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage calendar and coordinate travel for Partners and Associates.
  </li>
  <li>
   Send approved communications on behalf of the Partner and Associates and a diverse range of administrative assignments.
  </li>
  <li>
   Support work includes a high level of trust and gatekeeping of sensitive documents and external communication.
  </li>
  <li>
   Candidate must maintain independent judgment, strong problem solving and proofreading skills.
  </li>
  <li>
   Excellent written, verbal communication and attention to detail is required.
  </li>
  <li>
   Ability to organize and/or shift priorities in a consistently fast-paced environment is essential.
  </li>
  <li>
   Associate&rsquo;s Degree is preferred.
  </li>
  <li>
   Law firm or Legal Department work history required.
  </li>
  <li>
   Ability to e-file in NY required (both NY &amp; NJ State and Federal a plus), as well as experience with handling paralegal tasks.
   <br/>
   <br/>
  </li>
 </ul>
 The firm offers a friendly, business casual environment with competitive salary and a full benefits package, including Medical, Dental, Vision, 401K, PTO, Disability &amp; Life Insurance.
 <br/>
 <br/>
 The yearly salary range is between $45,000-$80,000. This position is open to all experience levels. The actual salary offered may be above or below the identified range and will be based on a wide range of factors, including relevant skills, training, experience, including the location where the position is filled.
 <br/>
 <br/>
 For consideration, please submit a cover letter and resume.
 <br/>
 <br/>
 Gordon Rees Scully Mansukhani is an equal opportunity employer.
 <br/>
 <br/>
 No recruiter emails or telephone calls.
 <br/>
 <br/>
 Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm&rsquo;s behalf or represent a relationship with the firm. Agencies must sign GRSM&rsquo;s fee agreement. The firm&rsquo;s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com.
 <br/>
 <br/>
 <strong>
  Pay Range
  <br/>
  <br/>
 </strong>
 USD $45,000.00 - USD $80,000.00 /Yr.
</div>


Legal Secretary

King & Spalding

<div><div>King &amp; Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.</div><div></div>
We are currently seeking a Legal Practice Assistant to join the New York office's Real Estate &amp; Funds practice group. This role offers the opportunity for motivated individuals to join an innovative and collaborate environment focused on supporting best practices and developing solutions to improve processes and procedures.<div></div><div>
KEY RESPONSIBILITIES:</div><ul><li><div>
Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship.</div></li><li><div>
Manage and maintain lawyers&rsquo; busy schedules and calendars.</div></li><li><div>
Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials.</div></li><li><div>
Maintain lawyers&rsquo; contacts in Outlook and BD Hub with accurate contact information and notes.</div></li><li><div>
Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day).</div></li><li><div>
Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested.</div></li><li><div>
Assist lawyers with Marketing and Business Development functions including preparing materials for use in meetings, pitches, and proposals.</div></li><li><div>
Undertake internet research for lawyers&rsquo; business development as directed by lawyer(s).</div></li><li><div>
Process and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors, when needed. If requested, track lawyers&rsquo; billable hours, create reports and maintain records.</div></li><li><div>
Open new clients and matters following Records Department procedures. Prepare conflict of interest forms.</div></li><li><div>
Maintain client and administrative filing for lawyers following established procedures. Prepare files using File Trail procedures and maintain appropriate records for on- and off-site storage.</div></li><li><div>
Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings.</div></li><li><div>
Track, organize and process Chrome River reports, reimbursements and check requests.</div></li><li><div>
Maintain CLE records for lawyers.</div></li><li><div>
Perform other related duties as required and assigned.</div></li></ul><div></div><div>
QUALLIFICATIONS:</div><ul><li><div>
Detail oriented, efficient and have the capacity to work both independently and collaboratively in a fast paced, high-volume environment.</div></li><li><div>
Well-developed Microsoft Office skills, including intermediate Excel proficiency, and have the ability to format documents using Styles and proofread typed material for grammatical, typographical and spelling errors.</div></li><li><div>
Demonstrate the ability to problem solve and communicate with all levels of personnel and work effectively as a team player.</div></li><li><div>
A minimum of three to five years' experience, a college degree and a minimum typing speed of 65 words per minute preferred.</div></li><li><div>
Availability to work overtime is required.</div></li></ul><div></div><div><br>
The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King &amp; Spalding&rsquo;s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.</div><div></div><div>
Pay Transparency Range:</div><div></div><div>
New York: Anticipated full-time annualized salary range $70,000 - $110,000.</div><div><div><div><div><div><div><div><div><div><div><div>
The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.</div></div></div></div></div></div></div></div></div></div></div><div></div><div>
In general, employers are not permitted to make unsolicited neutral statements about criminal background checks before a conditional offer, including statements noting the employer's compliance with laws protecting applicants with criminal histories such as &quot;Applicants' criminal history will be considered consistent with the requirements of the New York City Fair Chance Act&quot;.</div><div></div><div><br>
King &amp; Spalding LLP (K&amp;S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.</div><div></div><div>
We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.</div></div>

Legal Practice Assistant

Kay Search Group

<div>
 <p>
  <strong>
   Position
  </strong>
  : Legal Executive Assistant (Global Law Firm)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York, NY (Hybrid WFH)
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Globally Recognized AM 100 Law Firm
 </p>
 <p>
  <strong>
   Comp Package:
  </strong>
  Base salary up to $105K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Summary:
  </strong>
 </p>
 <p>
  A U.S. based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
 </p>
 <p>
  This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities for Legal Executive Assistant (Global Law Firm):
  </strong>
 </p>
 <ul>
  <li>
   Develop project strategies to ensure efficient completion of tasks
  </li>
  <li>
   Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
  </li>
  <li>
   Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
  </li>
  <li>
   Coordinate with other Firm offices, both domestic and international
  </li>
  <li>
   Assist with Department initiatives and special projects
  </li>
  <li>
   Assist with preparing materials for presentations and conferences
  </li>
  <li>
   Enter attorneys' time records and submit attorneys' expense reports
  </li>
  <li>
   Assist with calendaring and scheduling requests
  </li>
  <li>
   Organize and facilitate conference and video calls
  </li>
  <li>
   Prepare engagement letters and new matter memos for new clients and matters
  </li>
  <li>
   Assist with new-business conflicts process
  </li>
  <li>
   Assist in promoting business development, entering business activities and coordinating with Marketing department
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements for
  </strong>
  <strong>
   Legal Executive Assistant (Global Law Firm):
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's Degree preferred
  </li>
  <li>
   5+ years of related administrative experience in a law or professional services firm
  </li>
  <li>
   Understanding or experience working with travel visa and immigration forms a plus
  </li>
  <li>
   Proficiency with Microsoft Excel, Word, and PowerPoint
  </li>
  <li>
   Demonstrates effective interpersonal and communication skills, both verbally and in writing
  </li>
  <li>
   Ability to work independently
  </li>
  <li>
   Ability to handle sensitive matters and maintain confidentiality
  </li>
 </ul>
 <p>
 </p>
</div>


Legal Executive Assistant (Global Law Firm)

Robert Half

<div>
 <p>
  We are looking for an organized Human Resources (HR) Assistant to join a long-standing non profit organization on a contract basis in New York, New York. This role is an excellent opportunity to support HR operations in a non-profit organization while contributing to various administrative and employee-focused initiatives. The ideal candidate will play a key role in ensuring smooth onboarding, effective communication, and efficient HR processes.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <p>
  &bull; Coordinate and manage onboarding activities to ensure new hires have a seamless transition into the organization.
 </p>
 <p>
  &bull; Provide administrative support for HR functions, including maintaining accurate employee records and managing documentation.
 </p>
 <p>
  &bull; Assist in handling employee relations by addressing inquiries and resolving basic workplace concerns.
 </p>
 <p>
  &bull; Facilitate e-recruitment processes, such as posting job openings, screening resumes, and scheduling interviews.
 </p>
 <p>
  &bull; Draft and manage email correspondence related to HR matters, ensuring clear and timely communication.
 </p>
 <p>
  &bull; Collaborate with the HR team to maintain and update HR systems and databases.
  <br/>
 </p>
 <p>
  &bull; Proficiency in using HR systems and software applications such as Paycom highly preferred.
 </p>
 <p>
  &bull; Proven experience in an HR administrative or assistant role.
 </p>
 <p>
  &bull; Strong understanding of employee relations and HR policies.
 </p>
 <p>
  &bull; Proficiency in using e-recruitment platforms and tools.
 </p>
 <p>
  &bull; Excellent written and verbal communication skills for precise and effective email correspondence.
 </p>
 <p>
  &bull; Experience in managing onboarding processes and ensuring compliance with HR standards.
 </p>
 <p>
  &bull; Ability to handle confidential information with discretion and integrity.
 </p>
 <p>
  &bull; Strong organizational skills with attention to detail.
  <br/>
 </p>
 TalentMatch
 <sup>
  &reg;
 </sup>
 <br/>
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
 <br/>
 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use.
 </p>
</div>


Human Resources (HR) Assistant

Explore 289+ Legal administrative assistant in New York this December. Find roles across top companies and apply now to boost your career.