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Atrium

<div>
 
 Client Overview
 
 
 
 Our client is an in-office organization located in Midtown East and they are looking for an
 
 Administrative Assistant
 
 to join their team. Our client is a respected mid-size law firm known for delivering high-quality legal representation with a client-focused approach. With a diverse team of experienced attorneys and legal professionals, the firm provides comprehensive services across multiple corporate areas while maintaining the personalized attention often found in smaller practices. Collaborative in culture and dedicated to excellence, the firm emphasizes strong mentorship, continuous professional growth, and exceptional client service.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will support daily administrative operations within a busy legal office environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism when interacting with internal staff and external contacts.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for internal and external communications.
 </li>
 <li>
 Coordinate and schedule meetings, appointments, and events.
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and correspondence.
 </li>
 <li>
 Process invoices, track expenses, and assist with budget tracking.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
 </li>
 <li>
 Flexible, detail-oriented, and dependable with a proactive approach.
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 Experience with virtual meeting platforms such as Zoom, Microsoft Teams, or Google Meet.
 </li>
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 Comfortable learning and using office or project management tools such as Slack, Salesforce, or QuickBooks.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 5+ years of experience in an administrative or clerical support role.
 </li>
 <li>
 Experience supporting multiple team members or departments in a fast-paced environment.
 </li>
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 Prior work in a legal setting is a plus.
 </li>
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 Familiarity with basic financial processes such as invoice tracking, expense reporting, or budgeting.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred, but not required.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 389680
</div>

Administrative Assistant - 389680

Law Offices of Michael S. Lamonsoff

Legal Administrative Assistant Location: On-site Job Type: Full-Time Pay: $23.08 &ndash; $24.00 per hourGreat Opportunities for Growth!We are a dynamic and growing legal team looking for a detail-oriented, proactive, and bilingual Legal Administrative Assistant to support our attorneys and clients. This role is ideal for someone who thrives in a fast-paced environment and is passionate about delivering excellent client service.Key Responsibilities:<ul><li>Serve as the first point of contact for prospective clients &mdash; gather and document initial case information</li><li>Coordinate the acquisition of medical records and maintain proper documentation</li><li>Provide translation services (Spanish or Portuguese) for client communication and documentation</li><li>Assist clients with scheduling medical appointments</li><li>Prepare, format, and proofread legal correspondence and case-related documents</li><li>Track all client intakes and ensure timely follow-ups</li><li>Support the legal team with general administrative duties as needed</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree from an accredited institution</li><li>Fluent in Spanish (written and verbal); Portuguese a strong plus</li><li>Proficient in Microsoft Office Suite, Adobe Acrobat, and comfortable learning new platforms and databases</li><li>Strong organizational skills with impeccable attention to detail</li><li>Ability to manage multiple tasks independently and collaborate within a team</li><li>Excellent interpersonal and communication skills</li><li>Demonstrated discretion and commitment to maintaining confidentiality</li></ul>Why Join Us?<ul><li>Be part of a supportive team environment</li><li>Gain hands-on legal experience</li><li>Clear pathways for professional development and career advancement</li></ul>Job Type: Full-timePay: From $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

Chapman and Cutler LLP

<div>
 
 Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 
 
 
 
 
 The responsibilities of the Administrative Assistant will include:
 
 
 
 
 <ul>
 <li>
 Reports to the office in a reliable and punctual manner.
 </li>
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 Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
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 Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
 </li>
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 Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
 </li>
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 Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
 </li>
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 Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
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 Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
 </li>
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 Creates and maintains all client and general files.
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 Handles incoming and outgoing mail as necessary.
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 Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
 </li>
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 Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
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 Makes necessary travel arrangements; completes expense reports in a timely manner.
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 Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
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 Respects the Firm&rsquo;s policies and procedures.
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 Attends scheduled training sessions and utilizes information in daily work production.
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 Proofreads material for grammatical, typographical or spelling errors.
 </li>
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 Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
 </li>
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 Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
 </li>
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 Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
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 Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
 </li>
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 Assists in any other area of the Firm and performs other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 MINIMUM QUALIFICATIONS
 
 :
 
 
 
 
 
 
 
 <ul>
 <li>
 At least five (5) years of experience in a professional environment
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 Prior law firm experience is preferred
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 Excellent typing, spelling, grammar and punctuation skills
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 Ability to use handbooks and other reference materials
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 Teamwork oriented
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 High degree of organization
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 Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
 </li>
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 Ability to work collaboratively and to organize, prioritize and complete numerous tasks
 </li>
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 College degree preferred
 </li>
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 Committed to following all Firm security protocols and maintaining information security
 </li>
 </ul>
 
 
 
 
 
 
 
 In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 
 
 
 
 
 Benefits Overview
 
 
 
 
 
 Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 
 
 
 
 
 
 Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
 
 
</div>

MILBANK LLP

<div>Overview:

Reporting to the Legal Administrative Support Manager, the Legal Team Assistant will provide client service-related duties as part of an integrated legal support team encompassing a broad range of support tasks. Legal Team Assistants are expected to have a demonstrated positive and proactive customer service approach to support and work effectively as a member of a broader team. They must coordinate activities with their team as a collective group and work in conjunction with other teams and/or the Coordinators/Manager. The volume and type of requests handled by any team member is determined by the variable workflows of the practice areas. The Legal Team Assistant will work effectively within the legal support team structure as a collaborative team member, including sharing duties and assisting other support teams on other floors as needed. In general, Legal Team Assistants will consistently contribute in a positive manner to the overall success of the team. Please note this position will be on-site four days a week at 55HY in NYC.
Responsibilities:
<ul><li>In collaboration with assigned team, provide and coordinate legal administrative support for attorneys and clients. Review, track and complete incoming requests. If a request should be directed to other resources/departments, then coordinate accordingly while maintaining overall ownership of the request (ensure request is routed to the appropriate team or department in a timely and clear manner; verify the quality of the work product and follow-up with the requestor). Proactively anticipate business needs of attorneys; plan ahead and meet deadlines. Partner effectively with Legal Assistants, WP, Mailroom, Copy Center, IT, Finance, Travel and other department.</li><li>
Prepare and edit documents and spreadsheets. Prepare revisions and blackline documents. Generate and update Tables of Authorities/Table of Contents using Best Authority; prepare Pleading Backs. Prepare pro-bono audit letter responses. Assist in the preparation of presentation materials for prospective clients using templates and tools. Proofread documents and check for appropriate formatting, spelling and grammar. Coordinate lengthy and complex document preparation with Word Processing as needed. Prepare documents for filings and notarize documents as needed.</li><li>
Conduct competitive intelligence research as needed. Use designated machine learning applications to review selected outcomes, determine whether selected language is relevant, extract / correct results, and update application searching parameters to refine output as needed. Provide general database support and data entry / flagging including linking information to Business Development and other databases.</li><li>
Organize and maintain complex electronic files, including the use of multiple electronic tools/databases, for the practice and individual attorneys. Code and file case/matter documents and emails within NetDocuments. Comply with client-specific security requirements, work with IT security set and maintain legal team security access. Maintain paper and electronic files in compliance with Firm policies. Work with the Records Department to create, maintain and archive client files and indexes. Mark case or matter-related documents as needed with filing instructions to ensure proper archiving. Perform routine filing and retrieve files as needed.</li><li>
Validate and process vendor invoices in a timely manner. Prepare and process expense reimbursement and disbursement requests. Prepare New Business Intake forms and on-going updates that includes verification, compliance, routing and maintenance of Outside Counsel Guidelines, Engagement Letters, pricing / discount levels and marketing data. Assist in the preparation of client bills with the Billing Department.</li><li>
Manage, maintain and update attorney calendars and contacts, including meetings, appointments, due dates and client-related activities; arrange for conference rooms and catering for attorney/client meetings, update new and existing contacts. Coordinate specific court dates with the Managing Attorney's Office as needed. Link Calendar entries to appropriate records in Business Development database. Maintain attorney client contacts in Customer Records Management system.</li><li>
Provide additional general administrative support. Review, route and prioritize incoming and outgoing correspondence (hard copy and electronic). Arrange for specialized mail or messenger services as required; ensure that all attachments, exhibits and enclosures are included. Coordinate activities with mailroom and messenger personnel as needed. Prepare and process new case memoranda. Receive and screen phone calls and take messages. Receive and direct clients and visitors. Coordinate travel arrangements, prepare itineraries and prepare travel expense reports. Maintain and update contact names and addresses in the contact database.</li><li>
Other responsibilities/duties as they may be assigned from time to time.</li></ul><div>
 The anticipated base salary range offered for this role will be between $60,000 to $75,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</div>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
2 - 5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour.</li></ul></div>

Legal Team Assistant

GGLG, PLLC

Prominent New York City real estate law firm seeks an Administrative Assistant to join our team.Located in the heart of Manhattan, our firm has built a well-established residential real estate practice representing lenders, purchasers, and sellers in transactions across New York. Our team works collaboratively to coordinate a high volume of real estate transactions from opening through closing.We take pride in our collaborative culture and exceptional employee retention &ndash; most members of our team have been with the firm for more than a decade.We are seeking a reliable and detail-oriented Administrative Assistant to support our attorneys, paralegals, and operations team in managing the day-to-day administrative needs of the firm.Responsibilities:<ul><li>Provide administrative support to attorneys and paralegals handling residential real estate transactions.</li><li>Assist with opening new files and maintaining organized electronic and physical file systems.</li><li>Assist with document scanning, copying, mailing, and file management.</li><li>Coordinate with lenders, borrowers, attorneys, and title companies as needed.</li><li>Answer and route phone calls to assist reception as needed.</li><li>Maintain office organization and assist with general administrative tasks.</li></ul>Qualifications:<ul><li>Prior administrative or office experience required.</li><li>Strong organizational and time-management skills.</li><li>Ability to manage multiple tasks in a fast-paced office environment.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail.</li><li>Ability to work effectively in a team-oriented environment.</li><li>Proficiency with Microsoft Office applications (Outlook, Word, Excel).</li></ul>Salary Range:<ul><li>$40,000 - $70,000</li></ul>Pay: $40,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative Assistant: 2 years (Preferred)</li><li>Law office: 2 years (Preferred)</li></ul>License/Certification:<ul><li>New York Notary Public License (Preferred)</li></ul>Ability to Commute:<ul><li>New York, NY 10018 (Required)</li></ul>Work Location: In person

Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 Administrative Assistant, New York, NY
 
 
 
 We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.
 
 
 
 If you apply to this posting, you will be considered for multiple roles across the firm that require this skillset.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provides administrative support in a complex team environment to a senior group or executive.
 </li>
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 Coordinates complex, senior-level internal/ external meetings and conference calls.
 </li>
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 Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
 </li>
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 Supports internal and external managers or clients while responding and following up to client requests.
 </li>
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 Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
 </li>
 <li>
 Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
 </li>
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 Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
 </li>
 <li>
 Maintains understanding of firm policies and handles certain issues independently.
 </li>
 <li>
 Manages monthly invoices and arranges payment.
 </li>
 <li>
 On-boards new hires, processes new employees, transfers, termination, etc.
 </li>
 <li>
 Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
 </li>
 <li>
 Works with conference and catering services for meetings and client engagements as needed.
 </li>
 <li>
 Orders supplies and keeps inventory well-stocked.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong proficiency in Concur, MS Word, Excel, PowerPoint and Outlook.
 </li>
 <li>
 Prefer 3+ years of experience
 </li>
 <li>
 Requires excellent interpersonal and communication skills and team player mentality.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Ability to maintain high standards despite pressing deadlines.
 </li>
 <li>
 Ability to solve problems quickly and efficiently with excellent judgement.
 </li>
 <li>
 Strong knowledge of general business, corporate and government cultures with the ability to handle highly sensitive, confidential and non-routine information.
 </li>
 <li>
 Self-starter with excellent anticipation skills; problem solving; follow up.
 </li>
 <li>
 Demonstrated dependability and sense of urgency about getting results.
 </li>
 <li>
 Demonstrates high degree of integrity and confidentiality.
 </li>
 <li>
 Comfortable working with people at all organizational levels.
 </li>
 <li>
 Ability to display a consistent, professional degree of communication while working well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
 </li>
 <li>
 Highest degree of integrity, professionalism, diplomacy and discretion required
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2023. All rights reserved.
 
 
 Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
 
 
 
 Salary Range
 
 
 
 The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
 
 
 
 Benefits
 
 
 
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
</div>

Administrative Assistant, New York

Sonnenschein, Sherman & Deutsch, LLP

Small Midtown Real Estate Law Firm, is seeking a Legal Secretary. The candidate must have 3+ years of real estate legal experience with the ability to multi-task while working in a fast- paced environment. Must be proficient in Word, Excel, Dictaphone or Voice Memo/Airdrop.Secretarial duties will include; document preparation and revision; transcription, correspondence, billing; and other traditional secretarial functions as required.Job Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Legal Secretary

Explore 677+ Legal administrative assistant in New York this March. Find roles across top companies and apply now to boost your career.

677 legal administrative assistant jobs In New York

Administrative Assistant - 389680

Administrative Assistant

Administrative Assistant

Legal Team Assistant

Administrative Assistant

Administrative Assistant, New York

Legal Secretary