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senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

legal administrative assistant

<div>
 
 TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world&rsquo;s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world&rsquo;s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
 
 
 
 
 
 
 Overview:
 
 
 
 The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We&rsquo;re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.
 
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 Manage two Senior Executives&rsquo; calendars, including scheduling, and confirming meetings and conference calls
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 Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
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 Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
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 Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
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 Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
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 Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
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 Liaise with internal and external stakeholders, including clients and business associates, at all levels
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 Maintain organized filing system to ensure efficient document management
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 Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
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 Support special projects as needed
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 </ul>
 
 
 
 
 
 Requirements:
 
 
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 3+ years of executive assistant experience supporting C-level executives
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 Ability to work under pressure in a dynamic, fast-paced environment
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 Quick learner with the ability to adapt to new tasks, systems, and changing priorities
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 High level of discretion in handling confidential information
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 Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
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 This role requires travel and flexibility to adjust to changing plans as needed
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 Strong interpersonal skills and ability to build rapport quickly and collaborate
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 Proven experience in managing multiple tasks and meeting deadlines with accuracy
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 A proactive, customer service-oriented mindset, with a strong sense of teamwork
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 Demonstrated professionalism and strong professional etiquette
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 Ability to adjust to changing priorities and schedules with ease
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 </ul>
 
 
 
</div>

Executive Assistant

U.S. Legal Support

<div>Digital Reporter &ndash; Legal Proceedings
Are you tech‑savvy and interested in the legal industry? U.S. Legal Support is hiring Digital Reporters to help create the official record of legal proceedings such as depositions and hearings.
No prior experience is required&mdash;we provide structured training and certification support to set you up for long‑term success.
 Location: New York - See below:<div><div><div><div>
Location Requirement: Must reside in Brooklyn, Manhattan, or Queens, New York. Candidates living outside of these boroughs will not be considered.</div></div></div>
 Schedule: Hybrid &ndash; Client Sites | Monday&ndash;Friday 8:30-5:30</div> 
Training &amp; Certification: 
Hired candidates will complete Digital Reporter training prior to start date.
Key Responsibilities<ul><li>
Legal Reporting (Training Provided): Administer oaths and participate in depositions, hearings, and other legal proceedings in office and professional settings.</li><li>
Technology Operations: Transport, set up, and operate computer and audio equipment for in-person and remote proceedings.</li><li>
Document Preparation: Prepare audio files, exhibits, and related materials for transcription.</li><li>
Administrative Support: Perform administrative tasks when not assigned to legal proceedings.</li></ul>
Requirements<ul><li>
Tech‑Savvy: Comfortable working with computers, software, and audio equipment - MUST HAVE</li><li>
Typing Skills: Minimum typing speed of 55+ WPM (typing test required)</li><li>
Communication: Professional verbal and written communication skills</li><li>
Notary: Ability to obtain a State Notary Commission (assistance provided; existing Notary is a plus)</li><li>
AAERT Certification: Training and certification provided prior to start date</li><li>
Valid state issued drivers license, reliable transportation and required automobile insurance</li></ul>
What We Offer<ul><li>
Travel and cell phone allowances</li><li>
Customizable medical plans (including vision and dental)</li><li>
Employer-paid life and short- and long-term disability insurance</li><li>
Paid parental leave</li><li>
Wellness-focused benefits</li><li>
Flexible PTO</li><li>
401(k) and Roth 401(k) options</li><li>
Pet insurance options</li><li>
Employee Relief Fund</li></ul>
 Ready to start your career in legal support? Apply today and take advantage of our training and certification support to build a long-term career.</div>

Digital Reporter - Legal Proceedings

Beacon Hill

<div>
 
 Our client, a top-tier investment firm, is seeking a highly capable
 
 Executive Assistant
 
 to support a dynamic team of professionals, including Managing Directors, Vice Presidents, and Associates. This individual will serve as a true partner, building strong relationships grounded in trust, discretion, and exceptional execution. The EA will manage calendars, coordinate travel, process expenses, and handle a variety of ad hoc administrative and operational responsibilities in a fast-paced environment.
 
 
 Hours are 8:45/9-5:45/6pm, requiring Monday-Thursday on-site with Fridays remote.
 
 
 
 Key Responsibilities:
 
 
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 Supporting team members in New York City: (2) MDs and (5-6) Team members varying from VP and Associate level
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 Adaptability to support more professionals if the team expands
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 Manage phones / messages (a professional point of contact to clients/investors)
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 Heavy scheduling / calendar management
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 Booking travel (coordinating with travel agency) - domestic and international travel
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 Handle expenses - process in a timely manner in accordance with company policy via Concur
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 Working with Receptionist to order/coordinate catering for in office meetings when needed
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 Assist with restaurant reservations for business meetings when needed
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 Processing business visas when needed
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 Printing/binding as needed or for meetings
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 Setup video conference and presentations for meetings when needed
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 Ad hoc projects
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 Team player - Required to fill in for other assistants when needed (such as vacation / sick coverage)
 </li>
 </ul>
 
 
 Ideal Candidate:
 
 
 <ul>
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 Must have Bachelor's Degree
 </li>
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 3+ years' administrative assistant experience (in the financial industry ideal)
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 Extremely polished, professional, and proactive
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 Ability to work in a fast passed environment
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 Exceptional communication skills both oral and written
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 Strong experience in Microsoft Office (particularly Outlook)
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 Familiarity with Concur a plus
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 Tech savvy a plus (Will need to learn to use AV systems)
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 Ability to work independently and follow through on assignments
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 Must be very organized; impeccable attention to detail and the ability to multi-task
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 Great attitude / Team player
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 Must be flexible with regards to work hours; overtime may be required
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 In person office attendance required Monday through Thursday with flexibility on Friday
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 </ul>
 
 
 Team &amp; Culture:
 
 
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 Join a tight-knit group of ~10 EAs in the NYC office
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 Culture is team-first, highly collaborative, and professional
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 The executives are thoughtful, respectful, and value partnership
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 Office is based in Midtown with a modern, high-energy feel
 </li>
 </ul>
 
 
 Compensation/Benefits:
 
 
 <ul>
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 75-90K Base DOE + Paid OT + Bonus
 </li>
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 Competitive benefits package
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

<div>
 
 Our client, a top global private equity firm, is seeking a Temporary Assistant to provide seamless administrative support to Executives on the Private Equity team for a maternity leave starting end of August. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed.
 
 
 
 
 Responsibilities:
 
 <ul>
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 Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met.
 </li>
 </ul>
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 Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
 </li>
 </ul>
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 Screen incoming calls and greet guests in a professional and courteous manner
 </li>
 </ul>
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 Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
 </li>
 </ul>
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 Schedule and organize conferences and off-sites including all related logistics
 </li>
 </ul>
 <ul>
 <li>
 Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes
 </li>
 </ul>
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 Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system
 </li>
 </ul>
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 Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed
 </li>
 </ul>
 <ul>
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 Provide phone coverage and back up assistance
 </li>
 </ul>
 <ul>
 <li>
 Perform other ad hoc tasks as assigned and required
 </li>
 </ul>
 
 
 
 Qualifications:
 
 <ul>
 <li>
 BA/BS degree preferred
 </li>
 </ul>
 <ul>
 <li>
 5+ years of administrative support experience or training, or equivalent combination of education and experience
 </li>
 </ul>
 <ul>
 <li>
 Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines
 </li>
 </ul>
 <ul>
 <li>
 Ability to shift gears independently and demonstrate flexibility in different coverage assignments
 </li>
 </ul>
 <ul>
 <li>
 Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
 </li>
 </ul>
 <ul>
 <li>
 Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations
 </li>
 </ul>
 <ul>
 <li>
 Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required
 </li>
 </ul>
 <ul>
 <li>
 Team-oriented and collaborative attitude is a must
 </li>
 </ul>
 <ul>
 <li>
 Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
 </li>
 </ul>
 <ul>
 <li>
 Working knowledge of office administrative procedures and operating standard office equipment
 </li>
 </ul>
 <ul>
 <li>
 Experience supporting a group of executives in a corporate environment highly preferred
 </li>
 </ul>
 <ul>
 <li>
 Experience in finance industry is a preferred but not required
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Administrative Assistant

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

Explore 169+ Legal administrative assistant in New York this August. Find roles across top companies and apply now to boost your career.

169 legal administrative assistant jobs In New York

Executive Assistant

Digital Reporter - Legal Proceedings

Executive Assistant

Remote Executive Assistant (Work From Home)

Administrative Assistant

Virtual Assistant

Data Entry / Executive Assistant