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senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

legal administrative assistant

Weil, Gotshal & Manges LLP

<div>Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.
Job Description
Reporting to the Sr. Manager, AI Acceleration &amp; Administrative Enablement, the person in this role will be a senior, hands-on member of the firm's global AI Enablement team, based in our New York office. This role is for an experienced legal technology or AI enablement professional who combines deep, expert-level fluency in leading AI platforms with the ability to design and deliver training, build trust with senior stakeholders, and drive lasting adoption across business services teams. 
 
You will own AI enablement, training, and adoption for the firm's New York office and, more broadly, our US regional offices &mdash; serving as the team's resident subject-matter expert on Claude, Gemini, ChatGPT, Copilot, Harvey and other generative AI and legal AI platforms in use across the firm's administrative and business services groups.<div><h2 class="jobSectionHeader">
Primary Objectives:</h2></div><ul><li>
Serve as the firm's go-to platform expert across Claude, Gemini, ChatGPT, Copilot, Harvey and other AI tools used by business services professionals, translating platform capabilities into practical, role-specific use cases.</li><li>
Lead the design and delivery of AI training, enablement programs, and adoption campaigns for administrative and business services staff across New York and regional US offices.</li><li>
Build and maintain trusted relationships with regional US business services leadership, practice group administrators, and regional stakeholders to drive habitual AI adoption.</li><li>
Partner with the Sr. Manager, AI Acceleration &amp; Administrative Enablement, and the broader global AI Enablement team to ensure programs align with the firm's global AI strategy while reflecting regional and local nuances.</li><li>
Track platform updates, new AI tool releases, and vendor roadmaps, providing early assessment of relevance to business services workflows.</li></ul><div><h2 class="jobSectionHeader">
Primary Responsibilities and/or Essential Functions:</h2></div>
AI Platform Expertise<ul><li>
Maintain expert-level, hands-on fluency with Claude, Harvey, Gemini, and other AI and legal AI platforms adopted by the firm, including new features, prompt engineering techniques, and known platform limitations.</li><li>
Serve as an escalation point for advanced or unusual platform questions from business services staff across US regional offices.</li><li>
Evaluate new AI tools and platform updates, representing administrative and business services user needs in vendor discussions and firm-wide platform evaluations.</li><li>
Translate platform capabilities into role-specific workflows and use cases for practice assistants, secretaries, and other administrative teams.</li></ul>
Training &amp; Enablement Delivery<ul><li>
Design and deliver in-person and virtual training sessions, workshops, and drop-in &ldquo;office hours&rdquo; for New York and US-based business services staff.</li><li>
Develop training materials, playbooks, quick-reference guides, and recorded content tailored to regional US audiences.</li><li>
Track training participation and platform usage/adoption metrics, and report on outcomes to firm leadership.</li></ul>
Change Management &amp; Stakeholder Engagement<ul><li>
Build and maintain relationships with New York and regional US business services leadership, office managers, and department heads to identify enablement priorities and address adoption barriers.</li><li>
Support change management planning for AI-related technology rollouts affecting administrative teams.</li><li>
Act as regional liaison between the global AI Enablement team and US offices, ensuring regional feedback informs the firm's global AI strategy.</li></ul>
Collaboration &amp; Mentorship<ul><li>
Collaborate with business services groups to incorporate AI, legal technology, or find other opportunities to streamline and increase workflow efficiencies wherever possible.</li><li>
Provide guidance and informal mentorship to administrative staff developing their own AI fluency, and to junior enablement team members as the team scales.</li><li>
Collaborate with Legal Technology Portfolio, Strategy and Ops., IT, Information Security, Compliance, and other teams on responsible, compliant use of AI tools involving firm and client data.</li></ul><div><h2 class="jobSectionHeader">
Knowledge, Skills &amp; Ability:</h2></div><ul><li>
7+ years of experience in promoting change through the adoption of technology, change management, and business process improvement in professional organizations.</li><li>
Demonstrated, expert-level, hands-on proficiency with Claude, Gemini, ChatGPT, Copilot, and Harvey, plus working knowledge of other generative AI and legal AI platforms &mdash; able to train others, troubleshoot advanced use cases, and speak credibly to platform capabilities and limitations.</li><li>
Prior experience designing and delivering technology training programs to non-technical, professional audiences.</li><li>
Strong understanding of the working practices of legal administrative and business services teams.</li><li>
Excellent written and verbal communication skills; comfortable presenting to senior stakeholders.</li></ul>
Education/Certifications:<ul><li>
Bachelor's degree required.</li></ul>
Estimated salary range is $150,000 - $200,000. This position is bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.
Weil, Gotshal &amp; Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal &amp; Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran&rsquo;s status, genetic information or any other legally protected status.</div>

Sr. Advisor, AI Acceleration - Administrative Enablement

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

Super Kena

Job Overview Super Kena is a mission-driven organisation inspired by a passion for advocating for children with diverse abilities and improving their quality of life. We understand the unique challenges faced by families and are dedicated to creating a supportive community, reminding everyone that they are not alone, they are kind, they are determined, and they are SUPER! We are currently seeking a meticulous and highly organised Remote Data Entry Admin Assistant to join our dedicated team. This is a full-time, remote position for a candidate who is passionate about providing exceptional administrative support. The successful candidate will play a vital role in ensuring our operations run smoothly, allowing us to focus on our core mission of supporting children and their families. Responsibilities  <ul><li>Accurately inputting, updating, and maintaining data across various company databases and digital systems.</li><li>Performing regular data verification and clean-up to ensure the highest levels of data integrity and accuracy.</li><li>Assisting with a range of administrative tasks, including digital file management, document organisation, and data retrieval.</li><li>Preparing and formatting reports, documents, and correspondence as required by the team.</li><li>Handling sensitive and confidential information with the utmost discretion and professionalism.</li><li>Providing general administrative support to help streamline company processes and projects.</li></ul>Qualifications  <ul><li>Proven experience in a data entry, administrative assistant, or a similar role.</li><li>Excellent typing speed and a high degree of accuracy in data entry.</li><li>Strong proficiency in Microsoft Office Suite, particularly Excel and Word, or equivalent software.</li><li>Exceptional attention to detail and organisational skills.</li><li>The ability to work independently and manage time effectively in a remote environment.</li><li>Strong written and verbal communication skills.</li><li>A commitment to maintaining confidentiality and handling sensitive data responsibly.</li><li>A genuine interest in our mission to support and empower families and children.</li></ul> Benefits  <ul><li>A competitive hourly wage of $21 - $32 USD.</li><li>The opportunity to work in a fully remote and flexible environment.</li><li>The chance to be part of a compassionate and mission-driven organisation making a positive impact.</li></ul>

Remote Data Entry Admin Assistant

Super Color

Job Overview Job Title: Administrative Assistant Company: Super Color Digital Location: New York, New York, United States Employment Type: Full-Time Super Color Digital is a leader in large-format printing and custom signage, creating extraordinary visual experiences for some of today’s most recognised brands and organisations. We are seeking a highly organised and proactive Administrative Assistant to join our dynamic team in New York. The ideal candidate will be a crucial part of our daily operations, providing comprehensive support to ensure the smooth and efficient running of our office. This role is perfect for a detail-oriented individual who thrives in a creative, fast-paced environment and is passionate about contributing to a team that brings bold ideas to life. Responsibilities * Manage and coordinate office operations and procedures to ensure organisational effectiveness and efficiency. * Act as the first point of contact for clients and visitors, handling correspondence via phone and email with professionalism. * Schedule and organise meetings, appointments, and company events, including managing calendars for senior staff. * Prepare, edit, and format reports, invoices, presentations, and other documents. * Maintain an organised filing system for both physical and digital records. * Monitor and order office supplies, ensuring inventory is well-stocked. * Provide administrative support for various projects, liaising with internal teams and external partners. * Assist with basic bookkeeping tasks and the processing of expenses. * Make travel arrangements and manage itineraries for staff as required. Qualifications * Proven experience in an administrative or office support role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent written and verbal communication skills with a keen eye for detail. * Strong interpersonal skills and the ability to work collaboratively within a team. * A proactive approach to problem-solving and the ability to work independently. * Experience within a creative agency, printing, or manufacturing environment is desirable but not essential. Benefits * A competitive salary and comprehensive benefits package. * Opportunities for professional growth and development within an industry-leading company. * A creative, collaborative, and supportive work environment. * The chance to be part of a team that transforms visionary concepts into vivid, impactful realities.

ADMINISTRATIVE ASSISTANT

New York University

<div>The Center for Oral Health Policy and Management (COHPM) at the New York University College of Dentistry seeks a Clinical Assistant Professor of Epidemiology to design and conduct population-based research on oral health, access to care, and health equity, and to translate that evidence into policy, education, and practice.
COHPM's portfolio spans oral health policy analysis, dental workforce and education research, executive and leadership education, and international programs, including the Center's multi-institution Medicare dental initiative, its evidence-based dentistry and artificial intelligence work, and its global leadership programs. The Clinical Assistant Professor of Epidemiology will supply the methodological backbone for this portfolio by framing answerable questions, designing rigorous studies, analyzing complex population data, and publishing findings that inform policy at the national and international level.
The successful candidate will function as an independent investigator with a clearly defined program of research, will pursue extramural funding as principal investigator, and will mentor doctoral and master's-level trainees. The position carries no clinical patient care responsibility.
Key Responsibilities
<ul><li>Lead population-based oral health research examining oral disease burden, oral-systemic health relationships, dental care utilization, access to care, and related population health outcomes using large national, administrative, clinical, and electronic health record datasets.
</li><li>Apply advanced epidemiologic and quantitative methods, including multilevel and longitudinal modeling, complex survey analysis, and causal inference, while ensuring rigorous, reproducible, and transparent research practices.
</li><li>Conduct health equity and policy-relevant research focused on underserved and underrepresented populations and evaluate the impact of health coverage, financing, and income-support policies on oral health and access to care.
</li><li>Develop and sustain an independent, externally funded research program, including serving as principal investigator and collaborating as a co-investigator or methodological expert on multidisciplinary, multi-institutional, and international research initiatives.
</li><li>Disseminate scholarly and policy-relevant findings through peer-reviewed publications, scientific presentations, policy briefs, technical reports, and other communications for academic, professional, policy, and public audiences.
</li><li>Mentor and train the next generation of researchers by supervising students, residents, and postdoctoral fellows; teaching graduate-level courses in epidemiology, biostatistics, and research methods; and mentoring junior faculty in research development and grantsmanship.
</li><li>Contribute to the academic and professional community through peer review, editorial and scientific service, participation in professional organizations, and representation of NYU Dentistry and the Center for Oral Health Policy and Management (COHPM) in national and international collaborations.
</li><li>Support the mission and strategic priorities of COHPM and NYU Dentistry, including program evaluation, outcomes measurement, international initiatives, institutional committees, and other activities appropriate to the position and academic rank.
</li></ul>In compliance with NYC&rsquo;s Pay Transparency Act, the annual base salary range for this position is $125K - $195K. New York University considers factors such as scope and responsibilities of the position, candidate experience, education and training, key skills, internal peer equity, and market conditions when extending an offer.</div>
 <div>Required Qualifications
<ul><li>Doctoral degree (PhD or international equivalent) in epidemiology, public health, or a closely related population-science discipline, from an accredited institution.
</li><li>Professional degree in dentistry (DDS, DMD, or international equivalent) or documented equivalent substantive expertise in oral health science.
</li><li>A minimum of five years of full-time academic experience beyond the doctorate in a research-intensive university setting.
</li><li>Sustained and substantial record of peer-reviewed publication in oral epidemiology, dental public health, or health services research, including first- and senior-author articles in high-impact journals such as the Journal of Dental Research, Community Dentistry and Oral Epidemiology, the Journal of Periodontology, and leading general medical or geriatrics journals.
</li><li>Documented experience serving as principal investigator on nationally competitive, peer-reviewed research grants.
</li><li>Demonstrated administrative leadership of a graduate research program, such as service as director of a master's and doctoral program in epidemiology or a related discipline.
</li><li>Documented record of supervising doctoral and master's students through to degree completion.
</li><li>Demonstrated methodological expertise in the design and analysis of population-based surveys and cohort studies, with advanced proficiency in R, Stata, or SAS.
</li><li>Evidence of standing in the international scholarly community, such as associate editor or editorial board service for peer-reviewed journals and a sustained record of manuscript review across multiple journals.
</li><li>An established program of research addressing health equity and the oral health of underserved and marginalized populations.
</li><li>Demonstrated capacity to work effectively within a United States research-intensive academic environment, evidenced by prior appointment, visiting appointment, or sustained collaboration at a U.S. institution.
</li><li>Excellent written and spoken English and demonstrated ability to communicate complex quantitative findings to diverse audiences.
</li></ul>Preferred Qualifications
<ul><li>Substantive expertise in geriatric oral health, including oral function, dysphagia, frailty, and oral health in long-term care settings.
</li><li>Research experience addressing access to primary care and the integration of oral health into general health care delivery systems.
</li><li>Experience analyzing data from national health surveillance systems and publicly financed health systems.
</li><li>Record of international collaborative research and multilingual capability.
</li><li>Familiarity with United States oral health policy architecture, including Medicare and Medicaid dental coverage, dental accreditation through the Commission on Dental Accreditation, and dental workforce policy; or demonstrated capacity to develop such fluency rapidly.
</li><li>Experience with artificial intelligence and machine learning applications to health data, or with evidence-based practice methodology, including systematic review and guideline development.
</li><li>Prior editorial leadership or service on national scientific advisory bodies.</li></ul></div>
 <div>Candidates should apply by submitting a letter of interest, curriculum vitae, a statement of current and future research interests, and contact information for three professional references via Interfolio.</div>
 <div>For people in the EU, click here for information on your privacy rights under GDPR: www.nyu.edu/it/gdpr
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply for vacant positions at all levels.
Sustainability Statement
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability</div>

Clinical Assistant Professor (COHPM)

Legacy Counseling and Workforce Connections

<h3>About the role</h3>We are seeking a dedicated and highly organized Administrative Assistant to join our team in New York. In this full-time position, you will provide crucial support to ensure the efficient operation of our office and enhance productivity across various departments.<h3>Key responsibilities</h3><ul><li>Maintain and manage schedules, appointments, and travel arrangements for team members, ensuring optimal use of time and resources.</li><li>Prepare and coordinate internal and external communications, including emails, reports, and presentations, to facilitate information flow within the organization.</li><li>Assist with the organization of meetings, including preparing agendas, taking minutes, and following up on action items to ensure accountability.</li><li>Handle incoming inquiries, directing them to the appropriate personnel and ensuring timely responses to client and stakeholder requests.</li><li>Manage office supplies and equipment, ensuring that the workspace is well stocked and that resources are readily available for team members.</li><li>Support project coordination by maintaining timelines, tracking progress, and assisting in the organization of project-related documentation.</li></ul><h3>Requirements</h3><ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office software applications.</li><li>Strong organizational skills with exceptional attention to detail, allowing for the efficient handling of multiple tasks simultaneously.</li><li>Excellent verbal and written communication skills to ensure clarity and professionalism in all interactions.</li><li>Ability to work independently as well as collaboratively within a team environment, adapting to changing priorities as needed.</li><li>Basic financial acumen to assist with budget tracking and expense reporting, ensuring financial documentation is accurate and up-to-date.</li></ul><h3>Nice to have</h3><ul><li>Experience with customer relationship management (CRM) software or project management tools to enhance workflow efficiency.</li><li>Familiarity with office management processes, including digital filing systems and document management.</li><li>A degree in business administration or a related field that can provide a foundation for effective operational support.</li><li>Prior experience in a fast-paced office environment, which can contribute to the adaptability and responsiveness of the role.</li><li>Knowledge of additional languages would be an asset, aiding in communication with diverse clientele and partners.</li></ul><h3>Why join us</h3>Joining our team means becoming a part of a supportive and dynamic work environment where your contributions matter. You will have the opportunity to grow your skills and advance your career while working alongside dedicated professionals. We foster a culture of collaboration, innovation, and respect, valuing the input of every team member. This role not only supports the organization's day-to-day functions but also plays a key part in helping us achieve our long-term goals.

Administrative Assistant

Explore 16+ Legal administrative assistant in New York this September. Find roles across top companies and apply now to boost your career.