project manager

finance manager

executive assistant

operations manager

administrative assistant

manager administrative

Meraki Group

<div>Meraki Group is seeking an enthusiastic and organized Administrator to join our team. In this essential role, you will be responsible for ensuring the smooth operation of administrative functions across the organization. Your support will be critical in maintaining efficient office procedures and fostering a productive work environment.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Manage and organize office operations and procedures to ensure efficiency.</li>
<li>Assist in the preparation and coordination of meetings, including scheduling, agenda preparation, and minute-taking.</li>
<li>Maintain filing systems, both digital and paper-based, ensuring all documents are organized and accessible.</li>
<li>Handle incoming communications, including phone calls, emails, and mail, redirecting them as necessary.</li>
<li>Support human resources functions, including onboarding coordination, employee documentation, and attendance tracking.</li>
<li>Assist with procurement of office supplies and management of inventory levels.</li>
<li>Help maintain a welcoming and professional office environment for staff and visitors.</li>
<li>Collaborate with various departments to support interdepartmental projects and initiatives.</li>
</ul>Requirements<h3 class="jobSectionHeader">
Requirements:</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 3-5 years of experience in an administrative role, preferably within a corporate environment in GCC</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong organizational skills with the ability to prioritize tasks effectively.</li>
<li>Excellent written and verbal communication skills.</li>
<li>A self-starter with a proactive approach and attention to detail.</li>
<li>Ability to maintain confidentiality and exercise discretion when handling sensitive information.</li>
<li>Valid UAE driving license is mandatory.</li></ul></div>

Administrator

Nova Pharma Trading KSA

<ul><li>Assist in daily office operations and administrative tasks</li><li>Handle filing, documentation, and record keeping</li><li>Coordinate internal communication and support scheduling</li><li>Maintain office supplies and equipment</li><li>Support Team and other departments as needed</li><li>Ensure confidentiality of sensitive information</li><li>Proficient in Microsoft Office (Excel, Word, Outlook, etc.)</li></ul>Job Type: Full-time

Admin Executive

Trustbend Packers & Movers

<div>
 <ul>
 <li>
 Full Time
 </li>
 <li>
 Dubai
 </li>
 <li>
 Posted 2 days ago
 
 
 </li>
 </ul>
 At
 
 Trustbend Packers &amp; Movers
 
 , we believe that a well-organized and efficient office is key to delivering the highest quality relocation and logistics services. To strengthen our operations, we are seeking a skilled and proactive
 
 Office Manager
 
 to join our team in
 
 Dubai
 
 . This role is ideal for someone who can oversee administrative processes, manage staff, and ensure smooth day-to-day operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee and manage daily office operations, ensuring efficiency and productivity.
 </li>
 <li>
 Supervise administrative staff and coordinate their activities.
 </li>
 <li>
 Develop and implement office policies, procedures, and systems.
 </li>
 <li>
 Monitor office supplies inventory and ensure timely procurement.
 </li>
 <li>
 Assist management with scheduling meetings, preparing reports, and handling correspondence.
 </li>
 <li>
 Ensure compliance with company policies and legal requirements.
 </li>
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 Support HR functions including onboarding, employee records, and office culture initiatives.
 </li>
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 Liaise with internal departments and external stakeholders to support company operations.
 </li>
 <li>
 Identify areas for process improvements and contribute to organizational development.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an Office Manager, Administrative Manager, or similar role.
 </li>
 <li>
 Strong organizational and leadership skills.
 </li>
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 Excellent communication and interpersonal abilities.
 </li>
 <li>
 Proficiency in MS Office and office management software.
 </li>
 <li>
 Ability to multitask and manage priorities effectively.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field preferred.
 </li>
 <li>
 Experience in logistics or relocation services will be an added advantage.
 
 
 </li>
 </ul>
 Becoming part of
 
 Trustbend Packers &amp; Movers in Dubai
 
 as an
 
 Office Manager
 
 offers a chance to play a key role in the smooth functioning of our operations while contributing to a customer-focused environment. If you are a motivated professional who thrives in a dynamic workplace, we welcome you to apply and grow with us.
 
 
 Full name
 
 
 Email address
 
 
 Message
 
 
 Upload CV
 
 
 Upload your CV/resume or any other relevant file. Max. file size: 512 MB.
</div>

Office Manager

Boundless

<div>
 
 
 Role Overview
 
 
 
 We are looking for a detail-oriented and resourceful Office Assistant to support the Operations Manager, in the daily execution of administrative and operational tasks. The ideal candidate is organized, adaptable, and comfortable using AI tools to streamline work processes, support documentation, and assist with cross-departmental coordination.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist in managing calendars, scheduling meetings, and preparing necessary materials in advance.
 </li>
 <li>
 Draft emails, reports, and internal communications with the help of AI-powered writing tools (e.g., ChatGPT, Microsoft Copilot, Manus AI, ).
 </li>
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 Organize and maintain files, documents, and task trackers in both physical and digital formats.
 </li>
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 Support meeting preparation by gathering agendas, compiling notes, and converting discussions into formal minutes.
 </li>
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 Coordinate with various departments to collect information and follow up on pending items.
 </li>
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 Use AI and automation tools to generate summaries, transcribe notes, and enhance daily workflows.
 </li>
 <li>
 Support the Operations Manager with ad-hoc administrative needs, research, and documentation tasks.
 </li>
 <li>
 Ensure confidentiality and professional handling of sensitive information.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience in an administrative or office support role.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital workspace tools (Google Workspace, Trello, etc.).
 </li>
 <li>
 Familiarity with AI tools (e.g., ChatGPT, transcription tools, Manus AI, content generators) and interest in leveraging technology to optimize work.
 </li>
 <li>
 Excellent organizational, written, and verbal communication skills.
 </li>
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 Discreet, reliable, and able to handle multiple priorities in a fast-paced environment.
 </li>
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 Fluency in English is essential; Arabic is a plus.
 </li>
 </ul>
 
 
</div>

Operations Assistant (AI & Data Management)

Exceptional Medical Ambulance and Homecare Services LLC

Job DescriptionThe Office Manager is responsible for managing the overall administrative, operational, and support functions of the home health care and ambulance services office. This position plays a key role in ensuring seamless coordination between clinical teams, operations, HR, and management while maintaining compliance with UAE laws, healthcare regulations, and internal policies. The Office Manager acts as the central point of communication and ensures efficient utilization of resources to support the delivery of high-quality healthcare and emergency medical services.2. Key ResponsibilitiesA. Office &amp; Administrative ManagementSupervise daily office operations and administrative staff to ensure smooth workflows.Maintain accurate filing systems (digital and physical) for company documents, staff files, and patient records.Oversee procurement and inventory management of office and medical supplies.Manage contracts, renewals, and vendor/supplier relationships.B. Operational SupportCoordinate daily scheduling for ambulance dispatch and home health care visits.Ensure proper documentation of patient care plans, progress notes, and medical reports.Monitor and update vehicle-related records (registration, insurance, maintenance schedules, mileage logs).Support operations team in rostering staff shifts, monitoring attendance, and leave records.C. Compliance &amp; Quality AssuranceEnsure compliance with UAE healthcare authorities (DCAS/DOH/DHA/MOH) regulations.Maintain readiness for inspections, audits, and license renewals.Support quality assurance programs, including incident reporting, corrective action plans, and continuous improvement initiatives.Prepare and maintain monthly/quarterly reports for management and regulatory bodies.D. Finance &amp; ReportingHandle petty cash management and ensure timely expense settlements.Support finance department with billing, collections, and payment tracking.Prepare operational and administrative cost reports for management review.Assist with budget planning and cost control measures.E. Communication &amp; Team CoordinationAct as the primary communication link between management, clinical staff, and external stakeholders.Address patient/client inquiries and complaints promptly and professionally.Organize and document management/departmental meetings including agenda, minutes, and follow-ups.Support HR is admin tasks3. QualificationsBachelor&rsquo;s degree in Business Administration, Healthcare Management, or a related discipline.3&ndash;5 years of proven experience in office management or healthcare administration (ambulance/home health care experience preferred).Knowledge of UAE healthcare regulations and licensing requirements.Proficiency in MS Office applications and healthcare/ERP software.Strong organizational and multitasking abilities.Excellent verbal and written communication skills in English (Arabic is an advantage).Healthcare Operations KnowledgeRegulatory Compliance &amp; DocumentationFinancial &amp; Administrative AcumenProblem-Solving &amp; Decision-MakingCustomer Service OrientationTime Management &amp; Attention to DetailJob Type: Full-timeExpected Start Date: 01/09/2025

ENOC

<div>
 
 
 Job Purpose
 
 
 
 To overseas daily admin operations, supervise staff, coordinate resources, and implement administrative policies and procedures to support the delivery of high-quality healthcare services} will play a crucial role in ensuring efficient and effective administrative processes and providing guidance to the administrative staff
 
 
 
 
 
 
 Principal Accountabilities
 
 
 <ol>
 <li>
 Oversee the administrative operations of the ENOC Occupational Health Center.
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 Supervise the administrative staff, including training, scheduling, and conducting performance evaluations.
 </li>
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 Ensuring smooth day-to-day operations of the health center related to administrative tasks and managing admin resources efficiently.
 </li>
 <li>
 Supervise administrative policies, procedures, and systems to improve operational efficiency, streamline workflows, and enhance patient care delivery.
 </li>
 <li>
 Oversee the maintenance of accurate and up-to-date patient records, ensuring compliance with privacy regulations and standards.
 </li>
 <li>
 Collaborate with clinical staff and other departments to ensure smooth and coordinated patient flow throughout the health center.
 </li>
 <li>
 Monitor the inventory of medical and office supplies, ensuring adequate stock levels and cost-effective procurement in collaboration with clinical staff.
 </li>
 <li>
 Handle patient inquiries, concerns, and complaints, resolving issues in a timely and professional manner.
 </li>
 <li>
 Conduct regular meetings with the administrative staff to provide guidance, address concerns, and foster a positive work environment.
 </li>
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 Follow up with external stakeholders, such as insurance providers, vendors, and regulatory agencies, as necessary.
 </li>
 <li>
 Assist with special projects and initiatives as assigned by Senior Medical Compliance Officer.
 </li>
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 Monitoring expenses, implement cost-control measures and optimize financial resources. Managing the physical environment of the health center, including maintenance, security, and equipment procurement
 </li>
 <li>
 Ensure the cleanliness, safety, and functionality of the health center's facilities and equipment.
 </li>
 <li>
 Developing and maintaining relationships with center's vendors, suppliers, and external stakeholders to ensure the availability of necessary resources and services.
 </li>
 <li>
 Monitor and enhance the quality of administrative services provided, implement quality improvement initiatives, and addressing any identified deficiencies.
 </li>
 <li>
 Monitor the administrative records, data, and information systems to support efficient operations and compliance.
 </li>
 <li>
 Collaborating with Center manager to develop and implement administrative strategies aligned with the overall goals and vision of the health center.
 </li>
 </ol>
 
 
 
 
 
 Minimum Requirements
 
 
 <ol>
 <li>
 Bachelor's degree in healthcare administration, business administration, or a related field.
 </li>
 <li>
 Good experience in healthcare administration or healthcare management roles, with a strong understanding of healthcare operations.
 </li>
 <li>
 In-depth knowledge of healthcare regulations, privacy laws, and compliance requirements.
 </li>
 <li>
 Good experience in using healthcare management software and electronic health record
 </li>
 <li>
 (EHR) systems
 </li>
 </ol>
 
 
 *The location of this role will be in Jebel Ali
 
 
 
 
</div>

Administration Incharge - Occupational Health Centre (Emirati Talent)

fäm Properties Dubai

<div>
 
 Are you an organized and proactive individual with a passion for real estate? Do you have excellent communication skills and enjoy interacting with clients? We have the perfect opportunity for you!
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 As an Administrative Assistant in Top No. 1 real estate firm, you will play a pivotal role in supporting our Property Investment Manager and contributing to the success of our property listings for both sale and rent.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Proactively reach out to potential clients through cold calls and WhatsApp messages to source new property listings for both sale and rent.
 </li>
 <li>
 Provide administrative support to the Property Investment Manager, efficiently handling phone calls, emails, and calendar management.
 </li>
 <li>
 Organize and maintain client files and important documentation, ensuring accuracy and completeness.
 </li>
 <li>
 Handle CRM related tasks, such as creating and updating listings, creating Electronic form A and NOC and arrange for the property owners signature, as well as facilitating the closure of deals in our CRM system.
 </li>
 <li>
 Create Tenancy Contracts and facilitate the signing process between landlords and tenants.
 </li>
 <li>
 Meet and exceed KPI requirements on a monthly basis, showcasing your dedication to achieving success.
 </li>
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 Coordinate photoshoots and property viewings, creating a visually appealing experience for potential clients.
 </li>
 <li>
 Verify online portals and maintain accurate property information across various platforms.
 </li>
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 Assist in marketing efforts by creating eye-catching flyers and promoting properties on social media platforms.
 </li>
 <li>
 Collaborate with other real estate brokers to explore potential business opportunities.
 </li>
 <li>
 Provide weekly campaign reports to property owners, showcasing the effectiveness of our marketing strategies.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 
 
 
 <ul>
 <li>
 Previous experience in a similar administrative or real estate role is highly desirable.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficiency in CRM systems and standard office software.
 </li>
 <li>
 Exceptional organizational skills and ability to multitask effectively.
 </li>
 <li>
 Strong attention to detail and accuracy in handling documentation.
 </li>
 <li>
 Proven ability to work collaboratively with various departments and external partners.
 </li>
 <li>
 A proactive approach and self-motivated attitude.
 </li>
 </ul>
 
 
 
 
 Join Our Dynamic Team:
 
 
 
 This is a unique opportunity to be part of a fast-paced and thriving real estate firm.
 
 If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply!
 
 
 
 
 
 Package for this role: up to AED 4500 + Residence Visa + Medical Insurance
 
</div>

Administrative Assistant

Explore 1828+ Manager administrative in Dubai this September. Find roles across top companies and apply now to boost your career.

1828 manager administrative jobs IN Dubai

Administrator

Admin Executive

Office Manager

Operations Assistant (AI & Data Management)

Office Manager

Administration Incharge - Occupational Health Centre (Emirati Talent)

Administrative Assistant