assistant manager/ manager- admin & facility, khalapur project Jobs in Mumbai

assistant manager/ manager- admin & facility, khalapur project

assistant general manager - facility management and handover Jobs in Mumbai

assistant general manager - facility management and handover

asst. manager-administration Jobs in Mumbai

asst. manager-administration

manager - corporate real estate Jobs in Mumbai

manager - corporate real estate

manager- facilities & admin Jobs in Mumbai

manager- facilities & admin

manager facilities admin

A.P. Moller - Maersk

<div>
 
 About us:
 
 
 
 A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customers&rsquo; supply chains. As the global leader in shipping services, the company operates in 130 countries and employs roughly 76,000 people. With simple end-to-end offering of products and digital services, seamless customer engagement and a superior end-to-end delivery network, Maersk enables its customers to trade and grow by transporting goods anywhere - all over the world.
 
 
 
 We Offer:
 
 
 
 To be the anchor of the admin team as lead and drive key administrative activities, oversee the long-term planning from an administrative perspective.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Supervising the day-to-day operations of the administrative department and staff members across GPRO Locations and overall site facilities and admin at Mumbai for all Maersk Legal entities.
 </li>
 <li>
 Ensuring all local compliances.
 </li>
 <li>
 Developing, reviewing, and improving administrative systems, policies, and procedures.
 </li>
 <li>
 Drive Admin Cost saving initiative
 </li>
 <li>
 Collaboration with CREM, HSE, Other BUs for space optimization, colocation
 </li>
 <li>
 Effective vendor management and make sure no GST loss on Admin vendor
 </li>
 <li>
 Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
 </li>
 <li>
 Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
 </li>
 <li>
 Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
 </li>
 <li>
 Overseeing special projects and tracking progress towards company goals.
 </li>
 <li>
 Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
 
 
 </li>
 </ul>
 
 Who we are looking for:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s/Masters degree in business administration, management, or a related field.
 </li>
 <li>
 Minimum 12 years' experience as an administrative manager
 </li>
 <li>
 Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
 </li>
 <li>
 Possess strong leadership and knowledge of MS office
 </li>
 <li>
 Have the ability to work under pressure - stringent deadlines
 </li>
 <li>
 Ability to work well in teams and lead teams
 </li>
 <li>
 Should be able to drive projects / process improvements and have a cost mindset
 
 
 </li>
 </ul>
 Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
 
 
 We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.
</div>

Manager- Facilities & Admin

Unitile

<div>
 
 
 
 Manager - Administration (Full Time Role)
 
 
 
 
 
 
 Mumbai, India
 
 
 
 
 
 
 
 
 
 ABOUT UNITILE:
 
 
 
 
 
 
 
 Celebrating 31 years of excellence, Unitile shines as a beacon of innovation and trust in the building materials industry. Our dedication to intelligent, sustainable, and flexible solutions has earned us recognition as India's number one raised access floor brand and Asia's Prestigious Rising Brand (2021) by BARC. As a Great Place to Work Certified company, we prioritize a positive work culture fostering collaboration and growth, ensuring our employees feel valued and empowered. Our certification reflects our commitment to creating an environment where our employees rate their experience positively, highlighting our focus on trust, respect, and teamwork.
 
 
 
 
 
 Our expertise in modular indoor and outdoor flooring systems, structural ceilings, partitions and acoustics solutions enhances any space's efficiency, adaptability, and aesthetics by seamlessly blending form and function. With a portfolio of over 15,000 successful workplace transformations globally, we are driven by a passionate team of dynamic leaders committed to shared success.
 
 
 
 
 
 Unitile is poised to continue leading the way in innovation and sustainability. By focusing on user-centric design, we are creating solutions that not only meet but exceed the demands of tomorrow's spaces. We remain committed to pushing boundaries, driving progress, and shaping the future of the industry.
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 
 
 
 
 Administrative Operations Oversight
 
 
 <ul>
 <li>
 Supervise daily admin functions including housekeeping, pantry, and general office operations across all locations.
 </li>
 <li>
 Ensure smooth coordination and implementation of admin services at the head office and factory units.
 </li>
 </ul>
 
 
 
 
 
 Procurement &amp; Cost Control
 
 
 <ul>
 <li>
 Manage procurement of office essentials like stationery, uniforms, provisions, ID cards, and visiting cards with the support of local admin teams.
 </li>
 <li>
 Review and approve expenses related to admin activities &ndash; including utilities, telecom, courier, printing, and pantry costs.
 </li>
 </ul>
 
 
 
 
 
 Inventory &amp; Vendor Management
 
 
 <ul>
 <li>
 Maintain accurate records of company assets and stationery stock.
 </li>
 <li>
 Identify, evaluate, and onboard vendors for services such as telecom, travel, courier, office supplies, utilities, and printing.
 </li>
 <li>
 Manage vendor contracts, renewals, and performance.
 </li>
 </ul>
 
 
 
 
 
 Facility &amp; Infrastructure Management
 
 
 <ul>
 <li>
 Lead repair, maintenance, and renovation initiatives for corporate, branch, and factory premises.
 </li>
 <li>
 Oversee space planning, allocation, and optimization across all locations.
 </li>
 </ul>
 
 
 
 
 
 Insurance &amp; Licenses
 
 
 <ul>
 <li>
 Maintain and update insurance records (property, liability, employee).
 </li>
 <li>
 Ensure timely renewal of statutory licenses including Shops &amp; Establishment registration.
 </li>
 <li>
 Handle Mediclaim documentation and maintain central records for rent/lease agreements.
 </li>
 </ul>
 
 
 
 
 
 Budgeting &amp; MIS
 
 
 <ul>
 <li>
 Prepare and monitor the admin budget; track actual vs. projected spends and identify variances.
 </li>
 <li>
 Maintain MIS for expenses, contracts, assets, and facilities.
 </li>
 <li>
 Generate half-yearly reports on ERP to review budget adherence.
 </li>
 </ul>
 
 
 
 
 
 Policy &amp; Compliance
 
 
 <ul>
 <li>
 Draft and implement admin-related SOPs and policies in line with organizational needs and compliance norms.
 </li>
 <li>
 Ensure adherence to safety protocols and conduct regular audits to maintain workplace health and safety standards.
 </li>
 </ul>
 
 
 
 
 
 Event &amp; Logistics Management
 
 
 <ul>
 <li>
 Plan and execute internal and external company events, workshops, and employee engagement programs.
 </li>
 <li>
 Oversee logistical arrangements and procurement for corporate events and festivals.
 </li>
 </ul>
 
 
 
 
 
 Team Leadership
 
 
 <ul>
 <li>
 Lead the front office and admin team, set clear KPIs, and drive performance.
 </li>
 <li>
 Establish hygiene and facility trackers to ensure a clean and efficient work environment.
 </li>
 </ul>
 
 
 
 
 
 Technology &amp; Automation
 
 
 <ul>
 <li>
 Identify opportunities for digitizing admin processes such as asset tracking, vendor workflows, visitor logs, and inventory.
 </li>
 <li>
 Implement automation tools to streamline repetitive tasks and reduce manual overhead.
 </li>
 </ul>
 
 
 
 
 
 Audit Support &amp; Documentation
 
 
 <ul>
 <li>
 Maintain audit-ready records of admin expenses, licenses, contracts, and inventory.
 </li>
 <li>
 Support internal, statutory, and compliance audits by ensuring documentation accuracy and availability.
 </li>
 </ul>
 
 
 
 
 
 Sustainability &amp; ESG Practices
 
 
 <ul>
 <li>
 Promote eco-friendly practices in daily office operations &ndash; power saving, waste segregation, and reduced paper use.
 </li>
 <li>
 Align admin practices with the company&rsquo;s sustainability and ESG goals.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Systems
 
 
 <ul>
 <li>
 Ensure accurate and timely updates of admin data in ERP systems.
 </li>
 <li>
 Monitor adherence to SOPs and track turnaround times for key administrative processes.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIRED SKILLS, QUALIFICATION AND EXPERIENCE:
 
 
 
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Proven leadership and team management capabilities
 </li>
 <li>
 Strong orientation toward cost efficiency and resource optimization
 </li>
 <li>
 Demonstrates confidence and decisiveness in execution
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Effective presentation skills with an independent, proactive mindset
 </li>
 <li>
 Ability to deliver consistently within defined timelines
 </li>
 <li>
 Clarity in verbal and written communication
 </li>
 <li>
 Strong time management and task prioritization abilities
 </li>
 <li>
 Exceptional organizational and multitasking skills
 </li>
 <li>
 Proficient in MS Office and ERP platforms
 </li>
 <li>
 Solid understanding of regulatory frameworks and compliance requirements
 </li>
 </ul>
 
 
 
 
 
 Qualification and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or a related discipline
 </li>
 <li>
 Proven experience as an Administrative Manager or in a similar role, preferably within a manufacturing environment
 </li>
 <li>
 Female candidates are encouraged to apply as part of our commitment to promoting workplace diversity
 </li>
 </ul>
 
 
 
 
 Salary would be in line with the experience
 
 
 
 
 
 
 
 
 
 
 IT&rsquo;S MUCH MORE THAN WORK HERE AT UNITILE!
 
 
 
</div>

Office Administration Manager

Larsen & Toubro

<div>
 
 Job Title:
 
 Manager &ndash; Administration &amp; Facility Management
 
 
 
 Location:
 
 Khalapur, Maharashtra
 
 
 
 Reporting To:
 
 Factory Head
 
 
 
 Department:
 
 Administration &amp; Facilities
 
 
 
 
 Key Responsibilities:
 
 
 
 1.
 
 General Administration &amp; Facility Management
 
 
 
 
 <ul>
 <li>
 Supervise and manage all facility services including housekeeping, security, garden, pantry, canteen, transportation, and guest house operations.
 </li>
 <li>
 Oversee contract labour operations, including vendor coordination and manpower deployment.
 </li>
 <li>
 Handle all contractor/vendor bill processing and ensure timely payments.
 </li>
 <li>
 Maintain and renew employee insurance policies and AMC agreements for security, transport, guest house, genset, lifts, EPABX, CCTV, pest control, etc.
 </li>
 <li>
 Manage office infrastructure, including housekeeping, pantry, carpentry, electrical works, printing/stationery, and telecommunication needs.
 </li>
 <li>
 Raise PR/PO in SAP for all admin-related procurements and services.
 </li>
 <li>
 Coordinate guest visits, factory events, employee engagement programs, and welfare activities.
 </li>
 <li>
 Ensure accurate supervision of office assistants and monitor daily attendance.
 </li>
 <li>
 Plan and organize company functions, celebrations, and emergency arrangements.
 </li>
 <li>
 Ensure timely local purchases (e.g., uniforms, safety shoes) and vendor payments.
 
 
 </li>
 </ul>
 
 2.
 
 Health, Safety &amp; Environment (HSE)
 
 
 
 
 <ul>
 <li>
 Lead the formation and implementation of safety committees and drive safety awareness across the facility.
 </li>
 <li>
 Conduct training sessions on ERT, fire safety, first aid, and plant safety protocols.
 </li>
 <li>
 Carry out accident investigations and implement corrective/preventive actions.
 </li>
 <li>
 Maintain all safety-related registers and coordinate annual employee health checkups in compliance with the Factories Act.
 </li>
 <li>
 Ensure internal audits and compliance with ISO 9001, EMS 14001, OHSAS, and 5S practices.
 </li>
 <li>
 Celebrate Safety Week, Environment Day, and other safety-related events.
 
 
 </li>
 </ul>
 
 3.
 
 Legal &amp; Statutory Compliance
 
 
 
 
 <ul>
 <li>
 Manage all factory and labour law compliances including Factory License, Form 27, Annual Returns, and Registration Certificates.
 </li>
 <li>
 File all required MPCB (Pollution Control Board) returns and ensure environmental compliance (hazardous waste, e-waste, emission monitoring, etc.).
 </li>
 <li>
 Coordinate with MSEB, MIDC, PCMC, and other local authorities to ensure regulatory adherence.
 </li>
 <li>
 Monitor contractor/vendor compliance with all applicable labour and statutory norms.
 
 
 </li>
 </ul>
 
 4.
 
 Industrial Relations
 
 
 
 
 <ul>
 <li>
 Support senior leadership in maintaining healthy and harmonious industrial relations with the union.
 </li>
 <li>
 Effectively handle contract labour issues and employee grievances.
 </li>
 <li>
 Promote employee cooperation during policy rollouts and key management decisions.
 
 
 </li>
 </ul>
 
 5.
 
 Contract Labour Management
 
 
 
 
 <ul>
 <li>
 Plan and monitor contractual manpower deployment as per operational requirements.
 </li>
 <li>
 Ensure timely availability of contract manpower and track daily workforce reports.
 </li>
 <li>
 Implement engagement and retention strategies to reduce attrition and improve productivity.
 
 
 </li>
 </ul>
 
 6.
 
 Infrastructure Development
 
 
 
 
 <ul>
 <li>
 Oversee new project infrastructure development including layout planning, budgeting, and execution within timeline.
 </li>
 <li>
 Manage all repair &amp; maintenance activities of factory assets and utilities.
 </li>
 <li>
 Liaise with government authorities for necessary permits, licenses, and compliance for infrastructure work.
 
 
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 
 
 <ul>
 <li>
 Graduate/Postgraduate in any discipline. Certification in Admin, Industrial Safety, or Facility Management preferred.
 </li>
 <li>
 12&ndash;15 years of experience in plant/factory administration, infrastructure, and compliance management.
 </li>
 <li>
 Proficiency in SAP and MS Office.
 </li>
 <li>
 Knowledge of local regulations, Marathi language, and stakeholder management is essential.
 </li>
 </ul>
</div>

Assistant Manager/ Manager- Admin & Facility, Khalapur Project

Adani Airport Holdings Ltd

<div>
 
 About Business
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 Adani Group
 
 : Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O &amp; M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.
 
 
 
 Adani Airports Holding Limited
 
 : Adani Airports Holding Limited is reshaping the aviation landscape, transforming airports into dynamic hubs of connectivity, innovation, and service excellence. By prioritizing passenger experience, leveraging state-of-the-art technology, and enhancing operational efficiency, we are redefining airport infrastructure across India. Our vision is to create world-class airports that serve as gateways to regional development and global connectivity, positioning Adani Airports as a leader in the aviation sector with a focus on sustainable growth and community impact.
 
 
 
 Job Purpose:
 
 Executive - Guest Relations is responsible for providing high-quality assistance and support to guests, ensuring their needs are met promptly and effectively. This role is responsible for handling guest inquiries, providing information, and resolving issues to enhance the overall guest experience.
 
 
 
 Responsibilities
 
 
 
 
 Guest Facilitation:
 
 
 
 Coordinate all arrival and departure activities for VVIPs, VIPs, and CIPs ensuring they have an outstanding travel experience.
 
 
 Ensure seamless movement and logistics for these guests, including transportation arrangements and security protocols.
 
 
 
 Information Dissemination And Guidance
 
 
 
 Oversee guest movements through the airport, collaborating with internal teams for smooth operations and tracking guest preferences via management systems.
 
 
 Assist guests by providing directions and answering queries related to services and facilities.
 
 
 Offer expert advice on airport services, including transportation, and customs procedures.
 
 
 
 Continuous Improvement
 
 
 
 Actively participate in initiatives aimed at improving service delivery and guest relations at CSIA.
 
 
 Gather guest feedback to identify areas for improvement and share insights with management for service enhancement.
 
 
 
 Crisis Management
 
 
 
 Assist in managing guest-related incidents during crises by providing clear, calm information and directions to guests. Follow established protocols to ensure guest safety and escalate any critical issues to supervisors promptly, supporting the team in maintaining a safe and controlled environment.
 
 
 
 Smooth Passenger Movement
 
 
 
 Manage the flow of passengers during peak times, special events, and interconnecting flights, ensuring that VIPs and CIPs experience minimal delays.
 
 
 Coordinate with airport security and other departments to facilitate efficient and secure passenger movement.
 
 
 
 Data Reporting And Generation
 
 
 
 Ensure timely and accurate collection, analysis, and reporting of guest feedback and service performance data. Prepare detailed reports that highlight trends, areas for improvement, and key performance metrics, presenting them to senior management for decision-making and continuous service enhancement.
 
 
 
 Stakeholder Coordination
 
 
 
 Liaise with internal departments and external stakeholders to ensure cohesive and efficient service delivery.
 
 
 
 Key Stakeholders - Internal
 
 
 
 Duty Manager - Guest Relations
 
 
 Security Department
 
 
 Terminal Ops Team
 
 
 Customer Service Team
 
 
 Facilities Team
 
 
 Commercial Department
 
 
 Finance
 
 
 Marketing and Communications
 
 
 Legal and Compliance
 
 
 General Aviation Terminal
 
 
 Airside / AOCC/ JCC
 
 
 Pranaam Team
 
 
 Landside Operations
 
 
 GTB
 
 
 Medical Team
 
 
 Cargo Team
 
 
 Admin Team
 
 
 
 Key Stakeholders - External
 
 
 
 VIP and High-Net-Worth Individuals
 
 
 Corporate Clients
 
 
 Government Officials
 
 
 Airlines
 
 
 Airport Authorities (ATC)
 
 
 Regulatory Bodies (e.g., BCAS, AAI, CISF)
 
 
 Travel Agencies and Tour Operators
 
 
 Ground Handling Partners
 
 
 Customs and Immigrations
 
 
 
 Qualifications
 
 
 
 
 Education Qualification:
 
 
 
 Bachelor&rsquo;s degree in Hospitality Management, Tourism, or a related field.
 
 
 
 Work Experience
 
 
 
 Minimum 1-3 years of experience in the hospitality/public relations/ luxury service industry.
</div>

Assistant Manager – Guest Relations

The Sleep Company

<div>
 
 We are looking for a proactive
 
 Admin Executive
 
 who has hands-on experience in managing
 
 travel bookings, office administration, and vendor coordination
 
 . The ideal candidate will ensure seamless day-to-day operations while supporting multiple teams across locations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage
 
 end-to-end domestic and international travel bookings
 
 , including flights, hotels, and ground transportation for employees.
 </li>
 <li>
 Handle
 
 travel reimbursements
 
 , advances, and related documentation in coordination with the finance team.
 </li>
 <li>
 Maintain and track
 
 travel dashboards
 
 , ensuring cost optimization and adherence to travel policies.
 </li>
 <li>
 Oversee
 
 office administration activities
 
 housekeeping, stationery, pantry, courier, and maintenance.
 </li>
 <li>
 Coordinate with
 
 vendors and service providers
 
 for timely procurement and renewals.
 </li>
 <li>
 Support facility management and ensure a safe, efficient, and pleasant workplace experience.
 </li>
 <li>
 Assist in organizing
 
 corporate events, meetings, and employee engagement activities
 
 .
 </li>
 <li>
 Maintain proper documentation, records, and filing systems related to admin operations.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any discipline.
 </li>
 <li>
 
 2&ndash;4 years of experience
 
 in administration, with
 
 strong exposure to travel management
 
 .
 </li>
 <li>
 Proficiency in MS Office and Google Workspace.
 </li>
 <li>
 Excellent coordination, negotiation, and communication skills.
 </li>
 <li>
 Detail-oriented, organized, and able to manage multiple priorities effectively.
 </li>
 </ul>
 
 
</div>

Admin Executive - Travel Managment

Crisil

<div>
 
 Corporate Real Estate Manager is responsible for overseeing and managing the company's real estate portfolio, including acquisitions, leasing, facilities management, and strategic site selection. To ensure that real estate assets align with the company's business objectives, optimizing space, cost, and operational efficiency.&nbsp;
 
 
 
 Key responsibilities :
 
 
 <ul>
 <li>
 
 Strategic Planning:
 
 &nbsp;Develop and implement real estate strategies to support the company's growth and operational needs.&nbsp;
 </li>
 <li>
 
 Portfolio Management:
 
 &nbsp;Oversee company's real estate portfolio, including various property types like offices &amp; guest houses.
 </li>
 <li>
 
 Lease Administration:
 
 &nbsp;Manage lease agreements, renewals, and negotiations.&nbsp;
 </li>
 <li>
 
 Acquisitions and Dispositions:
 
 &nbsp;Assist with property acquisitions, dispositions, and property transactions.&nbsp;
 </li>
 <li>
 
 Facilities Management:
 
 &nbsp;coordinate with the Landlords for Facility management, repairs and maintenance, property upkeep, etc.&nbsp;
 </li>
 <li>
 
 Budgeting and Financial Reporting:
 
 &nbsp;Manage budgets, track expenses, and analyze financial performance.&nbsp;
 </li>
 <li>
 
 Compliance:
 
 &nbsp;Ensure compliance with relevant laws, regulations, and company policies.&nbsp;
 </li>
 <li>
 
 Negotiations:
 
 &nbsp;Negotiate contracts with vendors and service providers.&nbsp;
 </li>
 <li>
 
 Market Research:
 
 &nbsp;Research and analyse market trends to identify opportunities. Present data to the management to take informed decisions.
 </li>
 <li>
 
 Reporting:
 
 &nbsp;Prepare and present reports to management on portfolio performance and real estate activities.&nbsp;
 </li>
 </ul>
</div>

Manager - Corporate Real Estate

Explore 121+ Manager facilities admin in Mumbai this November. Find roles across top companies and apply now to boost your career.

121 manager facilities admin jobs IN Mumbai

Manager- Facilities & Admin

Office Administration Manager

Assistant Manager/ Manager- Admin & Facility, Khalapur Project

Assistant Manager/ Manager- Admin & Facility, Khalapur Project

Assistant Manager – Guest Relations

Admin Executive - Travel Managment

Manager - Corporate Real Estate