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listing and administration coordinator Jobs in Abu Dhabi

listing and administration coordinator

manager of administration

Pure home premiun properties

Job Title: Administration ManagerDepartment: Administration Location: Abu Dhabi UAE Visa : Own VisaJob Summary:We are seeking a detail-oriented and experienced Administration Manager to oversee the daily administrative operations of our organization. This role is responsible for ensuring efficient office management, supervising administrative staff, implementing procedures, and supporting various departments with administrative services.Key Responsibilities:<ul><li>Oversee day-to-day administrative operations and office management.</li><li>Supervise and coordinate the work of administrative staff (receptionists, clerks, office assistants, etc.).</li><li>Develop and implement administrative systems, policies, and procedures.</li><li>Manage office supplies, equipment, maintenance, and inventory control.</li><li>Organize and maintain office records, contracts, and confidential documents.</li><li>Handle facility management tasks including liaising with vendors, building management, and service providers.</li><li>Coordinate company events, meetings, and internal communications.</li><li>Ensure compliance with health and safety regulations in the office.</li><li>Manage administrative budgets and monitor expenses.</li><li>Support HR and Finance departments with administrative tasks when required.</li><li>Oversee travel arrangements, visa processing, and accommodation for staff and executives.</li><li>Maintain strong internal communication and ensure a productive working environment.</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).</li><li>Minimum 5 years of experience in administrative or office management roles.</li><li>Proven leadership and team management skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong interpersonal and communication skills.</li><li>Proficiency in Microsoft Office Suite and office management software.</li><li>Knowledge of administrative policies, procurement, and office systems.</li><li>Attention to detail and ability to work independently under pressure.</li></ul>Preferred Skills:<ul><li>Experience in facility management and vendor negotiation.</li><li>Basic understanding of budgeting and financial reports.</li><li>Ability to adapt in a fast-paced and dynamic work environment.</li></ul>Working Conditions:<ul><li>Office-based role with standard working hours.</li><li>Occasional overtime or weekend work may be required.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per month

Administration Manager

NMC Health plc

<div>Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular basis</div>
 <div><ul><li>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
</li><li>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
</li><li>Appointment management including no-shows, rescheduling of patients and confirmations.
</li><li>Register new patients and ensure the records of current patients are up to date.
</li><li>Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
</li><li>Provide claim forms in case the patient wants to claim reimbursement.
</li><li>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
</li><li>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor&rsquo;s duty roster, and procedures for booking appointments.
</li><li>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
</li><li>Check emails daily, ensuring you respond to queries in a timely manner.
</li><li>Ensure operations are carried out uniformly according to the hospital policies and procedures
</li><li>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
</li><li>Participate in the Hospital training programs.
</li><li>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.
</li><li>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
</li><li>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
</li><li>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
</li><li>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
</li><li>Maintains patient &amp; staff confidentiality.
</li><li>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
</li><li>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
</li><li>Ensure that all charges are accurately recorded in the patient&rsquo;s account, reflecting the correct services, dates, and codes.
</li><li>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
</li><li>Provide patients with detailed statements and assistance in understanding their charges and payment options.
</li><li>Prepare and process patient invoices for services, ensuring accurate charges.
</li><li>Collect co-pays, deductibles, and outstanding balances at the time of service.
</li><li>Ensure billing practices comply with legal and insurance requirements</li></ul></div>
 <div><ul><li>College Degree/ Diploma - Any discipline or related fields.
</li><li>Strong interpersonal, verbal and written communication skills.
</li><li>Strong analytical and problem-solving skills
</li><li>Excellent command of oral and written English. Arabic language desirable but not essential.
</li><li>Ability to think critically and maintain a high level of confidentiality.
</li><li>Proficiency in MS office.</li></ul></div>

Patient Admin Executive

The Construction Index Ltd

<div>
 <ul>
 <li>
 Company: ORION CONSULTING
 </li>
 <li>
 Salary: USD10000 TO USD12500 + camp accommodation
 </li>
 <li>
 Type: Full Time
 </li>
 <li>
 Region: International
 </li>
 <li>
 Town/City: Abu Dhabi
 </li>
 <li>
 Posted: 27/08/2025
 </li>
 <li>
 Listed in: Contracts Manager
 </li>
 <li>
 Reference: Contracts Manager
 
 
 </li>
 </ul>
 
 Job Description
 
 
 
 We are hiring for several Contracts Manager positions across different locations in Abu Dhabi, for different projects in oil and gas as well as civil.
 
 
 
 Responsibilities
 
 
 
 Reporting to the Project Manager
 
 
 Represent the company in a professional and diligent manner, developing a strong working relationship with the client
 
 
 Assist in formation of subcontracts including pre-contract activities, drafting agreements (with flow down conditions from the client contract), bidder commercial qualification and administration and evaluation of tenders, negotiations of terms and conditions and award
 
 
 Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
 
 
 Review and develop project contracts strategies, processes and procedures and afterwards communicate to relevant personnel
 
 
 Participate in kick off meetings with subcontractors and suppliers
 
 
 Manage others in post award administration including reviewing and drafting correspondence; payment applications, payment certificates and invoices; bonds, insurance as well as warranties.
 
 
 Develop, implement and oversee the management of key performance indicators for Contracts Group personnel, subcontractors and suppliers
 
 
 Oversee re-measurement and agreement of quantities
 
 
 Participate in periodic audits of subcontractors and suppliers
 
 
 Oversee the preparation of internal reports relating to subcontractors and suppliers
 
 
 Participate in the commercial administration and management of contracts including change management; preparation, negotiation and defense of claims and other associated commercial issues accordingly
 
 
 Oversee and participate in close out of contracts and deal with claims to satisfactory conclusions
 
 
 Attend meetings, interface and liaise with the client, subcontractors, other project departments and also Management Office
 
 
 Monitor and ensure company compliance with contracts and agreements
 
 
 Manage others to ensure adequate project and contractual records are kept
 
 
 Provide contractual advice as well as training to company employees in contracting practices and procedures
 
 
 Contribute to risk management process and procedures
 
 
 
 Job Requirements
 
 
 
 Degree qualified in engineering, quantity surveying, commercial management, law or other relevant field
 
 
 20+ years' experience in similar roles
 
 
 Exposure to major oil and gas OR civil projects
 
 
 Preferably have experience of working in the Middle East
 
 
 Fluent in spoken and written English
 
 
 Apply for this job
</div>

Contracts Manager- Abu Dhabi

Burtplace General Contracting LLC

We Are Hiring &ndash; Commercial ManagerWe are looking for an experienced Commercial Manager to join our team in the UAE.Key Responsibilities:<ul><li>Oversee all commercial aspects of projects, contracts, and procurement.</li><li>Manage cost planning, budgeting, and contract administration.</li><li>Negotiate with clients, subcontractors, and suppliers.</li><li>Ensure compliance with company policies and industry standards.</li><li>Provide commercial advice and support project teams.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Civil / Mechanical Engineering, Quantity Surveying, or related field.</li><li>Proven experience in a Commercial Manager role within the construction industry.</li><li>Strong knowledge of contracts, claims, and cost control.</li><li>Excellent negotiation, leadership, and communication skills.</li><li>Experience in the UAE/GCC market is preferred.</li></ul>Location: UAE &ndash; Abu Dhabi Employment Type: Full-timeJob Type: Full-time

Commercial Manager

Mazrui International

<div>
 
 
 Location :-
 
 Abu Dhabi, UAE
 
 
 
 
 
 
 Petrochem Performance Chemicals (PPC) s
 
 pecializes in drilling fluids and associated equipment services. We increase customer asset value through the provision of cost effective, customized technical solutions in the drilling and completion fluids, solids control, filtration equipment, and waste management services. Our geographical territory covers the Middle East and Caspian with current operations in the UAE, Iraq, Kuwait, and Yemen.
 
 
 
 PPC is part of Mazrui International
 
 (Diversified holding group with businesses across different industries such as Oil &amp; Gas, Oilfield Engineering Services, Manufacturing, Chemicals, Financial Investments, Real Estate, Construction, Trading, Distribution, Transportation, Logistics, Retail, Hospitality, Education etc.).
 
 
 
 
 
 
 Websites :-
 
 
 
 www.ppc.ae
 
 Petrochem Performance Chemicals (PPC)
 
 
 
 https://www.mazruiinternational.ae/
 
 (Main Holding Group)
 
 
 
 
 
 
 
 Designation :-
 
 Contracts Administrator
 
 
 
 
 
 
 Reporting to :-
 
 Contracts and Administration Manager
 
 
 
 
 
 
 Job Purpose :-
 
 To be an active member of the contracts and general administration team and to engage with a proper execution and observation of systems and procedures, to ensure the efficient and smooth day to day Sales Department.
 
 
 
 
 
 
 Key Responsibilities/Duties :-
 
 
 <ul>
 <li>
 Administration of all types of commercial contracts.
 </li>
 <li>
 Contracts&rsquo; registrations, drafting, amendments, periodical contract administration reports, contract closeouts.
 </li>
 <li>
 T&amp;Cs compliance/consistency and standardization of commercial conditions.
 </li>
 <li>
 Maintaining a database of all contracts record and regulatory documents.
 </li>
 <li>
 Ensure compliance of contracts with company&rsquo;s policies and ensure contract conditions among various commercial contracts of company are not discrepant.
 </li>
 <li>
 Coordinate with internal stakeholders to define constraints/risk points for the contracts.
 </li>
 <li>
 Take measures to minimize risks in terms and conditions.
 </li>
 <li>
 Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with customers, vendors and partners.
 </li>
 <li>
 Review customer draft contracts during tender stage.
 </li>
 <li>
 Review orders to ensure compliance with executed contracts.
 </li>
 <li>
 Ensure the proper functioning of the Contracts Manager processes.
 </li>
 <li>
 Direct conflict resolution and facilitate contract negotiations.
 </li>
 <li>
 Facilitate the development and implementation of new tools to setup contracts lifecycle management.
 </li>
 </ul>
 
 
 
 
 
 Specialized Knowledge :-
 
 
 <ul>
 <li>
 Strong knowledge of contracts management, administration and tendering Process
 </li>
 <li>
 Oil and Gas Upstream Services Experience
 </li>
 <li>
 Prior experience in Drilling Fluids, SCE and/or Drilling Equipment is highly desirable
 </li>
 <li>
 Excellent communication skills, written and verbal English
 </li>
 </ul>
 
 
 
 
 
 Ability &amp; Skills :-
 
 
 <ul>
 <li>
 Excellent communication skills to inform, help and advice customers clearly
 </li>
 <li>
 Excellent listening skills to understand exactly what customers require
 </li>
 <li>
 Problem solving skills
 </li>
 <li>
 Confidence, patience, politeness and diplomacy when dealing with difficult customers
 </li>
 <li>
 Creative thinking to be able to come up with ideas to improve customer service standards
 </li>
 <li>
 Ability to work well under the pressure
 </li>
 <li>
 Organizational and planning skills
 </li>
 <li>
 Good personal presentation especially when working with customers face-to-face
 </li>
 <li>
 Comfortable dealing with numbers and processing financial information
 </li>
 <li>
 High degree attention to details
 </li>
 <li>
 Proficiency in English
 </li>
 </ul>
 
 
 
 
 
 Experience :-
 
 3-5 years of experience in customer service and/or billing department
 
 
 
 
 
 
 Academic Qualifications :-
 
 Minimum university bachelor&rsquo;s degree or equivalent
 
 
 
 
 
 
 Accountabilities and Performance Measures :-
 
 
 <ul>
 <li>
 On time delivery of tenders, bids and RFQs
 </li>
 <li>
 Meeting regular sales targets
 </li>
 </ul>
 
 
 
 
 
 
 Please apply by attaching your CV only if you have relevant experience and qualifications.
 
 
 
 
 
 
 Due to high volume of applications, only shortlisted candidates will be contacted
 
 
 
</div>

Contracts Administrator (Oil & Gas)

<div>Title:
Commercial Contracts Support Manager<h3 class="jobSectionHeader">
Job Description</h3><h3 class="jobSectionHeader">
Job Title: Commercial Contracts Support Manager 
Company: KBR-Abu Dhabi 
Project: Water Transmission Scheme 
Location: Abu Dhabi 
Experience Required: 15+ years</h3><h3 class="jobSectionHeader">
Employment Type: Full-time, Contract</h3><h3 class="jobSectionHeader">
About Company</h3><h3 class="jobSectionHeader">
&quot;Belong, Connect, Grow, with KBR!</h3><h3 class="jobSectionHeader">
The KBR team delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.</h3><h3 class="jobSectionHeader">
KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.&quot;</h3><h3 class="jobSectionHeader">
Kindly Note: We are currently in a stage bidding for a Water Transmission project and are optimistic about being awarded with the contract. In preparation, we have initiated the process of reviewing, shortlisting, and interviewing potential candidates to ensure readiness. Upon confirmation of the project being awarded, we will begin mobilizing the selected candidates to commence project execution.</h3><h3 class="jobSectionHeader">
Job Purpose</h3><h3 class="jobSectionHeader">
The Engineering Project Controls Manager will oversee the Water Transmission Scheme`s contract administration, contract compliance, claims management and dispute resolution.</h3><h3 class="jobSectionHeader">
This is a PMC role, and there will be multiple Supervision Consultants and EPC`s appointed directly by the Client. This role involves strategic planning, resource management, and collaboration with various stakeholders to meet project objectives, timelines, and budget constraints.</h3><h3 class="jobSectionHeader">
Job Responsibilities</h3><ul><li>Provide commercial and contractual support across all project lots.</li><li>Monitor contract compliance, addressing deviations with DELIVERY CONTRACTORS and SUPERVISION CONSULTANTS.</li><li>Assist in contract negotiations, claims management, and dispute resolution.</li><li>Prepare and review financial and commercial reports, ensuring accuracy and compliance.</li></ul><h3 class="jobSectionHeader">
Qualifications and Experience</h3><ul><li><h3 class="jobSectionHeader">
Degree in Engineering, Law or Quantity Surveying. MRICS or equivalent certification is preferred.</h3></li><li><h3 class="jobSectionHeader">
15+ years of contracts administration experience in large infrastructure projects</h3></li></ul><h3 class="jobSectionHeader">
</h3><h3 class="jobSectionHeader">
Technical Skills</h3><ul><li><h3 class="jobSectionHeader">
Proficiency in Primavera P6, MS Project, and cost control software</h3></li><li><h3 class="jobSectionHeader">
Proficiency in contract management software (e.g. Oracle Primavera Unifier).</h3></li></ul><h3 class="jobSectionHeader">
Soft Skills</h3><ul><li><h3 class="jobSectionHeader">
Exceptional leadership and team management abilities.</h3></li><li><h3 class="jobSectionHeader">
Excellent communication and interpersonal skills to effectively engage with stakeholders at all levels.</h3></li><li><h3 class="jobSectionHeader">
Strong problem-solving and decision-making skills.</h3></li><li><h3 class="jobSectionHeader">
Ability to work under pressure and manage multiple priorities effectively.</h3></li><li><h3 class="jobSectionHeader">
A proactive approach to risk management and conflict resolution.</h3></li><li><h3 class="jobSectionHeader">
Negotiation and stakeholder management.</h3></li></ul></div>

Commercial Contracts Support Manager

YoSH

<div>Job Summary
Develop and implement a document management system / retrieval system across 421 Arts Campus and manage company&rsquo;s documents while ensuring their accuracy, quality and integrity. Additionally provide administrative and clerical services in order to support the efficient operations of the Head Office.<h4 class="jobSectionHeader">
Key Responsibilities</h4>
Document Control:<ul>
<li>
Generates protocols related to administration document control procedures for approval and implementation (i.e. document formats and templates).</li>
<li>Maintaining an effective filing and retrieval system by providing historical reference which will be used to indicate the location of the documents in company&rsquo;s shared drive.</li>
<li>Receives all incoming documents. Determines filing category and makes input to the automated document/drawing control databases.
</li><li>Prepares correspondence to support 421 Arts operations as needed.</li>
<li>Creation, labeling and preparation of documents to submit in 421 Arts Operations &amp; Government Entities, etc.</li>
</ul>
Administration:<ul>
<li>
Coordinating drivers&rsquo; shifts and schedules, assigning work and ensure completion of work as per the requests from company departments.
</li><li>Maintains and updates administrative records such as vehicle reports, service history, registration renewals, insurance for file and information.</li>
<li>Process temporary gate pass for the properties by reviewing, formatting and organizing the documents that needs to be submitted
</li><li>Provide general administrative and clerical support to the department employees (e.g. annual leave applications, time sheets, correspondence etc.).</li>
<li>Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.</li>
<li>Generating monthly, quarterly and annual reporting on all aspects of the operation of the department in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.</li>
<li>Create Purchase Requisitions and submit to Line Manager for approval, when required.</li>
<li>Perform other duties as assigned by the Direct Manager</li></ul> 
Start Date: can start ASAP (must be on own visa)<ul><li>Requirements: Able to adapt quickly, work independently with minimal supervision, and require no training, and have knowledge of ERP systems ( Procurement, raising PR, etc)</li></ul></div>

Administration Officer - Temporary Cover (September to November)

Explore 2040+ Manager of administration in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.