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manager of administration

SANY Saudi Arabia

<div>
 
 
 Job Title:
 
 Admin Manager
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Company:
 
 SANY Saudi Arabia
 
 
 
 Department:
 
 Administration
 
 
 
 Notice Period:
 
 Immediate
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The
 
 Admin Manager
 
 will be responsible for overseeing and managing all administrative functions to ensure smooth day-to-day operations. This role requires strong leadership, organizational, and communication skills to support business growth, compliance, and efficiency within SANY Saudi Arabia. The Admin Manager will serve as a key link between management, employees, and external stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Office Management &amp; Administration
 
 
 <ul>
 <li>
 Oversee daily office operations to ensure a well-organized and efficient work environment.
 </li>
 <li>
 Manage office facilities, utilities, supplies, and vendor relationships.
 </li>
 <li>
 Implement and maintain effective administrative policies and procedures.
 </li>
 <li>
 Ensure all licenses, permits, and legal documents are up to date.
 </li>
 </ul>
 
 
 2. HR &amp; Employee Support (Coordination Role)
 
 
 <ul>
 <li>
 Coordinate with the HR team on employee matters, including onboarding, visa processing, and compliance with Saudi labor laws.
 </li>
 <li>
 Support employee engagement initiatives and address administrative-related staff concerns.
 </li>
 <li>
 Manage employee records, attendance, and leave documentation.
 </li>
 </ul>
 
 
 3. Compliance &amp; Government Relations (GRO)
 
 
 <ul>
 <li>
 Liaise with government authorities for visas, work permits, Iqama renewals, and company registrations.
 </li>
 <li>
 Ensure full compliance with Saudi regulations and corporate governance standards.
 </li>
 <li>
 Manage relationships with external legal and governmental bodies.
 </li>
 </ul>
 
 
 4. Budgeting &amp; Cost Control
 
 
 <ul>
 <li>
 Prepare and manage the administration department&rsquo;s budget.
 </li>
 <li>
 Monitor costs related to office operations, procurement, and facilities management.
 </li>
 <li>
 Identify cost-saving opportunities without compromising operational efficiency.
 </li>
 </ul>
 
 
 5. Leadership &amp; Team Management
 
 
 <ul>
 <li>
 Lead and supervise administrative staff, providing guidance, training, and performance evaluations.
 </li>
 <li>
 Foster a culture of teamwork, accountability, and continuous improvement.
 </li>
 <li>
 Act as a bridge between employees and senior management for administrative issues.
 </li>
 </ul>
 <li>
 </li>
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).
 </li>
 <li>
 
 Experience:
 
 Minimum
 
 7&ndash;10 years of experience
 
 in administration, including at least
 
 3 years in a managerial role
 
 in Saudi Arabia.
 </li>
 <li>
 
 Languages:
 
 </li>
 <li>
 Proficiency in
 
 English
 
 &ndash; required.
 </li>
 <li>
 
 Arabic
 
 &ndash; preferred.
 </li>
 <li>
 Mandarin Chinese &ndash; an added advantage.
 </li>
 <li>
 Strong knowledge of Saudi labor laws, government regulations, and corporate governance.
 </li>
 <li>
 Excellent leadership, problem-solving, and decision-making skills.
 </li>
 <li>
 Proficiency in MS Office Suite and ERP systems.
 </li>
 </ul>
 
 
 Key Competencies:
 
 
 <ul>
 <li>
 Strong organizational and planning skills.
 </li>
 <li>
 Effective communication and negotiation abilities.
 </li>
 <li>
 Attention to detail with a focus on compliance.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 High level of integrity and professionalism.
 </li>
 </ul>
 
 
</div>

Administrative Manager

Talaat Moustafa Group Saudi

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 
 Support Services Manager is responsible for overseeing the operation, maintenance, and improvement of the organization's physical facilities. This role ensures that buildings and infrastructure are properly maintained, safe, and compliant with regulations. The manager will lead a team of maintenance professionals, coordinate facilities-related services, manage vendors, and implement cost-effective strategies for facilities management, aiming to optimize performance, safety, and functionality
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Lead and supervise a team of maintenance and facilities staff, ensuring high standards of performance, safety, and efficiency.
 </li>
 <li>
 Create work schedules, allocate resources, and ensure adequate staffing for daily operations and emergency response.
 </li>
 <li>
 Oversee the day-to-day maintenance operations of all facilities, including HVAC, plumbing, electrical systems, lighting, cleaning, and other infrastructure needs.
 </li>
 <li>
 Troubleshoot and resolve facility-related issues such as equipment failures, repairs, and urgent maintenance needs in a timely and cost-effective manner.
 </li>
 <li>
 Ensure all building systems (e.g., electrical, plumbing, HVAC) are functioning according to standards and regulations.
 </li>
 <li>
 Manage external vendors and contractors for specialized services (e.g., janitorial services, security, landscaping, etc.), ensuring contracts are executed efficiently and within budget.
 </li>
 <li>
 Monitor vendor performance and ensure compliance with service level agreements (SLAs), quality standards, and safety regulations.
 </li>
 <li>
 Ensure compliance with all relevant health, safety, and environmental regulations (e.g., OSHA, fire safety codes, building codes) within the facilities.
 </li>
 <li>
 Conduct safety inspections, risk assessments, and safety drills to ensure a safe working environment.
 </li>
 <li>
 Develop and manage the facilities and maintenance budget, ensuring cost-effective use of resources.
 </li>
 <li>
 Maintain accurate records of maintenance activities, repair logs, inspections, and compliance reports.
 </li>
 <li>
 Coordinate with other departments to ensure facilities meet operational needs, including IT, operations, and human resources.
 </li>
 <li>
 Communicate facility-related policies and procedures clearly to employees and external contractors.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Facilities Management, Business Administration, Engineering, or a related field. A relevant certification (e.g., Facilities Management Professional - FMP) is a plus.
 </li>
 <li>
 Minimum 5 years of experience in facilities management, maintenance, or a related field, with at least 2 years in a supervisory or management role.
 </li>
 <li>
 Proven experience in managing a team, vendor relationships, and maintenance operations.
 </li>
 <li>
 Familiarity with building systems (HVAC, electrical, plumbing, etc.) and maintenance best practices.
 </li>
 <li>
 Strong leadership and management skills with the ability to motivate and develop teams.
 </li>
 <li>
 Excellent organizational and project management skills, with a keen attention to detail.
 </li>
 <li>
 Knowledge of building systems, maintenance procedures, and safety regulations.
 </li>
 <li>
 Proficiency in facilities management software (e.g., CMMS systems), MS Office, and other relevant tools.
 </li>
 <li>
 Strong problem-solving and troubleshooting skills.
 </li>
 <li>
 Ability to manage budgets, negotiate contracts, and optimize resources.
 </li>
 <li>
 Facilities Management certification (e.g., FMP, CFM, or similar) preferred.
 </li>
 <li>
 OSHA certification or knowledge of health and safety regulations is a plus.
 </li>
 </ul>
</div>

Administration and Support Services Manager

F.I.C

Government Relations (GR):<ul><li>Manage and oversee all government-related processes (Iqama, visas, GOSI, Qiwa, Mudad, Balady, CR, COC, Municipality, Civil Defense, etc.).</li><li>Ensure timely renewal of licenses, permits, and company documents (Commercial Registration, Municipality Licenses, Saudization certificates, etc.).</li><li>Serve as the main liaison with ministries, municipalities, and regulatory authorities to resolve issues and ensure compliance.</li><li>Handle inspection visits, regulatory audits, and provide required reports to management.</li><li>Monitor regulatory changes and advise management on implications and necessary actions.</li><li>Maintain strong professional relationships with government stakeholders to support company operations.</li></ul>Administration:<ul><li>Supervise daily administrative functions including travel, accommodation, and transportation for employees.</li><li>Oversee procurement of office supplies, uniforms, and vendor service contracts.</li><li>Manage company health insurance policies and employee claims.</li><li>Ensure efficient document management, filing systems, and compliance with company policies.</li><li>Support HR with employee onboarding, personnel records, and compliance processes.</li><li>Organize company events, internal communication, and employee services.</li></ul>Qualifications &amp; Requirements<ul><li>Saudi National (mandatory).</li><li>Bachelor&rsquo;s degree in Business Administration, HR, or related field.</li><li>5&ndash;8 years of experience in Government Relations &amp; Administration, preferably in Food &amp; Beverage, Hospitality, or FMCG sector.</li><li>Strong knowledge of Saudi labor law, government portals (Qiwa, GOSI, Mudad, Muqeem, etc.), and Saudization regulations.</li><li>Proven track record in managing government inspections and licenses.</li><li>Excellent communication and negotiation skills in Arabic and English.</li></ul>Job Type: Full-timePay: &#65020;15,000.00 - &#65020;20,000.00 per monthExperience:<ul><li>five: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Government Reltaions & Admin Manager

Qiddiya Investment Company

<div>Objective / Purpose
The Commercial Director &ndash; Administration &amp; Reporting will oversee the administration of Delivery Partner, Program Management Consultant (PMC), and Specialist/Subject Matter Expert contracts managed directly within the SDU. The role ensures that Qiddiya gains maximum value from these partnerships by establishing transparent commercial reporting, sharing best practices across Business Units, and providing visibility on key commercial matters. This role is not responsible for contractor administration within individual Business Units but supports them by providing expertise, benchmarks, and lessons learned from SDU-managed partnerships.
Technical Responsibilities
1. Lead the administration of SDU-managed contracts (Delivery Partners, PMCs, and SMEs) ensuring compliance with governance and Delegation of Authority.
2. Provide expert guidance and knowledge-sharing across Business Units on commercial best practices, contract governance, and claim handling.
3. Support Business Units with commercial expertise (e.g., claims analysis, EOT assessments, cost recovery), without assuming ownership of contractor administration.
4. Develop and implement a commercial reporting framework that consolidates data from delivery partners, enabling transparency across the Development portfolio.
5. Coordinate with the Delivery Central Performance Office to integrate commercial insights into centralized performance dashboards.
6. Ensure visibility of commercial risks, claims trends, and lessons learned across Business Units, enabling proactive decision-making.
7. Standardize templates, dashboards, and KPIs for reporting of Delivery Partner performance across the portfolio.
8. Benchmark SDU commercial practices against international best practice, tailoring lessons for Qiddiya&rsquo;s giga-project scale.
9. Provide strategic input into SDU-led initiatives (e.g., modular/DFMA, digital delivery, partnerships engagement) from a commercial perspective.
10. Act as a central liaison between Business Units and Central Procurement on commercial issues related to Delivery Partners/PMCs.
11. Support the Strategic Delivery Unit &ndash; Delivery Partnerships Lead with executive-level reporting and presentations on commercial matters.
12. Mentor commercial analysts/managers within the SDU to build long-term internal capability.
Internal Stakeholders<ul><li>SDU &ndash; Delivery Partnerships Lead &ndash; Alignment on commercial strategy and reporting (weekly/bi-weekly).</li><li>Business Units (Sports, Entertainment, Hospitality, Retail, etc.) &ndash; Provide expertise and share best practices in contractor administration and claims (monthly/quarterly).</li><li>Central Procurement &ndash; Coordinate on contract terms, extensions, and compliance for Delivery Partners/PMCs (bi-weekly).</li><li>Delivery Central Performance Office &ndash; Integration of SDU commercial reporting into enterprise-wide dashboards (monthly).</li><li>Finance, Risk &amp; Legal &ndash; Coordination on claims, disputes, and financial implications (as required).</li></ul>
External Stakeholders<ul><li>Delivery Partners (Mace, Parsons, Jasara, etc.) &ndash; Contract administration, claims, and reporting compliance (weekly/bi-weekly).</li><li>Specialist Consultants / SMEs &ndash; Oversight of SDU-managed consultancy agreements (as required).</li><li>Claims Experts / Advisors &ndash; Engagement for independent assessment on complex cases (as required).</li><li>Industry Forums &ndash; Benchmarking and knowledge-sharing on PMC/DP commercial practices (annual/bi-annual).</li></ul>
Requirements
Degree: Bachelor&rsquo;s or Master&rsquo;s in Quantity Surveying, Construction Management, Law, or related field.<ul><li>Experience: 15&ndash;20 years in commercial management or contract administration, with Significant experience in tendering and administering multiple complex and fast paced consultancy / delivery contracts would be an advantage, as would Middle East Experience.</li><li>Licenses / Certifications:</li></ul>
o RICS (MRICS/FRICS) or equivalent highly desirable.
o PMP or equivalent advantageous.<ul><li>Skills: Strong expertise in contract governance, PMC/DP administration, and claims; ability to synthesize and share best practices across multiple Business Units; excellent stakeholder engagement and executive reporting skills.</li></ul></div>

Senior Director -Commercial - Administration and Reporting. (CDU740)

Government Relations (GR):<ul><li>Manage and oversee all government-related processes (Iqama, visas, GOSI, Qiwa, Mudad, Balady, CR, COC, Municipality, Civil Defense, etc.).</li><li>Ensure timely renewal of licenses, permits, and company documents (commercial registration, municipality licenses, Saudization certificates, etc.).</li><li>Act as the main liaison with ministries, municipalities, and other regulatory authorities to resolve issues and ensure compliance.</li><li>Handle inspection visits, regulatory audits, and provide required reports to management.</li><li>Monitor changes in government regulations and update management with recommendations.</li><li>Maintain strong relationships with relevant government entities to support business operations.</li></ul>Administration:<ul><li>Supervise daily office administration, travel, accommodation, and transportation for employees.</li><li>Oversee procurement of office supplies, uniforms, and service contracts with vendors.</li><li>Manage company health insurance policies and employee claims.</li><li>Ensure efficient document management, filing systems, and compliance with internal policies.</li><li>Organize company events, internal communication, and employee services.</li><li>Support HR with onboarding processes, employee records, and policy implementation.</li></ul>Job Type: Full-timePay: &#65020;15,000.00 - &#65020;20,000.00 per monthExperience:<ul><li>five : 3 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>

Government Relations & Admin Manager

JASARA PMC

JASARA PMC is looking for a detail-oriented PMIS Administrator to join our team. As a PMIS Administrator, you will be responsible for maintaining and optimizing our Project Management Information System (PMIS), ensuring it meets the needs of project teams and stakeholders. You will support the implementation and usage of PMIS tools, ensure data accuracy, and provide training and assistance to users to enhance their understanding of the system.
 
Responsibilities:: 
<ul>
<li>Maintain and update the PMIS, ensuring data integrity and accuracy at all times.</li>
<li>Assist in the implementation and configuration of PMIS tools and software.</li>
<li>Provide technical support and training to project team members on PMIS functionalities and best practices.</li>
<li>Generate routine and ad-hoc reports to support project management decision-making.</li>
<li>Collaborate with project managers to develop and refine PMIS workflows and processes.</li>
<li>Monitor system performance and troubleshoot any issues that may arise.</li>
<li>Prepare and maintain user documentation, including guides and training materials.</li>
<li>Ensure compliance with organizational policies and procedures regarding data management and reporting.</li>
<li>Stay informed about emerging trends and best practices related to PMIS.</li>
</ul>
Requirements: 
<ul>
<li>Bachelor's degree in Information Technology, Computer Science, Project Management, or a related field.</li>
<li>Minimum of 8 years of experience in project management systems administration or related roles.</li>
<li>Strong knowledge of PMIS tools and software, including data management and reporting.</li>
<li>Excellent problem-solving and analytical skills.</li>
<li>Proficient in Microsoft Office Suite and related software applications.</li>
<li>Strong communication and interpersonal skills, capable of training and supporting users effectively.</li>
<li>Ability to work collaboratively within a team environment.</li>
<li>Keen attention to detail and a commitment to delivering high-quality results.</li>
<li>Familiarity with project management methodologies is advantageous.</li>
</ul>

PMIS Adminstrator

شركة العقيلات العقارية | AlOqailat Real Estate Company

<div>
 
 شركة العقيلات العقارية&nbsp;تعلن عن شاغر:&nbsp;مدير إدارة الأملاك العقارية &ndash; الرياض
 
 
 هدف الدور:&nbsp;قيادة قسم الأملاك، تشغيل وتطوير المحفظة، وضمان جودة التقارير التشغيلية والمالية والالتزام بالأنظمة.
 
 
 المسؤوليات الأساسية:
 
 <ul>
 <li>
 قيادة الفريق وتنفيذ الخطة التشغيلية وفق استراتيجية الشركة.
 </li>
 <li>
 تسويق الشواغر وإبرام/تجديد العقود عبر&nbsp;إيجار.
 </li>
 <li>
 متابعة التحصيل وإصدار تقارير تشغيلية/مالية دقيقة.
 </li>
 <li>
 الإشراف على الصيانة والتشغيل مع مزوّدي الخدمات.
 </li>
 <li>
 استقطاب ملاك ومستثمرين وتعزيز شبكة العلاقات.
 </li>
 <li>
 ضمان الالتزام بالأنظمة العقارية السعودية.
 </li>
 </ul>
 
 المتطلبات:
 
 <ul>
 <li>
 بكالوريوس.
 </li>
 <li>
 5+ سنوات&nbsp;خبرة في إدارة الأملاك/العقار.
 </li>
 <li>
 إلمام بـ&nbsp;إيجار&nbsp;ونظام ملكية الوحدات العقارية.
 </li>
 <li>
 مهارات قيادة وتفاوض، وإجادة أنظمة إدارة الأملاك.
 </li>
 </ul>
 
 التقديم:&nbsp;أرسل السيرة بعنوان البريد&nbsp;مدير إدارة الأملاك العقارية&nbsp;إلى&nbsp;Jobs@azv.sa
 
 
 
 
 
 الموعد النهائي:&nbsp;18 سبتمبر 2025
 
</div>

مدير إدارة الأملاك

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