administrative assistant Jobs in Al Khobar

administrative assistant

executive assistant

executive secretary

instructional assistant Jobs in Al Khobar

instructional assistant

office administrator

office administrative assistant

Munich Re

<div><div><p><b>Location</b></p>
Jubail, Saudi Arabia
<p><b>Job type</b></p>
Full-Time
<p><b>Work mode</b></p>
Hybrid
<p><b>Job level</b></p>
Professional
<p><b>Job ID</b></p>
10781
<p><b>Company</b></p>
HSB
<p><b>Employment type</b></p>
Regular
<p><b>Area of expertise</b></p>
Services &amp; Support Functions</div></div><div></div>
<br><div><div><ul><li>Organize office and assist associates on day to day activities.</li><li>
Arrange meetings and appointments.</li><li>
Provide support in arranging hotels for company arranged training events.</li><li>
Support onboarding of customers and staff (OFAC, job cards, etc.)</li><li>
Perform data entry</li><li>
Backup Eurasia regional teammates as needed.</li><li>
Contract administration</li><li>
Maintain database(s)</li><li>
Candidate should have prior experience in Industry safety norms and maintanence of personal protective equipments.</li></ul></div></div><div></div>

Office Administrative Assistant

International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Executive Assistant</b></h1>
<div><div><div><b>ISG Jubail</b></div>
(JUB)
</div><div>September 29, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Jubail, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>ISG Jubail</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <div>Whole School</div>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <div>-</div>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi / GCC National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As Soon As Possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div> <div>Dr. Jamie Martin</div>
</div><br>
<div><div><b>REQUISITION NUMBER</b></div> <div>05-2526-073</div>
</div><br>
</div></div></div><p></p><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>We are looking for an executive assistant to the principal/administrator to provide comprehensive organized administrative support to the principal&rsquo;s/administrator&rsquo;s office, by ensuring the efficient and effective operation of the principal's/administrator&rsquo;s office. The ideal candidate will possess exceptional organizational, communication and interpersonal skills, with a proven ability to manage multiple priorities, take accountability for actions and supervise the administrative support team, in a fast-paced environment. The executive assistant specializes in creating a friendly environment</p>
<p></p><h2 class="jobSectionHeader"><b>Position Duties</b></h2>
<p>
The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative, finance related records and personal assistant support to the principal/administrator.</li>
<li>Screen visitors, phone calls and distribute correspondence for the principal/administrator.</li>
<li>Manage principal&rsquo;s/administrator&rsquo;s and or department&rsquo;s calendar and diary, and schedule meetings.</li>
<li>Be the primary point of contact among administrators, employees, parents and other external partners.</li>
<li>Manage information flow in a timely and accurate manner.</li>
<li>Make travel and accommodation arrangements for the principal/administrator.</li>
<li>Take minutes during meetings.</li>
<li>Format information and respond to internal and external communication &ndash; memos, emails, presentations, reports etc.</li>
<li>Research and organize data to represent the administrator for presentation to directors, executives and others.</li>
<li>Redirect communication and enquiries to the appropriate persons for action.</li>
<li>Manage the school&rsquo;s or department&rsquo;s bookkeeping and other site-based finance related duties, prepare requisitions, manage petty cash etc.</li>
<li>Handle sensitive and confidential information with discretion.</li>
<li>Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).</li>
<li>Communicate with and prepare documentation for other departments as needed.</li>
<li>Work with other schools or departments to develop shared resources and to establish best practice operating procedures.</li>
<li>Assist with events planning.</li>
<li>Organize and maintain the office filing system.</li>
<li>Supervise/oversee the performance of other administrative support staff.</li>
<li>Contribute to decision-making as required.</li>
<li>Ensure that support staff working areas are kept presentable at all times.</li>
<li>Book facilities and equipment for meetings and events and ensure the needed is available.</li>
<li>Communicate and collaborate in a professional manner.</li>
<li>Manage all staff professional development initiated by the principal/administrator - if applicable.</li>
<li>Support the Master Schedule Building Team - if applicable.</li>
<li>Perform other duties assigned by your principal/administrator.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications and Knowledge</b></h2>
<p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>Excellent MS Office and Google Suite knowledge.</li>
</ul><h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>The ideal candidate will have:</p>
<h3 class="jobSectionHeader"><b>
Experience</b></h3>
<ul><li>Previous work experience as an executive assistant, personal assistant or similar role.</li>
<li>Previous work experience in supervising other employees.</li>
</ul><h3 class="jobSectionHeader"><b>Skills</b></h3>
<ul><li>Expert in English (both written and verbal).</li>
<li>Ability to make decisions as needed.</li>
<li>Accountability for your decisions.</li>
<li>Outstanding organizational and time management skills.</li>
<li>Ability to exercise discretion and maintain confidentiality.</li>
<li>Ability to supervise other employees.</li></ul></div></div>

Executive Assistant

PRIME MIDDL EAST FZE

<p><b>We're Hiring: Administrative Assistant</b></p><p>Location: Riyadh/Dammam/Jeddah (Willing to be relocated)</p><p>Experience: Freshers &amp; Experienced Candidates Welcome</p><p>We&rsquo;re currently looking for a reliable and organized <i><b>Administrative Assistant </b></i>to support our daily office operations. Whether you're just starting your career or already have experience, we&rsquo;d love to hear from you!</p><p><b>Key Responsibilities:</b></p><ul><li>Handle basic office duties like filing, data entry, scanning, and organizing documents</li><li>Answer phone calls, emails, and assist with scheduling and meeting coordination</li><li>Provide administrative support to different departments as needed</li><li>Maintain office supplies and coordinate with vendors</li><li>Assist with preparing reports and managing records</li><li>Help in maintaining a clean, efficient, and professional office environment</li></ul><p><b>What We&rsquo;re Looking For:</b></p><ul><li>Minimum Bachelor&rsquo;s degree</li><li>Strong organizational and communication skills</li><li>Basic computer knowledge (MS Word, Excel, Email)</li><li>Willingness to learn and take initiative</li><li>Ability to multitask and work in a fast-paced environment</li><li>Previous admin experience is a plus but <b>not required</b>.</li><li>Experience in oil/gas industry or related is a plus.</li><li>Preferably Male applicants.</li></ul><p><b>Interested applicants</b> may send their updated CV to <b>hrd@primeco.ae</b> with the subject line: <b>&ldquo;Admin Application &ndash; [Your Company Name]&rdquo;</b>.</p><p><i><b>Join our team and grow with us!</b></i></p><p>Job Types: Full-time, Permanent, New grad</p><p>Ability to commute/relocate:</p><ul><li>Dammam: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul><p>Application Question(s):</p><ul><li>Are you in one of these cities in KSA; Dammam/Jeddah/Riyadh?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Gas/Oil/related field: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li><li>Arabic (Preferred)</li></ul>

Administrative Assistant

Grand Hyatt Al Khobar

<div><div><p>Summary</p><div><p>
To manage the Reservations Department and work closely with Marketing and Sales and other relevant Rooms Departments to maximize Room Yield through Inventory Control while delivering exceptional customer service in line with the Hyatt&rsquo;s Brand Standards.</p></div></div><div><p>
Qualifications</p><div><p>
Ideally with a university degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Reservation Manager, Front Office Manager or Assistant Front Office Manager in larger operation. Good problem solving, administrative and interpersonal skills are a must.</p></div></div></div>

RESERVATIONS MANAGER (SAUDI NATIONALITY)

Grand Hyatt Al Khobar Hotel And Residences

<div>
 <p>
  <strong>
   Description
  </strong>
 </p>
 <p>
  To assist the Director of Rooms in delivering the brand promise by managing the Front Office operations for the hotel, including, but not limited to, the Front Desk, Front Service (including parking and the hotel entrance), Communications Centre, Business Centre and Regency or Grand Club.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  Ideally with a university degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Assistant Director of Rooms or Front Office Manager. Good problem solving, administrative and interpersonal skills are a must.
 </p>
</div>


Front Office Manager (Saudi Nationality)

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

PwC Middle East

<div>
 <strong>
  Line of Service
  <br/>
  <br/>
 </strong>
 Internal Firm Services
 <br/>
 <br/>
 <strong>
  Industry/Sector
  <br/>
  <br/>
 </strong>
 Not Applicable
 <br/>
 <br/>
 <strong>
  Specialism
  <br/>
  <br/>
 </strong>
 IFS - Internal Firm Services - Other
 <br/>
 <br/>
 <strong>
  Management Level
  <br/>
  <br/>
 </strong>
 Associate
 <br/>
 <br/>
 <strong>
  Job Description &amp; Summary
  <br/>
  <br/>
 </strong>
 To operate switchboard and handle reception area activities.
 <br/>
 <br/>
 Serves as the first point of contact with the firm and the office for visitors and callers.
 <br/>
 <br/>
 Handle all internal and external inquiries and carry out administrative activities of the front office.
 <br/>
 <br/>
 Financial
 <br/>
 <br/>
 &squf; Adhere to the allocated budget for the administrative function of the office
 <br/>
 <br/>
 Customer
 <br/>
 <br/>
 &squf; Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately
 <br/>
 <br/>
 &squf; Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.
 <br/>
 <br/>
 Internal Process
 <br/>
 <br/>
 &squf; Operate the switchboard
 <br/>
 <br/>
 &squf; Screen and route incoming telephone calls, take messages, and answer incoming queries
 <br/>
 <br/>
 &squf; Maintain visitor and caller logs
 <br/>
 <br/>
 &squf; Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators
 <br/>
 <br/>
 &squf; Answer queries from visitors and callers, and refers them to the appropriate person
 <br/>
 <br/>
 &squf; Perform general maintenance of the reception area
 <br/>
 <br/>
 &squf; Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations)
 <br/>
 <br/>
 &squf; Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner (may be performed by Office Administrators in certain locations)
 <br/>
 <br/>
 &squf; Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations)
 <br/>
 <br/>
 &squf; Support office manager in events planning and organization
 <br/>
 <br/>
 &squf; Act in accordance with regulations
 <br/>
 <br/>
 <strong>
  &squf; Perform Other Administrative Duties As Required
  <br/>
  <br/>
 </strong>
 <strong>
  Education
 </strong>
 <em>
  (if blank, degree and/or field of study not specified)
  <br/>
  <br/>
 </em>
 <strong>
  Degrees/Field Of Study Required
  <br/>
  <br/>
 </strong>
 Degrees/Field of Study preferred:
 <br/>
 <br/>
 <strong>
  Certifications
 </strong>
 <em>
  (if blank, certifications not specified)
  <br/>
  <br/>
 </em>
 <strong>
  Required Skills
  <br/>
  <br/>
 </strong>
 <strong>
  Optional Skills
  <br/>
  <br/>
 </strong>
 <strong>
  Desired Languages
 </strong>
 <em>
  (If blank, desired languages not specified)
  <br/>
  <br/>
 </em>
 <strong>
  Travel Requirements
  <br/>
  <br/>
 </strong>
 Not Specified
 <br/>
 <br/>
 <strong>
  Available for Work Visa Sponsorship?
  <br/>
  <br/>
 </strong>
 No
 <br/>
 <br/>
 <strong>
  Government Clearance Required?
  <br/>
  <br/>
 </strong>
 No
 <br/>
 <br/>
 <strong>
  Job Posting End Date
 </strong>
</div>


Receptionist

Explore 170+ Office administrative assistant in Al Khobar this October. Find roles across top companies and apply now to boost your career.