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adminstrative assistant

office administrator

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

Talent 360 ME

<div>
 
 Are you an organized, professional, and proactive administrator who thrives in a fast-paced creative environment?
 
 
 
 
 Talent360
 
 is now hiring for one of our clients:
 
 
 
 Admin Assistant &amp; Office Manager
 
 
 
 
 Company Industry:
 
 Architecture and Interior Design
 
 
 
 About the Role:
 
 
 
 We&rsquo;re looking for a highly organized
 
 Admin Assistant &amp; Office Manager
 
 to join a high-end interior design studio in
 
 Zamalek, Cairo
 
 . This role is essential to ensuring smooth day-to-day operations and supporting the Co-Founder and leadership team with top-tier administrative assistance.
 
 
 You will play a key part in maintaining a professional, polished office environment while coordinating administrative and HR-related tasks.
 
 
 
 Duties and Responsibilities:
 
 
 
 
 Office Management
 
 
 
 <ul>
 <li>
 Oversee daily office operations and ensure a clean, well-maintained workspace
 </li>
 <li>
 Manage office supplies, utilities, vendors, and maintenance schedules
 </li>
 <li>
 Supervise the office boy and ensure timely completion of office-related tasks
 </li>
 <li>
 Coordinate internal meetings, team events, and travel arrangements
 </li>
 <li>
 Monitor office expenses and handle service contracts with vendors
 
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide direct administrative support to the Co-Founder and leadership team
 </li>
 <li>
 Handle scheduling, correspondence, and documentation
 </li>
 <li>
 Maintain organized filing systems and follow up on invoices and procurement
 </li>
 <li>
 Act as the first point of contact for visitors and external stakeholders
 
 
 
 </li>
 </ul>
 
 HR Coordination (Basic Support)
 
 
 
 <ul>
 <li>
 Assist with onboarding and workstation setup for new hires
 </li>
 <li>
 Track employee attendance and maintain HR records
 </li>
 <li>
 Help organize internal communications and employee engagement activities
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 Minimum 5 years of experience in office management or administrative roles
 </li>
 <li>
 Strong multitasking and organizational skills
 </li>
 <li>
 Proficient in Microsoft Office (Excel, Word, Outlook)
 </li>
 <li>
 Professional, reliable, and detail-oriented with excellent communication skills
 
 
 
 </li>
 </ul>
 
 Working Conditions:
 
 
 
 <ul>
 <li>
 Working Days: Sunday to Thursday
 </li>
 <li>
 Working Hours: 10:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: Zamalek, Cairo
 
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 <ul>
 <li>
 A supportive and elegant work environment
 </li>
 <li>
 Exposure to high-end, design-driven projects
 </li>
 <li>
 Competitive salary package based on experience
 
 
 
 </li>
 </ul>
 
 Ready to bring structure, professionalism, and poise to a thriving design studio?
 
 
 
 Apply now to join
 
 Studio Paradigm
 
 and grow your career with
 
 Talent360
 
 !
</div>

Admin Assistant & Office Manager - Zamalek

Admin director / Office manager

MAFI for Agricultural Produce Industries

<div>
 
 The Application Manager is responsible for overseeing the implementation, configuration, and optimization of the Enterprise Resource Planning (ERP) system in the company. The role ensures that the ERP system aligns with the operational, financial, commercial and strategic objectives, driving efficiency, compliance, and business growth while enabling the company to meet its sustainability and market expansion goals.
 
 
 
 
 
 
 Accountability &amp; Responsibility
 
 
 
 
 
 
 
 Scope of Accountability
 
 
 <ul>
 <li>
 
 Manage, optimize, and scale the ERP system across all departments to ensure alignment with organizational goals and operational efficiency.
 
 </li>
 <li>
 
 Deliver a fully functional and efficient ERP system tailored to the needs of the agri-food industry, ensuring seamless operations and real-time data availability.
 
 </li>
 </ul>
 
 
 
 
 
 Main Tasks
 
 
 
 Duties include, but are not limited to the following:
 
 
 
 
 <ul>
 <li>
 Manage the overall operation and effectiveness of the ERP system to ensure it meets the business needs.
 </li>
 <li>
 Configure and customize the ERP software to support business key processes ensuring that the system aligns with organizational needs and enhances operational efficiency.
 </li>
 <li>
 Monitor ERP system performance, identifying and addressing any technical issues promptly.
 </li>
 <li>
 Ensure that ERP system capabilities align with the company&rsquo;s sustainability goals, export strategies, and product diversification.
 </li>
 <li>
 Lead the implementation of ERP solutions for new processes, locations, or products, ensuring seamless integration.
 </li>
 <li>
 Plan, manage, and execute ERP system upgrades and enhancements in coordination with the ERP Administrator.
 </li>
 <li>
 Ensure data accuracy and consistency within the ERP system by defining data governance policies and monitoring adherence.
 </li>
 <li>
 Provide timely support, training, and solutions to internal stakeholders, ensuring high levels of user adoption and satisfaction.
 </li>
 <li>
 Work closely with operations, finance, human resources, supply chain, commercial, and quality assurance teams to align the ERP system with departmental goals.
 </li>
 <li>
 Develop and oversee the creation and distribution of Business Intelligence (BI) reports, ensuring they provide actionable insights to support data-driven decision-making across the organization.
 </li>
 <li>
 Identify and address ERP challenges by analyzing issues and implementing effective solutions to ensure smooth functionality and ongoing improvement.
 </li>
 <li>
 Manage the budget to ensure efficient resource allocation for ERP maintenance, upgrades, training, and implementation.
 </li>
 <li>
 Lead and mentor a team of ERP specialist and administrator, fostering a culture of continuous improvement.
 </li>
 <li>
 Report directly to the IT&amp;S Director, providing updates on ERP system performance, project progress, and alignment with organizational technology and strategy goals.
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators
 
 
 
 
 
 <ul>
 <li>
 ERP System Uptime and Availability: Measure the percentage of time the ERP system is fully operational and accessible to users without unplanned downtime.
 </li>
 <li>
 Data Accuracy and Integrity: Track the percentage of accurate and consistent data entries within the ERP system.
 </li>
 <li>
 User Adoption Rate: Evaluate the percentage of employees actively using the ERP system as intended after implementation or upgrades.
 </li>
 <li>
 Project Completion Timeliness: Assess the percentage of ERP-related projects completed within the planned timeline.
 </li>
 </ul>
 
 
 
 
 
 Required Profile
 
 
 
 
 
 
 
 Education
 
 
 
 
 
 
 Bachelor&rsquo;s degree in Information Systems, Computer Science, Business Administration, or a related field.
 
 
 Certifications in ERP systems such as SAP, Oracle, or Microsoft Dynamics are highly desirable.
 
 
 
 
 
 
 Experience
 
 
 
 
 
 
 7+ years of experience in managing ERP Systems, of which 3 years in a managerial role. Experience in manufacturing environment is a must.
 
 
 
 
 
 
 Languages
 
 
 <ul>
 <li>
 Proficient in English
 </li>
 <li>
 Proficient in Arabic
 </li>
 </ul>
 
 
 
 
 
 Other Requirements
 
 
 <ul>
 <li>
 Primarily works in an office setting.
 </li>
 <li>
 Occasional travel may be required.
 </li>
 </ul>
 
 
</div>

Application Manager

Assist Hub

<div>
 
 
 Company Description
 
 
 
 
 We empower independent architects and designers to grow their businesses with confidence. Assist Hub offers professional consulting, marketing support, access to trusted suppliers with exclusive discounts, as well as hands-on workshops and ongoing educational content. Our mission is to provide the tools and resources necessary for success in the architecture and design industry.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage the company&rsquo;s social media pages, including responding to messages and comments.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle daily administrative and secretarial tasks (answering calls, welcoming clients, organizing meetings).
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare periodic reports and follow up on work schedules.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize and maintain files and documents on Google Drive.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate communication between different departments.
 
 
 
 
 Requirements:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;2&ndash;3 years of experience
 
 in secretarial or administrative roles.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong computer skills and proficiency in
 
 Google Workspace
 
 (Docs, Sheets, Drive).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent communication and interpersonal skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Previous experience or background in
 
 interior design or finishing
 
 is a strong plus.
 
 
 
 We&rsquo;re looking for someone who:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Is organized, detail-oriented, and responsible.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Enjoys communication and teamwork.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Has a positive attitude and eagerness to learn.
 
 
 
 
 Location:
 
 Nasr City &ndash; Cairo
 
 <ul>
 <li>
 
 Type:
 
 Full-time (On-site)
 </li>
 </ul>
</div>

Executive Secretary / Social Media Moderator

IST Networks

<div>
 
 
 About the job:
 
 
 
 
 
 
 We&rsquo;re seeking a detail-oriented and proactive Travel Administrator to manage and coordinate all aspects of corporate travel for our team. You&rsquo;ll play a key role in ensuring smooth travel experiences, managing bookings, and maintaining cost efficiency
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Coordinate domestic and international travel arrangements for employees and executives
 </li>
 <li>
 Book flights, hotels, transportation, and travel insurance
 </li>
 <li>
 Ensure compliance with company travel policies and budget guidelines
 </li>
 <li>
 Maintain accurate travel records and expense reports
 </li>
 <li>
 Liaise with travel agencies and vendors for best rates and services
 </li>
 <li>
 Provide visa and documentation support when needed
 </li>
 <li>
 Monitor travel trends and suggest improvements to travel processes
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Proven experience in travel administration or a similar role
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication and negotiation abilities
 </li>
 <li>
 Familiarity with travel booking platforms and expense management tools
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines
 </li>
 <li>
 Knowledge of visa requirements and international travel protocols is a plus
 </li>
 </ul>
</div>

Travel Administrator

Müller's Solutions

<div>
 As a Remote Huawei Network and Security Administrator at M&uuml;ller's Solutions, you will oversee the management and security of our Huawei network infrastructure from a remote work setting. This role demands proficiency in Huawei technologies along with a strong grasp of network security principles. You will be instrumental in maintaining the performance, reliability, and security of our network systems, working closely with various teams to apply best practices in network security.
 
 
 The responsibilities of the Huawei Network and Security Administrator include the
 
 design, implementation, configuration, administration, and daily operation
 
 of the organization's Huawei network and security infrastructure.
 
 
 This encompasses
 
 LAN/WAN, SD-WAN, WLAN, firewalls, VPNs, NAC, and iMaster NCE management systems
 
 . The position guarantees
 
 high availability, security, scalability, and performance
 
 of network and security services throughout datacenter, cloud, and branch environments.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Design enterprise network architecture using Huawei switches, routers, firewalls, and SD-WAN technologies
 </li>
 <li>
 Participate in network capacity planning, redundancy, and high availability design
 </li>
 <li>
 Design and implement segmentation, VLANs, QoS policies, and routing strategies (OSPF, BGP, and static routing)
 </li>
 <li>
 Support network integration with cloud environments and third-party services
 </li>
 <li>
 Develop network topology diagrams, documentation, and configuration standards
 </li>
 <li>
 Deploy and configure Huawei switches (S series), routers (AR series), and firewalls (USG, HiSec)
 </li>
 <li>
 Configure Huawei iMaster NCE-Campus / NCE-WAN / SD-WAN controllers for centralized orchestration and policy enforcement
 </li>
 <li>
 Implement NAC (Network Access Control) and user authentication using Huawei Agile Controller
 </li>
 <li>
 Manage VPN configurations, including IPsec and SSL VPNs for secure remote access
 </li>
 <li>
 Configure WLAN controllers (ACs) and APs for campus wireless networks
 </li>
 <li>
 Integrate Huawei devices with SIEM or centralized monitoring tools (e.g., eSight, iMaster NCE, or 3rd-party tools)
 </li>
 <li>
 Monitor and maintain network availability, performance, and security posture through iMaster NCE dashboards and alarms
 </li>
 <li>
 Perform daily health checks, log reviews, and event correlation
 </li>
 <li>
 Troubleshoot connectivity, latency, and configuration issues across LAN, WAN, and SD-WAN
 </li>
 <li>
 Manage user and device access, network policies, and firewall rule changes following security best practices
 </li>
 <li>
 Maintain IP address management, DNS, DHCP, and routing tables
 </li>
 <li>
 Ensure network configuration backups, firmware updates, and patch management are regularly performed
 </li>
 <li>
 Perform root cause analysis for network incidents and produce detailed incident reports
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Computer Science, Information Technology, or a closely related discipline
 </li>
 <li>
 Over 5 years of experience in network and security administration, ideally with Huawei products
 </li>
 <li>
 Practical experience with:
 </li>
 <li>
 Huawei iMaster NCE (Campus / WAN / SD-WAN / Security)
 </li>
 <li>
 Huawei AR routers, S-Series switches, USG firewalls, and AC controllers
 </li>
 <li>
 Routing protocols including OSPF, BGP, RIP, and static routing
 </li>
 <li>
 NAT, ACL, QoS, VLAN, VRRP, MSTP, DHCP, and DNS
 </li>
 <li>
 Network monitoring solutions (eSight, NCE, SolarWinds, or equivalent)
 </li>
 <li>
 In-depth understanding of network security principles, VPNs, IPS/IDS, SSL inspection, and NAC
 </li>
 <li>
 Experience working in multi-site enterprise settings and cloud environments
 </li>
 <li>
 Familiarity with Huawei HCIA / HCIP / HCIE certifications is strongly preferred
 </li>
 <li>
 Exceptional troubleshooting, analytical, and documentation capabilities
 </li>
 <li>
 Strong ability to communicate and collaborate effectively across teams
 
 
 </li>
 </ul>
 
 Preferred Certifications
 
 
 
 <ul>
 <li>
 Huawei HCIP-R&amp;S / HCIP-Security / HCIP-Datacom / HCIP-SDWAN
 </li>
 <li>
 Huawei HCIE-Datacom or HCIE-Security
 </li>
 <li>
 ITIL Foundation v4 (for operational process management)
 </li>
 <li>
 CCNA/CCNP or equivalent multi-vendor network understanding (advantageous)
 </li>
 </ul>
</div>

Huawei Network and Security Administrator(Remote)

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