office clerk Jobs in The Center For Astrophysics And Space Science Jobs In Abu Dhabi United Arab Emirates

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administrative assistant Jobs in The Center For Astrophysics And Space Science Jobs In Abu Dhabi United Arab Emirates

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executive assistant

office administrator

Gensler

<div></div><div><div>Your Role</div><div></div><div>
We are looking to hire an experienced Receptionist Office Administrator for our growing Abu Dhabi office. As the face of the office, you will be the first point of contact for our clients, consultants and colleagues. You will embody the Gensler culture and spirit of welcome, friendship and collaboration.</div><div></div><div>
What You Will Do</div><div></div><div>
Front Desk &amp; Visitor Management</div><ul><li>
Front Desk Management: Serve as the first point of contact for visitors, clients, and consultants, ensuring a welcoming and professional environment in the reception area.</li><li>
Visitor Coordination: Greet visitors and notify appropriate team members upon their arrival.</li><li>
Call Handling: Answer and direct incoming calls, manage internal communications, and assist with inquiries from clients, project teams, and external consultants.</li></ul><div></div><div>
Office &amp; Facility Management</div><ul><li>
Office Presentation: Maintain the cleanliness and organization of the reception and common areas, ensuring a tidy and professional atmosphere.</li><li>
Mail &amp; Courier Services: Handle all incoming and outgoing mail, including packages and couriers (e.g., FedEx), and distribute them to the appropriate parties.</li><li>
Supply Management: Monitor and order office supplies (stationery, groceries, etc.), ensuring the office is stocked with essential items. Process miscellaneous payments, ensuring all transactions adhere to established protocols.</li><li>
Office Equipment Management: Ensure office equipment (e.g., mice, chargers, batteries) is available and in working order.</li><li>
Work Permit Applications: Assist in applying for work permits, ensuring all necessary documentation is completed and submitted in accordance with legal requirements.</li></ul><div></div><div>
Travel and Administrative Support</div><ul><li>
Assist with day-to-day operations for the Dubai and Abu Dhabi offices.</li><li>
Provide administrative assistance to principals, including managing expense reports, timesheets, scheduling internal and external meetings, and handling miscellaneous administrative tasks.</li><li>
Handle all aspects of travel management.</li><li>
Manage visa applications and ensure all records are kept up-to-date.</li><li>
Coordinate the printing of business cards.</li><li>
Stamp documents as required.</li><li>
Address miscellaneous tasks as assigned by the office manager.</li></ul><div></div><div>
Meeting &amp; Event Support</div><ul><li>
Meeting Room Coordination: Schedule and manage conference room bookings, ensuring rooms are prepared for meetings, including AV setup and arranging refreshments.</li><li>
Catering: Arrange catering for meetings and events as needed.</li></ul><div></div><div>
Onboarding Support</div><ul><li>
Preparing Welcome Kits: Prepare welcome kits for new joiners, ensuring all necessary materials and onboarding information are provided.</li></ul><div></div><div>
General Administrative Support</div><ul><li>
General Administrative and Office Support: Provide ad hoc administrative support to various departments, including photocopying, scanning, document preparation, filing, and scheduling as required.</li></ul><div></div><div>
Backup Coverage</div><ul><li>
Provide backup for the Dubai Office Administrator when absent due to (sick)leave.</li></ul><div></div><div>
Your Qualifications</div><ul><li>
3+ years of relevant work experience</li><li>
Presentable and professional appearance, with the ability to represent the firm positively.</li><li>
Previous experience as a receptionist or in a front office role, ideally in an architectural, design, or professional services firm.</li><li>
Excellent verbal and written communication skills in English and, preferably Arabic as well.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, scanners, etc.).</li><li>
Strong organizational skills with the ability to multitask in a fast-paced environment.</li><li>
Demonstrates a proactive attitude, anticipating needs and taking initiative to address tasks efficiently.</li><li>
Maintains a professional attitude and exercises discretion in handling confidential information.</li><li>
Customer-focused mindset with a friendly, approachable attitude.</li><li>
Capable of collaborating effectively within a team.</li></ul><div></div><div>
Life at Gensler</div><div></div><div>
As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to &quot;Well-being Week,&quot; our offices reflect our people's diverse interests.</div><div></div><div>
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.</div><div></div><div>
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.</div></div><div></div>

Office Administrator

panaderia

<p><b>Key Responsibilities</b></p><p><b>1. Office Management &amp; Coordination</b></p><ul><li>Oversee daily office operations (supplies, maintenance, and utilities).</li><li>Serve as the main contact for internal communication and external vendors.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul><p><b>2. Administrative Support</b></p><ul><li>Prepare and maintain official documents, reports, and records.</li><li>Handle correspondence (emails, memos, phone calls, letters).</li><li>Assist management in preparing presentations, reports, and proposals.</li><li>Ensure filing systems (digital and physical) are updated and secure.</li></ul><p><b>3. Financial &amp; Inventory Assistance</b></p><ul><li>Monitor petty cash, reimbursements, and simple expense tracking.</li><li>Assist in procurement of supplies and maintain inventory records.</li><li>Support accounting by submitting invoices and expense reports.</li></ul><p><b>4. HR &amp; Staff Support (if applicable)</b></p><ul><li>Maintain attendance and leave records.</li><li>Support in onboarding new employees and maintaining personnel files.</li><li>Assist with coordination of staff schedules and payroll documentation.</li></ul><p><b>5. Compliance &amp; Documentation</b></p><ul><li>Ensure licenses, permits, and legal documents are up to date.</li><li>Coordinate with management and external agencies for renewals or audits.</li><li>Maintain confidentiality of company information at all times.</li></ul><p><b>6. Communication &amp; Customer Support </b></p><ul><li>Handle customer inquiries, complaints, or walk-in clients when needed.</li><li>Coordinate between branches and head office for information flow.</li></ul><p>Qualifications</p><p><b>Education:</b></p><ul><li>Bachelor&rsquo;s degree in <b>Business Administration</b>, <b>Management</b>, <b>Accounting</b>, or related field.</li><li>Diploma or vocational training in office management or accounting (for smaller businesses) can also be acceptable.</li></ul><p><b>Experience:</b></p><ul><li>3&ndash;5 years of experience in administrative or office support roles.</li><li>Experience in retail, F&amp;B, or service business administration is a plus.</li></ul><p><b>Skills:</b></p><ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Basic accounting or bookkeeping knowledge.</li><li>Time management and ability to work independently.</li><li>Discretion and professionalism in handling confidential information</li></ul><p><b>Personality Traits</b></p><ul><li>Reliable and proactive problem-solver.</li><li>Detail-oriented and disciplined.</li><li>Approachable, helpful, and cooperative.</li><li>Able to work under pressure and meet deadlines.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p>

Dream Wise Properties

<p><i><b>Administrative (Real Estate Focus)</b></i></p><p>We are currently seeking a motivated and detail-oriented Administrative to join our team. This role will primarily focus on managing listings and leads on Property Finder and Bayut, ensuring smooth lead management, and supporting our real estate operations.</p><p><i><b>Key Responsibilities:</b></i></p><p>- Manage and update property listings on Property Finder and Bayut platforms</p><p>- Handle and track lead efficiently to maximize conversion</p><p>-Coordinate communication between clients, agents, and management</p><p>-Maintain organized records and reports related to property listings and inquiries</p><p>-Assist with general administrative tasks as needed</p><p><i><b>Qualifications:</b></i></p><p>-Prior experience with <b>Property Finder</b> and <b>Bayut</b> platforms preferred</p><p>-Strong organizational and communication skills</p><p>-Ability to manage multiple tasks with attention to detail</p><p>-Basic knowledge of real estate processes is a plus</p><p>-Proficient in Microsoft Office and <b>CRM software.</b></p><p>Job Types: Full-time, Contract</p><p>Application Deadline: 01/11/2025</p>

Green Wave Information Technology Network Services Sole Proprietorship LLC

<p>Green Wave Information Technology Network Services in Abu Dhabi is looking for a dedicated, hardworking, and detail-oriented individual to join our team as an <b>Office Administrator cum Accountant</b>. This dual-role position requires someone who is not only confident with numbers and financial reporting but also capable of efficiently managing day-to-day administrative operations. If you are someone who takes initiative, thrives in a fast-paced environment, and is eager to contribute to the overall efficiency and success of the company, we encourage you to apply.</p><p><b>Responsibilities in a brief</b></p><ul><li>Oversee general office operations: ordering supplies, managing equipment and maintaining a tidy workspace.</li><li>Handle incoming and outgoing communications&mdash;emails, calls, and correspondence.</li><li>Maintain both digital and hard&#8209;copy filing systems, ensuring documents are well-organized and accessible.</li><li>Good knowledge in Accounts software's like QBM, Zoho Books, Tally etc..</li><li>Reconcile bank statements and manage petty cash.</li><li>Maintain accurate financial records including ledgers, invoices, payments, and receipts.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Experience:</p><ul><li>Admin &amp; Accountant: 2 years (Required)</li></ul>

Office Administrator cum Accountant

Expert Advice Management Consulting L.L.C

<p><b>Overview</b>:</p><p>We are seeking a dependable and detail-oriented Office Administrator to assist with the smooth running of our daily operations. The ideal candidate will be organized, able to handle multiple tasks simultaneously, and possess strong communication skills, especially in a fast-paced work environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage calendars, emails, and phone communications</li><li>Prepare and organize reports and documents</li><li>Coordinate meetings and manage office logistics</li><li>Provide general administrative support to the team</li></ul><p><b>Qualifications:</b></p><ul><li>Previous experience in an administrative or office support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong organizational and communication skills</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Legal Administrative

Etihad

<div>
 Synopsis
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  The Medical Administrator will be responsible for coordinating and processing all MEDA (Medical Assistance) cases, including passengers requiring stretcher (STCR) or other medical support to travel. This role ensures full compliance with airline and IATA medical procedures by reviewing MEDIFs (Medical Information Forms), obtaining medical clearances, and coordinating with internal and external stakeholders such as airport services, operations control, and cabin crew to ensure safe and seamless handling.
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  The position requires high attention to detail, strong communication skills, and the ability to make time-sensitive decisions, as it operates within a 24/7 shift environment supporting global flight operations.
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  Additionally responsible for schedule management in clinical management system, rostering and monitoring patient flow. Responsible for the creation, arrangement and maintenance of all e-medical files for aircrew including uploading medical documents to General Civil Aviation Authority as part of medical revalidation &amp; issuance process of aircrew.
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 Accountabilities
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   Manage medical correspondence and enquiries in/out of EAMC with patients, other healthcare facilities and regulatory authorities with accuracy
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   Manage procurement, sourcing and contractual process, including reviewing scope of work, reporting on invoices and payment and following through on contract renewal until completion.
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   Prepare relevant medical information, documentation or proposal required by management besides processing confidential patient document and administrative task relating to medical services in compliance with DOH, GCAA and related regulatory requirements
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   Collect data for monthly dashboard. analyze statistical data and prepare presentation for presentation in aviation, general, occupational medicine, quality or clinic operations meetings
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   Collect cash and credit card payment, prepare billing and insurance claims details for patient
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   Coordinate project and activity with other department and outsourced services to ensure operational efficiency, best practice and customer satisfaction is achieved.
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   Highlight and suggest improvements in processes, services, SLA and policies to achieve customer satisfaction while driving modernization and best practices.
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 Education &amp; Experience
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   Diploma/equivalent in healthcare/business. Bachelor degree is preferred.
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   4 years of experience in healthcare. Aviation industry is preferred
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 <strong>
  About Etihad Airways
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 Etihad Airways, the national airline of the UAE, was formed in 2003 and quickly went on to become one of the world&rsquo;s leading airlines. From its home in Abu Dhabi, Etihad flies to passenger and cargo destinations in the Middle East, Africa, Europe, Asia, Australia and North America. Together with Etihad&rsquo;s codeshare partners, Etihad&rsquo;s network offers access to hundreds of international destinations. In recent years, Etihad has received numerous awards for its superior service and products, cargo offering, loyalty programme and more. All this ties into Etihad&rsquo;s ambitious Journey 2030 strategy. The airline plans to double its fleet size and triple the number of customers over the next six years as it sets out to be the airline everyone wants to fly!
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 To learn more, visit etihad.com
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  Recruitment Fraud Alert
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 Beware of fraudulent job offers from individuals or organizations claiming to represent the Etihad group. We will never ask for personal information, bank details, or payment during the recruitment process. Interviews are conducted face-to-face or via video/telephone before any formal offer. If you are asked for money, please treat it as fraudulent.
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Medical Administrator

Want More

Overview <p>Office manager position based in Abu-Dhabi, UAE. The ideal candidate has a minimum of 3 years of management experience in an office environment and is willing to work in a fast-paced setting. Salary for this position is 1600 AED and we are open to considering foreign applicants.</p> Responsibilities <ul><li>Manage office operations, including staff supervision and administrative support.</li><li>Oversee budgeting, planning meetings and events, and scheduling appointments.</li><li>Prepare reports, documents, and presentations.</li><li>Order supplies and manage facilities maintenance and security issues.</li><li>Resolve customer service issues and provide professional communication with all levels of staff.</li><li>Train new employees on office procedures and protocols.</li></ul> Qualifications <ul><li>Minimum of 3 years of management experience in an office environment.</li><li>Willingness to work in a fast-paced environment.</li><li>Excellent organizational skills and ability to multitask.</li><li>Strong communication and interpersonal skills; ability to work with all levels of staff.</li><li>Ability to handle difficult situations with tact, diplomacy, and professionalism.</li></ul> Additional Information <p>You will be part of a vibrant, international atmosphere with opportunities for growth and development.</p>

Office manager

Explore 739+ Office administrator in The Center For Astrophysics And Space Science Jobs In Abu Dhabi United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

739 office administrator jobs IN The Center For Astrophysics And Space Science Jobs In Abu Dhabi United Arab Emirates

Office Administrator

Office Administrator

Office Administrator

Office Administrator cum Accountant

Legal Administrative

Medical Administrator

Office manager