administrative assistant

accountant / office admin

admin assistant

assistant accountant

office manager - arabic speaking Jobs in  Ajman

office manager - arabic speaking

office assistant

Ajman Markets Cooperative

Qualifications &amp; Skills:<ul><li>Experience: Minimum 2&ndash;3 years as a secretary or administrative assistant, preferably in a corporate environment.</li><li>Skills:</li><li>Excellent written and spoken Arabic (mandatory)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and time management skills</li><li>Professional appearance and communication</li><li>Ability to handle multiple tasks and work under pressure</li><li>Preferred: Male Arabic candidate to ensure ease of communication with clients and staff in certain cultural/business contexts.</li></ul>Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and correspondence professionally.</li><li>Schedule appointments, meetings, and maintain the manager&rsquo;s calendar.</li><li>Prepare, edit, and proofread documents, reports, and presentations.</li><li>Maintain and organize physical and electronic files, records, and office supplies.</li><li>Assist in preparing official letters, memos, and internal communications.</li><li>Coordinate with internal departments and external stakeholders for smooth office operations.</li><li>Handle confidential information with discretion.</li><li>Ensure smooth communication between management, employees, and clients.</li></ul>Job Type: Full-time

Secretary

Quality Academy

A professional training and consultancy firm specializing in ISO Management Systems. We are seeking a highly organized and reliable Administrative Assistant to support the Executive Director in a small office environment.This role requires independence, professionalism, and strong communication skills.Key Responsibilities:<ul><li>Managing emails and professional client communication</li><li>Preparing quotations, reports, and official documents</li><li>Coordinating training schedules and client follow-ups</li><li>Maintaining structured documentation and records</li><li>Supporting the Executive Director in daily operations</li><li>Handling confidential information with discretion</li></ul>Requirements:<ul><li>Strong English communication (written and spoken)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent organizational and time management skills</li><li>Ability to work independently with minimal supervision</li><li>Professional attitude and maturity</li><li>Preferably 2+ years administrative experience</li></ul>Ideal Candidate:<ul><li>Calm under pressure</li><li>Detail-oriented</li><li>Reliable and committed long-term</li><li>Comfortable working closely with the Executive Director</li></ul>Working Hours:<ul><li>Monday &ndash; Friday: 8:30 AM &ndash; 5:30 PM</li><li>Saturday: 8:30 AM &ndash; 1:00 PM</li></ul>Important: This is a small office environment requiring strong responsibility and commitment. Only candidates genuinely interested in long-term stability should apply.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Administrative: 2 years (Required)</li></ul>Language:<ul><li>English &ndash; Fluent (Required)</li></ul>Location:<ul><li>Ajman (Required)</li></ul>

Administrative Assistant / Executive Support (Ajman Free Zone)

DKG DIVING SERVIC

Job DescriptionAdministrative Assistant -DKG Diving Service LLC AjmanJob SummaryThe Administrative Manager will be responsible for overseeing the central administrative functions necessary to support DKG Diving Service LLC&rsquo;s complex, international commercial diving operations (Air, Mixed Gas, Saturation Diving) across the Middle East, India, and Southeast Asia. This role is pivotal in ensuring regulatory compliance, efficient manpower and equipment logistics, and meticulous documentation and record-keeping for projects serving the Marine, Shipping, and Offshore Oil &amp; Gas sectors.Key Responsibilities1. Manpower &amp; Personnel Administration<ul><li>Diver Certification and Compliance: Maintain a comprehensive and current database of all operational personnel, ensuring all commercial divers and technicians hold valid, in-date certifications (IMCA, ADAS, HSE, ADCI, Classification Society endorsements, medicals, etc.).</li><li>Logistics Coordination: Manage the end-to-end travel logistics for dive teams, including visas, international work permits, flights, and accommodation for deployment to vessels, rigs, and remote project sites.</li><li>HR Liaison: Coordinate with the HR department on administrative tasks related to personnel on rotation, including timesheet approval, onboarding/offboarding documentation, and mandatory training scheduling.</li><li>Payroll Support: Provide verified personnel and project-hour data to the Accounts department for accurate and timely payroll processing.</li></ul>2. Operational &amp; Project Support<ul><li>Equipment Documentation: Oversee the administrative record-keeping for all major diving equipment (Saturation Systems, LARS, Air/Gas Spreads), including maintenance logs, calibration certificates, and certification expiry dates, ensuring readiness for client audits and vessel mobilization.</li><li>Procurement &amp; Inventory: Manage the sourcing, purchasing, and inventory of critical office supplies, spare parts, and consumables required for both office function and project mobilizations.</li><li>Vendor Management: Handle administrative relationships with key external vendors, suppliers, and service providers (e.g., travel agents, accommodation providers, freight forwarders), including contract filing and invoice processing.</li><li>Tender/Bid Support: Provide essential administrative support to the Business Development team by preparing, organizing, and ensuring the completeness of company profile documents, certifications, and licenses required for tender submissions.</li></ul>3. Compliance, Finance, &amp; General Office Management<ul><li>Corporate Document Control: Ensure all company legal documents, trade licenses, ISO certifications, and Classification Society approvals (e.g., IACS members) are valid, filed, and easily retrievable for immediate audit requirements.</li><li>Office Operations: Oversee the daily operations of the office, including managing the administrative team, coordinating meetings, and handling incoming/outgoing correspondence.</li><li>Budget Support: Assist the finance department with expense tracking, petty cash management, and compiling administrative budget reports.</li><li>Confidentiality: Handle highly sensitive commercial, personnel, and client data with the utmost discretion and ensure compliance with internal data protection policies.</li></ul>4. Required Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 3-4 years of progressive administrative experience, with a significant portion in a technical service environment such as Offshore Oil &amp; Gas, Maritime, Engineering, or Commercial Diving.</li><li>Technical Acumen: Familiarity with the terminology and administrative requirements of the commercial diving industry (e.g., IMCA guidelines, IACS documentation, Saturation Diving logistics).</li><li>Software Proficiency: Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and experience for tracking personnel and assets.</li><li>Core Skills: Exceptional organizational, multi-tasking, and communication skills; high attention to detail is critical for compliance and certification management.</li></ul>About DKG Diving Services LLC:DKG Diving Group First Commercial Diving Company was Incorporated in 2014 in Mumbai, India.Company Founded with a clear vision to deliver Quality, Cost-Effective, Standardized, and Safe underwater solutions. From the very beginning, DKG positioned itself not merely as a serviceprovider, but as a trusted extension of its Clients, Committed to Supporting Company Owners and Operators with Reliable and Professional Subsea Services.Through Continuous Dedication, Technical Expertise, and Consistent Client Satisfaction, DKGDiving Group has grown into a leading name in the underwater and subsea service industry.Over the years, the company has successfully expanded its presence across the Middle East,India, South East Asia and East Africa, and now operates from its registered offices in India, the United Arab Emirates, Saudi Arabia, Qatar, Oman, and East Africa.The Strength of DKG Diving Group lies in its People and Resources. So, Company has assembledteams of Highly Trained, Certified, and Motivated Professionals who are supported by state-of-the-art diving equipment / systems, advanced tools, and world-class certifications. DKG&rsquo;sexpertise covers all aspects of Air, Mixed Gas, and Saturation Diving Services for Subsea.Construction, Inspection, Repair and Maintenance work, Underwater Engineering, ProjectManagement, Marine Support, ROV Support and Consultancy etc. Every Operation is executed in strict compliance with International Standards and Regulatory Frameworks such as IMCA, ADAS, ADCI, HSE, and IMO, Ensuring the Highest Levels of Safety, Reliability and Operational Excellence.At the heart of DKG&rsquo;s philosophy lie the Company&rsquo;s Core Values represented by the acronymF.I.R.S.T &mdash; Financial Discipline, Integrity and Honesty, Respect for Employees, Customers andSuppliers, Safety, and Technical Leadership. These values form the foundation of DKG&rsquo;s Culture and Guide Every Decision, Ensuring Transparency, Flexibility, and Loyalty in Business Operations.&middot; Diving Services&middot; Diving Training Equipment -&middot; Sales &amp; Rental&middot; Manpower SupplyJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>4years: 3 years (Preferred)</li></ul>Language:<ul><li>excellent English Communication (Preferred)</li></ul>

Administrative Assistant

Robert Walters

<div>
 
 We are seeking a highly organised and experienced
 
 Office Manager
 
 to support a senior executive office and ensure the smooth running of day-to-day operations in our clients executive office.
 
 
 The successful candidate will act as a central point of coordination between leadership, internal teams, and external stakeholders, ensuring information flows effectively and priorities are executed efficiently. This is a high-visibility role requiring strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
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 Manage the day-to-day administrative operations of a senior executive office, ensuring smooth and efficient workflow.
 
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 Coordinate executive schedules, meetings, and key engagements, ensuring priorities are effectively managed.
 
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 Prepare briefing materials, reports, presentations, and documentation for meetings and strategic discussions.
 
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 Act as a key point of contact between the executive office and internal departments, ensuring clear and effective communication.
 
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 Support the planning and delivery of high-level meetings, events, and stakeholder engagements.
 
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 Review and coordinate correspondence, memos, and communications, ensuring accuracy and alignment with organisational priorities.
 
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 Track and follow up on key decisions and action items arising from executive meetings and strategic initiatives.
 
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 Maintain confidential records, documents, and information in line with organisational policies and procedures.
 
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 Assist in coordinating projects and initiatives across departments, ensuring deadlines and deliverables are met.
 
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 Support the management of office resources and budgets, ensuring effective use of available resources.
 
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 Liaise with internal and external stakeholders to ensure smooth collaboration and coordination.
 
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 <li>
 
 Handle sensitive and confidential information with professionalism and discretion.
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 
 Bachelor's degree in Business Administration, Public Administration, or a related field.
 
 </li>
 <li>
 
 A minimum of
 
 8-12 years of experience
 
 in office management, executive support, or senior administrative roles.
 
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 Experience supporting senior leadership or executive offices is highly desirable.
 
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 Strong organisational and time management skills with the ability to manage multiple priorities.
 
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 Excellent written and verbal communication skills.
 
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 Strong stakeholder management and interpersonal skills.
 
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 High level of discretion and professionalism when handling confidential information.
 
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 Proficiency in Microsoft Office and standard office management tools.
 
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 </ul>
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Office Manager - Arabic speaking

Quad Can Do It Technical Services LLC

Hiring: Admin Officer &ndash; Carpentry CompanyLocation: AjmanWe are looking for a responsible and detail-oriented Admin Officer to join our carpentry company based in Ajman.Job Responsibilities:&middot; Handle daily administrative tasks and office documentation&middot; Manage payroll for laborers and workers&middot; Prepare and submit reports and invoices to Head Office&middot; Collect, record, and monitor petty cash expenses&middot; Maintain proper records of supplier invoices and company expenses&middot; Coordinate with site and factory team as neededRequirements:&middot; Previous experience in admin or office work (preferably in construction/carpentry field)&middot; Basic knowledge of payroll processing&middot; Good skills in MS Excel and MS Office&middot; Organized and detail-oriented&middot; Good communication skills&middot; Preferably under husband visaWe Offer:&middot; Competitive salary (to be discussed)&middot; Stable working environment&middot; Opportunity for long-term employmentInterested applicants may apply through Indeed or send CV to: hr@sagacitybusiness.com or whatsapp +971544705849Job Type: Full-timePay: From AED1,800.00 per month

Admin Assistant

Viva Care Medical Center

We are looking for a professional and well-presented Arabic-Speaking Medical Receptionist to be the first point of contact for patients and ensure smooth front-desk operations.Key Duties &amp; Responsibilities (TOR)<ul><li>Greet and welcome patients in a professional and friendly manner</li><li>Schedule, confirm, and manage patient appointments</li><li>Handle calls, WhatsApp inquiries, and walk-in patients</li><li>Register patients and maintain EMR records</li><li>Process billing, insurance details, and payments</li><li>Coordinate with doctors, nurses, and insurance teams</li><li>Maintain reception area organization and patient flow</li><li>Assist with administrative and clerical tasks</li><li>Provide excellent customer service and patient experience</li></ul>(Medical receptionists typically manage appointments, patient records, billing, and front desk operations in clinics) Requirements<ul><li>Fluent in Arabic and English (Mandatory)</li><li>Experience in medical center / aesthetic clinic preferred</li><li>Strong communication and customer service skills</li><li>Knowledge of EMR systems and MS Office</li><li>Presentable and professional personality</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Medical Receptionist

Prompt Insulations LLC

Position: Admin cum Accounts AssistantKey Responsibilities:<ul><li>Handle daily office administrative tasks and maintain proper documentation.</li><li>Prepare quotations, invoices, and basic reports.</li><li>Draft and prepare official letters, emails, and correspondence.</li><li>Maintain accounts records including purchases, expenses, and payments.</li><li>Manage petty cash and assist with accounts payable and receivable.</li><li>Follow up with clients for outstanding payments.</li><li>Maintain filing system for financial and office documents.</li><li>Coordinate with suppliers, clients, and internal staff.</li><li>Assist management with general office and accounting support.</li></ul>Requirements:<ul><li>Educational Qualification: Bachelor&rsquo;s degree in Accounting or Finance.</li><li>Basic knowledge of accounting and MS Office (Excel, Word).</li><li>Excellent communication skills with proficiency in English, including drafting professional letters and emails.</li><li>Good organizational and time management skills.</li><li>Ability to handle administrative and accounting tasks efficiently.</li><li>Previous experience in a similar role is preferred.</li></ul>Location: Ajman, UAE Experience: 1&ndash;2 years preferred.Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

Admin cum Accounts Assistant

Explore 40+ Office assistant in  Ajman this March. Find roles across top companies and apply now to boost your career.