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office assistant

Imperial Electromechanical LLC

Key Responsibilities:<ul><li>Communication: Answer, screen, and forward phone calls; greet visitors; handle incoming/outgoing mail and emails.</li><li>Administrative Support: Manage filing systems, update paperwork, perform data entry, prepare documents, and assist with reports/spreadsheets.</li><li>Scheduling: Schedule meetings, appointments, and coordinate travel arrangements.</li><li>Inventory &amp; Supplies: Monitor and order office supplies, maintain equipment, and ensure cleanliness.</li><li>General Duties: Run errands, assist with basic bookkeeping, and support other staff as needed.</li></ul>Essential Skills &amp; Qualifications:<ul><li>Skills: Excellent organization, multitasking, written/verbal communication, attention to detail, time management, and dependability.</li><li>Software: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Experience: Previous experience in a similar administrative or clerical role is often required.</li></ul>Job Type: Full-timePay: From AED1,800.00 per monthLanguage:<ul><li>English hindi (Required)</li></ul>

Office Assistant

ISS International SpA

<div>ISS International SpA Abu Dhabi Branch is looking for an Office Assistant &amp; Visa Coordinator to be based at our office in Abu Dhabi.
Roles &amp; Responsibilities: 
1. Office &amp; Administrative Support<ul><li>
Manage incoming and outgoing correspondence (emails, letters, official communications)</li><li>
Organize meetings, appointments, and business travel arrangements</li><li>
Prepare, format, and file documents, reports, and presentations</li><li>
Handle office coordination, telephone communications, and visitor reception</li><li>
Support management and coordinate with internal departments and external suppliers</li><li>
Request purchase quotations and manage office supplies procurement.</li><li>
Manage leases, including handling lease expirations, renewals/extensions, insurance certificates, and internal documentation requests.</li></ul>
2. Visa &amp; Immigration Coordination<ul><li>
Manage end-to-end processes for work visas, residence visas, Emirates ID, medical tests, health insurance and permits</li><li>
Track visa, residence &amp; work permits and insurance expiry dates and ensure timely renewals</li><li>
Coordinate with PRO for all the applications related to Immigration authorities, MOHRE, ICP, and CICPA.</li><li>
Prepare and verify documentation for employees, consultants, and visitors</li><li>
Support employee onboarding and offboarding processes</li><li>
Ensure compliance with UAE labour and immigration regulations</li></ul>
3. Logistics Coordination<ul><li>
Arrange travel logistics including flights, accommodation, and transportation</li><li>
Coordinate staff mobilization and demobilization</li><li>
Organize training and certifications (BOSIET, CICPA, H2S, medicals, etc.)</li><li>
Manage site access passes, ID badges, and security clearances</li><li>
Coordinate and maintain occupancy records for the guest houses, and liaise with the cleaning service provider to ensure proper cleaning services for both the guest houses and the office</li></ul>
Skills &amp; Competencies<ul><li>
Strong organizational and time-management skills</li><li>
High attention to detail and accuracy</li><li>
Ability to manage multiple tasks and meet deadlines</li><li>
Excellent communication and interpersonal skills</li></ul>
Qualifications &amp; Experience<ul><li>
Diploma or Bachelor&rsquo;s degree in Administration, Business, or a related field</li><li>
2&ndash;5 years of experience in secretarial, HR, or logistics roles</li><li>
Proven experience with UAE visa and immigration procedures</li><li>
Familiarity with MOHRE, ICP processes is an advantage</li></ul>
Language &amp; IT Skills<ul><li>
Fluent in English (written and spoken)</li><li>
Knowledge of Arabic is an advantage</li><li>
Proficient in MS Office (Word, Excel, Outlook)</li></ul></div>

Office Assistant & Visa Coordinator

MAVEN EVENTS

Job Description:Maven Events is hiring an Administrative Assistant with experience in the media or marketing industry. The ideal candidate is organized, detail-oriented, and capable of handling daily administrative tasks while supporting our creative and client teams.You will play a key role in ensuring smooth internal operations and client coordination across various multimedia and marketing projects.Responsibilities:<ul><li>Manage day-to-day administrative tasks: scheduling, documentation, filing, and internal communications</li><li>Coordinate with clients and vendors in both Arabic and English</li><li>Support creative and content teams with media-related documentation and Arabic proofreading</li><li>Organize and maintain records for projects, contracts, and invoices</li><li>Prepare meeting notes, presentations, and client reports</li><li>Track deadlines, follow up on tasks, and help with project coordination</li><li>Assist with production planning, logistics, and agency operations</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Media, Marketing, Business Administration, or related field</li><li>1&ndash;3 years of experience in a media agency, production house, or creative company</li><li>Strong organizational and multitasking skills</li><li>Proficient in Microsoft Office and Google Workspace</li><li>Familiarity with agency processes, production timelines, and content creation workflows</li><li>Positive attitude, high attention to detail, and ability to adapt to fast-paced environments</li></ul>How to Apply:Send your resume to: team@mavenevents.aePlease include &quot;Administrative Assistant - Your Full Name&quot; in the subject line.Join our creative team and let your visuals make an impact!Job Types: Full-time, Permanent

Administrative Assistant

PROPERTY SHOP INVESTMENT LLC - HQ

Abu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI) the UAE&rsquo;s #1 real estate company with 1,300+ professionals from 50+ nationalities continues its global expansion, we are seeking a highly organized, proactive and experienced Personal Assistant to support our Executive Leadership.This is a key role within the Executive Office, ideal for someone who thrives in a fast-paced, confidential, and high-impact environment.Key Responsibilities<ul><li>Executive &amp; Administrative Support</li><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing materials</li><li>Handle confidential correspondence and official communications</li><li>Screen and prioritize communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal teams to ensure alignment with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required and manage minutes and follow-ups</li><li>Support strategic initiatives and special projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders and partners</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience as an Executive Assistant supporting senior leadership</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, presentable, discretion, and integrity</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous training via PSI Academy</li><li>Exposure to high-level leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, fun, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Join a diverse team of 1,300+ professionals from over 50 nationalities</li><li>Live and work in one of the world&rsquo;s safest and most forward-looking cities</li></ul>Apply online or share your CV at hafsa.akhtar@psinv.netJob Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li></ul>Experience:<ul><li>Personal Assistant: 1 year (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>

Experienced Personal Assistant - Arabic Speaker (Abu Dhabi)

Core Code io

<div>
 A
 
 Virtual Assistant (VA)
 
 provides
 
 remote administrative, operational, and sometimes creative support
 
 to individuals, entrepreneurs, or businesses, enabling them to manage daily tasks efficiently and focus on higher-value priorities. Working entirely online, Virtual Assistants bridge the gap between busy schedules and seamless operations.
 
 
 Key responsibilities often include
 
 scheduling meetings and appointments
 
 , managing and organizing email inboxes, maintaining digital and physical filing systems, conducting online research, handling data entry, preparing reports or presentations, and supporting social media management or customer communications. Depending on the client&rsquo;s needs, a VA may also assist with
 
 invoicing, basic bookkeeping, travel arrangements, CRM updates, and content creation
 
 .
 
 
 A successful Virtual Assistant combines
 
 strong organizational skills, attention to detail, and time management abilities
 
 with adaptability to different tools and platforms, such as Google Workspace, Microsoft Office, project management software, and communication tools like Slack or Zoom. They must be self-motivated, proactive in anticipating needs, and capable of
 
 working independently while maintaining clear and timely communication
 
 with clients or team members.
 
 
 In this role, discretion and
 
 professionalism are critical
 
 , as VAs often handle sensitive information and act as a direct representative of the client or business. A high-performing Virtual Assistant not only completes assigned tasks efficiently but also brings
 
 problem-solving skills and a solutions-oriented mindset
 
 &mdash;often identifying ways to streamline workflows, improve processes, and enhance overall productivity.
 
 
 <ul>
 <li>
 By applying to this position, we&rsquo;ll create your Simera Professional Key (SPK) &mdash; a unique key that helps you connect with employers, stand out, and secure the right match.
 </li>
 </ul>
</div>

Virtual Assistant II (Remote)

Property Shop Investment LLC

The Executive Assistant will provide high-level administrative support, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the executive.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the executive and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the executive in interactions when required, ensuring alignment with the company&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the executive&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the executive.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>2+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Arabic Speaker.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV to austine.anzaldo@psinv.net.Job Type: Full-time

Personal Assistant (Female Arabic Speaker)

dr fatin feridun orthodontic and dental center

DOH, DHO licensed dental assistant preferably orthodontic assistant experienceOR Registered nurse ,Job Type: Full-timePay: From AED8,000.00 per month

Dental Assistant

Explore 574+ Office assistant in Abu Dhabi United Arab Emirates this January. Find roles across top companies and apply now to boost your career.