accounts & operations assistant Jobs in Muscat

accounts & operations assistant

administrative assistant

adminstrative assistant

office administrative assistant Jobs in Muscat

office administrative assistant

office assistant

IOT Gates Solutions

The team supports clients with digital systems, virtual environments, and technology-driven services. The role is based in an office environment and supports daily administrative operations.Job Summary The Office Administrative Assistant handles routine administrative tasks, supports internal departments, and ensures smooth day-to-day office operations.Key Responsibilities<ul><li>Manage incoming calls, emails, and general inquiries.</li><li>Organize files, documents, and internal records (digital and physical).</li><li>Schedule meetings, maintain calendars, and support team coordination.</li><li>Assist with basic data entry, document preparation, and updating internal systems.</li><li>Support procurement of office supplies and maintain inventory.</li><li>Assist HR and management with routine administrative tasks when required.</li><li>Coordinate with clients for simple follow-ups or appointment confirmations.</li><li>Maintain a clean and organized office environment.</li><li>Work with the internal team to support administrative needs related to software or service projects.</li></ul>Qualifications<ul><li>High school diploma or above.</li><li>Previous experience in administrative or office support is preferred.</li><li>Basic computer skills, including email, spreadsheets, and document management.</li><li>Ability to handle multiple tasks and follow processes accurately.</li><li>Strong communication and organizational skills.</li></ul>Employment Details<ul><li>Full-time position based in Oman.</li></ul>Job Type: Full-timePay: From RO1,000.000 per month

Office Administrative Assistant

Kintec Global Recruitment

<div>
 
 
 Administrative Assistant
 
 
 
 
 Location:
 
 Muscat, Oman
 
 
 
 
 
 
 Overview
 
 
 
 We are seeking a reliable and organised Administrative Assistant to support day-to-day office operations. This role involves managing correspondence, coordinating meetings, maintaining records, and supporting HR and administrative functions to ensure smooth business operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently
 </li>
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 Coordinate meetings, appointments, and maintain office calendars
 </li>
 <li>
 Manage daily administrative tasks such as filing, typing, scanning, copying, and document binding
 </li>
 <li>
 Maintain office supplies inventory, track stock levels, raise purchase requests, and follow up on deliveries
 </li>
 <li>
 Handle petty cash transactions with proper documentation and accountability
 </li>
 <li>
 Input and maintain accurate data in ERP systems for administrative and operational purposes
 </li>
 <li>
 Prepare letters, reports, presentations, and internal communication materials
 </li>
 <li>
 Support HR and administrative activities including employee record management, onboarding coordination, and attendance tracking
 </li>
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 Coordinate with vendors, maintenance teams, and service providers for smooth office operations
 </li>
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 Arrange travel logistics including hotel bookings, transportation, and ticketing when required
 </li>
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 Ensure reception area and common spaces are well-presented and maintained
 </li>
 <li>
 Support cross-departmental coordination to ensure timely completion of administrative tasks
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements
 
 
 <ul>
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 Bachelor's degree or diploma in Business Administration, Office Management, or a related discipline
 </li>
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 Minimum 2-3 years of experience in an administrative role
 </li>
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 Experience with ERP systems (e.g., SAP, Oracle, or equivalent)
 </li>
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 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
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 Basic knowledge of office equipment (printers, scanners, PBX systems)
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 Excellent communication skills in English; Arabic is an advantage
 </li>
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 Strong organisational, multitasking, and time management abilities
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 Professional demeanour with a customer-focused approach
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 High attention to detail and commitment to maintaining confidentiality
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 Positive attitude, reliability, and ability to work independently and as part of a team
 </li>
 </ul>
</div>

Receptionist & Administration Assistant (Oman)

IIQAF

<div><h2 class="jobSectionHeader">Description</h2>

IIQAF is looking for a detail-oriented Administrative Assistant to join our dedicated team in Muscat. This full-time, on-site position offers a unique opportunity to work in the hospital and health care industry, providing essential support to our operations and enhancing patient care services.

As an Administrative Assistant, you will play a vital role in ensuring smooth administrative processes, managing schedules, and coordinating communications within the organization. Your contributions will help us maintain a high standard of service and efficiency, directly impacting our commitment to delivering exceptional health care.

We offer a competitive salary package, commensurate with experience, to attract top talent in the field.

<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Manage daily administrative tasks and office operations</li>
<li>Schedule appointments and maintain calendars for staff</li>
<li>Assist in preparing reports and documentation</li>
<li>Handle incoming calls and direct inquiries appropriately</li>
<li>Maintain filing systems and organize office supplies</li>
<li>Coordinate meetings and take minutes as needed</li>
<li>Support the team with data entry and record-keeping</li>
<li>Ensure compliance with health care regulations and standards</li>
</ul><h3 class="jobSectionHeader">Requirements</h3>
<ul><li>High school diploma or equivalent; further education is a plus</li>
<li>Excellent organizational and time management skills</li>
<li>Strong communication skills, both verbal and written</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li>
<li>Ability to work independently and as part of a team</li>
<li>Attention to detail and problem-solving abilities</li>
<li>Familiarity with office equipment and health care terminology is a plus</li>
<li>Positive attitude and willingness to learn in a fast-paced environment</li></ul></div>

Administrative Assistant

Global network solution and business

Job Description &amp; KPIs &ndash; Admin Assistant (Male)Position DetailsPosition Title: Admin AssistantDepartment: AdminReports To: Admin Manager / HR &amp; Admin ManagerDriving License: MandatoryJob PurposeTo support the Admin Department in all day-to-day operations, conduct market visits for purchasing and admin requirements, collect quotations, prepare comparison sheets, follow up on project sites, and ensure smooth coordination with suppliers, vendors, and internal departments.Key ResponsibilitiesA. Market Visits &amp; Procurement Support&middot; &bull; Visit markets, suppliers, and vendors for admin-related purchases.&middot; &bull; Collect quotations and negotiate prices when required.&middot; &bull; Prepare detailed price comparison sheets.&middot; &bull; Ensure purchased items meet required specifications.&middot; &bull; Deliver and collect documents/materials as assigned.B. Administrative Operations&middot; &bull; Assist with filing, documentation, and record maintenance.&middot; &bull; Follow up with suppliers on deliveries and service timelines.&middot; &bull; Coordinate office repairs, maintenance, and service requirements.&middot; &bull; Manage petty cash if assigned and maintain proper tracking.&middot; &bull; Maintain inventory of office/admin supplies.C. Project Support&middot; &bull; Visit project sites (shops, warehouses, offices) to check work progress.&middot; &bull; Submit update reports with photos and videos.&middot; &bull; Coordinate with contractors, technicians, electricians, and carpenters.&middot; &bull; Ensure tasks are completed within timelines and as per specification.D. Coordination &amp; Communication&middot; &bull; Coordinate between HR, Admin, IT, Purchase, Warehouse, and other teams.&middot; &bull; Maintain professional communication with suppliers and vendors.&middot; &bull; Prepare weekly reports for the Admin Manager.E. Compliance &amp; Safety&middot; &bull; Follow all company policies and administrative procedures.&middot; &bull; Maintain confidentiality of documents and admin data.&middot; &bull; Ensure safe and compliant handling of company documents and materials.Key Performance Indicators (KPI)1. Market &amp; Procurement Efficiency (30%)&middot; &bull; Timely collection of quotations.&middot; &bull; Accuracy of comparison sheets.&middot; &bull; Completing purchases within approved budgets.&middot; &bull; Vendor coordination and timely delivery.2. Project Site Follow-Up (25%)&middot; &bull; Number of field visits completed as scheduled.&middot; &bull; Quality of update reports (photos/videos).&middot; &bull; Timely completion of project-related tasks.&middot; &bull; Effective coordination with contractors.3. Administrative Operations &amp; Documentation (20%)&middot; &bull; Accuracy and organization of admin documents.&middot; &bull; Timely submission of bills, reports, and files.&middot; &bull; Proper maintenance of supply inventory.4. Communication &amp; Coordination (15%)&middot; &bull; Timely communication with departments.&middot; &bull; Professional interaction with suppliers.&middot; &bull; Zero delays due to follow-up issues.5. Discipline, Attendance &amp; Compliance (10%)&middot; &bull; Punctuality and attendance.&middot; &bull; Following company admin procedures.&middot; &bull; Professional behaviour during field visits.Job Type: Full-time

Admin Assistant (Male,FMCG Mandatory exp)

Dolphin Middle East Marine

Administrative SecretaryRole Overview Seeking a detail-oriented Administrative Secretary to support management through efficient documentation, coordination, and communication. The role includes handling petty cash, preparing quotations, managing client interactions, and organizing service-related activities. Strong organization, multitasking, and communication skills are essential.Key Responsibilities<ul><li>Administrative Support: Schedule meetings, manage calendars, handle correspondence.</li><li>Documentation: Prepare, organize, and maintain company records with proper filing systems.</li><li>Client Communication: Serve as primary contact, handle inquiries, and maintain professional client relations.</li><li>Quotations: Prepare accurate service quotations in line with company pricing and policies.</li><li>Service Coordination: Arrange attendance, resources, and communication for service operations.</li><li>Marketing Assistance: Support international and local marketing tasks; attend meetings as required.</li><li>Travel &amp; Logistics: Arrange itineraries, accommodation, and transportation for staff and visitors.</li><li>Office Support: Assist with inventory, procurement, and equipment maintenance.</li><li>Confidentiality: Handle sensitive information securely.</li><li>Additional Duties: Perform other tasks assigned by management.</li></ul>Skills &amp; Qualifications<ul><li>High school diploma or equivalent; additional training is an advantage.</li><li>Experience as a secretary or administrative assistant.</li><li>Strong command of Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent written and verbal communication.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>High attention to detail and accuracy.</li><li>Strong interpersonal skills and teamwork capability.</li></ul>Job Type: Full-timePay: From RO350.000 per month

Adminstrative Assistant

KV Group International LLC

Office BoyThe Office Boy is responsible for maintaining cleanliness in the office, serving tea/coffee, handling basic clerical tasks, managing documents and couriers, assisting visitors, and supporting staff with small tasks to ensure smooth daily operations.Packing workerThe Packing Worker is responsible for packing products accurately and safely, labeling items, checking product quality, maintaining cleanliness in the packing area, and preparing orders for shipment to ensure efficient and timely delivery.Job Type: Full-time

Office Boy and Packing worker

<div><h2 class="jobSectionHeader">Description</h2>

IIQAF is looking for a dedicated Receptionist to join our team in Muscat. This full-time, on-site position offers an excellent opportunity for individuals seeking to start their careers in the Hospital and Health Care industry. As the first point of contact for our patients and visitors, you will play a vital role in ensuring a welcoming and efficient environment.

In this role, you will be responsible for managing front desk operations, including greeting patients, handling inquiries, and scheduling appointments. Your contributions will help us maintain high standards of patient care and support our healthcare professionals in delivering exceptional service.

We offer a competitive salary along with a supportive work environment and opportunities for career growth within the healthcare sector.

<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Greet and assist patients and visitors in a friendly manner</li>
<li>Manage incoming calls and respond to inquiries</li>
<li>Schedule and confirm appointments</li>
<li>Maintain accurate patient records and files</li>
<li>Coordinate with healthcare staff to ensure smooth operations</li>
<li>Handle billing and insurance inquiries as needed</li>
<li>Ensure the reception area is clean and organized</li>
<li>Provide general administrative support as required</li>
</ul><h3 class="jobSectionHeader">Requirements</h3>
<ul><li>High school diploma or equivalent</li>
<li>Strong communication and interpersonal skills</li>
<li>Ability to multitask and work in a fast-paced environment</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Basic knowledge of medical terminology is a plus</li>
<li>Excellent organizational skills and attention to detail</li>
<li>Positive attitude and a commitment to patient care</li>
<li>Previous experience in a receptionist or customer service role is a plus</li></ul></div>

Receptionist

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